ITEM 4. 3
CITY MANAGERS REPORT
MARCH 13, 2023 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE FACILITY FEE WAIVER REQUESTS
FROM NATIVE C. O. R. E AND ALCOHOLICS
ANONYMOUS
RECOMMENDATION: Adopt Resolutions Approving the Facility Fee Waiver Requests from Native C. O. R. E for the
Use of Scott Brooks Gymnasium for a Pow Wow
Event and Alcoholics Anonymous for the Use of
the Lathrop Community Center Multi- Purpose
Room for Weekly Meetings
SUMMARY:
Native C. O. R. E and Alcoholics Anonymous have submitted Fee Waiver requests for the use of the Lathrop Community Center for events and meetings in accordance with the Fee Waiver Policy. Native C. O. R. E has requested that Council waive the fees associated with the rental of the Scott Brooks Gymnasium for a single day Pow Wow event. This event is expected to have approximately 200 people in attendance.
Alcoholics Anonymous has requested that Council waive the fees associate with the rental of the Lathrop Community Center Multi- Purpose room for weekly AA meetings and serves 25 people weekly. The Pow Wow event and AA meetings are open to the public.
The Parks and Recreation Commission typically reviews and makes recommendations on approving Fee Waiver requests, however, the March 2, 2023 meeting has been cancelled. In order to move forward with the Fee Waiver requests for both organizations, City staff reviewed these requests, and found they meet the requirements of the Fee Waiver Policy and are of public benefit, de minimis in nature and not subsidized from other facility fees. Staff requests that the Council review and approve the proposed resolutions for fee waivers requested by Native C. O. R. E and Alcoholics Anonymous.
BACKGROUND:
In 2011, City Council approved a Fee Waiver Policy that was proposed by the Parks and Recreation Commission. Staff recently received two requests for fee waivers that meet the requirements of the Fee Waiver Policy, from local organizations for the use of City facilities to support their activities. Native C. O. R. E and Alcoholics Anonymous are local ( San Joaquin County) non- profit organizations who are active within the Lathrop community. Native C. O. R. E' s mission is to focus on the values of wellbriety and the to deter Native youth form substance abuse. Alcoholics Anonymous' mission is to help its members find sobriety. The Pow Wow event and AA meetings will benefit the residents of Lathrop as detailed in their mission statements. The facility fee waiver
CITY MANAGERS REPORT
APPROVE FACILITY FEE WAIVER REQUEST FROM NATIVE C. O. R. E AND
ALCOHOLICS ANONYMOUS
requests are attached to this report from the organizations in the amount listed below:
Native C. O. R. E for use of the Scott Brooks Gymnasium on April 15, 2023 in the amount of $ 1, 137. 82
Alcoholics Anonymous for the use of the Lathrop Community Center MultiPurpose Room on Thursday evenings from 6: 00 p. m. to 8: 00 p. m. in the amount of $ 5, 672. 58
RECOMMENDATION:
Staff recommends Council find the requested waivers provide a public benefit to the community and the amounts of the requests are de minimis in nature and not subsidized from other facility fees, and approve the Fee Waiver requests from the organizations listed above.
FISCAL IMPACT:
The fiscal impact of the Fee Waiver requests, including the facility rental fees and the associated cost for staffing, totals $ 6, 810. 40.
ATTACH M ENTS:
A. Resolution to approve the Fee Waiver Request from Native C. O. R. E B. Native C. O. R. E Request for Fee Waiver and Facility Usage Calculations C. Resolution to approve the Fee Waiver Request from Alcoholics Anonymous
D. Alcoholics Anonymous Request for Fee Waiver and Facility Usage Calculations
CITY MANAGERS REPORT
APPROVE FACILITY FEE WAIVER REQUEST FROM NATIVE C. O. R. E AND
ALCOHOLICS ANONYMOUS
APPROVALS:
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Tod Seb ian Date
Director of Parks, Recreation and Maintenance Services
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Cari Jam Date
Finance rector
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Salvador Navarrete Date
City Attorney
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Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 23 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP APPROVING A FACILITY FEE WAIVER REQUEST FROM THE NATIVE C. O. R. E
FOR USE OF THE SCOTT BROOKS GYMNASIUM FOR A POW WOW EVENT WHEREAS, Native C. O. R. E submitted a Fee Waiver request for the use of the Scott Brooks Gymnasium on April 15, 2023 from 9: 00 a. m. to 7: 00 p. m. for a Pow Wow event; and
WHEREAS, the Fee Waiver was reviewed by City staff and meets the requirements of the Fee Waiver Policy; and
WHEREAS, Native C. O. R. E' s mission is to focus on the values of wellbriety and the to deter Native youth from substance abuse; and WHEREAS, the City Council finds that this request provides a public benefit to the community, that the amount of the requested waiver is de minimis in nature and not subsidized from other facility fees.
NOW, THEREFORE, BE IT RESOLVED that the Council finds the requested Fee Waiver by Native C. O. R. E would provide a public benefit to the community, that the amount requested waiver is de minimis in nature and not subsidized from other facility fees. Let it be further resolved, the City Council of the City of Lathrop does hereby waive facility fees for the use of the Scott Brooks Gymnasium in the amount of $ 1, 137. 82 including the facility rental fees and the associated cost for staffing.
The foregoing resolution was passed and adopted this 13th day of March 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Attachment B
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Lafhrop Parks& Recreation
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39Q Towne Cenfre Drive— Lathrop, CA 95330 '
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Phone( 209} 941- 7360— Fax( 209) 941- 7219
www.ci.lathrop.ca.us
FAC( LITY RENTAL FE WAIVER REQUEST FORM
Organization Name: p.kide C.• 1.
Contact Narne: hGt drt c+ q Email:
Address:
Type of C)rganization: 501( c} 3, 501( c) 4, Governmental Agency, ther; please specify:_. t Jbt l R o r 1' T
Date( s} af event: t{ r Facility( s) requested: S Brc C-7v w Name and Purpose of Event a} Q f{} p J y, Q, ,<-,
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1 have read the Facility Renta! Fee lVaiver policy. I am app{ying for a fee waiver based on the understanding and belief that my organizatifln qualifies bas d an criterion identified in the Facility Fee Waiver Policy.
Signature: ,, Date: o// Z 3
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RESOLUTION NO. 23 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP
APPROVING A FACILITY FEE WAIVER REQUEST FROM THE ALCOHOLICS ANONYMOUS FOR USE OF THE LATHROP COMMUNITY CENTER MULTIPURPOSE ROOM FOR WEEKLY MEETINGS WHEREAS, Alcoholics Anonymous submitted a Fee Waiver request for the use of the Lathrop Community Center Multi- Purpose Room on Thursday evenings from 6: 00 p. m. to 8: 00 p. m. for their weekly AA meetings; and WHEREAS, the Fee Waiver was reviewed by City staff and meets the requirements of the Fee Waiver Policy; and
WHEREAS, Alcoholics Anonymous' mission is to help its members find sobriety; and
WHEREAS, the City Council finds that this request provides a public benefit to the community, that the amount of the request is de minimis in nature and not subsidized from other facility fees.
NOW, THEREFORE, BE IT that the Council finds the requested Fee Waiver by Alcoholics Anonymous would provide a public benefit to the community, that the amount requested waiver is de minimis in nature and not subsidized from other facility fees. Let it be further resolved, the City Council of the City of Lathrop does hereby waive facility fees for the use of the Lathrop Community Center Multi- Purpose Room in the amount of$ 5, 672. 58 including the facility rental fees and the associated cost for staffing.
The foregoing resolution was passed and adopted this 13th day of March 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Attachment D
City of .=-
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Lathrop Parks & Recreation 390 Towne Centre Drive— Lathrop, CA 95330 Phone( 209) 941- 7360— Fax( 209) 941- 7219
www. ci. lathro ca us
FACILITY RENTAL FEE WAIVER REQUEST FORM
Organization Name: r., • Gl, c
Contact Name:
Address:
Type of Organization: 501( c) 3, 501( c) 4, Governmental Agency, Other; please specify:
Date( s) of event: ./ i'r J ` j c' S G' t/ Facility( s) requested: , N. l i 1," Sc_. , Pcc, r/ Name and Purpose of Event: a, N,' n Y S
Describe Frequency of Event: w ' J
I have read the Facility Rental Fee Waiver policy. I am applying for a fee waiver based on the understanding and belief that my organization qualifies based on criterion identified in the Facility Fee Waiver Policy.
Signature: . - Date: "' `
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