ITEM 4. 13
CITY MANAGER' S REPORT
FEBRUARY 13, 2023 CITY COUNCIL REGULAR MEETING
ITEM: ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY
BOCKMON & WOODY CO., INC. FOR THE JOHNSON
FERRY ROAD STREETLIGHT INSTALLATION, CIP PS
23- 04
RECOMMENDATION: Adopt Resolution Accepting Public Improvements Constructed by Bockmon & Woody Co., Inc. for the
Johnson Ferry Road Streetlight Installation, CIP PS
23- 04, Authorize the Filing of a Notice of Completion, Release of Contract Retention, and Release of
Performance and Payment Bonds
CEQA STATUS: The project is exempt according to the California Environmental Quality Act ( CEQA) Article 19, §
15301 Class 1 Existing Facilities"
SUMMARY:
Bockmon & Woody Co., Inc. ( Bockmon & Woody) has completed the improvements of the Capital Improvement Project ( CIP) PS 23- 04 Johnson Ferry Road Streetlight Installation. Staff inspected the installation and the improvements have been deemed complete and in accordance with the approved plans and specifications by the City Engineer. A project location map is included as Attachment C.
Bockmon & Woody submitted lien releases confirming all sub- contractors and suppliers have been paid in full and a one- year warranty bond ( based on 10% of the construction contract) for the improvements to be accepted.
Staff requests City Council accept the improvements constructed by Bockmon & Woody for the Johnson Ferry Road Streetlight Installation, CIP PS 23- 04. Staff also requests City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, the release of contract retention to Bockmon & Woody for 3, 187. 50 within forty-five (45) days after the recording of the Notice of Completion, and the release of performance and payment bonds.
Sufficient funds have been allocated in FY 22/ 23.
BACKG ROU N D:
City staff received numerous complaints from residents about limited street lighting on Johnson Ferry Road. A photometric analysis was conducted along Johnson Ferry Road and identified the need for three ( 3) additional streetlights. City Council approved the creation of CIP PS 23- 04 on September 12, 2022 and City staff prepared the plans and technical specifications.
CITY MANAGER' S REPORT PAGE 2
FEBRUARY 13, 2023 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY BOCKMON & WOODY CO., INC. FOR THE 70HNSON FERRY ROAD STREETLIGHT INSTALLATION, CIP PS 23- 04
The informal bid solicitation package for the Johnson Ferry Streetlight Road Installation project was advertised on July 15, 2022, in accordance with Informal Bidding Procedures in CA PCC 22032 and LMC 3. 30. 060 and 3. 30. 070.
The scope of work included the installation of three ( 3) 16' decorative poles with three ( 3) new LED decorative top fixtures that were previously purchased by the City, construction of pole foundations, sidewalk panel demolition and restoration, horizontal boring, conduit run and cable splicing from an existing street light circuit to the three new street lights. The total construction costs for this project were 63, 750.
Upon Council acceptance of the improvements and approval of this item, the performance bond ( Bond No. 070216778, $ 63, 750) and payment bond ( Bond No. 070216778, $ 63, 750) will be released and replaced with a one- year warranty bond 070216778W, $ 6, 375). The one- year warranty bond covers any repairs or replacements that may become necessary during the one- year beginning with this acceptance due to any defective materials or workmanship in connection with the completed improvements. Bockmon & Woody has also provided the necessary lien releases for the materials supplied and completed work.
Staff requests City Council accept the improvements constructed by Bockmon & Woody for the Johnson Ferry Road Streetlight Installation. Staff also requests City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, the release of contract retention to Bockmon & Woody for $ 3, 187. 50 within forty- five ( 45) days after the recording of the Notice of Completion, and the release of performance and payment bonds. Staff further requests that unused funds be transferred back into the Mossdale Landscape and Lighting Capital Replacement Fund 2610.
REASON FOR RECOMMENDATION:
Bockmon & Woody completed the project pursuant to the contract documents dated September 12, 2022. Staff inspected the installation and the improvements have been deemed complete and in accordance with the approved plans and specifications by the City Engineer.
If approved by Council, the performance bond ( Bond No. 070216778, $ 63, 750) and payment bond ( Bond No. 070216778, $ 63, 750) will be released and replaced with a one- year warranty bond ( Bond No. 070216778W, $ 6, 375) upon City Council' s acceptance of the improvements. The warranty bond covers any repairs or replacements necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements. Bockmon & Woody has also provided the necessary lien releases for the materials supplied and work completed.
CITY MANAGER' S REPORT PAGE 3
FEBRUARY 13, 2023 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY BOCKMON & WOODY CO., INC. FOR THE JOHNSON FERRY ROAD STREETLIGHT INSTALLATION, CIP PS 23- 04
CEQA STATUS:
The project is exempt according to the California Environmental Quality Act ( CEQA) Article 19, § 15301 Class 1 " Existing Facilities"
FISCAL IMPACT:
The final construction contract amount with Bockmon & Woody for CIP PS 23- 04 is for $ 63, 750. With the completion of this project, staff requests that unused funds be transferred back into the Mossdale Landscape and Lighting Capital Replacement Fund 2610. Sufficient funds have been allocated in the Mossdale Landscape and Lighting Fund ( 2580- 50- 64- 420- 33- 00) to cover the maintenance for FY 22/ 23 in the amount of $ 59 annually.
ATTACH M ENTS:
A. Resolution Accepting Public Improvements Constructed by Bockmon & Woody Co., Inc. for the Johnson Ferry Road Streetlight Installation, CIP PS 23- 04, Authorize the Filing of a Notice of Completion, Release of Contract Retention, and Release of Performance and Payment Bonds
B. Notice of Completion - Johnson Ferry Streetlight Installation ( CIP) PS 23- 04 C. Project Location
CITY MANAGER' S REPORT PAGE 4
FEBRUARY 13, 2023 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY BOCKMON & WOODY CO., INC. FOR THE JOHNSON FERRY ROAD STREETLIGHT INSTALLATION, CIP PS 23- 04
APPROVALS:
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Carlos Carrillo Date
Management Analyst II
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Ken Reed Date
Senior Construction Manager
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Brad ylor Date
City Engineer
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To d Se astian Date
Director Parks, Recreation & Maintenance
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Cari Ja s Date
Finance irector
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Michael King Date
Assistant City Manager
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Salvador Navarrete Date
City Attorney
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Ste en J. Salvatore Date
City Manager
RESOLUTION NO. 23 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP ACCEPTING PUBLIC IMPROVEMENTS CONSTRUCTED BY BOCKMON & WOODY CO., INC.
FOR THE JOHNSON FERRY ROAD STREETLIGHT INSTALLATION, CIP PS 23- 04, AUTHORIZE THE FILING OF A NOTICE OF COMPLETION, RELEASE OF
CONTRACT RETENTION, AND RELEASE OF PERFORMANCE AND PAYMENT BONDS
WHEREAS, on September 12, 2022, City Council awarded a construction contract to Bockmon & Woody Co., Inc for the installation of 3 City provided streetlights on Johnson Ferry Rd. CIP PS 23- 04 ( Project) in the amount of $ 63, 750, and a 10% construction contingency of $ 6, 375 was authorized for staff to use as necessary to achieve the goals of the Project; and
WHEREAS, the scope of work consisted of installing three ( 3), 16' decorative poles with three ( 3) new LED decorative top fixtures purchased and provided by the city on Johnson Ferry Rd; and
WHEREAS, the Project scope included construction of pole foundations, sidewalk panel demolition and restoration, horizontal boring, conduit run and cable splicing from existing pull box to the three new street lights; and WHEREAS, Bockmon & Woody Co., Inc. successfully completed the Project work at a total cost of $ 63, 750; and
WHEREAS, staff inspected the improvements and has deemed them complete and in accordance with the approved plans and specifications; and WHEREAS, Bockmon & Woody Co., Inc. has provided the necessary lien releases for the materials supplied and completed work and a one- year warranty bond ( based on 10% of total project cost) for the improvements being accepted; and WHEREAS, the performance bond ( Bond No. 070216778, $ 63, 750) and payment bond ( Bond No. 070216778) will be released and replaced with a one- year warranty bond ( Bond No. 070216778W, $ 6, 375) upon City Council' s acceptance of the improvements; and
WHEREAS, the one- year warranty bond covers any repairs or replacements that may become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements; and
WHEREAS, staff requests City Council accept the public improvements constructed by Bockmon & Woody Co., Inc. for the Johnson Ferry Street Light Installation, CIP PS 23- 04; and
WHEREAS, staff also requests City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, the release of contract retention to Bockmon & Woody Co., Inc. in the amount of $ 3, 187. 50, within forty- five ( 45) days after the recording of the Notice of Completion, and the release of performance and payment bonds; and
WHEREAS, staff is requesting that any unused funds be transferred back into the Mossdale Landscape and Lighting Capital Replacement Fund 2610; and WHEREAS, the project is exempt according to the California Environmental Quality Act ( CEQA) Article 19, § 15301 Class 1 " Existing Facilities".
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby accept the public improvements constructed by Bockmon & Woody Co., Inc. for the Johnson Ferry Road Streetlight Installation, CIP PS 23- 04 pursuant to the contract documents dated September 12, 2022; and BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop authorizes the filing of the Notice of Completion with the San Joaquin County Clerk and the release of the contract retention to Bockmon & Woody Co., Inc. in the amount of $ 3, 187. 50, within forty- five ( 45) days after the recording of the Notice of Completion, and authorizes the release of the performance and payment bonds; and BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop authorizes that any unused funds be transferred back into the Mossdale Landscape and Lighting Capital Replacement Fund 2610.
The foregoing resolution was passed and adopted this 13th day of February 2023, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
ATTACHMENT
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RECORDING REOUESTED BY, AND
WHEN RECORDED MAIL TO:
CITY OF LATHROP
ATTN: CITY CLERK
390 TOWNE CENTRE DRIVE
LATHROP, CA 95330
Exempt from payment of recording fees( GC 11922)
SPACE ABOVE THIS LINE FOR RECORDER' S USE
NOTICE OF COMPLETION
NOTICE IS HEREBY GNEN:
1. That the interest or estate stated in paragraph 3 herein in the real property herein described is owned by:
NAME STREET AND NO. CITY STATE
Citv of Lathrop 390 Towne Centre Drive Lathrop CA 95330 If more than one owner of the interest stated, the name and address of each must be stated)
2. That the full name and address of the owner of said interest or estate, if there is only one owner, and that the full names and addresses of all the co-owners who own said interest or estate as tenants in common, as joint tenants, or otherwise, if there is more than one owner, are set farth in the preceding paragraph.
3. That the nature of title or the stated owner, or if more than one owner, then of the stated owner and co- owners is:
Project No. CIP PS 23- 04 Johnson Ferry Streetlight Installation Bockmon& Woody Electric Co. Inc.
4. That on the 12th day of September 2022 a work of improvement on the real property herein described was completed.
5. That the name of the original contractor, if any, for said work of improvement was: Bockmon& Woody Electric Co., Inc.
6. That the name and address of the transferor is:
NAME STREET AND NO. CITY STATE
Bockmon& Woody Electric Co., Inc. PO BOX 1018, Stockton CA 95201
7. That the real property herein referred to is situated in the Citv of Lathrop County of San Joaquin, State of California, and is described as follows:
Project No. CIP PS 23- 04 Johnson Ferry Streetlight Installation
CITY OF LATHROP
By:
Stephen J. Salvatore, City Manager Date
That the undersigned has knowledge of the contents herein and states under penalty of perjury that the foregoing is true and correct.
By:
Teresa Vargas, City Clerk Date
CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by the NOTICE OF COMPLETION dated February 13, 2023 by Bockmon & Woody Electric Co., Inc., to the City of Lathrop, a political corporation and/ or governmental agency, is hereby accepted by the undersigned officer or agent on behalf of the City Council pursuant to authority conferred by minute action of the City Council adopted on February 13, 2023, and the grantee consents to recordation thereof by its duly authorized officer.
Dated By
Stephen J. Salvatore, City Manager
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