CITY MANAGER' S REPORT
ITEM 4. 5
JANUARY 9, 2023 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE OUT- OF- STATE TRAVEL
AUTHORIZING THE PARKS, RECREATION, AND
MAINTENANCE SERVICES DIRECTOR AND
RECREATION MANAGER TO ATTEND THE REC
C. A. M. P. COMMUNITY ARCHITECTURE
MANAGEMENT AND PLANNING) CONFERENCE
IN BOULDER, COLORADO
RECOMMENDATION: Adopt Resolution Authorizing Out- of- State Travel for the Parks, Recreation, and
Maintenance Services Director and Recreation
Manager to Attend the REC C. A. M. P.
Community Architecture Management and
Planning) Conference, ) une 5 - 9, 2023, in
Boulder, Colorado
CEQA STATUS: Exempt According to California Environmental Quality Act Article § 15061( b)( 3), by the
Common Sense Exemption"
SUMMARY:
The Parks, Recreation, and Maintenance Services Director and Recreation Manager are budgeted to attend the REC C. A. M. P. ( Community, Architecture, Management and Planning) Conference, June 5 - 9, 2023, in Boulder, Colorado ( Conference). The Conference includes tours of ten different recreation centers of various sizes and operations, workshops and will provide staff with the current best practices and intricacies of planning, designing, building and operating Community Recreation Centers. Staff is requesting Council approval of the attached resolution authorizing out- of- state travel.
BACKGROUND:
The REC C. A. M. P. Conference is an interactive and insightful conference that provides recreation center tours, workshops and events designed around Community, Architecture, Management and Planning. These services are of value to our Parks, Recreation, and Maintenance Director and Recreation Manager, who are responsible for the oversight and vision of a Community Center in Lathrop. Attendance at the 2023 conference will not only provide staff with current best practices and the latest in Community Center facility trends, it will also provide staff the opportunity to foster partnerships with fellow nationwide Parks and Recreation professionals and vendors.
This conference will assist the Department with a greater understanding of a Community Center design.
CITY MANAGER' S REPORT
JANUARY 9, 2023 CITY COUNCIL RRGULAR MEETING
APPROVE OUT- OF- STATE TRAVEL AUTHORIZING THE PARKS, RECREATION,
AND MAINTENANCE SERVICES DIRECTOR AND RECREATION MANAGER TO ATTEND THE REC C. A. M. P. ( COMMUNITY ARCHITECTURE MANAGEMENT
AND PLANNING) CONFERENCE IN BOULDER, COLORADO
RECOMMENDATION
Adopt a Resolution Authorizing Out- of- State Travel for the Parks, Recreation, and Maintenance Services Director and Recreation Manager to Attend the REC C. A. M. P.
Community Architecture Management and Planning) Conference June 5 - 9, 2023 in Boulder, Colorado.
FISCAL IMPACT:
The total cost for the REC C. A. M. P. conference is estimated to be $ 5, 345. All expenses relating to this conference are within the Parks, Recreation and Maintenance Services Department' s FY 2022- 2023 budget as approved by City Council.
ATTACH M ENTS:
A. Resolution to Authorize Out- of-State Travel to send the Parks, Recreation, and Maintenance Services Director and Recreation Manager to the REC C. A. M. P.
Community Architecture Management and Planning) conference in Boulder, Colorado.
B. Registration form for REC C. A. M. P ( Community Architecture Management and Planning) Conference June 5 - 9, 2023 in Boulder, Colorado.
CITY MANAGER' S REPORT
JANUARY 9, 2023 CITY COUNCIL RRGULAR MEETING
APPROVE OUT- OF- STATE TRAVEL AUTHORIZING THE PARKS, RECREATION,
AND MAINTENANCE SERVICES DIRECTOR AND RECREATION MANAGER TO ATTEND THE REC C. A. M. P. ( COMMUNITY ARCHITECTURE MANAGEMENT
AND PLANNING) CONFERENCE IN BOULDER, COLORADO
APPROVALS:
IL' 2L9 ZZ
To I Seb ' n Date
Director of Parks, Recreation and
Maintenance Services
r e 12 L? oZ L
Cari ) ames Date
Director of Finance
I ti
Salvador Navarrete Date
City Attorney
5•Z3
St J Salvatore Date
City Manager
ATTACHMENT A
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP
AUTHORIZING OUT- OF- STATE TRAVEL FOR THE PARKS, RECREATION, AND
MAINTENANCE SERVICES DIRECTOR AND RECREATION MANAGER TO ATTEND THE REC C. A. M. P. ( COMMUNITY ARCHITECTURE MANAGEMENT AND
PLANNING) CONFERENCE IN BOULDER, COLORADO
WHEREAS, the REC C. A. M. P Conference is an interactive and insightful conference that provides recreation center tours, workshops and events designed around Community, Architecture, Management and Planning; and WHEREAS, these services are of value to our Parks, Recreation, and Maintenance Director and Recreation Manager, who are responsible for the oversight and vision of a potential Community Center in Lathrop; and; WHEREAS, attendance at the 2023 conference will not only provide staff with current best practices and the latest in Community Center facility trends, it will also foster partnerships with fellow nationwide Parks and Recreation professionals and vendors, and;
WHEREAS, this conference will assist the Department with a greater understanding of a Community Center design, and;
WHEREAS, the Conference includes tours of ten different recreation centers of various sizes and operations, workshops and the intricacies of planning, designing, building and operating Community Recreation Centers.
WHEREAS, funding identified for the conference has been considered and approved within the FY 2022- 2023 budget.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop Approve Authorization of Out- of- State Travel for the Parks, Recreation, and Maintenance Services Director and Recreation Manager to Attend the REC C. A. M. P Community Architecture Management and Planning) Conference June 5 - 9, 2023 in Boulder, Colorado.
ATTACHMENT A
The foregoing resolution was passed and adopted this 9t'' day of ) anuary 2023, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
ATTACHMENT B
Resend Confirmation
R EC CAM P 2023: J U N E 5- 8
COMMUNITY ARCHITECTURE MANAGEMENT PLANNING
Rec Camp is a tour-based education experience focusing on high-performance recreation center design and management for recreation professionals. Rec Camp will provide a place for recreation professionals to gather in the Denver Metro Area for three days of tours, learning, and fun! If you have any issues registering, questions about Rec Camp, or need to cancel or modify your registration, please email us at registration@rec- camp. com or contact Mick Massey at ( 214) 537-3990 Registration is $ 525/ camper, and there is a $ 50 early bird registration discount in effect until March 27th, 2023. This includes two light breakfasts, two lunches, and a water bottle. ( Hotel room not included)
Rec Camp space is limited, so register today! You will be placed on a waiting list if we exceed our limit.
More info: www.rec-camp. com
Select your registration to begin.
Early Bird Discount * O Early Bird ($ 475. 00)
Registrant First Name *
Registrant Last Name *
Title *
Organization *
ATTACHMENT B
Website
Registrant Work Email * Email Address
Registrant Personal Email Email Address
Registrant Phone Number *
Registrant Mobile Number *
Cauntry * United States v
Address * Street Address
City, State and ZIP Code * City State
ZIP Code
Personal Linkedln Address
Date of Birth Month Day Year
Haw did you hear about Rec O Past Attendee
Camp? * O Email Communication
O Sacial Media Ad- Facebook
O Social Media Ad- Linkedln
C Website
Preferred Gender Choose One)
Pronoun: *
Special considerations ( diet
or special needs):
All of these topics will be Cl Programming
featured. What is of most O Aquatics
interest to you? * O Fitness
Gymnasiums
ATTACHMENT B
O Field Houses
O Operations
C Management
O Planning & Design
Cl Other ( please specify below)
O Terms and Conditions: *
I understand and agree that Barker, Rinker Seacat Architecture, Inc., BRS") is a sponsor and organizer of" Rec Camp° for which this Application is intended, but hereby acknowledge that BRS does not own, maintain or control the facilities, transportation and/ r accommodatinn which I," the applicant;' will use ar attend during R c Camp. Applicant further acknowledges and agrees that Applicant' s participatian in F ec Camp will be as the result of a voluntary request made by th Applicanf, and that BRS is not responsible or liable for Applicant' s safety and wellbeing while participating in Rec Camp. Therefore, as a condition of BRS' consideration of this Application, and of Applicant' s participation in Rec Camp, the Applicant hereby agrees to release, acquit, and discharge BRS, and its officers, employees, representatives and agents, of and from any and ali liability, claims, demands, actions, judgments, arising from or relating to damages, sickness or injury to Applicant, third persons including death), or Applicant' s property( including loss of use or theft thereof) which may occur during or in connection with Rec Camp. 7otal 0.00
Transfer Code
Name on Card *
ATTACHMENT B
ADD ANOTHER REGISTRANT
Bi I I i ng I nformation
First Last
Payment Method C*7 Credit Card O PO
Card Number * Card Number
Expiration Date * Month v Year v CVV
Country * United States v
Address * Street Address
City, State and ZIP Code *
ty State v
ZIP Code
Billing Email * Email Address
ATTACHMENT B
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CANCELLATIONS AND REFUNDS
Cancellations occurring on or before March 27th, 2023 will be refunded, less an $ 85 administrative fee.
Cancellations occurring between March 27th, 2023, and May 15th, 2023 will be refunded 50°io. ( if the vacant position can be fi//ed fram the wait/ist, then there wi// be a ful/ refund, /ess the S85 administrative fee)
Cancellations occurring on or after May 15th, 2022 will not be refunded. ( ifthe vacant position can be frl/ed from the waitlist, then there will be a full refund, less the$ 85 administrative fee) All cancellation requests must be emailed to r gistration@rec- camp. com Questions about the cancellatian policy may also be emailed to. r gistration@rec-camp. com
ATTACHMENT B
PHOTO/ VIDEO DISCLAIMER
Rec Camp reserves the right to take and use photographs/ video at any event spnnsored by Re Camp or BRS or any activities at Rec Camp without expressed written permission of those included within the photographs/ video. Rec Camp may use the photograph/ video in publications or other media material produced, for educational, promotional, marketing or other purposes, including but not limited to:
brochures, invitations, emails, social media, YouTube, websites, etc. A person attending Rec Camp who does not wish to have their image or audio recorded for distribution should make their wishes known to the photographer, and/ or the event organizers, and/ or contact Rec Camp at registration@re,ccamp. com. in writing of his/ her wishes and include a photograph within a reasonable amount of time prior to the event. Rec Camp will use the photograph for identification purposes and will hold it in confidence.
By participating in Rec Camp or by failing to notify organizers in writing, your desire to n t have }rour image used by Rec Camp you are agreeing to release, defend, hold harmless and indemnify Rec C mp or it's affiliates from any and all claims involving the use of your photagraph or likeness.
Ca m p Activities
June 5th- 3: 00 pm Rec Camp Sign- In! Check into Rec Camp at the Hotel.
June 5th- 4: 00- 5: 30 Recreation Facility operations expert, Jenna Katsaros, will discuss the pm Operations most pressing issues in community recreation op ratir r s and Workshop answer questians about trends that are a ff ting th industry and your community.
June 5th- 5: 30-7:30 Welcome Reception Join us for an informal introduction to Rec Camp and a pm chance to network with peers and industry experts!
June 6th- 7: 00 am - Facility Tours- Day Windsor Community Recreation Center 6: 00 pm 1 Berthoud Recreation Center
Thornton Active Adult
Northglenn Recreation Center
June 7th- 7: 00 am - Facility Tours- Day
7: 00 pm 2
ATTACHMENT B
Apex Center
Apex Field House
Apex Secrest Recreation Center
Moorhead Recreation Center
Carla Madison Recreation Center
June 8th- 8: 00 am - Community The Community Recreation Workshop is an interactive 12: 00 pm Recreation session focused on the planning, design and operatians of Workshop community recreation centers. Facilitators will guide groups through a roll playing scenario with real life applications.
R EC CAM P FAQ
GENERALINFO
What is Rec Camp? Rec Camp is all about Community Recreation and is dedicated to the education of Parks & Recreation professionals in the intricacies of planning, designing, building and operating Community Recreation Centers.
Learn about trends in recreation centers from experts in the field Tour existing centers with Rec Camp Counselors on hand to answer your questions Find out what to plan for and how to make your project a success What is the Rec Camp itinerary? Rec Camp 2023 will start at 3: 00 pm on Monday, June 5th and wrap up at 12: 00 pm on Thursday, June 8th.
Monday Afternoon: 3: OOpm- Rec Camp Sign- In
Monday Afternoon: 4: 00- 5: 30pm - Facility Operations Workshop Monday Evening: 5: 30- 7: 30pm - Welcome Reception
Tuesday & Wednesday: 7: OOam- 6: OOpm - Facility Tours
Thursday Morning: 8: OOam - 12: OOpm - Community Planning Workshop Are CEUs available? Rec Camp has partnered with the Colorado Parks & Recreation Association to offer CEUs for attendants.
What is the 1/ 2 day Rec Camp Workshop on Thursday? The half day Community Planning Warkshop on Friday is an interactive session focused on the planning, design and operations of community recreation centers. Facilitators will guide groups through a roll playing scenario with real life applications. Don' t miss it!
ATTACHMENT B
TRAVEL b ACCOMMODATIONS
Will meals be provided at Rec Camp? Monday evening heavy appetizers will be served at the welcome reception. Light breakfast ( breakfast burritos, granola bars, yogurt) will be grab- and- go on Tuesd y a nd Wednesday. Lunch, snacks and refreshments will be provided on Tuesday and Wednesda}r. inner i on your own. There will also be snacks provided mid- morning on Thursday during the workshop. h hc t l has room service and a full-service restaurant that serves food from 6:30 am to 10: 00 pm. Additinnally, there are numerous restaurants within walking distance of the hotel.
What's the best way to get to the hotel? The Renaissance Boulder Flatiron is only a 40 minute drive firom Denver International Airport, which has multiple car rental services, taxi, Uber, Lyft, and service to Union Station in downtown Denver.
Will I need transportation at Rec Camp? Rec Camp will provide a tour bus to take campers around the Denver/ Boulder metro area to visit facilities.
What amenities does the hotel have? The Renaissance Boulder Flatiron Hotel has a fitness center, pool and restaurant and wide range of services available to guests. Visit the hotel site for more inf, What is there to do at night? Conveniently located between Denver and Boulder, the t naissance Boulder Flatiron Hotel is close to many area attractions.
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