ITEM 4. 5
CITY MANAGER' S REPORT
MARCH 13, 2023 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE THE PURCHASE OF CITY NETWORK
ROUTER AND FIREWALL UPGRADES WITH
SOLID NETWORKS, INC.
RECOMMENDATION: Adopt a Resolution Approving the Purchase of City Network Router and Firewall Upgrades
with Solid Networks, Inc. and Related Budget
Amendment
SUMMARY:
The Information Systems Department maintains the City' s Data, Voice, Video and wireless network to conduct daily business including accessing hosted solutions, such as cloud based applications used by Public Works, Building, Parks, Recreation and Maintenance, and the Police Department. Continual access to the multiple technology applications requires routine hardware implementation and maintenance to manage the network traffic.
The City' s last router and firewall upgrades took place in 2013 and some of the components have reached end of support. It is necessary for the City to acquire the most up to date hardware to properly manage the City' s network and minimize the risks of outdated and unsupported infrastructure, which will pose security risks for the City' s computer systems.
The router and firewall upgrades will address key drivers surrounding the City' s security network. The proposed upgrade to existing firewall equipment would increase the speed of the network and increase network redundancy, which minimizes outages to the City' s internet connectivity. Overall, improving the performance and reliability of the City' s network.
Staff requested quotes from ten ( 10) authorized vendors and received four ( 4) quotes. Solid Network, Inc. provided the lowest bid for the purchase a new router and firewall upgrades. The details of the equipment is not included to protect the City' s information systems from cybercriminals and malicious activities.
Staff is requesting Council adopt a resolution approving the purchase of City network router and firewall upgrades with Solid Networks, Inc. for a total cost of $ 127, 243.
BACKGROUND:
The Information Systems Department maintains the City' s Data, Voice, Video and wireless network to conduct daily business including accessing hosted solutions, such as cloud based applications used by Public Works, Building, Parks, Recreation and Maintenance, and the Police Department. Continual access to the multiple technology CITY MANAGER' S REPORT PAGE 2
MARCH 13, 2023 CITY COUNCIL REGULAR MEETING
CITY ROUTER AND FIREWALL UPGRADES
applications requires routine hardware implementation and maintenance to manage the network traffic.
A router and firewall are essential parts of a network system. Their main purpose is connecting and securing network traffic from one network to another. The City' s last router and firewall upgrades took place in 2013 and some of the components are going to reach end of support in August 2023. Due to equipment supply delays, Staff will need to place an order by March 2023 to ensure delivery and installation by June 2023. It is necessary for the City to acquire the most up to date hardware to properly manage the City' s network and minimize the risks of outdated and unsupported infrastructure, which will pose security risks for the City' s computer systems.
The new router and firewall upgrades will address key drivers surrounding the City' s security network. The proposed upgrade to existing firewall equipment would increase the speed of the network and increase network redundancy, which minimizes outages to the City' s internet connectivity. Overall, improving the performance and reliability of the City' s information systems network.
Staff requested quotes from ten ( 10) authorized vendors and received four ( 4) quotes. The City received the following quotes:
Vendor Quote
1 - Solid Networks, Inc. 127, 243
2 - Connection Public Sector 131, 857
3 - GHA Technologies, Inc. 133, 800
4 - Insight Public Sector 149, 148
Solid Network, Inc. provided the lowest quote for the hardware and firewall upgrades.
The details of the hardware are not included to protect the City' s information systems from cybercriminals and malicious activities. The Information Systems Director advises that the disclosure of specific information of the equipment would greatly increase the risk of security breach of the equipment. However, the hardware specifications required for this upgrade were confidentially shared with authorized vendors to provide competitive bidding.
REASON FOR RECOMMENDATION:
Staff is requesting Council adopt a resolution approving the purchase of City network router and firewall upgrades with Solid Networks, Inc. The proposed City router and firewall upgrade will address the key drivers surrounding the City' s Information Systems Network.
CITY MANAGER' S REPORT PAGE 3
MARCH 13, 2023 CITY COUNCIL REGULAR MEETING
CITY ROUTER AND FIREWALL UPGRADES
FISCAL IMPACT:
The cost of the router and firewall upgrades were not included in the FY 2022- 2023 budget. Staff recommends a budget amendment of $ 127, 243 to transfer from the Equipment Replacement Reserve Fund to cover the cost of the City router and firewall upgrade. Staff is requesting Council approve the following budget amendment:
Decrease Equipment Replacement
1010- 243- 00- 00 127, 243
Increase Appropriations
1010- 17- 20- 450- 12- 00 127, 243
ATTAC H M E NTS:
A. Resolution Approving the Purchase of City Router and Firewall Upgrades with Solid Networks, Inc.
CITY MANAGER' S REPORT PAGE 4
MARCH 13, 2023 CITY COUNCIL REGULAR MEETING
CITY ROUTER AND FIREWALL UPGRADES
APPROVA
o rnandes Date
Information S stems Director
Cari Jame Date
Finance Dir tor
3 --( - z o Z 3
Michael King Date
Assistant City Mana er
Z O ZSalvador Navarrete Date
City Attorney
3• r3• zz,
Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 23 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP
APPROVING THE PURCHASE OF CITY NETWORK ROUTER AND
FIREWALL UPGRADES WITH SOLID NETWORKS, INC. AND RELATED
BUDGET AMENDMENT
WHEREAS, the Information Systems Department maintains the City' s Data, Voice, Video and wireless network to conduct daily business including accessing hosted solutions, such as cloud based applications used by Public Works, Building, Parks, Recreation and Maintenance, and the Police Department; and WHEREAS, proper router and firewall management of the City' s network is required to minimize the risk of outdated and unsupported infrastructure, which will pose security risk for the City computer systems.; and
WHEREAS, the City' s last router and firewall upgrades took place in 2013 and some of the components have reached end of support; and WHEREAS, Staff requested quotes from ten ( 10) authorized vendors and received four (4) quotes; and
WHEREAS, Solid Networks, Inc. provided the lowest quote of $ 127, 243; and WHEREAS, the details of the hardware are not included to protect the City' s information systems from cybercriminals and malicious activities.
WHEREAS, Staff requests the following budget amendment from General Fund Equipment Replacement Reserve;
Decrease Equipment Replacement
1010- 243- 00- 00 127, 243
Increase Appropriations
1010- 17- 20- 450- 12- 00 127, 243
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Lathrop does hereby approve the purchase of a City router and firewall upgrades with Solid Networks, Inc.; and
NOW, THEREFORE, BE IT FURTHER RESOLVED, the City Council of the City of Lathrop does hereby approve a budget amendment transferring $ 127, 243 from General Fund Equipment Replacement Reserve Fund 1010- 243- 00- 00 to Information Systems Computer and Equipment Fund 1010- 17- 20- 450- 12- 00 for the cost of the router and firewall upgrades.
The foregoing resolution was passed and adopted this 13th day of March 2023, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS T FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney