CITY MANAGER' S REPORT ITEM 4. 21
MAY 8, 2023 CITY COUNCIL REGULAR MEETING
ITEM: TRANSPORTATION DEVELOPMENT ACT ( TDA) CLAIM
FOR FISCAL YEAR 2022/ 23
RECOMMENDATION: Adopt Resolution Authorizing the Filing of a Transportation Development Act ( TDA) Claim for
Local Transportation Funds ( LTF) for Fiscal Year
2022/ 23
SUMMARY:
The City of Lathrop submits the local Transportation Development Act ( TDA) claim annually to the San Joaquin County Council of Governments ( SJCOG). The TDA claim requests Local Transportation Funds ( LTF) from for the current year' s budgeted street and road projects. The City is generally sent its budget apportionment within six weeks of submitting the claim.
Based on the available LTF resources and programmed expenditures, staff is recommending City Council authorize the filing of the FY 2022/ 23 TDA claim in the amount of $994, 077.
BACKGROUND:
TDA provides a major source of funding for public transportation projects known as the Local Transportation Fund ( LTF).
Revenues for the LTF are derived from a 1/ 4 cent portion of the 8. 75 percent retail sales tax collected in the county. Annually, SJCOG determines each City' s share of the anticipated LTF based on its population within the County.
LTF funds may be used for a broad range of transportation improvements including local roads, public transit, as well as bicycle and pedestrian improvements. Over the past several years, the City has used these funds for various projects including the Lathrop Road widening project, street sidewalk improvements, and slurry seal/ pavement repairs to roads in various areas.
For Fiscal Year 2022/ 23 the total LTF funds that are available for the City of Lathrop amount to $ 3, 906, 284, which includes a prior year carryover amount of $ 1, 262, 702.
The City' s proposed LTF expenditures total $ 2, 255, 779 leaving an unclaimed or surplus balance of$ 1, 650, 505. The projects identified for each of the LTF expenditure categories can be found in the notes section of Table 1. The unclaimed balance of 1, 650, 505 can be programmed into streets and roads projects for FY 2023/ 24 pending Council' s directive. Based on the available LTF resources and programmed expenditures staff is recommending City Council authorize the filing of the FY 2022/ 23 TDA claim in the amount of $ 994, 077.
CITY MANAGER' S REPORT PAGE 2
MAY 8, 2023 CITY COUNCIL REGULAR MEETING
TRANSPORTATION DEVELOPMENT ACT ( TDA) CLAIM FY 2022/ 23 Table 1 reflects the available resources from LTF and the City' s portion of LTF funding for FY 2022/ 23.
Table 1 - FY 2022/ 23 LTF Funding Summary
Area Aportionment 1, 746, 840
Pedestrian/ Bicycle 41, 104
Prior Years' Unclaimed Apportionment 856, 638
Unexpended Carryover 1, 261, 702
Pedestrian/ Bicycle Z
190, 030)
Roads and Streets 3
1, 595, 230)
Transit Set- Aside 25% ° 470, 519)
Total LTF Expeditures 2, 255, 779
Less: Unexpended Carry Over and TDA Admin 1, 261, 702)
Notes:
7he funds requested forTDAAdministration is the City' s share ofthe transportation planning apportionment retained bySan Joaquin Council ofGovernments fortheiradministration services.
Z The funds requested for Pedestrian and Bicycle will be used forSidewalk Repair Program and Thomsen Road/ Lathrop Elementary School Improvements.
3 The funds requested for Roads and Streets will be used for, the annual street maintenance program, the replacement ofconcrete sidewalks identified in the sidewalk survey.
There are no projects budgeted at this time requestingadditional funding. Previouslythe City has budgeted for maintenance ofthe bus shelters.
s Unclaimed balance of$ 1, 650, 505, 492 pendingcouncil' s direction.
REASON FOR RECOMMENDATION:
The City is required to submit an annual claim to SJCOG Board to receive Local Transportation Funds.
CITY MANAGER' S REPORT PAGE 3
MAY 8, 2023 CITY COUNCIL REGULAR MEETING
TRANSPORTATION DEVELOPMENT ACT ( TDA) CLAIM FY 2022/ 23 FISCAL IMPACT:
The costs associated with preparing the TDA claim were included in the Council Approved FY 2022/ 23 operating budget. Authorization to submit the claim is necessary for the City to continue receiving TDA funding.
ATTACHMENTS:
A. Resolution Authorizing the Filing of a Transportation Development Act TDA) Claim for Local Transportation Funds ( LTF) for Fiscal Year 2022/ 23 B. Transportation Development Act Claim Fiscal Year 2022/ 23 CITY MANAGER' S REPORT PAGE 4
MAY 8, 2023 CITY COUNCIL REGULAR MEETING
TRANSPORTATION DEVELOPMENT ACT ( TDA) CLAIM FY 2022/ 23 APPROVALS:
z/ z
Sandra Frias Date
Sr. Management Analyst
y / 2 / Z3
Thomas Hedegard Date
Dep ty Finance Director
y/a/ ap
Cari Ja Date
Directo f Finance
Z7 ` Z
Salvador Navarrete Date
City Attorney
Z3
Ste n ) Salvatore Date
City Manager
RESOLUTION NO. 23 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP
AUTHORIZING THE FILING OF A TRANSPORTATION DEVELOPMENT ACT
TDA) CLAIM FOR LOCAL TRANSPORTATION FUNDS ( LTF) FOR FISCAL YEAR 2022/ 23
WHEREAS, under provisions of the Transportation Development Act ( TDA), the City is required to make an annual claim for funds apportioned to the City under the Local Transportation Fund ( LTF) through the San Joaquin County Council of Governments for transit purposes; and
WHEREAS, the City may file a claim form relative to the 2022/ 23 Fiscal Years LTF Apportionment; and
WHEREAS, the City may claim funds for the specified amounts and purposes listed below:
470, 519. 00 Transit Set- Aside 25%
470, 519. 00 Roads & Streets: Article 8 ( PUC 99400( a)) 1, 124, 711 Unexpended Carryover- Roads & Streets: Article 8 ( PUC 99400( a)) 41, 104. 00 Pedestrian & Bicycle: Article 3 ( PUC 99234) 148, 926. 00 Unexpended Carryover- Pedestrian & Bicycle: Article 3 ( PUC 99234) 0- LTF Other Article 8 ( 99400( b, c, d, e))
0- Unexpended Carryover- LTF Other Article 8 ( 99400( b, c, d, e)) 2, 255, 779. 00 Total TDA Funds being claimed
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lathrop does hereby authorize the filing of said TDA claim for Local Transportation Funds and directs staff to present the claim to the San Joaquin County Council of Governments in the amount of $ 2, 255, 779.
The foregoing resolution was passed and adopted this 8t" day of May 2023, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney FISCAL YEAR 2022- 2023
SAN JOAQUIN COG
TRANSPORTATION DEVELOPMENT ACT
CLAIM FORM AND GUIDELINES
FOR
LOCAL TRANSPORTATION FUND ( LTF)
AND
STATE TRANSIT ASSISTANCE FUND ( STA)
Agency Name:
For lnternal Use:'
Planner Review:
Finance Review:
Steve Dial Review:
LOCAL TRANSPORTATION FUND
CLAIM FOR FISCAL YEAR 2022/ 23
TO: San Joaquin Council of Governments
555 E Weber Avenue
Stockton, CA 95202
FROM: Applicant: City of Lathrop
Address: 390 Towne Centre Drive
City Lathrop Zip: 95330
Contact Person: Sandra Frias Phone: 209- 941- 7328
E- mail Address: sfriasCa ci. lathrop. ca. us Fax: 209- 941- 7339 The City of Lathrop hereby requests, in accordance with Chapter 1400 Statutes 1971 and applicable rules and regulations, that its annual transportation ciaim be approved in the amount of $ 2, 255, 779 for fiscal year 202/ 23, to be drawn from the Local Transportation Fund.
When approved, please transmit this claim to the County Auditor for payment. Approval of the claim and payment by the County Auditor to this applicant is subject to such monies being on hand and available for distribution, and to the provisions that such monies will be used only in accordance with the terms of the approved annual financial plan.
The claimant certifies that this Local Transportation Fund claim and the financial information contained therein is reasonable and accurate to the best of my knowledge and the aforementioned information indicates the eligibility of this claimant for funds for the fiscal year of the application pursuant to CAC Section 6634 and 6734
Submitted by:
Title: City Manager
Date:
San Joaquin Council of Governments
Date of approval:
BY.
Diane Nguyen
Executive Director
8 Y:
Steve Dial
Deputy Executive Director/CFO
Date:
TRANSPORTATION DEVELOPMENT ACT APPORTIONMENTS
I Local Transportation Fund Available Apportionment
A. Area Apportionment 2022- 2023 1, 746, 840
B. Pedestrian/ Bicycle Apportionment 41, 104
C. Previous Years' Unclaimed Apportionment 856, 638
D. Unexpended Carryover 1, 261, 702
E. TOTAL AVAILABLE FOR TH/S CLA/ M 3, 906, 284
Also enter on page 9, 1 st column)
F. Actual net funds available ( E- D= F) 2, 644, 582
II State Transit Assistance Fund Available Apportionment A. Area Apportionment 2022- 2023 0
B. Previous Years' Unclaimed Apportionment 0
C. Unexpended Carryover 0
D TOTAL AVAILABLE FOR TH/S CLA/ M 0
Also enter on page 9, 2nd column)
E. Actual net funds available ( D- C= E) 0
CLAIM PURPOSES I. LTF II STA
I. PUBLIC TRANSPORTATION
Article 4 ( 99260) - Operator '
TRANSIT SET- ASIDE 50% 470, 519
CCR Section 6730( a) Public Transit
CCR Section 6730( a) Capital
Article 8 ( 99400( c))
Contractor Operating
Article 8( 99400( e))
Contractor Capital
Article 8 ( 99400( b))
Passenger Rail Service
Operations and Capital
II PEDESTRIAN AND BICYCLE
Article 3( 99234) 190, 030
III ROADS AND STREETS
Article 8 ( 99400( a)) 1, 595, 230
IV OTHER
Article 8 ( 99400( b, c, d, e))
TOTAL THIS CLAIM 2, 255, 779
TOTAL AVAILABLE FOR THIS CLAIM
from pg. 8, ( I.) E. and ( II.) D) 3, 906, 284
UNCLAIMED APPORTIONMENT
TOTAL AVAILABLE less TOTAL THIS CLAIM) 1, 650, 505
IMPORTANT: To avoid accidental overpayment, please identify and itemize in the space below any unexpended carryover included in the amounts being claimed above. ldentify the amount of carryover and the purpose for which it is being reclaimed. Attach pages as necessary.
LTF in Transit Fund to be reclaimed for Transit Purpose LTF in Transit Fund to be reclaimed for Capital Purpose LTF in Streets and Roads Fund to be reclaimed for Streets & Roads 1, 124, 711 LTF in Ped/ Bike Fund reclaimed for Peds/ Bicycle 136, 991 STA in Transit Fund reclaimed for
TOTAL UNEXPENDED CARRYOVER 1, 261, 702
PART I - PUBLIC TRANSPORTION FINANCIAL INFORMATION
Please Circle Either
Article 4 Operator 2022/ 2023
Article 8 Contractor 2022/ 2023
A. OPERATING REVENUES FY21/ 22 FY22/ 23
ESTIMATE BUDGET
ACTUAL ACTUAL
401 PassengerFares
402 Special Transit Fares
405 CharterRevenues
406 Auxiliary Transportation Revenues
includes advertising)
407 Non- Transportation Revenues
408 Tax Revenue ( Specify)
Property Tax
Sales Tax ( not TDA)
409 Local Grants and Reimbursements
Purchase of Service
Local Transportation Fund ( LTF revenue) 470, 519
410 Local Special Fare Assistance
411 State Cash Grants & Reimbursement
CMAQ
Other: Caltrans 5303 Planninq
412 State Special Fare Assistance
413 Federal Grants and Reimbursements
FTA Grants 5307
430 Contributed Services ( Not Cash)
440 Subsidy from other Sector of Operations
Interest Income
TOTAL 470, 519
B. CAPITAL REVENUES
464 Capital Grants and Subsides
Specify Federal, State, Local:
State Prop 1 B & Measure K
State Transit Assistance ( STA)
Local Transportation Fund ( LTF)
Non- Governmental Donations
TOTAL
C. OPERATING EXPENSES FY21/ 22 FY22/ 23
ESTIMATE BUDGET
ACTUAL ACTUAL
501 Labor
Operations and Salaries/ Wages
Other Salaries/ Wages
502 Fringe Benefits
503 Services
504 Materials/ Supplies
Fuel/ Lubricants
Tires/ Tubes
Other: CONTRACTED TRANSIT
505 Utilities
506 Casualty/ Liability Costs
507 Taxes
508 Purchased Transportation Service 470, 519
509 Misc. Expenses
510 Expense Transfer
511 Interest Expense
512 Leases and Rentals
513 Depreciation/ amortization
Operator Funds
Grant Funds
TOTAL 470, 519
D. CAPITAL EXPENSES
Debt Service
Land/ Property Acquisition
Vehicles
Construction
Other
TOTAL
Allowable capital expenses are limited for Article 8 Claimants; see 99400( e) II. OPERATIONAL INFORMATION
Actuals Actual/ Est. Proposed
FY2021/ 22 FY2022/ 23 FY2023/ 24
1. Patronaqe
a. Total Passengers
b. Revenue Passengers
c. Youth Passengers
d. Elderly Passengers
e. Handicapped Passengers
2. Vehicle Miles
a. Total Vehicle Miles
b. Revenue Vehicle Miles
3. Revenue Vehicle Hours
4. Revenue Vehicle Fuel Consumption
a. Diesel
b. Gasoline
5. Fare Collection
a. Base
b. Zone
c. Youth
d. Senior
e. Handicapped
f. Monthly Pass
g. Other
h. Average Fare
A. THREE YEAR FISCAL PLAN
FY2022/ 23 FY2023/ 24 FY2024/ 25
Operating Expenses 470, 519 500, 000 500, 000
Operating Revenues
Sources
LTF 470, 519 500, 000 500, 000
STA
Federal ( 5311)
Fares
General Fund
Other : Measure- K/ FTA
Total 0 0 0
Capital Expenses
Capital Revenue
Sources
LTF
STA
Federal
Other
Total
B. FLEET INVENTORY
Standard
Make & Model Year
Vh cles
Fuel Type Seat Wheelchair Ra/Np Lift Y/ N
Capacity Positions
TOTAL
VEHICLES TO BE PURCHASED IN FY 2022/ 23
Standard
Make & Model Year
Vhicles
Fuel Type Seat Wheelchair Y Np Lift Y/ N
Capacit Positions
V. LOCAL TRANSPORTATION FUNC
ANNUAL PROJECT AND FINANCIAL PLAN
PEDESTRIAN AND BICYCLE PROJECTS
Use additional forms as necessary)
PART II
Briefly describe all proposed projects and indicate proposed project expenditures for ri ht of wa ac uisition and the construction of road and street ro' ects.
Total LTF
Project Title& Brief Description Project Limits Project Funds Cost Utilized
Regional Pedestrian Bikeway Various Locations 190, 020 $ 103, 254 PS02- 04
Sidewalk Repair Program Various Locations 134, 357 $ 83, 529 PS20- 03
Class 2- Bikeway to ACE Station Harlan Rd to Louise Avenue to the ACE Station 1, 359, 766 $ 3, 247 PS20- 03
TOTAL 1, 684, 143 $ 190, 030
1. LTF carryover from previous fiscal years applied toward FY 2022/ 23 Pedestrian& Bicycle Proje $ 136, 991
2. FY 2021l22 apportionment applied towards FY 2022/23 Non- motorized 53, 039
3. Total of 1, 2 above( must match total LTF in Table 4 above) 190, 030 VI. LOCAL TRANSPORTATION FUND
ANNUAL PROJECT AND FINANCIAL PLAN
ROADS AND STREETS PROJECTS
Use additional forms as necessary)
PART III
Briefly describe all proposed projects and indicate proposed project expenditures for ri ht of wa ac uisition and the construction of road and street ro' ects.
Total LTF
Project Title& Brief Description Project Limits Project Funds Cost Utilized
Traffic Calming Measures Various Locations 422, 510 $ 50, 000 PS22- 16
Lathrop Active Transportation Plan Various Locations 200,000 $ 10, 000 PS22- 17
Class 2- Bikeway to Ace Station Harlan Rd to Louise Avenue to the ACE Station $ 1, 359,766 $ 355, 519 PS22- 18
Mossdale Roundabout Improvements Various Location 1, 000,000 $ 1, 105, 000 PS22- 41
Mckinley Avenue Pavement Rehabilitation Various Location 100, 000 $ 100, 000 PS23- 18
Interest 64,942
TOTAL 3, 082,276 S 1, 620,519
1. LTF carryover from previous fiscai vears applied toward FY 2022/ 23 Roads and Streets $ 1, 124, 711
2. FY 2021/ 22 apportionment applied toward FY 2022123 Roads and Streets 470,519
3. Total of 1, 2 above( must match total LTF in Table 4 above) 1, 595, 230
STATEMENT OF ASSURANCES
CONFORMANCE REQUIREMENTS FOR CLAIMANTS
Please initial all applicable paragraphs pursuant to which the attached claim is being submitted.
Initial in space provided or put N/A if it is not applicable to your organization.
Initial or N/A
1) 180 Dav Certified Fiscal Audit( required for all claims) Claimant assures that it has submitted a satisfactory independent fiscal audit, with required certification, to SJCOG and to the State Controller not more than 180 days after the end of the prior fiscal year.
Refer to PUC Section 99245, CCR Section 6664)
2) 90 Dav Annual State Controller Report( required for all transit claims) Claimant assures that it has submitted this report to the State Controller in conformance with the uniform system of accounts and records not more than 120 days after the end of the prior fiscal year.
Refer to PUC Section 99243, CCR Section 6665) r
3) Elderlv/ Disabled( required for all transit claims)
Assurance that the transit operator in question is in compliance with PUC Section 99155 pertaining to reduced transit fares for elderly and disabled r
persons and Section 99155. 5 pertaining to dial- a ride and paratransit services. A r
4) Farebox Recovery Ratio Requirements( required for all transit claims) Claimant filing a claim for LTF or STA funds certifies that it will maintain for the project that ratio of fare revenues and local support to operating cost required under PUC Sections 99268. 3, 99268. 4, 99268. 5( a), 99268. 5( b), 99268. 12, 99270. 1, and 99270. 2, as appropriate.
Refer to PUC Section 99268, CCR Section 6633. 2)
5) CHP Terminal Inspection ( required for all transit claims) Claimant certifies that it has been certified by the Department of the California Highway Patrol within the last 13 months to be compliant with Section 1808. 1 of the Vehicle Code. This section requires operators to participate in a pull notice system for obtaining current driver records from the Department of Motor Vehicles.
Refer to PUC Section 99251) f n_
6) Implementation of Productivitv Improvements ( required for all transit claim: K Claimant certifies that the operator has made a reasonable effort to implement the productivity improvements recommended pursuant to PUC Section 99244. A I 7) Triennial Performance Audit
Claimant assures that it has complied with the requirements of a triennial performance audit.
Refer to PUC Section 99248, CCR Section 6664. 5)
8) Fiscal Audit
Claimant certifies that it has submitted a satisfactory, independent fiscal audit, with Required certification statement, to the RTPA and the State Controller, pursuant to PUC 99245 and 21 Cal. Code of Regulations 6664 for the prior fiscal year. Claimant assures that this audit requirement wi I be completed for the current fiscal year. 9) O eratin Budget
Claimant certifies that its operating budget is not more than 15% greater than its previous year budget unless supported by documentation that substantiates such change.
Refer to PUC Section 99266) A(
10) Extension of Service
Claimant who receives an allocation of LTF funds for extension of service pursuant to PUC Section 99268. 8 certifies that it will file a report of these services pursuant to CCR section 6633. 8( b) within 90 days after close of the fiscal year in which the allocation was granted.
11) Conformance with the Re ional Transqortation Plan
required for STA claims, transit ped/ bike and streets and roads claims) Claimant certifies that all of the purposes for claim expenditures are in conformance with the Regional Transportation Plan.
Refer to CCR 6754( a))
12) Full Use of Federal Funds( required for STA claims only) Claimant certifies that it is making full use of Federal Funds available under the Federal Transit Act.
Refer to CCR 6754( a))
13) Efficiencv Standards
required for transit operator claimants claiming STA for operating purposes) Operator certifies that it meets one of the following two efficiency standards PUC Section 99314. 6):
a) Efficiency Standard 1: An operator' s total operating cost per vehicle revenue hour for the most recent fiscal year must not exceed the prior year' s operating cost per revenue vehicle hours, by a percentage greater than the percentage change in the Consumer Price Index( CPI) for the same period.
b) Efficiency Standard 2: An operator' s total operating cost per vehicle revenue hour for the most recent fiscal year must not exceed the average total operating cost per vehicle revenue hour for the three prior years, increased by the average percentage change in the CPI for the same period.
Refer to PUC Section 99314. 6)
14) Consistencv with Bicvcle Plan( required for bicycle claims only) Claimant certifies that all of the purposes for claim expenditures are in conformance with the City/ Town or County bicycle plan.
15) Part- Time Emplovees( Applies only to claims for STA) Claimant certifies that it is not precluded by any contract entered into on or after June 28, 1979, from employing part- time drivers or contracting with common carriers of persons Operating under a franchise or license. Claimant further certifies that no person who was a Full- time employee on June 28, 1979, shall have his/ her employment terminated or his/ her Regular hours of employment, excluding overtime, reduced as a result of it employing part- time drivers or contracting with such common carriers.