ITEM 4. 8
CITY MANAGER' S REPORT
MARCH 13, 2023 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE PURCHASE FROM ROTO- LITE, INC.
FOR LANDSCAPE IMPROVEMENT LIGHTING ON
LATHROP ROAD, LOUISE AVENUE, AND
GOLDEN VALLEY PARKWAY
RECOMMENDATION: Adopt Resolution Approving the Purchase from Roto- Lite, Inc. for Streetscape Median Lighting
on Lathrop Road from South Harlan Road to
Fifth Street; Louise Avenue from South Harlan
Road to Fifth Street; and Golden Valley
Parkway from Towne Centre Drive to River
Islands Parkway.
SUMMARY:
Over the past few years, the City has taken steps to continually improve major arterials throughout the City of Lathrop. On May 10, 2021, City Council approved Resolution 21- 4883 for the construction of inedian landscape improvements throughout the City. In December of 2022, staff obtained three written quotes for landscape median lighting. Roto- lite, Inc. was the lowest quote and staff purchased the landscape median lights in the amount of $ 39, 153. 84. The median lights were installed at City Hall, the Towne Centre Drive roundabout, the Police Department Police Station, and the intersection of River Islands Parkway and Golden Valley Parkway.
As staff continues to incorporate quality of life benefits and improve roadway appearance, staff is requesting to install the same streetscape median lights along Lathrop Road from South Harlan Road to Fifth Street; Louise Avenue from South Harlan Road to Fifth Street; and Golden Valley Parkway from Towne Centre Drive to River Islands Parkway. Staff is requesting to use the same lighting apparatus provided by Roto- lite, Inc. The lighting apparatus' provided by Roto- lite, Inc. are a customized product, which have essential unique design and performance features.
The features include internal network compatibility and connectivity software that works with the City' s existing lighting, specific bulb output wattage, adjustable kelvin temperatures ( 2700k- 6500k) to match existing lighting aesthetics, and RGBW ( Red, Green, Blue, White) color light output. The aesthetics of the fixture also matches the outward appearance of the existing equipment to create a uniform appearance. The proposed purchase amount for the additional streetscape median lights from sole source provider Roto- lite, Inc. for materials is $ 121, 299. 89.
CITY MANAGER' S REPORT
MARCH 13, 2023 CITY COUNCIL REGULAR MEETING
APPROVE PURCHASE FROM ROTO- LITE, INC. FOR LANDSCAPE
IMPROVEMENT LIGHTING ON LATHROP ROAD, LOUISE AVENUE, AND
GOLDEN VALLEY PARKWAY
BACKGROUN D:
The City of Lathrop has a long history of continually improving major arterials, including Lathrop Road, Louise Avenue, and Golden Valley Parkway. On May 10, 2021, City Council approved Resolution 21- 4883 which approved CIP GG 21- 15 for the construction of inedian landscape improvements throughout the City. These improvements are needed to accommodate development, reduce traffic congestion, increase safety and improve quality of life benefits.
As a way to incorporate quality of life benefits and improve roadway appearance, in December of 2022, staff obtained three written quotes for landscape median lighting.
Roto- lite, Inc. was the lowest quote and staff purchased the landscape median lights in the amount of $ 39, 153. 84. The median lights were installed at City Hall, the Towne Centre Drive roundabout, the Police Department Police Station, and the intersection of River Islands Parkway and Golden Valley Parkway.
As staff continues to incorporate quality of life benefits and improve roadway appearance, City staff proposed to install the same streetscape median lights along Lathrop Road from South Harlan Road to Fifth Street; Louise Avenue from South Harlan Road to Fifth Street; and Golden Valley Parkway from Towne Centre Drive to River Islands. The proposed lights would add a visual enhancement to the median trees. Staff is requesting to use the same lighting apparatus provided by Roto- lite, Inc. The lighting apparatus provided by Roto- lite, Inc. are a customized product, with a unique design and essential performance features. The features include internal network compatibility and connectivity software that works with the City' s existing lighting, specific bulb output wattage, adjustable kelvin temperatures 2700k- 6500k) to match existing lighting aesthetics, and RGBW ( Red, Green, Blue, White) color light output. The aesthetics of the fixture also match the outward appearance of the existing equipment to create a uniformed and clean appearance.
The additional amount for the proposed streetscape median lights from sole source provider Roto- lite, Inc. is $ 121, 299. 89.
RECOMMENDATION:
Adopt Resolution Approving the Purchase of Streetscape Median Lighting for Lathrop Road from South Harlan Road to Fifth Street; Louise Avenue from South Harlan Road to Fifth Street; and Golden Valley Parkway from Towne Centre Drive to River Islands Parkway.
CITY MANAGER' S REPORT
MARCH 13, 2023 CITY COUNCIL REGULAR MEETING
APPROVE PURCHASE FROM ROTO- LITE, INC. FOR LANDSCAPE
IMPROVEMENT LIGHTING ON LATHROP ROAD, LOUISE AVENUE, AND
GOLDEN VALLEY PARKWAY
FISCAL IMPACT:
Funds are available within the FY 22/ 23 budget to cover the purchase amount for the streetscape median lights from Roto- lite, Inc., which includes materials, and in house tree and electrical installation costs which shall not exceed $ 121, 299. 89.
ATTAC H M E NTS:
A. Resolution Approving the Purchase from Roto- Lite, Inc. for Streetscape Median Lighting on Lathrop Road from South Harlan Road to Fifth Street; Louise Avenue from South Harlan Road to Fifth Street; and Golden Valley Parkway from Towne Centre Drive to River Islands Parkway
B. Roto- lite, Inc. Quote
CITY MANAGER' S REPORT
MARCH 13, 2023 CITY COUNCIL REGULAR MEETING
APPROVE PURCHASE FROM ROTO- LITE, INC. FOR LANDSCAPE
IMPROVEMENT LIGHTING ON LATHROP ROAD, LOUISE AVENUE, AND
GOLDEN VALLEY PARKWAY
APPROVALS:
1- Zy. 23
Todd Se stian Date
Director of Parks, Recreation
and Maintenance Services
J7 02 -
Cari Jame Date
Director of nance
3 - 2 • zo23
Michael King Date
Assistant City Manager
Z - z
Salvador Navarrete Date
City Attorney
3•- t• 23
Step en J. Salvatore Date
City Manager
RESOLUTION NO. 23-
A RESOLUTION APPROVING THE PURCHASE FROM ROTO- LITE, INC. FOR
STREETSCAPE MEDIAN LIGHTING ON LATHROP ROAD FROM SOUTH HARLAN ROAD TO FIFTH STREET; LOUISE AVENUE FROM SOUTH HARLAN ROAD TO FIFTH STREET; AND GOLDEN VALLEY PARKWAY FROM TOWNE CENTRE
DRIVE TO RIVER ISLANDS PARKWAY
WHEREAS, over the past few years, the City has taken steps to continually improve major arterials throughout the City of Lathrop; and WHEREAS, as a way to incorporate quality of life benefits and improve roadway appearance, in December of 2022, staff obtained three written quotes for landscape median lighting; and
WHEREAS, Roto- lite, Inc. was the lowest quote and staff purchased the landscape median lights which were installed at City Hall, the Towne Centre Drive roundabout, the Police Department Police Station, and the intersection of River Islands Parkway and Golden Valley Parkway; and
WHEREAS, City staff proposes to install the same streetscape median lights along Lathrop Road from South Harlan Road to Fifth Street; Louise Avenue from South Harlan Road to Fifth Street; and Golden Valley Parkway from Towne Centre Drive to River Islands; and
WHEREAS, the total amount of the project was $ 39, 153. 84; and WHEREAS, staff is requesting to use the same lighting apparatus provided by Roto- lite, Inc. because they are a customized product, with unique design and performance features, including, internal network compatibility and connectivity software that works with the City' s existing lighting, specific bulb output wattage, adjustable kelvin temperatures ( 2700k- 6500k) to match existing lighting aesthetics, and RGBW ( Red, Green, Blue, White) color light output along with the aesthetics of the fixture matching the outward appearance of the existing equipment to create a uniformed and clean appearance; and
WHEREAS, the proposed agreement cost for the streetscape median lights from sole source provider Roto- lite, Inc. is $ 121, 299. 89; and WHEREAS, sufficient funds are available within the FY 22/ 23 budget.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop approves the sole source purchase from Roto- lite, Inc. for the streetscape median lights in the amount of $ 121, 299. 89.
The foregoing resolution was passed and adopted this 13T" day of March, 2023, by the following vote of:
AYES:
NOES:
ABSTAIN:
ABSENT:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Roto- Lite, Inc
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BILL TO SHIP TO
City of Lathrop TBD Quote Date: 1/ 26/ 2023
Valid For: 30 days
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RGBW Palm Tree Ring 6 Spotlights- 24" 99 $ 1, 099. 99 $ 108, 899. 01 i e_
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SUBTOTAL $ 118,798. 02
DISCOUNT $ 8,909. 86
SUBTOTAL LESS DISCOUNT $ 109, 888. 16
Thank you for your business! TAX RATE 8. 75°io
TOTAL TAX $ 9, 615. 21
SHIPPING/ HANDLING $ 1, 796. 52
Quote Total $ " 12"1$ J