1 Presented by: Michael King, Assistant City Manager
Public Works Department
Building Safety & Inspection Department
River Outfall Project
2 Public Works - Overview
The mission of the Public Works Department is to provide timely and cost-effective public works services and programs that ensure the community's health, safety and welfare; protect and enhance the environment; further orderly development of the city's infrastructure; and, exemplify a total commitment to customer service.
• The Public Works Department is responsible for design and management of capital improvement projects and the maintenance of city water, sewer, and storm drain facilities. • The Public Works Department has an operating budget of:
• $30.6 million in FY 2023/24
• $31 million in FY 2024/25
• Capital Improvement Program budget of:
• $96.2 million in FY 2023/24
• $8.8 million in FY 2024/25
• The Public Works budget consists primarily of Capital Improvement Projects (CIP), Personnel Services, ongoing Contractual Services, Materials/Supplies, Training, Fixed Charges and Indirect Costs. 3 Public Works - Overview (continued)
The Public Works Department is comprised of five divisions: Administration, Engineering, Construction, Street Maintenance and Utilities Maintenance which provide the following services:
• Administration: Provides management and technical administrative support to City staff and customer support service to the residents, businesses, and community of Lathrop. • Engineering (Land Development/Construction Management/Traffic and Transportation/ Streets/Utility): Provides engineering review, design, and project management for City infrastructure, development and transportation projects. Implementation of the Utility Master Plans for water, sewer and recycled water as well as compliance with permits administered by State and Federal agencies.
• Construction (Construction Management/Inspection/Streets/Utility): Provides off-site inspection services for City infrastructure, development and transportation projects; Ensures the City’s infrastructure is built to the City’s standards and adheres to approved plans, specifications, and contract documents.
4 Public Works - Overview (continued)
• Street Maintenance: Provides ongoing maintenance, repair, and cleaning services of the City’s streets and right-of-ways; installation, repair and maintenance of street signs, street striping, pavement markings, and coordination of the maintenance and repair of traffic signals, street lights.
• Utilities Maintenance: Provides daily operations of the City’s water, sewer, storm and recycled water infrastructure systems in accordance to the Utility Master Plans for water, sewer and recycled water as well as compliance with permits administered by State and Federal agencies.
Winter 2023
23” of rain!!
(average = 12.5”)
Woodfield Park 5
th St. and O St.
5 Public Works - Organization Chart
Assistant City
Manager
Construction
Division
Engineering Division
(Land Development
and Utility)
Administration
Division
Utilities
Maintenance
Division
Management
Analyst II
(1)
Executive Assistant
(1)
Administrative
Assistant I/II/III
(3.30)
City Engineer
(1)
Senior Civil Engineer
(2)
Associate Engineer
(1)
Assistant Engineer
(3)
Compliance
Engineer
(1)
Senior Construction
Manager
(1)
Construction
Superintendent
(1)
Construction
Inspector III
(1)
Utility Operation
Superintendent
(1)
Utility Plant
Manager
(1)
Utility Operator
I/II/III
(7)
Meter Reader
(2)
Streets &
Maintenance
Operation Manager
(1)
Maintenance
Worker I/II/III
(3)
Construction
Inspector I/II
(2)
Instrument
Technician/
Electrician
(1)
6 Building Safety & Inspection - Overview
1. Permitting
• Perform and manage the permitting and plan
review process
• Examine plans, calculations and specifications
• Maintain documents for future inquiries, Public
Records Act (PRA) requests
2. Inspections
• Inspect all aspects of on-site construction
(residential, commercial, industrial, etc.)
• Verify construction is per approved plans and
meets Building Code
Responsible for enforcement of minimum building standards to safeguard life or limb, health, property and public welfare by regulating and controlling the design, construction, quality of materials, use occupancy and location of all buildings and structure within the jurisdiction.
River Islands Development
7 Building - Organizational Chart
Assistant City
Manager
Building
Division
Chief Building
Official
(1)
Plan Check and
Permit Supervisor
(1)
Permit Technician
I/II/III
(3)
Building Inspector
I/II/III
(3)
Management
Analyst
I/II
(1)
Administrative
Assistant
I/II
(.60)
8 Accomplishments (continued)
• Capital Improvement Program Projects
• Utility: River Discharge Outfall, CTF
Dechlorination
• Streets: River Islands Prkwy Widening, Louise Ave
Rehabilitation, Citywide Pavement
Maintenance and Sidewalk Repair, Traffic Signal
Upgrades
• Beautification: Landscaping at Generation
Center, City Hall, Golden Valley Prkwy, Louise
Ave and Lathrop Rd
• Misc: Police Station Building, Fuel Station, Temp.
Animal Center
• Misc. Stats
• 280 Encroachment Permits on City’s right-of-way
• 77 public improvement plans approved for
construction
• Accepted public improvements in the River
Islands, Central Lathrop, Mossdale, Crossroads
and Gateway Business Park development areas.
Golden Valley Pkwy City Hall
Utility Repair RW River Outfall
9 Accomplishments (continued)
• Building Permits: Processed 4,095 July 2021 thru
April 2023
• New Residential Permits: 1,607 (7/1/21 – 4/18/23)
• 962 new homes in River Islands and
• 645 new homes in Central Lathrop
• Adopted the latest 2022 California Building
Standards Code starting on January 1, 2023
• Overhaul of Building Department section on City
Website for easier navigation
• Updated 52+ Forms and Policies to current
standards
• Ready for Implementation of SolarApp+ for
streamlined Solar Permitting
EPIC Academy – River Islands
River Islands – Village 1
10 Goals
Energov • Complete the configuration and
implementation of the permitting and land
management system.
• Complete the automation of all the permit
and plan check processes.
Geographic Info. System (GIS)
• Continue to develop and improve the
mapping of utility infrastructure.
• Improve asset management for preventative
maintenance
• Improve regulatory reporting process through
the utilization of GIS.
Complete Streets • Consider all modes of transportation including vehicular, logistic, pedestrian, bicycle and
public transit.
• Replace obsolete traffic controllers to
maintain the reliability and safety of the City’s
traffic signal and traffic control devices.
Stonebridge Lane
Louise Ave at Harlan Rd
11 Goals (continued)
Regulatory Compliance
• Ongoing monitoring and reporting efforts to
maintain compliance with state and federal
permits for water, wastewater, recycled water
and drainage systems.
Recycled Water
• Expand the use of recycled water for
agricultural and landscape irrigation as
allowed under the General Order.
• Remove the monitoring well networks and
decommission recycled water facilities as
allowed under the General Order.
Digital Transformation
• Permit process to be fully digital, including the
use of electronic signature, plan checking, fee
calculations, approvals, payment, etc.
• Implement tablets for field inspections for
improved efficiency.
Temp. Animal Center Temp. Animal Center
Waste Water Treatment Facility Shilling Ave
12 Significant Changes
Fund
2022/23
Adopted
Budget
2023/24
Proposed
Budget
2024/25
Proposed
Budget
FY22/23 to 23/24
Inc./(Dec) Comments
Administration
Personnel Services 719,519 655,323 681,034 (64,196)
Decrease is due to the reallocation of 60% of the
Management Analyst II employee services
distribution.
Contractual
Services 41,600 81,600 81,600 40,000 Increase reflects additional cost for contracted temporary administrative professional services.
Fixed Charges 31,482 20,409 21,194 (11,073) Decrease due to reallocation of staff to other divisions.
Construction Management
Personnel Services 849,057 1,157,963 1,212,551 308,906
Increase is due the reallocation of 40% of the
Management Analyst II, 10% of the Compliance
Engineer, 10% of the Instrument
Technician/Electrician, 50% of the Assistant
Engineer, 50% of the Senior Civil Engineer and the
addition of the Administrative Assistant III
employee services distribution.
Contractual
Services 371,823 183,620 183,620 (188,203)
Decrease is driven by lower projected
construction inspection services in the River
Islands and Central Lathrop Development area.
Materials, Supplies
and Equipment 33,300 37,300 37,300 4,000
Increase reflects an increase in fuel cost and the
addition of inspection tools required for
construction inspection.
Fixed Charges 17,540 28,498 29,594 10,958 Increase is due to reallocation of staff from other divisions.
13 Significant Changes (continued)
Fund
2022/23
Adopted
Budget
2023/24
Proposed
Budget
2024/25
Proposed
Budget
FY22/23 to 23/24
Inc./(Dec) Comments
Land Development
Personnel
Services 860,689 929,288 979,166 68,599
Increase is due the reallocation of 40% of the
Management Analyst II, 10% of the new Compliance
Engineer, 55% of the Assistant Engineer and 50% of the
Senior Civil Engineer's distributions.
Contractual
Services 321,553 125,600 125,600 (195,953)
Decrease is driven by lower projected plan check
services in the River Islands and Central Lathrop
Development area.
Fixed Charges 24,698 11,999 12,652 (12,699) Decrease is due to reallocation of staff to other divisions.
Fixed Assets - 60,000 - 60,000 Increase reflects the cost for a new vehicle.
Utility Engineering
Personnel
Services 250,511 230,934 240,360 (19,577)
Decrease is due to the reallocation of 2% of the Utility Operations Superintendent and the removal of the
Land Development Manager distribution.
14 Significant Changes (continued)
Fund
2022/23
Adopted
Budget
2023/24
Proposed
Budget
2024/25
Proposed
Budget
FY22/23 to
23/24
Inc./(Dec) Comments
Building Division
Personnel Services 1,174,673 1,594,628 1,675,042 419,955 Increase is due the addition of a Permit
Technician, Building Inspector III, Management
Analyst at mid year and 5% of the new
Compliance Engineer positon.
Contractual Services 1,051,781 1,246,214 1,661,794 194,433 Increase is due to the additional contracted
plan review services offset by revenue
received from development, such as, River
Islands, Central Lathrop, Gateway, etc.
Dues, Meetings, Training
and Travel 14,910 19,850 19,850 4,940
Increase is due to the additional cost to
attend the annual California Building Officials
education week for continued education,
training and updates to the California building
and residential codes.
Fixed Charges - 60,000 - 60,000 Increase reflects the cost for a new vehicle. 15 Significant Changes (continued)
Fund
2022/23
Adopted
Budget
2023/24
Proposed
Budget
2024/25
Proposed
Budget
FY22/23 to 23/24
Inc./(Dec) Comments
Streets
Personnel
Services 555,475 498,329 517,570 (57,146) Decrease is do to the reallocation of personnel to other divisions.
Contractual
Services 301,910 418,000 439,000 116,090
Increase reflects additional cost for traffic control,
pavement marking and striping services to maintain
street conditions City wide.
Materials,
Supplies and
Small Equipment
122,970 223,470 223,470 100,500
Increase reflects the addition of the storm
preparedness material, patching material, crack seal
material and street light electrical costs.
Fixed Charges 49,179 57,784 58,034 8,605 Increase reflects 3.5% increase in the LMFD Hazardous Material Contract Services.
Fixed Assets 10,000 421,500 10,000 411,500 Increase reflects one-time costs for a dump truck, mini excavator, skid steer, skip loader, and Zieman trailer.
Street Trees & Landscaping
Personnel
Services 52,708 65,849 67,846 13,141 Increase is due the addition of 17% of the Landscape & Irrigation Specialist employee distribution.
16 Significant Changes (continued)
Fund
2022/23
Adopted
Budget
2023/24
Proposed
Budget
2024/25
Proposed
Budget
FY22/23 to
23/24
Inc./(Dec) Comments
South Lathrop CFD 2019-1
Personnel
Services 42,398 73,975 76,771 31,577
Increase is due the reallocation of 8% of the Senior
Construction Manager, 3% of the Landscape &
Irrigation Specialist, and 3% Maintenance Worker II and 3% of the Utility Operator II employee services
distribution.
Contractual
Services 198,817 228,265 228,265 29,448
Increase is due to the additional cost of rodent control, street landscape, storm station security and street light and traffic signal maintenance contract services in the South Lathrop development area.
Materials,
Supplies and
Small Equipment
40,510 49,710 49,710 9,200 Increase reflects the actual trend in water use.
Fixed Assets 170,000 50,000 50,000 (120,000)
Decrease is due to the removal of security,
surveillance, cameras, etc. cost. These cost were
transferred to the South Lathrop Surveillance System
CIP, GG 23-19 .
Capital Projects 60,000 - - (60,000)
Decrease is due to the removal of capital projects.
These cost were transferred to the South Lathrop
Surveillance System CIP, GG 23-19 .
17 Significant Changes (continued)
Fund
2022/23
Adopted
Budget
2023/24
Proposed
Budget
2024/25
Proposed
Budget
FY22/23 to
23/24
Inc./(Dec) Comments
Central Lathrop CFD 2019-2
Personnel
Services 49,172 108,901 113,169 59,729
Increase is due the reallocation of 4% of the Senior
Construction Manager and 30% of the Parks & Facilities
Supervisor distribution.
Contractual
Services 366,487 641,540 641,540 275,053
Increase is due to the additional cost of contracted
street and park landscape, street sweeping, traffic
signal, street light, storm and station security services in the Central Lathrop development area.
Contractual
Services
(Intergovernment
al)
221,400 121,400 121,400 (100,000) Accounting change. Expense moved to transfer out to better account for public safety costs.
Materials,
Supplies and
Small Equipment
119,535 332,306 332,306 212,771
Increase reflects additional park maintenance
supplies, electrical cost for the storm station facilities, street lights and street landscape irrigation and park
water electrical cost in Central Lathrop development
area.
18 Significant Changes (continued)
Fund
2022/23
Adopted
Budget
2023/24
Proposed
Budget
2024/25
Proposed
Budget
FY22/23 to 23/24
Inc./(Dec) Comments
Crossroads Storm Drain Zone 1A
Personnel
Services 20,622 30,254 31,374 9,632
Increase is due the reallocation of 1% of the
Landscape & Irrigation Specialist and 3% of the
Maintenance Services Supervisor distribution.
Contractual
Services 39,550 47,560 47,581 8,010
Increase is due to the addition of preventative
maintenance program cost to account for the age
of department vehicles and SCADA System
Technical Support Services for the storm water
systems in the Crossroads Storm Draining Zone 1A.
Materials,
Supplies and
Small Equipment
52,063 47,213 47,213 (4,850) Decrease reflects the actual trend of electrical use.
Storm Drain Zone 1
Personnel
Services 156,754 179,615 186,787 22,861
Increase is due the reallocation of 1% of the
Landscape & Irrigation Specialist, 3% of the
Maintenance Services Supervisor and 12% of the
new Utility Operator distribution.
Contractual
Services 74,315 96,826 96,898 22,511
Increase is due to the addition of preventative
maintenance program cost to account for the age
of department vehicles and SCADA System
Technical Support Services for the storm water
systems.
19 Significant Changes (continued)
Fund
2022/23
Adopted
Budget
2023/24
Proposed
Budget
2024/25
Proposed
Budget
FY22/23 to 24/25
Inc./(Dec) Comments
Stonebridge Landscape
Personnel
Services 58,874 49,085 51,249 (9,789)
Decrease is due the reallocation of 1% of the Utility
Operation Superintendent and 8% of the
Maintenance Worker I distribution.
Contractual
Services 151,452 167,052 167,052 15,600
Increase is due to additional for rodent control
services, contract services for the irrigation booster
pump repairs and tree pruning services Stonebridge
Landscape Maintenance District.
Stonebridge Drain/Lighting
Personnel
Services 129,478 50,734 52,592 (78,744)
Decrease is due the reallocation of 13% of the
Landscape & Irrigation Supervisor, 27% of the
Maintenance Worker II, and 15% of the Maintenance
Worker III distribution.
Contractual
Services 135,762 141,492 141,518 5,730
Increase is due to the additional cost for park
maintenance, computer technical support, and
SCADA preventative maintenance program.
20 Significant Changes (continued)
Fund
2022/23
Adopted
Budget
2023/24
Proposed
Budget
2024/25
Proposed
Budget
FY22/23 to 23/24
Inc./(Dec) Comments
Mossdale CFD 2004-1
Personnel
Services 308,683 165,480 172,711 (143,203)
Decrease is due the reallocation of the Community
Services Officer to the Public Safety Department
and 27% of the Park Maintenance Worker II
distribution.
Contractual
Services 354,664 412,152 412,152 57,488
Increase is due to additional for storm facilities
security services, Manthey Road and Golden Valley
Parkway landscape services, fleet preventative
maintenance and SCADA technical Support.
Contractual
Services
(Intergovernmental)
1,145,055 - - (1,145,055) Accounting change. Expense moved to transfer out to better account for public safety costs.
Materials,
Supplies and
Small Equipment
276,445 220,055 220,055 (56,390)
Decrease is due to update the River Park,
Community Park, the Commons, Crescent Park the
Greens and Park West utility accounts to recycled
water accounts.
Fixed Assets - 32,000 - 32,000 Increase is due to one-time cost to replace pumps at River Park and M Stations.
21 Significant Changes (continued)
Fund
2022/23
Adopted
Budget
2023/24
Proposed
Budget
2024/25
Proposed
Budget
FY22/23 to 23/24
Inc./(Dec) Comments
Mossdale Landscape & Lighting
Personnel
Services 80,192 62,801 64,889 (17,391)
Decrease is due to the reallocation of 12% of the
Utility Operations Superintendent and 11% of the
Maintenance Services Supervisor distribution.
Contractual
Services 354,767 391,849 391,871 37,082
Increase reflects additional rodent control, contract
park landscape maintenance and street light
contract services.
Materials,
Supplies and
Small Equipment
204,940 218,228 218,228 13,288 Increase reflects the actual trend of electrical use.
Woodfield Landscape LMD
Material, Supplies
and Small
Equipment
34,385 43,935 43,935 9,550 Increase reflects the actual trend in water use.
Historic Lathrop CFD
Personnel
Services 22,973 29,689 30,847 6,716
Increase is due the reallocation of 25% of the
Maintenance Worker II.
22 Significant Changes (continued)
Fund
2022/23 Adopted
Budget
2023/24
Proposed
Budget
2024/25
Proposed
Budget
FY22/23 to 23/24
Inc./(Dec) Comments
Water
Personnel Services 1,032,563 1,561,297 1,624,133 528,734 Increase is due the reallocation of 10% of
Administrative Technician I/II, 25% of a new
Compliance Engineer, 30% of a new Instrument
Technician/Electrician, and 52% of a new Utility
Operator II and 100% of a new meter reader.
Contractual Services 951,200 1,286,160 1,354,095 334,960 Increase reflects an increase in Veolia Water
Operations and Maintenance contract services
and one-time cost for the monitoring well
abandonment.
Materials, supplies
and Equipment 600,361 663,850 657,850 63,489
Increase is due to additional cost for fire
hydrant repairs, commercial and residential
meters, fuel, one-time purchase for 3" gas
powered water pump, fuel and Water
Treatment Facility chemical cost.
Fixed Charges 1,896,762 3,329,794 3,329,997 1,433,032
Increase reflects additional fees for the SWRCB
large water system and an increase in SSJID
fixed operation and maintenance, surface
water and unfunded pension liability costs.
Fixed Assets 142,418 165,000 140,000 22,582
Increase reflects this division's share of cost for
the one-time purchase of WECO Flexiprobe TV
equipment, and two vehicles.
23 Significant Changes (continued)
Fund
2022/23
Adopted
Budget
2023/24
Proposed
Budget
2024/25
Proposed
Budget
FY22/23 to 23/24
Inc./(Dec) Comments
MWQCF Collection System
Personnel
Services 308,278 432,769 451,095 124,491
Increase is due the allocation of 13% of a new
Compliance Engineer, 15% of a new Instrument
Technician/Electrician, and 20% of a new Utility
Operator II.
Contractual
Services 222,940 310,060 310,060 87,120
Increase reflects an increase in the Industrial
Pretreatment Program, SSMP Compliance Program,
Wet Utilities on-call emergency services and SCADA
Systems Technical Support services for the City's
Sewer facilities.
Materials,
Supplies and
Equipment
78,200 115,700 115,700 37,500 Increase reflects the one-time purchase of a rebuilt pump and the actual trend of electrical use.
Fixed Assets 32,000 86,500 78,000 54,500
Increase reflects this division's share of cost for the one-time purchase of WECO Flexiprobe TV
equipment, and two vehicles.
24 Significant Changes (continued)
Fund
2022/23
Adopted
Budget
2023/24
Proposed
Budget
2024/25
Proposed
Budget
FY22/23 to
23/24
Inc./(Dec) Comments
CTF - MBR Sewer
Personnel
Services 330,016 442,346 462,219 112,330
Increase is due the allocation of 13% of a new
Compliance Engineer, 15% of a new Instrument
Technician/Electrician, and 12% of a new Utility
Operator II.
Contractual
Services 2,645,546 3,201,390 2,988,810 555,844
Increase reflects an increase in Veolia Water
Operations and Maintenance contract services,
monitoring well abandonment, security services,
equipment rental, HVAC and Fleet preventative
maintenance, SCADA Systems Technical Support
Services and Wet Utilities On-Call Emergency Contract
Repairs.
Materials,
Supplies and
Equipment
501,400 558,908 558,908 57,508
Increase is due to additional purchase of herbicides,
recycled water signage, Mossdale sewer replacement
pump and water costs.
Fixed Charges 184,504 204,617 204,710 20,113
Increase reflects additional cost for the Wastewater
Treatment Facility's RD17 Levee Assessment and the
SWRCGB WWTP costs to this division.
Fixed Assets 8,000 70,500 62,000 62,500
Increase reflects this division's share of cost for the onetime purchase of WECO Flexiprobe TV equipment, and two vehicles.