1 Human Resources Budget Presentation
FY 2023/24
Presented by: Juliana Burns, Human Resources Director
2 Overview
Human Resources: Plans, manages, oversees and directs recruitment, training opportunities for employees, employee relations, labor relations, personnel records, coordination of FMLA/CFRA leaves with employees and citywide policies and procedures.
Safety and Risk Management: Provides oversight of the claims processing for City property and vehicles, safety committee, assists with inquiries involving Risk Management (certificates of insurance, contract review and transfer of risk), coordinates Workers Compensation claims with third-party administrator and employees.
Central Services: Supports general areas of the City budget which impact departments citywide such as tuition reimbursement, postage, retiree medical premiums, employee assistance program, and renewal of risk and liability insurance premiums. 3 Human Resources Organizational Chart
Director of Human
Resources
Central Services
Human
Resources/Risk
Management/Safety
Division
Human Resources
Technician
Human Resources
Analyst
Human Resources
Manager
4 Accomplishments
Recruitments:
Fiscal Year Recruitments Hired
FY 2021/22 26 Recruitments 65 Employees Hired
• 1 - Finance
• 2 - Human Resources
• 4 - Information Systems
• 8 - PRMS (1FT/7PT)
• 40 - Police (34 Sworn)
• 10 - Public Works
FY 2022/23 27 Recruitments
completed or in
process
24 Employees Hired
• 24 Employees Hired
• 4 Finance
• 8 PRMS (5 FT;3 PT)
• 8 Police (5 Sworn)
• 3 Public Works
• 1 Community Development
• 10 pending or approaching
background
5 Accomplishments
• Coordinated required trainings for sexual harassment and discrimination in the workplace
• Coordinated various trainings through CSJVRMA and LCW consortium for supervisory staff and risk control practices
• Implemented electronic onboarding system for new hires. • Established formal citywide safety program
• Worked with Payroll and Information Technology to implement a new time card system • Completed the update of Personnel Records Filing System • Added CalPERS 457 Plan option for employee contributions • Amended CalPERS Contract to add Public Safety tier
• Updated Employee Employer Organization Relations Resolution (EERR) • Expansion of Workers Compensation coverage pursuant to AB 1749 • Revised Illness and Injury Prevention Program (IIPP) Policy 6 Goals • Work with the Safety Committee to coordinate
necessary trainings, and plans, including: o First Aid/CPR/AED training o Fire extinguisher training o Confined Space Entry o Conduct facility safety inspections o Implement citywide ergonomic program and policy
o Work with Police Department and Safety
Committee on Emergency Action Plan and
Evacuation Plans
• Continue ongoing employee training program and
initiate additional employee trainings which are
mandated by law, or training which will enhance staff
skills and job knowledge.
• Update department operating procedures • Establish employee information page on the website • Review recruitment practices 6 7
Significant Changes – Personnel
Fund
2022/23
Adopted Budget
2023/24
Proposed
Budget
2024/25
Proposed
Budget
FY 22/23 to
23/24
Inc/(Dec) Comments
Personnel Services $386,928 $604,120 $636,821 $217,192 Added funding for additional positions:
HR Technician and HR Analyst
Contractual Services $59,900 $109,740 $109,740 $49,840
Increase for PD Background Investigations,
pre-employment psychological services and
Cordico Wellness Program to support sworn
staff
Materials, Supplies
and Small Equipment $15,750 $20,800 $20,800 $5,050
Increased office supplies for updated filing
project. Increase materials and supplies for
recruitment supplies and increase in
employee appreciation budget due to
staffing increases
Dues, Meetings,
Training and Travel $12,700 $15,700 $15,700 $3,000 Increased for additional staff and compliance trainings Fixed Charges $17,240 $21,992 $23,776 $4,752 Increase is due to annual salary cost of living adjustments and expenditures
Total $492,518 $772,352 $806,837 $279,834
8 Significant Changes – Central Services
Fund
2022/23
Adopted Budget
2023/24
Proposed
Budget
2024/25
Proposed
Budget
FY 22/23 to
23/24
Inc/(Dec) Comments
Contractual Services $11,200 $47,740 $47,740 $36,540 Added Du-All Safety contract for OSHA and Safety Compliance
Materials, Supplies
and Small Equipment $70,300 $74,500 $74,500 $4,200 Increase in cost and quantity of supplies used (break room, copy paper, etc.) Dues, Meetings,
Training and Travel $18,750 $36,750 $36,750 $18,000 Tuition reimbursement limits and participation have increased Fixed Charges $925,300 $1,677,500 $1,677,500 $752,200
Increase in general liability insurance
coverage associated with sworn staffing,
increase in cost of insuring public facilities
Debt Service $381,000 $377,900 $379,600 $(3,100) Decrease in amortization of amortization schedule for debt service to City Hall
Total $1,406,550 $2,214,390 $2,216,090 $807,840