ITEM 4. 15
CITY MANAGER' S REPORT
MARCH 13, 2023 CITY COUNCIL REGULAR MEETING
ITEM: ACCEPT PUBLIC IMPROVEMENTS WITH ASSOCIATED
CONDITION FOR TRACT 4105, PHASE iD, LOCATED
IN THE CENTRAL LATHROP SPECIFIC PLAN FROM
LATHROP LAND ACQUISITION, LLC AND APPROVE
BUDGET AMENDMENT FOR MAINTENANCE
RECOMMENDATION: Adopt Resolution Accepting Public Improvements with Associated Condition for Tract 4105, Phase 1D
Located in the Central Lathrop Specific Plan from
Lathrop Land Acquisition, LLC and Approving Budget
Amendment for Maintenance
SUMMARY:
Lathrop Land Acquisition, LLC ( Saybrook), the developer for the Central Lathrop Specific Plan ( CLSP) area, has substantially completed construction of the public improvements listed in the GASB 34 report, included as Attachment " C" for Tract 4105, Phase 1D, in accordance with their Subdivision Improvement Agreement ( SIA).
The Tract is not energized due to delays with Pacific Gas & Electric ( PG& E) so staff is requesting Council accept improvements contingent on completion of the energization. Approval to accept the improvements contingent on completion will accelerate the construction of the homes.
These improvements have been inspected by staff and deemed complete by the City Engineer except for the energizing of the Tract. A Vicinity Map for Tract 4105 is included as Attachment B". Saybrook provided a one- year warranty bond based on 10% of the completed improvement construction cost, and lien releases for the accepted improvements.
Staff recommends City Council accept the Public Improvements contingent on the Tract being energized and approve budget amendment for Maintenance.
BACKGROUND:
On October 5, 2006, the City approved a Vesting Tentative Map ( VTM) for Tract 3533 to create 62 parcels on 960 acres of land. On March 20, 2007, the City approved a VTM for Tract 3647 to subdivide a portion of Tract 3533 into 1, 071 parcels on 190 acres of land. The land for Tract 4105, Phase 1D, is within the geographic boundaries of the VTMs for Tracts 3533 and 3647.
On February 14, 2022, City Council approved Tract 4105, establishing 271 singlefamily lots. As required by the City' s subdivision ordinance, the approved Tract 4105 included an SIA to guarantee certain public improvements associated with the final map. Saybrook has completed most of the improvements associated with the SIA for Tract 4105.
CITY MANAGER' S REPORT PAGE 2
MARCH 13, 2023 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS WITH ASSOCIATED CONDITION FOR TRACT 4105, PHASE 1D, LOCATED IN THE CLSP FROM LATHROP LAND
ACQUISITION, LLC AND APPROVE BUDGET AMENDMENT FOR MAINTENANCE To ensure that the unfinished improvements are completed, Performance Bond No.
PB01987300007 for $ 15, 526, 694. 10 and Labor & Materials No. PB01987300007 for 7, 763, 347. 05 will remain in place until the Tract is energized, inspected by staff, and deemed complete by the City Engineer. Upon completion of the energization, the bonds will be released, and maintenance will begin.
Saybrook has provided one- year warranty bonds based on 10% of the completed improvements construction cost and both developer lien releases and lien releases from each contractor. The warranty bond values and descriptions are detailed in Table 1 below.
Table 1
Contractor Scope of Work Bond Number Bond Value
Teichert Construction Mass Gradin 070214801- M 219, 158. 10 Teichert Construction Underground 070214819- M 898, 955. 63 and To Side
Teichert Construction Offsite Sidewalk 070214802- M 17, 893. 85 Smith Denison Joint Trench 100723204 346, 694. 60
David Hall Masonry Sound Walls 1001086888 137, 343. 50
Green Valley Landscaping CAC719811 116, 848. 67
Landsca in
REASON FOR RECOMMENDATION:
Construction of the public improvements for Tract 4105 is substantially complete and have been inspected by City staff to ensure conformance with the approved plans.
Saybrook has submitted lien releases and a one- year maintenance bond for the improvements being accepted. Conditional acceptance of the improvements will allow for the continued development of Tract 4105.
To avoid delay in waiting for PG& E, staff requests council approve this contingent acceptance. If approved, City staff will confirm when the condition has been met and will subsequently release the Performance and Labor & Materials bonds as well as allow for the City to start maintenance of the improvements.
FISCAL IMPACT:
The one- year warranty bond covers any repairs or replacements that become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements.
The City' s Service Maintenance CFD 2019- 02 has been established to help fund City maintenance and operating costs. The improvements listed in the GASB 34 Report detail the $ 11, 034, 717. 91 expended, and the City' s maintenance costs will increase because of the additional improvements that have to be maintained.
CITY MANAGER' S REPORT PAGE 3
MARCH 13, 2023 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS WITH ASSOCIATED CONDITION FOR TRACT 4105, PHASE iD, LOCATED IN THE CLSP FROM LATHROP LAND
ACQUISITION, LLC AND APPROVE BUDGET AMENDMENT FOR MAINTENANCE The initial budget for CFD 2019- 02 for CLSP was planned for gradual development.
However, with the rate of development and rise in inflation costs, staff is asking for a budget amendment to cover the cost of maintenance for CLSP Phase 1D.
Staff is requesting Council approve a budget amendment for FY 22/ 23 as follows:
Increase A propriation ( Trees & Landscaping
2680- 50- 55- 420- 27- 00 11, 100
Increase A propriation ( Street Light Maintenance
2680- 50- 55- 420- 31- 00 1, 406
ATTACH M ENTS:
A. Resolution Accepting Public Improvements with Associated Condition for Tract 4105, Phase 1D, in the Central Lathrop Specific Plan from Lathrop Land Acquisition, LLC and Approving Budget Amendment for Maintenance B. Vicinity Map
C. GASB 34 Report - Tract 4105 CLSP Phase 1D
CITY MANAGER' S REPORT PAGE 4
MARCH 13, 2023 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS WITH ASSOCIATED CONDITION FOR TRACT 4105, PHASE iD, LOCATED IN THE CLSP FROM LATHROP LAND
ACQUISITION, LLC AND APPROVE BUDGET AMENDMENT FOR MAINTENANCE APPROVALS:
Bellal abiza ah Date
Assistant Engineer
3 3 20? 3
Brad Ta or Date
Cit Engineer
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Todd Seb tian Date
Parks, Recreation, & Maintenance Director
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Cari ) ames Date
Finance Director
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Michael King Date
Assistant City Manager
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Salvador Navarrete Date
City Attorney
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Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP ACCEPTING PUBLIC IMPROVEMENTS WITH ASSOCIATED CONDITION FOR TRACT 4105, PHASE iD, IN THE CENTRAL LATHROP SPECIFIC PLAN FROM LATHROP LAND
ACQUISITION, LLC AND APPROVING BUDGET AMENDMENT FOR
MAINTENANCE
WHEREAS, on October 5, 2006, the City approved a Vesting Tentative Map VTM) for Tract 3533 to create 62 parcels on 960 acres of land. On March 20, 2007, the City approved a VTM for Tract 3647 to subdivide a portion of Tract 3533 into 1, 071 parcels on 190 acres of land. The land for Tract 4105, Phase iD, is within the geographic boundaries of the VTMs for Tracts 3533 and 3647; and WHEREAS, on February 14, 2022, City Council approved Tract 4105, establishing 271 single-family lots. As required by the City' s subdivision ordinance, the approved Tract 4105 included an SIA to guarantee certain public improvements associated with the final map. Saybrook has completed most of the improvements associated with the SIA for Tract 4105; and
WHEREAS, Lathrop Land Acquisition, LLC ( Saybrook) has completed most of the improvements associated with the SIA for Tract 4105. Due to delays with Pacific Gas & Electric ( PG& E), the Tract is not energized. Staff recommends City Council accept Public Improvements contingent on the Tract being energized; and WHEREAS, approval to accept the improvements contingent on completion will accelerate the construction of the homes by allowing Saybrook to sell the land to the builders, rather than waiting for a full acceptance during a later City Council meeting; and
WHEREAS, to ensure that the unfinished improvements are completed, Performance Bond No. PB01987300007 for $ 15, 526, 694. 10 and Labor & Materials No. PB01987300007 for $ 7, 763, 347. 05 will remain in place until the Tract is energized, inspected by staff, and deemed complete by the City Engineer. Upon completion of the energization, the bonds will be released, and maintenance will begin; and
WHEREAS, Saybrook has provided one- year warranty bonds based on 10% of the completed improvements construction cost and both a master lien release and lien releases from each contractor. The warranty bond values and descriptions are detailed in Table 1 below:
Table 1
Contractor Scope of Bond Number Bond Value
Work
Teichert Construction Mass Gradin 070214801- M 219, 158. 10 Teichert Construction Underground 070214819- M 898, 955. 63 and To Side
Teichert Construction Offsite 070214802- M 17, 893. 85
Sidewalk
Smith Denison oint Trench 100723204 346, 694. 60
David Hall Masonr Sound Walls 1001086888 137, 343. 50
Green Valley Landscaping CAC719811 116, 848. 67
Landsca in
WHEREAS, City staff will confirm when the condition has been met and will subsequently request the City Engineer to release the Performance and Labor & Materials bonds. This will allow for the City to start maintenance of the improvements; and
WHEREAS, the City' s maintenance costs will increase because of the additional improvements that have to be maintained. The City' s Service Maintenance CFD 2019- 02 has been established to help fund City maintenance and operating costs; and
WHEREAS, the initial budget for CFD 2019- 02 for CLSP was planned for gradual development. However, with the rate of development and rise in inflation cost, staff request approval of a budget amendment to cover the City' s maintenance for the CLSP Phase 1D neighborhood; and
WHEREAS, staff is requesting Council to approve a budget amendment for FY 22/ 23 as follows;
Increase A propriation ( Trees & Landscaping
2680- 50- 55- 420- 27- 00 11, 100
Increase Appropriation ( Park Light Maintenance
2680- 50- 55- 420- 31- 00 1, 406
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby accept the public improvements associated with the Subdivision Improvement Agreement for Tract 4105 in the Central Lathrop Specific Plan from Lathrop Land Acquisition, LLC in accordance with City specifications, contingent on the Tract being energized and City Engineer confirming improvements are complete when this condition has been met and upon satisfaction of the condition. Council authorizes the release of the Performance and Labor & Materials bonds.
BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop does hereby approve the budget amendment to increase the expenditure account to CLSP CFD 2019- 02 budget for the FY 22/ 23 as detailed above.
The foregoing resolution was passed and adopted this 13th day of March 2023, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas Salva or avarrete
City Clerk City Attorney
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A7TACHMENT 3/ 1/ 2023
City of Lathrop
Project Acceptance
GASB 34 Report)
Submitted By: MacKay& Somps- Jeff Matson Date: 02/ 28/ 2023 Project: Tract 4105- Neighborhood Improvements
Address: Trect 4105- Neighborhood 1D in the Centrel lathrop Specific Plan SOFT COSTS Unit Price Amount
1 Inspection Fees City ofLathrop) 114, 799.50 114,799.50 2 Geotechnical Report( Engeo) 21, 000. 00 21, 000.00
3 Environmental testing& Observation Services( Engeo) 201, 383.79 201, 383. 79 4 Civil Engineering( Mackay& Somps) 513, 535.40 513, 535. 40 5 Construction Staking( Mackay& Somps) 317, 181. 30 317, 181. 30 6 Topside and Underground( Teichert overtime charges) 194, 903.00 5194, 903. 00 7 Joint Trench Design( Vizion) 115, 065. 00 115, 065. 00 Subtotal: 1, 477,867. 99
Item Description Unit Qty Unit Price Amount
A Greding LS 1 5z, 191, 581.00 $ 2, 191, 581. 00
1 Ciearing Acre 48
2 Compact original Grade SD 1, 240,079
3 Rough Grading CY 53, 977
4 Overex streets to Pads CY 13, 463
5 Import CY 13, 463
6 Basin Fine Grading SF 200, 339
7 Finish Lots EA 271
8 Sound Wai Berm F 3, 722
9 Construction Entrance EA 2
10 Office Trailer MO 8
11 Access Road relocation lS 1
12 Dewatering LF 10, 150
Subtotal: 2, 191, 581. 00
8 Fine Grade, Rock and Pave
1 Finish Grade Right of Way SF 728,808 0. 43 313, 387.44 2 Re- certify pads afterjoint tre ch EA 271 117.00 31, 707. 00 3 4" AC SF 379, 684 2. 43 922, 632. 12
4 Sweep& Tack between litts SF 379, 684 0.09 534, 171. 56 5 4" AB SF 409, 111 0. 90 5368, 199. 90
6 12" QuickLime SF 409, 111 1. 12 458, 204. 32
7 7" AB @ Residential Driveway SF 26,200 54.05 106,110.00 8 Remove Exist Ac LS 1 3, 900. 00 3, 900.00
9 SawCut LF 200 5. 79 51, 158. 00
10 Irrigation Sieeves 2 per lot lot 271 241. 00 65, 311. 00 11 Corner Lot sleeve 1 per lot Lot 39 125. 00 4, 875.00 12 Survey Monuments EA 82 770.00 63, 140.00
13 Street Name Signs LS 1 552, 250.00 52, 250.00
13 Additional Signs( CO# 1) LS 1 530, 800.00 10. 800. 00 14 Striping and Markings LS 1 33, 350. 00 33, 350.00
Subtotal: 2, 469, 196.34
C Concrete Work
1 Curb and Gutter LF 19,618 26. 77 525, 173. 86
2 Type F MECurband Apron LF 577 44. 95 25, 936. 15
3 5' Sidewalk SF 101, 277 55. 84 591,457. 68
4 Accessible Ramps EA 38 52, 425. 00 592, 150. 00
ci. IatM1rop. ca. usdf' xhnre'. PWK' I- OLD' SbtYR. yorts 1027 Ai_MoeWeeept T act 911151mpcovemmts Trxl4I05- Record Drawing`. Tn. 14105- Civl Improvemeuts and SLsll'cnct 4105 NeighborhooJ ID- G.4SB34- 2023-( p- 28 3/ ll2023
Item Description Unit Qty Unit Price Amount
5 Midblock Ramps EA 1 1, 390. 00 1,390. 00
6 Residential Driveways EA 271 895. 00 242, 545. 00
7 Dowels at Driveways EA 271 5125. 00 533, 875. 00
8 ParkSidewalk SF 9, 427 6.49 561, 181. 23
SubtoWl: 1, 573,708.92
D Sanitary Sewer
1 8" Sewer LF 9855 63. 00 620, 865. 00
2 4" Service EA 271 1, 333. 00 361, 243. 00
3 48" Sewer Manhole EA 42 7, 175. 00 301,350.00
4 Connect to Existing sewer EA 2 4, 915. 00 59,830.00
Subtotal: 1, 293, 288. 00
E Storm Drain
1 15" SD Sanitite Lf 1703 573. 00 124,319.00
2 15" SD Sanitite DL Lead LF 3237 75. 00 242, 775. 00
3 18" SD Sanitite LF 1260 582• 00 103,320.00
4 24" SD Sanitie LF 1600 128. 00 204, 800•00
5 36" SD SAnitie LF 1320 213. 00 5281, 160. 00
6 48" SD Sanitite LF 558 282. 00 157, 356. 00
7 60" SD RCP Class 3 LF 506 5352. 00 178, 112. 00
8 72" SD RCP Class 3 LF 106 445. 00 47, 170. 00
9 Type 1 Curb Inlet EA 87 4, 325.00 376,275.00
10 48" SD mAnhole EA 15 6, 125. 00 91, 875.00
Si 72" SD manhole EA S 7, 245. 00 36, 225. 00
12 Junction Strutture EA 1 88,900.00 588, 900. 00
13 Drainage iNlet EA 2 5, 480.00 10, 960. 00
14 Park Storm Stubs EA 2 1, 300. 00 2, 600. 00
15 Curb Inlet( saddle base) EA 6 7, 120.00 542, 720. 00 16 Connet to existing EA 1 4, 425. 00 4,425.00
Subtotal: 1, 992, 992.00
E Domestic Water
1 8" Water LF 10784 554. 00 582, 336.00
2 8" Gate Valve EA 59 2, 290.00 135,110.00
2 8" Gate Valve( CO# 2) EA 11 2, 290.00 25, 190. 00
3 1. 5" Water Service EA 271 1, 531. 00 414,901.00
4 1. 5" Water Service( park) EA 1 51, 635. 00 51, 635. 00 5 Irrigation Service EA 2 2, 555. 00 5, 110. 00
6 fire Hydrants EA 21 9, 780.00 205, 380.00
7 Temp BOV EA 2 807.00 1, 614. 00
8 Bacteria Sampling Station EA 1 53, 750.00 3, 750.00
9 Air Release Valves EA 2 4, 105. 00 8, 210. 00
10 Connect to existing EA 3 5, 225. 00 15, 675. 00
Subtotal: 1, 398, 911. 00
E Recycled Water
1 6" Recycled Water LF 165 52. 00 58, 580. 00
2 6" Recycled Water( Change Order# 1/ Revision) LF 790 561. 00 548, 190.00 3 6" Gate Valve EA 1 1, 407. 00 1, 407.00
4 6" Gate Valve( Change Order ril/ Revision) EA 1 1, 555. 00 51, 555. 00 5 2" Recycled water Service( Change Order# 1/ Revision) EA 1 3, 300.00 3, 100. 00 6 Temp Blowoff Valve EA 1 1, 250.00 1, 250.00
7 Connect To Exist EA 1 2, 475.00 2, 475. 00
Subtotal: 57,977.00
E Streetlights
1 SSW Streetlights with photocell EA 72 11, 576.00 833, 472. 00 2 Spiice Boxes EA 103 1, 110.00 114,330.00
3 2" PVC Conduit with 2/ 0 LF 4373 13. 50 559, 035. 50
4 Z" PVC conduit with 3/ 0 LF 121 14. 50 1, 754.50
I th up- ce. d shece`. P WK'. 1- OLD' Smf( Re nrt. v 2023 d1t Mar, Accept Tract- 0105 Improvrnrnts Tnct 4105- Rzcord Draw-ivg\ Tra t 4105- Crvl Lnp ovemems and SLn Tract 4105 Neighbochood 1 D- GASB3J- 2023-02- 28 3/ 1/ 2023
Item Oescription Unit Qty Unit Price Amount
5 Meter Pedestal 4 4 9,950.00 539, 800. 00
Subtotal: 1, 048, 392. 00
Hard Cost Subtotal $ 9, 556, 849. 92
Softcost Total 51, 477, 867. 99
Total $ 11, 034, 717. 91
wi. lathrop_ ce. v 4G; xhnm` PWK', i- OLI)' SC fCRepmt-2023 03_ Mar' viccept iract i105 Improrrnimt T act 4105- Recocd Ihawing`. Tract 4105- Civil Improcemems aud SLs, Tract J I05 Neighborhoaf i D- GASB37- 2023-02- 28