ITEM 4. 10
CITY MANAGER' S REPORT
MARCH 13, 2023 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE PURCHASE FROM JAM SERVICES, INC. FOR
TRAFFIC SIGNAL EQUIPMENT FOR THE LOUISE AND
MCKINLEY AVENUE INTERSECTION IMPROVEMENTS,
CIP PS 15- 02 AND APPROVE BUDGET AMENDMENT
RECOMMENDATION: Adopt Resolution to Approve Purchase from ) am Services, Inc. for Traffic Signal Equipment for the
Louise Ave and McKinley Ave Intersection
Improvements, CIP PS 15- 02 and Approve Budget
Amendment
SUMMARY:
Capital Improvement Project ( CIP) PS 15- 02 for Louise Avenue and McKinley Avenue intersection improvements ( Project) will widen Louise Avenue, modify lane configurations and upgrade the existing traffic signal at the intersection.
There is an approximate 20- week lead- time for purchase and delivery of traffic signal poles and equipment. To be prepared for construction of the Project this summer, staff requested a quote from JAM Services, Inc. ( Jam Services) to purchase the traffic signal equipment that includes framework, LED traffic signal display, audible pedestrian pushbutton, battery backup system, and galvanized signal poles. Jam Services provided their proposal ( Attachment B") for a total cost of $ 167, 980.
The 2022 City of Lathrop Standards upgrades to signal equipment must include new accessible pedestrian push buttons from Polara Enterprises, LLC ( Polara) and illuminated LED street name signs from Temple Edge- Lit ( Temple). Jam Services provided documentation from Polara and Temple explaining that Jam Services is the exclusive distributor of these two signal components ( Attachment ' C"). Pursuant to Lathrop Municipal Code ( LMC) 2. 36. 110( A), Jam Services is determined by the Assistant City Manager as the sole source provider of the required signal equipment and therefore exempt from bidding procedures.
After reviewing the quote, staff is requesting Council approve the purchase from Jam Services for the traffic signal equipment to be used for the Project. Sufficient funds in the approved Fiscal Year ( FY) 22/ 23 budget are available within the East Side Lathrop Capital Facilities Fees ( CFF). Therefore, staff is also requesting a budget amendment transferring $ 170, 000 from the East Side Lathrop ( CFF) ( 2250) to the Project to pay for the traffic signal equipment cost.
CITY MANAGER' S REPORT PAGE 2
MARCH 13, 2023 CITY COUNCIL REGULAR MEETING
APPROVE PURCHASE FROM 7AM SERVICES, INC. FOR TRAFFIC SIGNAL
EQUIPMENT FOR THE LOUISE AND MCKINLEY AVENUE INTERSECTION IMPROVEMENTS, CIP PS 15- 02 AND APPROVE BUDGET AMENDMENT BACKGROUND:
In 2015, City Council approved the creation of CIP PS 15- 02 for intersection improvements at Louise Avenue and McKinley Avenue. The Project' s scope of work includes widening Louise Avenue, modifying lane configurations and upgrading the traffic signal at the intersection. The new signal equipment includes LED traffic signal display, framework, audible pedestrian pushbutton, battery backup system, video cable, and galvanized signal poles.
Jam Services supplies the City with signal equipment for citywide signalized intersections and has provided Sole Source Documentation ( Attachment " C") for exclusive distribution of signal components needed for the Project pursuant to City Standards. There is an approximate 20- week lead- time for purchase and delivery of traffic signal poles and equipment. To be ready for construction this summer, staff requested and received a quote ( Attachment" B") from Jam Services for the purchase of the signal equipment for a total cost of $ 167, 980.
Staff reviewed the quote and requests Council approve the purchase from Jam Services for the traffic signal equipment to be used for the Project.
RECOMMENDATION:
With Planning, Design, and Right- of-Way ( ROW) phases completed, the Project is moving forward to the Construction phase. There is an approximate 20- week leadtime for purchase and delivery of materials. Ordering the materials now will allow the City to plan for construction for this summer.
FISCAL IMPACT:
The purchase for the traffic signal equipment needed for the Project has a total cost of $ 167, 980. There is not sufficient funding within the Project' adopted FY 2022/ 23 budget. However, additional funds are available from the East Side Lathrop ( CFF).
Staff requests City Council approve a budget amendment transferring $ 170, 000 from the East Side Lathrop ( CFF) ( 2250) to the Streets CIP Fund ( 3310) as follows:
Increase Transfer Out
2250- 9900- 990- 9010 170, 000
Increase Transfer In
3310- 9900- 393- 0000 PS 15- 02 170, 000
Increase A propriation
3310- 8000- 420- 1200 PS 15- 02 170, 000
CITY MANAGER' S REPORT PAGE 3
MARCH 13, 2023 CITY COUNCIL REGULAR MEETING
APPROVE PURCHASE FROM JAM SERVICES, INC. FOR TRAFFIC SIGNAL
EQUIPMENT FOR THE LOUISE AND MCKINLEY AVENUE INTERSECTION IMPROVEMENTS, CIP PS 15- 02 AND APPROVE BUDGET AMENDMENT ATTACH M ENTS:
A. Resolution to Approve Purchase from Jam Services, Inc. for Traffic Signal Equipment for the Louise Avenue and McKinley Ave Intersection Improvements, CIP PS 15- 02 and Approve Budget Amendment
B. Quote - JAM Services, Inc.
C. Sole Source Letters - Polara Enterprises, LLC and Temple Edge- Lit CITY MANAGER' S REPORT PAGE 4
MARCH 13, 2023 CITY COUNCIL REGULAR MEETING
APPROVE PURCHASE FROM 7AM SERVICES, INC. FOR TRAFFIC SIGNAL
EQUIPMENT FOR THE LOUISE AND MCKINLEY AVENUE INTERSECTION IMPROVEMENTS, CIP PS 15- 02 AND APPROVE BLIDGET AMENDMENT APPROVALS:
03 — . _ ,
Angel A arca Date
Assistant Engineer
3 5 2 23
Brad T lor Date
City Engineer
o2mo
Cari Ja Date
Financ r`Director
3- 8 -Zo23
Michael King Date
Assistant City Manager
O--
Salvador Navarrete Date
City Attorney
3' g-'' J
Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 23 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO APPROVE PURCHASE FROM ] AM SERVICES, INC. FOR TRAFFIC SIGNAL
EQUIPMENT FOR THE LOUISE AVENUE AND MCKINLEY AVENUE
INTERSECTION IMPROVEMENTS, CIP PS 15- 02 AND APPROVE BUDGET
AMENDMENT
WHEREAS, Capital Improvement Project ( CIP) PS 15- 02 for Louise Avenue and McKinley Avenue Intersection Improvements ( Project) will widen Louise Avenue, modify lane configurations and upgrade the existing traffic signal at the intersection; and
WHEREAS, to be prepared for construction of the Project this summer, staff requested a quote from JAM Services, Inc. ( Jam Services) to purchase the traffic signal equipment that includes framework, LED traffic signal display, audible pedestrian pushbutton, battery backup system, and galvanized signal poles; and WHEREAS, Jam Services provided their proposal for a total cost of $ 167, 980; and
WHEREAS, the 2022 City of Lathrop Standards upgrades to signal equipment must include new accessible pedestrian push buttons from Polara Enterprises, LLC Polara) and illuminated LED street name signs from Temple Edge- Lit ( Temple); and WHEREAS, Jam Services provided documentation from Polara and Temple explaining that Jam Services is the exclusive distributor of these two signal components; and
WHEREAS, pursuant to Lathrop Municipal Code ( LMC) 2. 36. 110( A), ) am Services is determined by the Assistant City Manager as the sole source provider of the required signal equipment and therefore exempt from bidding procedures; and WHEREAS, after reviewing the quote, staff is requesting Council approve the purchase from Jam Services for traffic signal equipment to be used for the Project; and
WHEREAS, sufficient funds in the approved Fiscal Year ( FY) 22/ 23 budget are available within the East Side Lathrop Capital Facilities Fees ( CFF). Therefore, staff is requesting a budget amendment transferring $ 170, 000 from the East Side Lathrop CFF) ( 2250) to the Streets CIP Fund ( 3310) as follows:
Increase Transfer Out
2250- 9900- 990- 9010 170, 000
Increase Transfer In
3310- 9900- 393- 0000 PS 15- 02 170, 000
Increase A propriation
3310- 8000- 420- 1200 PS 15- 02 170, 000
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby approve the purchase with Jam Services, Inc. for traffic signal equipment for the Project for a total cost of $ 167, 980 and authorize the insurance of a purchase order to accomplish the same; and
BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop approves a budget amendment transferring $ 170, 000 from the East Side Lathrop CFF) ( 2250) to the Streets CIP Fund ( 3310) as described above.
The foregoing resolution was passed and adopted this 13th day of March 2023, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
ATTA MENT
QUOTATION
s
958 East Airway Blvd.
Livermore, CA 94551
QUOTATION# JGM020623A2
Project Name: City of Lathrop E. Louise& McKinley
Bid Date: 02- 06- 23 UPDATED 02- 14- 23
Quote Based on Plans Dated: 04- 21- 21
Specifications Provided? NO
JAM Services is pleased to provide the following price quotation for the subject project:
LOCATION: E. Louise Ave& McKinley Ave Intersection
Traffic signal display to include: vehicle and pedestrian signal, framework, pedestrian pushbutton, and thru bolts. All red, yellow and green signal sections shall be LED. Pedestrian signal shall be LED/ LED.
Includes Audible Tactile PPB Total Price 27, 990
Battery Backup System Total Price 4, 650
EVP package to include:
3) 721 detector
Total Price 7, 614
2) 762 discriminator
Pole package to include:
3) Galvanized type 29- 5- 100, 50,
15 4) " 15TS, 15
4) " l- B 10'
Total Price 113, 570
4) " PBA Post 5'
2) LED IISNS " McKinley Ave"
2) LED IISNS " Louise Ave"
8) Roadway 1 LED luminaire
Sign Package to Include
4) R73- 3
Total Price 640
SUBTOTAL PRICE 154, 464
FREIGHT Included
SALES TAX( IF APPLICABLE): $ 13, 516
TOTAL PRICE 167, 980
Standard Exclusions:
Service pedestals are not included unless expressly noted.
Pedestrian Barricades are not included expressly noted.
CCTV cable is included up to 200' per camera. If longer runs are required, cost will need to be evaluated.
For CCTV, RRFB, Speed feedback signs and Communication/ ITS materials and other auxillary items- onsite support is not included uniess expressly noted.
All pricing assumes standard daytime turn- on M- F where applicable. If nighttime or weekend turn on is required, it may be subject to additional fees.
ATTACHME iY'
N
P A
Enterprises, LlC
February 1, 2023
To Whom It May Concern:
This letter is to serve as notification that JAM Services, Inc., is Polara Enterprises' exclusive distributor for the state of California.
If you have any questions, please feel free to give me a call.
Sincerely,
f; ,
t,` '
Matthew Baker
Vice President Sales
Marketing
Polara. com 1497 CR 2178, Greenville, TX 75402 Cell: 330- 754- 7760 mbaker@polaraent. com Compliances: ADA, MUTCD, PROWAG, Build America, ISO 9001: 2015 certified
TEMPLE EDGE- LIT
tnternally- Illuminated LED Signs
February 10, 2023
Re: Authorized Temple Edge- Lit IISNS Distributor Notification Temple Edge- Lit Internally- Illuminated LED Signs is proud to partner with JAM Services, Inc., of Livermore, California, as its sole distribution partner in the State of California.
Temple Edge- Lit Internally- Illuminated LED Signs is committed to employing a local workforce, and Temple Edge- Lit Signs are built, down to the component level, at our manufacturing facility in Decatur, Alabama.
For questions of details, please contact Adrian Baker, Temple Edge- Lit National Accounts Manager, at adrian. baker@temple- inc. com or by phone at 256. 318. 7549 ( mobile).
Thank you,
Adrian S. Baker
National Accounts Manager
Temple Edge- Lit
800. 633. 3221 toll free