ITEM 4. 9
CITY MANAGER' S REPORT
MARCH 13, 2023 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE CONTRACT CHANGE ORDER NO. 1
WITH TIM PAXIN' S PACIFIC EXCAVATION,
INC. DBA PACIFIC EXCAVATION FOR
STREETLIGHTS FOR LOUISE AVENUE
LANDSCAPE, CIP GG 21- 15
RECOMMENDATION: Approve Contract Change Order No. 1 with Tim Paxin' s Pacific Excavation, Inc. dba Pacific
Excavation for Streetlights for Louise Avenue
Landscape, CIP GG 21- 15
SUMMARY:
On September 12, 2022, City Council awarded a construction contract to Tim Paxin' s Pacific Excavation, Inc. dba Pacific Excavation ( Pacific Excavation) for the installation of streetlights and landscape lighting in the medians of Louise Avenue ( Project).
After the design was finished, additional landscape up- lighting was added to the Project. The additional lighting required larger gauge and longer runs of power wiring, additional underground conduit bores, and service panel modifications to provide adequate power to the ground- and tree- based landscape lighting.
Sufficient funds were not allocated for this CCO No. 1 in FY 22/ 23. Therefore, staff requests City Council approve CCO No. 1 for $ 190, 662, a budget amendment transferring $ 110, 000 from the Streets Reserves Fund ( 1010) to the CIP Project Fund 3310), and authorize staff to spend the additional funds as necessary to achieve the goals of the Project.
BACKGROUND:
On September 12, 2022, City Council awarded a contract to Pacific Excavation for the installation of streetlights and landscape lighting in the medians of Louise Avenue between Interstate 5 and Fifth Street. The total Project budget was approved for 682, 143, with a construction contract amount of $ 593, 167 and a 15% construction contingency of $ 88, 975.
After the design was finished, additional landscape up- lighting was added to the Project. The additional lighting required larger gauge and longer runs of power wiring, additional underground conduit bores, and service panel modifications to provide adequate power to the ground- and tree- based landscape lighting.
Pacific Excavation quoted $ 190, 662 for the additional tasks. Staff has reviewed the cost and found them reasonable or consistent with unit costs submitted at time of bid.
CITY MANAGER' S REPORT PAGE 2
MARCH 13, 2023 CITY COUNCIL REGULAR MEETING
APPROVE CCO. 1 WITH TIM PAXIN' S PACIFIC EXCAVATION, INC. DBA
PACIFIC EXCAVATION FOR STREETLIGHTS FOR LOUISE AVENUE
LANDSCAPE, CIP GG 21- 15
Staff requests Council approve CCO No. 1 with Pacific Excavation for Streetlights for Louise Avenue Landscape, CIP GG 21- 15.
REASON FOR RECOMMENDATION:
The additional necessary work listed in proposed CCO No. 1 is necessary for the proper functioning of the landscape lighting system in the Louise Avenue medians.
FISCAL IMPACT:
The approved contract with Pacific Excavation is for $ 593, 167, with a 15% construction contingency in the amount of $ 88, 975, for a total Project budget of 682, 143.
The cost of CCO No. 1 is $ 190, 662. Sufficient funds for proposed CCO 1 will be allocated during the mid- year budget adjustment; therefore, no budget amendment is needed at this time.
ATTACHMENTS:
A. Resolution Approving Contract Change Order No. 1 with Tim Paxin' s Pacific Excavation, Inc. Dba Pacific Excavation for Streetlights for Louise Avenue Landscape, CIP GG 21- 15 and Approve Budget Amendment
B. Contract Change Order No. 1 with Tim Paxin' s Pacific Excavation, Inc. dba Pacific Excavation for Streetlights for Louise Avenue Landscape, CIP GG 21- 15 CITY MANAGER' S REPORT PAGE 3
MARCH 13, 2023 CITY COUNCIL REGULAR MEETING
APPROVE CCO. 1 WITH TIM PAXIN' S PACIFIC EXCAVATION, INC. DBA
PACIFIC EXCAVATION FOR STREETLIGHTS FOR LOUISE AVENUE
LANDSCAPE, CIP GG 21- 15
APPROVALS
e r 3. I . 23
Steven Hollenbeak Date
Assistant Engineer
3 Ken Reed Date
Senior Construction Manager
3?. z3
Brad ylor Date
City Engineer
3 Cari James Date
Finance Dir ctor
Tj• 2• Zoz3
Michael King Date
Assistant City Manager
3 - - zo Z3
Salvador Navarrete Date
City Attorney
23 Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 23 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP APPROVING CONTRACT CHANGE ORDER NO. 1 WITH TIM PAXIN' S PACIFIC EXCAVATION, INC. DBA PACIFIC EXCAVATION FOR STREETLIGHTS FOR LOUISE AVENUE LANDSCAPE, CIP GG 21- 15
WHEREAS, on September 12, 2022, City Council awarded a construction contract to Tim Paxin' s Pacific Excavation, Inc., dba Pacific Excavation ( Pacific Excavation) for the installation of streetlights and landscape electrical lighting and appurtenant infrastructure for Streetlights for Louise Avenue Landscape, CIP GG 21- 15 ( Project); and
WHEREAS, the approved contract between the City of Lathrop and Pacific Excavation was in the amount of $ 593, 167 plus a 15% construction contingency of 88, 975 for a total project budget of $ 682, 143; and
WHEREAS, additional labor and materials are required to connect power and provide necessary appurtenances to the road median electrical systems powering the landscape lighting; and
WHEREAS, Pacific Excavation has provided the City a cost estimate of 190, 662 for the proposed Contract Change Order No. 1 ( CCO No. 1) to fund the additional work, and sufficient funds will be allocated to the Project at the mid- year budget adjustment; and
NOW THEREFORE, BE IT RESOLVED, the City Council of the City of Lathrop does hereby approve Contract Change Order No. 1 with Tim Paxin' s Pacific Excavation, Inc., dba Pacific Excavation in the amount of $ 190, 662 for Streetlights for Louise Avenue Landscape, CIP GG 21- 15.
The foregoing resolution was passed and adopted this 13th day of March, 2023, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney i.' g
i
CHANGE ORDER NO. 1
Streetlights for Louise Avenue Landscape Improvements
CIP GG 21- 15 City of Lathrop
CONTRACT CHANGE ORDER NO. 1
STREETLIGHTS FOR LOUISE AVENUE LANDSCAPE. CIP GG 21- 15 Contractor: Tim Paxin' s Pacific Excavation, Inc dba Pacific Excavation Address: 9697 Kent Street
Elk Grove, CA 95624
Change Order Date: March 13, 2023
Notice to Proceed Date: October 11, 2022
Contract Execution Date: September 12, 2022
This contract change order augments or changes the following:
1) ADDITIONS TO CONTRACT
Pursuant to the provisions of the Contract Specifications and proposal attached as Exhibit A, you are hereby directed to make the herein described changes to the plans and specifications, and scope of work contracted for within the terms of the agreement between the City of Lathrop and Tim Paxin' s Pacific Excavation, Inc dba Pacific Excavation dated September 12, 2022.
I. CHANGES IN THE SPECIFICATIONS
A. None
II. ADDITIONS TO CONTRACT
NO. DESCRIPTION QTY. UNIT UNIT PRICE TOTAL
1 Materials and labor for conductors, boring 1 LS $ 190, 662. 00 $ 190, 662. 00 and service panel modifications to
landsca e li htin ower su I
OTAL ADDITIONAL COST FROM THIS CHANGE ORDER 190, 662. 00 ORIGINAL CONTRACT AMOUNT 593, 167. 00
REVISED CONTRACT AMOUNT AFTER CHANGE ORDER # 1 783, 829. 00
END OF CHANGES)
DESCRIPTION OF WORK
See " II. ADDITIONS TO CONTRACT," above for work description. The contractor shall provide all labor, material, equipment and shall perform all incidental tasks as necessary to complete the change order.
TIME OF COMPLETION
The extra work will add 30 working days to the original contract.
RELEASE AND WAIVER
Acceptance of this Contract Change Order constitutes a full and final resolution of all pending disputes between City and Contractor regarding scope of work and payment for work. Contractor accepts this Contract Change Order as full payment for all work performed to date and hereafter to be performed, up to and including Contract Change Order No. 1.
CHANGE ORDER NO. 1
Streetlights for Louise Avenue Landscape Improvements
CIP GG 21- 15 City of Lathrop
Contractor releases and discharges City from any and all claims, demands, damages, actions and causes of actions and causes of action for injuries, damages or losses, whether known or unknown, foreseen or unforeseen, arising directly from Contractor' s work on this contract.
Contractor expressly waives the provisions of California Civil Code, Section 1542, which reads as follows:
A general release does not extend to claims which the Creditor does not know or suspect to exist in his favor at time of executing the release, which if known by him must have materially affected his settlement with the debtor.
END OF SECTION)
CHANGE ORDER NO. 1
Streetlights for Louise Avenue Landscape Improvements
CIP GG 21- 15 City of Lathrop
Approved As
To Form: 13
Salvador Navarrete Date
City Attorney
City of Lathrop
Recommended
By:
Michael King Date
Assistant City Manager
City of Lathrop
Approved By:
Stephen J. Salvatore Date
City Manager
City of Lathrop
Accepted By
Contractor:
Tim Paxin' s Pacific Excavation, Inc. Date
dba Pacific Excavation
Print Name and Title
EXHIBIT A
DATE PEI JOB NUMBER
EXCAVATION INC.
12113122 22- 2233
uc. ssaaoo C- 10 3 A
9796 Kent Street CHANGE ORDER PROPOSAL
Elk Grove, CA 95624 PACIFIC PCO# 1
916) 686- 2800 * Fax( 916) 686- 2598 cco#
California License# 694400- C- 10& A
PROJECT
STREET LIGHTS FOR LOUISE AVE. LANDSCAPE
ITEM ITEM ESTIMATED UNIT OF UNIT ITEM
DESCRIPTION QUANTtTY MEASURE PRICE TOTAL
LIST OF EXTRA WORK REQUIRED TO PROVIDE POWER TO THE MEDIAN ELECTRICAL SYSTEMS- LOW VOLTAGE
TRANSFORMERS, TREE RECEPTACLES, IRRIGATION CONTROLLERS WHICH REQUIRE LARGE FEEDERS DUE TO
VOLTAGE DROP
MOBILIZE BORE CREW DAY 1 TO INSTALL 360' OF
TAG 3" CONDUIT AT HARLAN TO ACCOMMODATE
1 LS 10, 510. 00 $ 10, 510. 00 1 LARGER CONDUCTORS FOR ELECTRICAL
SYSTEMS
MOBILIZE BORE CREW DAY 2 TO INSTALL 360' OF
TAG 3" CONDUIT AT HARLAN TO ACCOMMODATE
1 LS 11, 416. 00 $ 71, 416. 00 2 LARGER CONDUCTORS FOR ELECTRICAL
SYSTEMS
TAG INTERCEPT 4" CROSSING AT WARFIELD TO FEED
3 STREET LIGHT& IRRIGATION CONTROLLER WITH 1 LS 7, 325. 00 7, 325. 00
LARGE FEEDERS
MISC CONDUIT, PULL BOX AND NEMA 3R CAN TO
T4G
ACCOMMODATE LARGE CONDUCTORS TO ENTER 1 LS 5, 206. 00 5, 206. 00 REAR OF SERVICE AT HARLAN ( DAY 1)
MISC CONDUIT, PULL BOX AND NEMA 3R CAN TO
T5G
ACCOMMODATE LARGE CONDUCTORS TO ENTER 1 LS 3, 676. 00 3, 676. 00 REAR OF SERVICE AT HARLAN( DAY 2)
TAG INSTALL SUB PANEL AT CAMBRIDGE ON NEW
LS 6, 391. 00 6, 391. 00 6 FOUNDATION( DAY 1)
TAG INSTALL SUB PANEL AT CAMBRIDGE ON NEW
1 LS 9, 262. 00 9, 262. 00 7 FOUNDATION( DAY 2)
TAG
PROOF ALL EXISTING CONDUITS& REPLACE PULL
TAPE WITH MULE TAPE TO PREPARE TO INSTALL 1 LS 5, 276. 00 5, 276. 00
LARGER CONDUCTORS
TAG PLACE ALL LARGE CONDUCTORS FROM 3
9 SERVICES TO ALL ELECTRICAL SYSTEMS IN THE 1 LS 120, 080. 00 $ 120, 080. 00
MEDIAN ISLANDS, SPLICE& TEST
UPGRADE 18 LIGHTING PULL BOXES TO# 5 TO
ACCOMMODATE LARGER CONDUCTORS FOR ALL 1 LS 3, 600. 00 3, 600. 00
SYSTEMS TERMINATIONS/ SPLICING
FIELD MOD SERVICE AT LOUISE& FIFTH TO ADD
LS 3, 960. 00 3, 960. 00 BREAKERS, CONTACTORS AND CONTROLS
FIELD MOD SERVICE AT LOUISE& HARLAN TO ADD
1 LS 3, 960. 00 3, 960. 00 BREAKERS, CONTACTORS AND CONTROLS TOTAL 190, 662. 00