ITEM 4. 14
CITY MANAGER' S REPORT
MAY 8, 2023 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE CONTRACT CHANGE ORDER NO. 30
WITH DAVID SILVA, DBA SILVA LANDSCAPE
FOR PARK LANDSCAPE AND STREETSCAPE
MAINTENANCE
RECOMMENDATION: Adopt Resolution to Approve Contract Change Order No. 30 with David Silva, dba Silva
Landscape for Park Landscape and Streetscape
Maintenance
SUMMARY:
As the City of Lathrop grows, ongoing maintenance is needed for the new improvements that are accepted by the City. The improvements listed in Table 1 have been accepted by the City and therefore, staff requests that City Council approve Contract Change Order No. 30 with David Silva, dba Silva Landscape ( Silva).
A budget amendment for maintenance was approved with the acceptances.
Tab/ e Z: Summary of Improvements
Acce tance Date Resolution Number Descri tion
January 9, 2023 23- 5206 Central Lathrop 1C Park
March 13, 2023 23- 5234 Central Lathrop 1C Linear
Park
BACKGROUND:
On September 1, 2017, City Council approved the award of a Landscape Maintenance Services contract to Silva for landscape maintenance services for the City of Lathrop Parks and Streetscapes. As the City of Lathrop continues to grow, new improvements are accepted by the City creating a need for ongoing maintenance.
The improvements listed in Table 1 above have been accepted by the City and therefore, staff requests that City Council approve Contract Change Order No. 30 with David Silva, dba Silva Landscape ( Silva). A budget amendment for maintenance was approved with the acceptances. Maintenance costs are consistent with proposed bid rates.
RECOMMENDATION:
Adopt a resolution approving Contract Change Order No. 30, with David Silva, dba Silva Landscape for the maintenance of Central Lathrop 1C Park for $ 2, 800 per month and Central Lathrop 1C Linear Park for $ 925 per month.
FISCAL IMPACT:
There will be no fiscal impact. A budget amendment was adopted to cover maintenance costs when the two parks were accepted by City Council.
CITY MANAGER' S REPORT PAGE 2
MAY 8, 2023 CITY COUNCIL REGULAR MEETING
APPROVE CONTRACT CHANGE ORDER NO. 30 AND BUDGET AMENDMENT FOR
WITH DAVID SILVA, DBA SILVA LANDSCAPE
ATTACH M ENTS:
A. Resolution Approving Contract Change Order No. 30 with David Silva dba Silva Landscape
B. Proposed Contract Change Order No. 30
CITY MANAGER' S REPORT PAGE 3
MAY 8, 2023 CITY COUNCIL REGULAR MEETING
APPROVE CONTRACT CHANGE ORDER NO. 30 AND BUDGET AMENDMENT FOR
WITH DAVID SILVA, DBA SILVA LANDSCAPE
APPROVALS:
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Carlos Carrillo Date
Management Analyst
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Brad ylor Date
City Engineer
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Cari Jam Date
Director Finance
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Michael King Date
Assistant City Manager
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Salvador Navarrete Date
City Attorney
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St en J. Salvatore Date
City Manager
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP APPROVING CONTRACT CHANGE ORDER N0. 30 WITH DAVID SILVA, DBA
SILVA LANDSCAPE FOR PARK LANDSCAPE AND STREETSCAPE
MAINTENANCE
WHEREAS, on September l, 2017, City Council approved the award of a Landscape Maintenance Services contract to Silva Landscaping for landscape maintenance services for the City of Lathrop Parks and Streetscapes. As the City of Lathrop continues to grow, new improvements are accepted by the City creating a need for ongoing maintenance; and
WHEREAS, the improvements listed in Table 1 below have been accepted by the City and therefore, staff requests that City Council approve Contract Change Order No. 30 with David Silva, dba Silva Landscape ( Silva). A budget amendment for maintenance was approved with the acceptances. Maintenance costs are consistent with proposed bid rates; and
Tab/ e 1: Summary of Improvements
Acce tance Date Resolution Number Descri tion
Januar 9, 2023 23- 5206 Central Lathro 1C Park
March 13, 2023 23- 5234 Central Lathrop 1C Linear
Park
WHEREAS, staff requests that City Council adopt a resolution approving Contract Change Order No. 30 with David Silva, dba Silva Landscape for the maintenance of Central Lathrop 1C Park for $ 2, 800 per month and Central Lathrop 1C Linear Park for $ 925 per month; and
WHEREAS, There will be no fiscal impact. A budget amendment was adopted to fund the maintenance costs when the two parks were accepted by City Council.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby adopt a resolution approving Contract Change Order No. 30 with David Silva, dba Silva Landscape for the maintenance of the new parks ( Central Lathrop iC Park) for $2, 800 per month and ( Central Lathrop 1C Linear Park) for $925 per month.
The foregoing resolution was passed and adopted this 8th day of May 2023, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney ATTaCHMENT
CHANGE ORDER NO. 30
Monthly Fee— Central Lathrop 1C Park and 1C Linear Park City of Lathrop
CONTRACT CHANGE ORDER NO. 30
MONTHLY FEE— Central Lathrop 1C Park and 1C Linear Park Contractor: David Silva DBA Silva Landscape
Address: PO Box 607
Patterson, CA 95363
Change Order Date May 8, 2023
Contract Execution Date: September 1, 2017
Notice to Proceed Date: August 29, 2017
This contract change order augments or changes the following:
1) ADDITIONS TO CONTRACT
Pursuant to the provisions of the Contract Specifications and proposal attached as Exhibit A, you are hereby directed to make the herein described changes to the plans and specifications, and scope of work contracted for within the terms of the agreement between the City of Lathrop and David Silva DBA Silva Landscape dated September 1, 2017.
I. CHANGES IN THE SPECIFICATIONS
A. None
II. ADDITION( S) TO CONTRACT
Monthly Fee— Central Lathrop 1C Park 2800/ mo.
Monthly Fee- Central Lathrop 1C Linear Park 925/ mo.
MONTHLY FEE COST FROM CHANGE ORDER NO. 30( MONTHLY FEE) 3, 725/ mo.
ORIGINAL CONTRACT AMOUNT( MONTHLY FEE) 57, 214. 00
TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 1 ( MONTHLY FEE) 13, 900. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 5 ( MONTHLY FEE) 985. 00 TOTAI ADDITIONAL COST FROM CHANGE ORDER NO. 8( MONTHLY FEE) 1, 850. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 11 ( MONTHLY FEE) 425. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 14( MONTHLY FEE) 3, 500. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 15 ( MONTHLY FEE) 8, 500. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 23 ( MONTHLY FEE) 465. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 25 ( MONTHLY FEE) 250. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 26( MONTHLY FEE) 825. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 27 ( MONTHLY FEE) 625. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 28( MONTHLY FEE) 675. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 29( MONTHLY FEE) 450. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 30( MONTHLY FEE) 3725. 00 CHANGE ORDER NO. 30
Monthly Fee— Central Lathrop 1C Park and 1C Linear Park City of Lathrop
TOTAL REVISED MONTHLY CONTRACT AMOUNT 93, 389
TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 2 ( ONE TIME FEE) 14, 989. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 3( ONE TIME FEE) 22, 800. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 4( ONE TIME FEE) 3, 200. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 6( ONE TIME FEE) 11, 400. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 7( ONE TIME FEE) 1, 780. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 9( ONE TIME FEE) 2, 200. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 10( ONE TIME FEE) 950. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 12( ONE TIME FEE) 3, 800. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 13( ONE TIME FEE) 925. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 16( ONE TIME FEE) 1, 200. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 17( ONE TIME FEE) 2, 400. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 18( ONE TIME FEE) 1, 650. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 19( ONE TIME FEE) 2, 400. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 20( ONE TIME FEE) 2, 200. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 21( ONE TIME FEE) 1, 300. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 22( ONE TIME FEE) 1, 200. 00 TOTAL ADDITIONAL COST FROM CHANFE ORDER NO. 24( ONE TIME FEE) 4, 500. 00 TOTAL REVISED ONE- TIME ADDITIONS TO CONTRACT AMOUNT 78, 900. 00
END OF CHANGESJ
DESCRIPTION OF WORK
See additions to contract. The contractor provided all labor, material, equipment and performed all incidental tasks as necessary to complete the change order.
TIME OF COMPLETION
The work is to begin as soon as notice to Proceed is received. To run throughout the duration of the contract.
RELEASE AND WAIVER
Acceptance of this Contract Change Order constitutes a full and final resolution of all pending disputes between City and Contractor regarding scope of work and payment for work. Contractor accepts this Contract Change Order as full payment for all work performed to date and hereafter to be performed, up to and including Contract Change Order No. 30. Contractor releases and discharges City from any and all claims, demands, damages, actions and causes of actions and causes of action for injuries, damages or losses, whether known or unknown, foreseen or unforeseen, arising directly from Contractor' s work on this contract. Contractor expressly waives the provisions of California Civil Code, Section 1542, which reads as follows:
A general release does not extend to claims which the Creditor does not know or suspect to exist in his favor at time of executing the release, which if known by him must have materially affected his settlement with the debtor.
END OF SECTION)
CHANGE ORDER NO. 30
Monthly Fee— Central Lathrop 1C Park and 1C Linear Park City of Lathrop
Recommended
By:
Ken Reed Date
Sr. Construction Manager
City of Lathrop
Approved As
t/
To Form: T `
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Salvador Navarrete Date
City Attorney
City of Lathrop
Approved By:
Stephen J. Salvatore Date
City Manager
City of Lathrop
Accepted By
Contractor:
David Silva DBA Silva Landscape Date
Print Name and Title
Silva Landscape
Po Box 607 EXHIBIT" ••
Patterson, CA 95363 US
925) 413- 3192
david. silvalandscape@gmaiLcom
S1 LVA
LANDSCAPE
Estilnate
ADDRESS ESTIMATE# 2025
City of Lathrop DATE 11/ 29/ 2022
390 Towne Centre Drive
Lathrop, CA 95330
AREA
Linear Park( 1C large park)
SERVICI:S A MOUN"[`
Monthly maintenance 2, 800. 00
Approved by TOTAL 2$.
Accepted By Accepted Date
Silva Landscape
Po Box 607
Patterson, CA 95363 US
925) 413- 3192
david. silvalandscape@gmail. com
SILVA
LAt JDSCAPE
Estimate
ADDRESS ESTIMAT' E# 2019
City of Lathrop
DATE 11/ 03/ 2022
390 Towne Centre Drive
Lathrop, CA 95330
SERVICES MOUNT
Linear Park along Spartan next to existing River Park North 925. 00 Monthly maintenance
Approved by TOTAL 925. 0
Accepted By Accepted Date