ITEM 5. 1
CITY MANAGER' S REPORT
JANUARY 9, 2023 CITY COUNCIL REGULAR MEETING
ITEM: ESTABLISH A FA ADE AND SIGNAGE IMPROVEMENT
GRANT PROGRAM LIMITED TO RETAIL AND OFFICE
BUILDING USES WITHIN SPECIFIED CITY
BOUNDARIES, AUTHORIZE USE OF MEASURE D
PROGRAM FUNDING, AND APPROVE RESPECTIVE
BUDGET AMENDMENT
RECOMMENDATION: Council to Discuss and Consider Adopting a Resolution to Establish a Fa ade and Signage
Improvement Grant Program and Authorize Its
Funding with the Use of Measure D Program Funds
Pursuant to A Budget Amendment
CEQA STATUS: The project is exempt according to the California Environmental Quality Act ( CEQA) Article 5, §
15061( b)( 3), by the " Common Sense Exemption".
SUMMARY:
Passed by the vote of the electorate on November 7, 2000, Measure D established an Economic Development Fund ( EDF) for the purpose of stimulating business activities in the local economy. The EDF is solely funded through new homes sales in River Islands. At close of escrow for each new home sold, a $ 5, 000 EDF fee is collected with eighty percent ( 80%) deposited to a ' Stewart Tract Account" and twenty percent ( 20%) deposited to a " Citywide Account". Measure D limits allocation of money from the Economic Development Fund, Citywide Account to the east side of Interstate 5.
Lathrop is one of the fastest growing cities in California. While the city is positioned for new development, there are older retail and office buildings on the east side of Interstate 5 that could use a new sign, a fresh coat of paint, refurbished windows or doors, and other such fa ade improvements.
Fa ade and signage improvements have a significant positive impact on the appearance of a building, which promotes community pride; establishes a sense of place and safety; and enhances the marketability of the building and surrounding properties and businesses.
Many municipalities dealing with the issue of aging buildings in their downtown or other areas of their cities have created a Fa ade and Signage Improvement grant program. These programs are meant to encourage business owners/ tenants to enhance the appearance of their businesses and properties through improvements to their exterior building fa ade and/ or renovation or replacement of existing nontemporary building signage.
CITY MANAGER' S REPORT PAGE 2
JANUARY 9, 2023 CITY COUNCIL REGULAR MEETING
ESTABLISH A FACADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
LIMITED TO RETAIL AND OFFICE BUILDING USES WITHIN SPECIFIED CITY
BOUNDARIES, AUTHORIZE USE OF MEASURE D PROGRAM FUNDING, AND
APPROVE RESPECTIVE BUDGET AMENDMENT
Staff has developed guidelines, eligibility requirements, and detailed specifications in accordance with Measure D provisions. Proposed funding for this program is from Measure D' s Economic Development Fund, Citywide Account. The program will be managed and monitored by City staff for compliance throughout project buildout and final grant approval for reimbursement to the applicant.
Staff recommends that the City Council consider the information given in this report, approve the resolution to establish a Fa ade and Signage Improvement Grant Program ( Program) Authorize Use of $ 250, 000 of Measure D Economic Development Funding from the Citywide Account; and Approve Respective Budget Amendment. Please refer to Attachment B for details on the City of Lathrop East of Interstate 5 Planning Areas Commercial Retail and Office Fa ade and Signage Improvement Grant Program' s Rules, Guidelines, and Application.
BACKG ROU N D:
In May of 2022, the State Department of Finance ranked the City of Lathrop as the second fastest growing city in California. The City prides itself on intelligently planned communities such as River Islands and Stanford Crossing, but also recognizes the need for enhancements to the aging commercial buildings being used for retail and office east of Interstate 5.
Several municipalities have implemented Fa ade and Signage Improvement grant programs to encourage property owners/ tenants to enhance the appearance of their businesses and properties through improvements to their exterior building fa ade and/ or renovation or replacement of existing non- temporary signage.
Typically, these programs specify a limited geographical area, such as a downtown district, where there is a desire to update dilapidated or neglected buildings.
Fa ade and signage improvements have a significant positive impact on the appearance of the building, which promotes community pride; establishes a sense of place and safety; and enhances the marketability of the building and surrounding properties and businesses.
Staff has researched Fa ade Improvement programs offered in Manteca, Tracy, Fairfield, Antioch, Dublin, Vista and Winters. All of these programs offer grant reimbursement to eligible applicants based on completion of qualified improvements. The majority of these municipal grant programs provide up to fifty percent ( 50%) match for reimbursement of the overall cost of an improvement project with the City' s grant assistance being capped at $ 20, 000 for building fa ade improvements and $ 5, 000 for non- temporary building signage improvements. The source of funding for these programs vary from using Community Development Block Grant Programs to General Fund allocations.
CITY MANAGER' S REPORT PAGE 3
ANUARY 9, 2023 CITY COUNCIL REGULAR MEETING
ESTABLISH A FACADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
LIMITED TO RETAIL AND OFFICE BUILDING USES WITHIN SPECIFIED CITY
BOUNDARIES, AUTHORIZE USE OF MEASURE D PROGRAM FUNDING, AND
APPROVE RESPECTIVE BUDGET AMENDMENT
Staff proposes the establishment of a Fa ade and Signage Improvement Grant Program to be funded through the Measure D' s Economic Development Fund, Citywide Account. Initial program funding is requested in the amount of $ 250, 000 with future funding to be appropriated by the Lathrop City Council as part of its biannual budget process beginning in Fiscal Year 2025.
The City of Lathrop' s proposed Program would provide grant reimbursement funding assistance of up to fifty percent ( 50%) match of the overall cost of an improvement project. The City' s reimbursement assistance shall not exceed 20, 000 for building fa ade improvements and $ 5, 000 for non- temporary building signage improvements.
In accordance with Measure D provisions, the Program boundaries are limited to retail and office building uses within commercially zoned areas located within the Lathrop City limits east of Interstate 5 and north of State Route Highway 120. Only existing buildings utilized for business related to retail or office are eligible. New development is not eligible.
REASON FOR RECOMMENDATION:
Staff recommends that the City Council consider the information presented and approve the proposed Resolution.
FISCAL IMPACT:
Staff time to administer the City of Lathrop' s Fa ade and Signage Improvement Grant Program.
A separate project will need to be set up to accommodate this program. Funding will need to be transferred from Measure D' s Economic Development Fund, Citywide Account to the Fa ade and Signage Improvement Program with the initial allotment of $ 250, 000. Balance remaining at fiscal year- end will rollover to future years.
Future funding to be appropriated by the Lathrop City Council as part of its biannual budget process beginning in fiscal year 2025.
Staff is requesting the following budget amendments:
Project Number GG23- 12 - Facade and Signage Improvement Grant Program Increase Transfer Out
2440- 99- 00- 990- 90- 10 250, 000
Increase Transfer In
3010- 99- 00- 393- 00- 00 GG23- 12 250, 000
Increase Expenditures
3010- 80- 00- 420- 01- 00 GG23- 12 250, 000
CITY MANAGER' S REPORT PAGE 4
ANUARY 9, 2023 CITY COUNCIL REGULAR MEETING
ESTABLISH A FACADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
LIMITED TO RETAIL AND OFFICE BUILDING USES WITHIN SPECIFIED CITY
BOUNDARIES, AUTHORIZE USE OF MEASURE D PROGRAM FUNDING, AND
APPROVE RESPECTIVE BUDGET AMENDMENT
ATTACH M ENTS:
A. Resolution to Establish a Fa ade and Signage Improvement Grant Program and Authorize Its Funding with the Use of Measure D Program Funds Pursuant to a Budget Amendment.
B. City of Lathrop East of Interstate 5 Planning Areas Commercial Retail and Office Fa ade and Signage Improvement Grant Program Rules, Guidelines and Application.
APPROVALS:
l2- 20- 20'ZZ--
Shelley Burc am Date
Economic Development Administrator
i,- 2
Cari ) a Date
Finance ir ctor
iti l v
Salvador Navarrete Date
City Attorney
I•5•z3
Ste en J. Salvatore Date
City Manager
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP
ESTABLISHING A FACADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
AND AUTHORIZE ITS FUNDING WITH THE USE OF MEASURE D PROGRAM
FUNDS PURSUANT TO A BUDGET AMENDMENT
WHEREAS, Measure D was approved on November 7, 2000 with the intent to stimulate and support economic development within the City of Lathrop.
WHEREAS, Staff recommends establishment of a Fa ade and Signage Improvement Grant Program to meet the goals of Measure D; and WHEREAS, the City of Lathrop may authorize the use of the Economic Development Fund' s Citywide Account, established by Measure D, as the funding source for the Fa ade and Signage Improvement Grant Program; and WHEREAS, the proposed Fa ade and Signage Improvement Grant Program limits use of funds in accordance with Measure D provisions to retail and office building uses within commercially zoned designated areas east of Interstate 5 and north of State Route 120; and
WHEREAS, the proposed Fa ade and Signage Improvement Grant Program would issue grant funding in the form of reimbursement to eligible applicant( s) based on project compliance and completion.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lathrop does hereby approve the establishment of the proposed Fa ade and Signage Improvement Grant Program; and
BE IT FURTHER RESOLVED that City Council authorizes $ 250, 000 to be used from Measure D' s Economic Development Fund— Citywide Account as the funding source for the Fa ade and Signage Improvement Grant Program pursuant to the following budget amendment for FY 2022- 2023:
Fa ade and Signage Improvement Grant Program # GG23- 12:
Increase Transfer Out
2440- 99- 00- 990- 90- 10 250, 000
Increase Transfer In
3010- 99- 00- 393- 00- 00 GG23- 12 250, 000
Increase Expenditures
3010- 80- 00- 420- 01- 00 GG23- 12 250, 000
Resolution No. 23-
PASSED AND ADOPTED this 9th day of January 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
SONNY DHALIWAL, MAYOR
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Resolution No. 23-
Attachment B
East of Interstate 5 Planning Areas
Commercial Retail & OfFice
Fa ade and Signage Improvement
G ra nt Progra m
Rules, Guidelines and Application
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CITY OF LATHROP
EAST OF INTERSTATE 51 PLANNING AREAS
COMMERCIAL RETAIL & OFFICE
FA ADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
SECTION I — Program Purpose
The Fa ade and Signage Improvement Program ( the " Program") is, as its public purpose, established to encourage business owners/ tenants and commercial property owners to enhance the appearance oftheir businesses and properties through improvements to their exterior building facades and/ or renovation or replacement of existing non-temporary building signage. Fa ade and signage improvements have a significant positive impact on the appearance of a building, which promotes community pride; establishes a sense of place and safety; and enhances the marketability of the building and surrounding properties and businesses.
The Program provides reimbursement funding assistance of up to fifty percent ( 50%) of the overall cost of an improvement project. The City' s reimbursement assistance provided shall not exceed $ 20, 000 for building fa ade improvements and $ 5, 000 for non- temporary building signage improvements. The Program shall be administered by the Economic Development Administrator (" Program Administrator") or the City Manager' s designee. The Program Administrator will review the application( s) for completion based on eligibility measures and required documentation as outlined in these guidelines.
SECTION II — Program Elements
A. Goals and Objectives
1. To encourage business owners/ tenants and/ or commercial property owners to improve the appearance of buildings and building signage.
2. To enhance the appearance ofthe streetscape to revitalize the business climate and stimulate further private investments.
3. To create a more attractive commercial environment to strengthen economic vitality and improve customer growth and confidence.
B. Eligibility Requirements
1. Applicant Eligibility
a. Property owners and tenants of retail and office uses within commercially zoned building( s).
b. All tenants must provide the City with written consent from the property owner. c. Tenants must provide written evidence that they have a minimum of five( 5) years oftheir lease term remaining after the projected completion of improvements. d. Applicants must have a current Business License to conduct business at the address where improvements are to occur and must not be delinquent or past due on City utility bills. 1 Measure D limits allocation of money from the Citywide Economic Development Fund to the east side of Interstate
5. ( Document # 2003- 069319, Official Records of County of San Joaquin Dated 3/ 31/ 2003, ' 2003 Amended and Restated Development Agreement By and Between Califia, LLC, a California limited liability company, The Cambay Group, Inc., a California Corporation, and the City of Lathrop, a municipal corporation, dated February 4, 2003., Section 7.05. 01 Economic Development FeeJ
1 Page
CITY OF IATHROP
EAST OF INTERSTATE 5 PLANNING AREAS
COMMERCIAL RETAIL& OFFICE
FA ADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
2. Property Eli ibility
a. The property must be physically located within the designated planning areas as defined in Section VI. Program Target Areas.
b. Business must be located within a commercially zoned building used primarily for retail or office.
3. Exclusions
The following will not be included within this program:
a. Improvements not visible from a public right-of-way. b. Interior improvements within a building.
c. Structural improvements not related to exterior improvements, such as seismic upgrades. d. Any building used for residential or industrial occupancy. e. Improvements that have been completed prior to conditional approval of grant application.
f. Property owners and tenants of legal non- conforming uses.
C. Eligible Improvements
Award recipients may only apply once every 5 years for reimbursement of an eligible improvement within categories 1 or 2 below. Multiple applications will not be accepted for related improvements.
1. Buildin facades
Eligible fa ade improvements must be a design element of a comprehensive architectural theme that should include, improvements to exterior storefronts such as, window replacement or refurbishing, repainting and/ or visible stucco repairs; landscaping; exterior lighting, new or replacement awnings, door replacement or refurbishing, accessibility modifications, and visible roof repairs.
2. Si na e
Eligible signage improvements include renovation or replacement of existing, non- temporary, legally permitted signs located on building facades.
All property improvements made under this program must be consistent with the Zoning Ordinance, General Plan, applicable specific plan, building codes, sign ordinances, and development& design standards of the City of Lathrop.
D. Eligibility of Soft Costs
The " soft costs" eligible for reimbursement funding include:
1. Fees for Architectural design review; building permitting and plan check; and property boundary survey.
2. Architect services for: preparation of bids, preparation and filing of plans, construction monitoring, progress payments, lien releases, or change orders.
3. Current title report for the property.
4. Such other costs, fees, and exterior improvements, which are consistent with the objectives of the program.
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CIN OF LATHROP
EAST OF INTERSTATE 5 PLANNING AREAS
COMMERCIAL RETAIL& OFFICE
FA ADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
SECTION III — Funding
The City of Lathrop reserves the right to cancel or modify this Program at any time prior to grant approval, without notice. Continuation of the Program is subject to sufficient funding as appropriated by the Lathrop City Council.
A. Funding Source and Availability
Funding for this Program is appropriated by the Lathrop City Council as part of its bi- annual budget process from Measure D' s Citywide Economic Development Fund. There is no guarantee of the amount of funds that will be appropriated each year. Funds for the Program are available on a first-come, first-serve basis. If funds are exhausted at the time of the application submittal, staff will retain the application. If additional funds become available, staff will contact applicants in the order applications were received. Any and all funding assistance is strictly subject to availability of Program funds. All approved payments made by the City under the terms of the Program shall represent reimbursement of a portion of the actual costs incurred by the applicant.
B. Grant Amounts
1. Buildin FaGade Improvements
The City of Lathrop will provide business owner/ tenant or property owner reimbursement of up to 50% of the projecYs total cost. City' s contribution not to exceed$ 20. 000. The Program administrator may consider special circumstances for buildings with more than one prominent fa4ade to provide assistance over the$ 20,000 limit.
2. Si na e Improvements
The City of Lathrop will provide the business owner/ tenant or commercial property owner reimbursement of up to 50%, of the total cost of the creation and/ or installation of nontemporary business building signage. City' s contribution not to exceed $ 5, 000.
SECTION IV— Program Requirements
A. Prevailing Wage, Bids, Selection of Contractor
NOTE: Unforeseen contingencies commonly occur during rehabilitation, therefore 10% should be added to the bid to provide for such if not already included.)
1. Under all program components, participants who apply for and are awarded at least $ 1, 000 of City reimbursement funds are required to ensure that all workers employed pursuant to this program shall be paid not less than the applicable prevailing wage and otherwise comply with the provisions of the California Law and Labor Code with regard to the payment of prevailing wages. ( Labor Code Section 1720 et. seq.)
2. Written evidence of no less than two ( 2) bids ( including soft costs, if applicable) from contractors registered with the Department of Industrial Relations in accordance with Labor Code Section 1725. 5 are to be submitted to the City' s Program Administrator for review along with proof of registration. Projects under$ 1, 000 will not require two ( 2) quotes.
3. Participants must select the lowest qualified bidder who meets the job requirements and is responsive to the written bid proposal, and inform the City' s Program Administrator or designee of their decision.
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CITY OF LATHROP
EAST OF INTERSTATE 5 PLANNING AREAS
COMMERCIAL RETAIL& OFFICE
FA ADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
4. Participants must submit proof to the City' s Program Administrator or designee that the selected contractor, including subcontractors, has the following:
a. A State of California Contractor' s License.
b. A valid City of Lathrop Business License.
c. Worker' s Compensation and Liability insurance to the satisfaction of the City' s Risk Management Authority.
B. Grant Conditions
Approved grant applicants will be required to abide by the conditions listed below for Fa4ade Improvement Projects or Sign Projects. Project specific conditions include:
1. Facade Improvement Proiects
a. Design Assistance: The Fa ade Improvement Program requires that all storefront projects use the services of a licensed design/ construction professional such as an architect or engineer.
b. Engineering Services: If the conditions of a fa ade improvement project require the assistance of an engineer, after construction has begun, the cost of engineering will be the responsibility of the grant recipient.
c. Bids & Approvals: Fa ade Improvement projects of$ 1, 000 or more, must obtain quotes from at least two licensed contractors. Contract proposals shall include a scope of work including plans and specifications, an itemized project budget, timeline, and qualifications. The project must comply with all applicable permit requirements. Final project design drawings shall be reviewed and approved by the City in accordance with applicable design guidelines, specific plan and/ or municipal code requirements.
2. Si n Proiects
a. Bids& Approvals: Sign projects that are$ 1, 000 or more, must obtain quotes from at least two (2) vendors. Contractor proposals should include scope of work including plans and specifications, itemized project budget, timeline, and qualifications. b. The project must comply with all applicable permit requirements. The final project design drawings shall be reviewed and approved by the City in accordance with applicable signage regulations.
C. Inspection, Release of Reimbursement Funding
1. Existing code violations need to be corrected before reimbursement funding is released.
2. Progress inspections by City staff may be conducted to ensure that the improvements are being constructed in accordance with the approved plans.
3. A final inspection by City staff shall be conducted to determine that the improvements have been completed in accordance with the approved plans.
4. Upon completion of the proposed improvements, the City will reimburse applicant for project related invoices ( direct expenses) for up to the maximum amount allowed under these guidelines. Applicants shall be responsible for any and all costs, including soft costs in excess of the reimbursement allotted or the maximum amount allowed as stated above in Section II1. B.— Funding: Grant Amounts.
4 Page
CITY OF LATHROP
EAST OF INTERSTATE 5 PLANNING AREAS
COMMERCIAL RETAIL& OFFICE
FA4ADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
SECTION V— Steps in Process
A. Step One: Application Submittal and Evaluation
Qualifying Applicants must submit a completed application with the required attachments to:
Attention: Economic Development Division, Program Administrator City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
O RSend via email to: econdev@ci. lathrop. ca. us with Fa4ade & Signage Improvement Grant Program in the subject line.
Applications will be deemed complete if a submittal includes, but is not limited to, the following:
1. Fully completed application form;
2. Detailed description ofthe proposed improvements;
3. Photographs of the current condition of the area where the improvements are to occur;
4. Plans showing the proposed improvements;
S. Projected schedule to completion of proposed improvements;
6. A minimum of two ( 2) bids showing total cost of the proposed improvements and in accordance with Program Requirements listed in Section IV.A. Prevailing Wage, Bids, Selection of Contractor.
7. Description of the source of private investment to match 50% of grant reimbursement funding plus all project costs exceeding the maximum reimbursement funding assistance of this Program;
8. Written consent from the building owner where the improvements are to occur ( if applicable).
Applications are considered incomplete if all required documents are not included upon application submission. Incomplete applications are not eligible for grant reimbursement and will be returned to applicant.
Applications will be evaluated for eligibility and for how effectively the proposed improvements fulfill the Program' s purpose and goals and objectives, including, but not limited to:
1. Enhancement to building fa ade or streetscape;
2. Improvements contributing to the revitalization of the area immediately surrounding the building;
3. Visual prominence of the building and its location within the area of eligibility;
4. Total amount of funding assistance relative to the proposed improvement( s); and,
5. Projected schedule to completion of proposed improvements.
B. Step Two: Conditional Notification of Approval or Notice of Denial The City will notify applicants in writing of conditional approval or denial of reimbursement grant by mail or email within 10 business days of an application being deemed complete.
S Page
CITY OF LATHROP
EAST OF INTERSTATE 5 PLANNING AREAS
COMMERCIAL RETAIL& OFFICE
FA ADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
C. Step Three: Notice of Approval and Notice to Proceed The City will provide conditionally approved applicants with a Notice to Proceed upon fulfillment of the provisions outlined in these guidelines and in accordance with Section IV. B. Grant Conditions.
1. Time Limit Requirements
Once grant reimbursement has been conditionally approved and a Notice to Proceed has been issued, applicant to diligently pursue completion of the project within one- year of the date on the Notice to Proceed.
2. Time Extension Requests
a) A request for a time extension must be made in writing to the Program Administrator. b) The request must state in detail the reasons for the time extension. c) The request must be received by the Program Administrator prior to the deadline for the completion of the project as referenced above.
Notwithstanding anything to the contrary contained herein, if any improvements are not completed within the timeframe outlined in Section V, Step C. 1 above, and no time extensions have been granted, participation in this program may be canceled at the sole discretion of the City.
D. Step Five: Permits
Applicant or his/ her authorized agent shall obtain any and all applicable permits for proposed Fa4ade or Signage improvements/ installations prior to any work beginning.
E. Step Six: Inspection
City staff will visit participating building to verify proposed improvements were completed as approved and all provisions of these guidelines have been satisfied.
F. Step Seven: Release of Reimbursement Funding
Applicant shall submit required documentation, including invoices and lien releases from all contractors and suppliers who contributed material or labor on the project, to City' s Program Administrator for costs associated with eligible improvements. Upon final inspection of improvements by City staff, and verification that the provisions ofthese guidelines have been fully satisfied, the Program Administrator will submit documentation to City Manager for authorization to release reimbursement funding in the form of a check to the Applicant. 6 Page
CITY OF LATHROP
EAST OF INTERSTATE 5 PLANNING AREAS
COMMERCIAL RETAIL& OFFICE
FA ADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
SECTION VI — Program Target Area
In accordance with Measure Dz provisions, the program boundaries are limited to retail and office building uses within commercially zoned areas located within Lathrop city limits east of Interstate 5 and north of State Route Highway 120. Only existing buildings utilized for business related to retail or office are eligible.
New development is not eligible. Please refer to the General Plan Land Use map below or on the City' s website for specific area designations.
Land Use Designations
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Contact Information
For additional information about this program or to schedule a meeting with City staff to discuss your project, please contact the Economic Development Division at( 209) 941- 7221 or by email to econde ci. lathrop. ca. us.
Z Measure D limits allocation of money from the Citywide Economic Development Fund to the east side of Interstate 5. ( Document# 2003- 069319, Official Records of County of San Joaquin Dated 3/ 31/ 2003, " 2003 Amended and Restated Development Agreement By and Between Califia, LLC, a California limited liability company, The Cambay Group, Inc., a California Corporation, and the City of Lathrop, a municipal corporation, dated February 4, 2003., Section 7. 05. 01 Economic Development Fee)
7 Page
CITY OF LATHROP
EAST OF INTERSTATE 5 PLANNING AREAS
COMMERCIAL RETAII& OFFICE
FA ADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
Application Checklist
The application must include the following components:
Fully Completed Application Form
o Must include property owner signature, if the applicant is not also the owner. A hard copy of all signatures is required on form.
L Detailed Description of the Proposed Improvements
o A complete scope of work for the proposed improvements. The scope of work must include: an itemized list of all proposed improvements, a description of all proposed improvements, must include colors and/ or material choices, and an estimated cost for each proposed improvement.
Graphic representation of proposed changes
o This should illustrate the proposed fa ade improvement. Acceptable formats include:
conceptual sketch, schematic drawings, photo representation, plans and/ or graphic mock- up.
Written consent from the building owner where the improvements are to occur( if applicable) o
If applicant is not the building owner, written consent from the building owner must be provided.
Photographs of the current condition of the area where the improvements are to occur o Close- up photographs of the storefront in its current condition, and another photo of the entire building fa ade including the adjacent building storefronts.
A description of the source of private investment to be used for all project costs that exceed the amount of funding assistance from this program.
o For example, an applicant' s cash on- hand and/ or a bank loan.
Written evidence that tenants have a minimum of five ( 5) years lease term remaining after the completion of project improvements
Minimum of two ( 2) bids showing total cost of proposed improvements o A written estimate from a minimum of 2 vendors/ contractors for the work to be completed. If prevailing wages apply, proof of contractor' s DIR registration as well. If the grantee plans to complete the work themselves, then a written estimate of material costs.
Submit completed application with the required attachments to:
Attention: Economic Development Division
City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Or
Send via email to: econdev@ci. lathrop. ca. us with Fa ade Improvement Grant listed in the subject line.
For questions, please contact the Economic Development Division at:
209) 941- 7221 or by email at econdev@ci. lathrop. ca. us. s Pa e
CITY OF LATHROP
EAST OF INTERSTATE 5 PLANNING AREAS
COMMERCIAL RETAIL& OFFICE
FA ADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
APPLICATION
Project Information
Date Submitted: Amount of City Grant Request:
Project Start Date: Applicant' s Funding Match:
Project Completion Date: Total Estimated Project Cost:
Business Information
Name of Applicant:
Contact#: Email:
Business Name:
Business Address:
Mailing Address:
Property APN:
Term of Lease
if applicable):
Property Owner Information
Name:
Contact#: Email:
Address:
Detailed Project Description& Goal
Attach separate sheet if needed)
Proposed Project ( select one): Fa ade Improvement Signage Improvement What is the source of Private Matching Funds? Cash- on- Hand Financing 9 Page
CITY Of LATHROP
EAST OF INTERSTATE 5 PLANNING AREAS
COMMERCIAL RETAIL& OFfICE
FA ADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
Signature Page
General Conditions: The Property Owner and Applicant, if different, agree and acknowledge the following terms and conditions in addition to those listed in Section IV- Program Requirements of this application:
WAIVER. The undersigned understand and agree that the City of Lathrop (" City") and its officers, agents, and employees shall have no responsibility or liability for any failure or inadequacy of performance by person or firm contracting, subcontracting or employed to perform any part of the aforesaid improvement work, including architect, nor for any defective workmanship or materials involved therein, and hereby expressly waives any and all claims, rights or demands against the City, its agents or employees.
INDEMNIFICATION. The undersigned shall indemnify, defend and hold harmless City from and against any and all claims, liabilities, losses, damages, costs and expenses resulting out of the acts or omissions of the borrower or the borrower' s contractors, subcontractors, or employees of the undersigned, pertaining to the aforesaid improvement work or the use or operation of the property.
APPLICANT ACKNOWLEDGEMENT AND AGREEMENT
1. The applicant is solely responsible for all safety conditions and compliance with all safety regulations, building codes, ordinances, prevailing wage, and other applicable regulations.
2. Applicant must have a current Business License to conduct business at the address where improvements are to occur, and must be current on payment of City utilities account.
3. All property improvements made under this program must be consistent with the City' s Zoning Ordinance, General Plan, and any design guidelines designated by applicable specific plan. As with any other project, the property improvements under this program must also adhere to all applicable building codes, sign ordinances, and development design standards for the City of Lathrop. Any code violations must be corrected before reimbursement funding is released.
4. The applicant authorizes the City of Lathrop to promote an approved project, including but not limited to displaying a sign at the site, during and after construction, and using photographs and descriptions of the project in City of Lathrop materials and press releases.
5. The applicant understands and acknowledges the City of Lathrop reserves the right to make changes and/ or additions to conditions of the Fa ade and Signage Improvement Program as it deems necessary.
6. If at any time you wish to withdraw your application, you must notify the City of Lathrop' s Economic Development Division in writing at 390 Towne Centre Drive, lathrop, CA 95330, as soon as possible.
7. The applicant has read and understands the program description and agrees to its terms.
Applicant and Property Owner Signatures
Print Applicant Name Applicant Signature Date
Print Property Owner Name Property Owner Signature Date Required if applicant is not building owner) Required if applicant is not building owner) 10 Page
CITY OF LATHROP
EAST OF INTERSTATE 5 PLANNING AREAS
COMMERCIAL RETAIL& OFFICE
FA ADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
Scope of Work Template
Fa ade Property Address:
Business or Property Owner Name:
Business Name( if applicable):
Improvement Description Estimated Cost
Total Cost:
11 Page