1 Parks, Recreation
& Maintenance Services
Presented by: Todd Sebastian, Director of Parks, Recreation, and Maintenance Services 2 Organization Chart
Youth Development,
Events, Leisure
Programs and Solid
Waste
Sports, Seniors and
Facilities
Administration
Division
Maintenance
Division
Management
Analyst
(1)
Administrative
Assistant I/II
(1)
Recreation
Coordinator
(2)
Senior Recreation
Leader
(3)
Recreation Leader
(9 @ .45)
Recreation
Supervisor
(1)
Recreation
Coordinator
(1)
Senior Recreation
Leader
(2)
Maintenance
Services Supervisor
(1)
Parks & Facilities
Supervisor
(1)
Landscape &
Irrigation Specialist
(1)
Director of Parks,
Recreation and
Maintenance
Services
Recreation Leader
(12 @ .45)
Recreation
Supervisor
(1)
Recreation Manager
(1)
Sr. Administrative
Assistant
(1)
Administrative
Assistant I/II
(1)
Maintenance
Worker I/II/III
(5)
Senior Recreation
Leader
(2)
Administrative
Assistant I/II
(1)
3 Overview
The Parks, Recreation, and Maintenance Services Department is comprised of nine sections: Administration, Senior Programming, Leisure Programs, Special Events, Youth Development, Sports, Facilities, Maintenance Services, and Solid Waste and Recycling which provide the following services:
4 Overview (continued)
Administration
The division provides direct
administration and supervision
of other sections within the
Department including
personnel functions, budget
monitoring, and the
development and
implementation of
Department policies and
procedures.
Senior Programming
The division is responsible to meet
the recreational, educational,
physical and social needs for
adults ages 50 or older. The
division manages the Senior
Center facility, implements a
variety of programs (activities and
meal programs), assists the Senior
Advisory Commission (SAC),
monitors the SAC fund, and
coordinates volunteers.
Leisure Programs
The division plans, organizes,
and conducts a wide variety
of recreational youth and
adult community enrichment
leisure classes in our parks,
community centers, and
other recreation facilities
within the City.
5 Overview (continued)
Special Events
The division organizes and
conducts a wide variety of
special events to engage the
youth, teens, adults, and
families in Lathrop by
programming constructive
and impactful recreational
opportunities, activities and
events throughout the year.
Youth Development
The division organizes and conducts
a wide variety of recreational and
enrichment programs to engage
youth, teens and families in
constructive and impactful
programs in Lathrop. We will care for
our youth, teens, and families in
Lathrop by developing opportunities
for health and wellness through
physical, educational, and
enjoyable programs.
Sports
The division plans, organizes,
and conducts a variety of
recreational youth and adult
sports programs in our parks,
community centers, and
other recreation facilities with
the City.
6 Overview (continued)
Facilities
The division oversees the
operation of the Lathrop
Community Center, Generations
Center, Senior Center, as well as
all reservable picnic shelters and
sports fields. This section provides
support to independent
contractors who teach Leisure
classes as well as to local
organizations and private renters
who utilizes City facilities.
Maintenance Services
The division consists of Building
Maintenance, Park Maintenance,
Fleet Maintenance and Solid
Waste, this includes the City’s
Urban Forest. This section oversees
the contracts for janitorial services
and tree maintenance, and
provides support when needed
for Special Events.
Solid Waste & Recycling
The division is responsible for the
collection and disposal of
commercial and residential solid
waste, recycling and organic
waste. In addition, administering
the City’s Source Reduction and
Recycling (SRRE) Program, and
providing technical assistance
and outreach to increase
awareness of solid and organic
waste reduction and recycling.
7 Accomplishments
Administration
• Completed CIP PK 20-18 Sangalang Park Improvements, which included a new play structure, splash pad, tennis courts and a second restroom.
• Construction of River Park North and Rotary Park.
• Set City standard for concrete and metal park furniture.
Senior Programming
• Partnered with 24 businesses/organizations to present their information at the Senior Resource Day. Over 200 seniors attended the event.
• Added the following classes: Sewing, Ballroom Dancing, Ukulele, Silver Strong and Hula. • Continued to offer Brown Bag and Commodities food programs. 8 Accomplishments (continued)
Leisure Programs
• Expanded current program offerings to increase classes. • New class offerings include skateboarding, gymnastics, cheer, cricket, and sewing. • Utilized additional space at the Senior Center for after hours programming.
Special Events
• July 1st Event had over 8,500 attendees, making it our largest event to date. • Christmas Parade was rained out – staff hosted crafts, games and photo ops in the Scott Brooks Gym for over 300 attendees.
Youth Development
• Summer Camp had 308 participants and introduced Future Leaders Camp which had 60 participants. • Started Culinary Kids program with 110 participants and Parent & Me classes with 57 participants. • Teen Center Memberships Increased – New monthly tournaments included Corn hole, Jenga, Pool, Uno, Mario Kart and Connect Four.
9 Accomplishments (continued)
Sports
• Hosted multiple Adult Basketball Leagues – largest
league on record with 22 teams registered.
• Jr. NBA program had our largest number of participants.
During our Stockton Kings night, the 11-13 age group all played their games in the Stockton Arena prior to the
professional game!
Facilities
• Updated procedures for booking reservations for indoor facilities, picnic shelters and sports fields.
• Updated Valverde Park Picnic Shelters.
• All picnic rentals are now processed online for patron convenience.
10 Accomplishments (continued)
Maintenance Services
• Performed facility and park maintenance to maintain safe, clean, and efficient operations of all City buildings and parks, especially taking extra sanitary precautions during the COVID-19 pandemic. • Completed a Citywide Tree Inventory Program, which logs each tree’s GPS coordinates and information including species, age, maintenance schedule and health. • Purchased and installed City standard park furniture at the Generations Center.
Solid Waste & Recycling
• Formalized City Ordinances for Organic Waste Disposal Reduction and Edible Food Recovery in compliance with Senate Bill 1383.
• Awarded $38,397 SB 1383 Grant towards the purchase of under counter compost bins, all school educational assemblies hosted by EcoHero.
• Free informational giveaway bags were handed out at Special Events for public outreach. 11 Objectives
Administration
• Continue to review park plans to ensure
compliance with the set design standards
within the Unified Development Code (UDC)
for each perspective of the development
area.
• Research and identify applicable grant
funding opportunities.
• Complete design concept for new
Community Center.
Senior Programming
• Continue partnerships with organizations for
events.
• Create one new class every quarter, allowing
time to increase class participation.
Leisure Programs
• Introduce Parent & Me Yoga class, Pickleball
classes, dance classes, and increase variety
of exercise classes.
• Continue marketing efforts to increase
participation in leisure programs.
• Research trends and continue to add new
programs for participants of all ages.
12 Objectives (continued)
Special Events
• Add new features and attractions that enhance our
community events.
• Secure additional financial partnerships with local
businesses.
• Add NEW Touch-a-Truck Event with 20 unique vehicles
and 1,000 attendees.
Youth Development
• Introduce Parent & Me Explorer & If You Give a Kid a
Kitchen programs.
• Increase the number of Parent & Me, Music &
Movement and Mini Picasso class offerings.
• Host monthly workshops at the Grind focusing on
topics specific to teens.
Sports
• Offer new programs – Teen Volleyball, Adult Soccer
League, Adult Volleyball League, Youth Summer
Basketball Clinic.
• Expand ages for Youth Soccer to include 8-10 & 11-13.
Facilities
• Establish approved vendor list for security, bounce
houses, music, food and decorating.
• Continue marketing efforts utilizing the City website, social media platforms and newly created trifold
brochures.
Maintenance Services
• Purchase and install LED lighting throughout City Hall. • Install refillable water stations at City Hall,
Generations Center and Senior Center.
Solid Waste & Recycling
• Continue outreach and education to Commercial and
Residential sectors regarding solid waste and
recycling mandates and initiatives.
• Finalize MOU with San Joaquin County Department of
Environmental Health for Edible Food Recovery.
13 Significant Changes
Fund
2022/23
Adopted
Budget
2023/24
Proposed
Budget
2024/25
Proposed
Budget
FY 22/23 to
23/24
Inc/(Dec)
Comments
Administration
Personnel Services 167,409 395,094 415,030 227,685
Increase due to FY 22/23 mid year additions of a Sr.
Administrative Assistant, Management Analyst II and
Sr. Recreation Leader as well as increases in health
insurance, PERS and workers comp.
Materials, Supplies, and
Small Equipment 19,900 24,380 24,380 4,480 Increase for office supplies for corp yard portion only.
Fixed Charges 7,561 12,828 13,348 5,267
Increase from 22/23 to 23/24 is due to the annual
adjustments in retirement, healthcare, and OPEB
costs.
Senior Programming
Personnel Services 162,639 140,092 146,239 (22,277) Decrease due to Recreation Supervisor's salary and benefit distribution being adjusted from 45% to 32%.
Materials, Supplies, and
Small Equipment 9,430 15,805 15,455 6,375
Increase in the number of events and programs
offered. Expanded from 80 participants to 100 per
event offered. Revenue will increase accordingly.
Leisure Programs
Contractual Services
42,800 56,000 56,000 13,200
Increase is due to the increase in the number of
contractual classes offered. Expenditures are offset
by revenue.
14 Significant Changes (continued)
Fund
2022/23
Adopted
Budget
2023/24
Proposed
Budget
2024/25
Proposed
Budget
FY 22/23 to
23/24
Inc/(Dec)
Comments
Special Events
Personnel Services 76,794 121,163 127,203 44,369
Increase is due to the reallocation of 15% of the
Recreation Supervisor and 5% of the Senior
Recreation Leaders and Recreation Leader
employee services distribution as well as increases in
health insurance, PERS and workers comp.
Contractual Services
40,700 85,620 85,620 44,920
Increase in the number of events offered and
increase in cost. Significant increases in the July 1st event. Some expenditures will be offset by
sponsorships.
Materials, Supplies, and
Small Equipment 14,200 27,965 23,665 13,765
Increase in the number of events offered and
increase in cost. Significant increases in the July 1st event. Some expenditures will be offset by
sponsorships.
15 Significant Changes (continued)
Fund
2022/23
Adopted
Budget
2023/24
Proposed
Budget
2024/25
Proposed
Budget
FY 22/23 to
23/24
Inc/(Dec)
Comments
Youth Development
Personnel Services 578,719 308,361 327,158 (270,358)
Decrease due to reassigning a Coordinator position
and three Senior Recreation Leader positions and
no longer offering the Kids' Club program. Four parttime staff will be seasonal for summer camp only.
Contractual Services 31,550 27,100 27,100 (4,450) Decrease due to revamp of the teen summer program.
Sports
Personnel Services 186,835 264,491 280,156 77,656
Increase due to Recreation Supervisor's salary and
benefit distribution being adjusted from 20% to 32%
and the reallocation of a Senior Recreation Leader
position.
Contractual Services
23,350 38,395 38,395 15,045
Increase in refereeing fees - price per game has
increased and we are offering more programs.
Expenditures are offset by revenue.
Materials, Supplies and Small
Equipment 22,450 35,005 33,505 12,555 Increase in the number of programs offered.
Expenditures are offset by revenue.
16 Significant Changes (continued)
Fund
2022/23
Adopted
Budget
2023/24
Proposed
Budget
2024/25
Proposed
Budget
FY 22/23 to
23/24
Inc/(Dec)
Comments
City Hall
Personnel Services - 73,767 75,757 73,767
New tasks and new budget assigned to
Department. Increase from 22/23 to 23/24 is due to
the annual adjustments in retirement, healthcare,
and OPEB costs.
Contractual Services - 247,768 172,768 247,768
New tasks and new budget assigned to
Department. Budget includes cost for LED lighting
installation and an increase in contract cost for
janitorial services with new company.
Materials, Supplies, and
Small Equipment - 203,900 154,060 203,900
New tasks and new budget assigned to
Department. Budget includes purchase of materials
for LED lighting transition and increase in utilities cost.
Fixed Charges - 15,585 15,586 15,585 New tasks and new budget assigned to Department.
Fixed Assets
-
50,000 - 50,000
New tasks and new budget assigned to
Department. Increase is due to the purchase of a
pool new vehicle.
17 Significant Changes (continued)
Fund
2022/23
Adopted
Budget
2023/24
Proposed
Budget
2024/25
Proposed
Budget
FY 22/23 to
23/24
Inc/(Dec)
Comments
Building Maintenance
Personnel Services - 202,219 211,015 202,219
New tasks and new budget assigned to
Department. Increase from 22/23 to 23/24 is due to
the annual adjustments in retirement, healthcare,
and OPEB costs.
Contractual Services - 113,296 108,296 113,296
New tasks and new budget assigned to
Department. Budget increase from PW adopted
budget due to increase in janitorial service cost with
new contracted company and increase in fees for
fire extinguisher servicing and SC/LCC kitchen
ANSUL system maintenance.
Materials, Supplies, and
Small Equipment - 80,375 80,780 80,375 New tasks and new budget assigned to Department.
Fixed Charges - 4,865 4,969 4,865 New tasks and new budget assigned to Department.
18 Significant Changes (continued)
Fund
2022/23
Adopted
Budget
2023/24
Proposed
Budget
2024/25
Proposed
Budget
FY 22/23 to
23/24
Inc/(Dec)
Comments
Maintenance Services
Personnel Services - 720,334 746,347 720,334
New tasks and new budget assigned to
Department. Increase from 22/23 to 23/24 is due to
the annual adjustments in retirement, healthcare,
and OPEB costs.
Contractual Services - 308,515 371,665 308,515
New tasks and new budget assigned to
Department. . Budget increase from PW adopted
budget due to contract costs for field mowing, tree
pruning, palm tree pruning and fleet management
software.
Materials, Supplies, and
Small Equipment - 230,350 224,900 230,350
New tasks and new budget assigned to
Department. Budget increase from PW adopted
budget due to purchasing of fertilizer and increase
cost of water, gas and reoccurring monthly supplies.
Dues, Meetings, Training
and Travel -
3,380 3,380 3,380 New tasks and new budget assigned to
Department.
Fixed Charges - 7,144 7,381 7,144 New tasks and new budget assigned to Department.
Fixed Assets - 108,200 190,000 108,200
New tasks and new budget assigned to
Department. Budget increase is due to the
purchase of new vehicle and machines/equipment.
19 Significant Changes (continued)
Fund
2022/23
Adopted
Budget
2023/24
Proposed
Budget
2024/25
Proposed
Budget
FY 22/23 to
23/24
Inc/(Dec)
Comments
Solid Waste & Recycling
Personnel Services - 94,140 97,887 94,140 Increase due to the reallocation of Solid Waste Coordinator position from youth development.
Contractual Services
- 3,250 3,250 3,250 Expenses related to grant allocation.
Materials, Supplies, and
Small Equipment - 5,730 5,730 5,730
Money was allocated to office supplies and moved
to material and supplies. Expenses are offset by
some grant funding.