ITEl II 4. 11.
CITY MANAGER' S REPORT
7ULY 10, 2023 CITY COUNCIL MEETING
ITEM: RATIFY THE CITY MANAGER' S APPROVAL OF AN
AGREEMENT WITH SOLID NETWORKS, INC. FOR
EQUIPMENT REQUIRED FOR THE CAD- RIMS
TRANSFER PR07ECT
RECOMMENDATION: Adopt Resolution Ratifying the City Manager' s Approval of an Agreement with Solid Networks, Inc.
for Equipment Required for CAD- RIMS Transfer
Project
SUMMARY:
The City entered into a contract with the City of Ripon for dispatching services, which commenced in July 2022 and allowed the City of Lathrop to host its CAD system on Ripon' s existing infrastructure. Due to supply chain, the equipment was not available at the time of start up for the Lathrop Police Department.
Now that the equipment has become available, the Information Systems Department ISD) stafF recommends the transfer of the City' s CAD- RIMs software system to the Lathrop Police Department ( LPD) to ease security and software updates, and allow ISD to further customize the software to better serve the residents of Lathrop.
Hosting the servers on- site will result in faster and easier access to data for all LPD staff. This move will also enable the City to integrate state- of-the- art technologies that are currently not feasible when sharing systems with the Ripon Police Department, thereby reducing the time required for crime investigations.
Additionally, having the equipment hosted at LPD will allow the Information Systems Department ( ISD) to maintain the equipment, perform security and CAD software updates at more regular intervals.
Dispatching services will continue to be handled by the Ripon Police Department, while hardware and data will be hosted at the Lathrop Police Building.
Staff requested quotes from ten ( 10) vendors, but only one vendor responded to the request due to high demand and supply chain issues. Solid Networks, Inc. is the sole vendor capable of providing the required equipment for the project, with a hardware cost of $ 120, 585. 19. The City Manager signed an agreement on June, 12, 2023 to avoid further delays. Staff is requesting the City Council ratify the City Manager' s approval of this purchase.
BAC KG ROU N D:
The Ripon Police Department has been supporting the City of Lathrop' s CAD systems and allowed us to host the CAD system within their current infrastructure. Due to supply chain issues, the equipment was not available at the time of establishing the CITY MANAGER' S REPORT PAGE 2
7ULY 10, 2023 CITY COUNCIL MEETING
RATIFY THE CITY MANAGER' S APPROVAL OF AN AGREEMENT WITH SOLID NETWORKS, INC. FOR EQUIPMENT REQUIRED FOR THE CAD- RIMS
TRANSFER PROJECT
department. Since this is a high demand product, the City Manager approved the purchase from the sole vendor able to produce the equipment required, while it was available. Staff now requests City Council ratify the City Manager' s approval.
To improve responsiveness, security upgrades, and maintenance services, the Information Systems Department ( ISD) is collaborating on the transfer of LPD information from the servers at Ripon Police Department to servers located at the Lathrop Police Department. These servers store data from various software utilized by LPD, including the Records Information Management System ( RIMS), Computer Aided Dispatch ( CAD) from Sun Ridge, DOJ compliance information, as well as data and information from the dispatching services. Having the equipment hosted at LPD will allow the Information Systems Department ( ISD) to maintain the equipment and perform security and CAD software updates at more regular intervals, a responsibility that currently falls under the purview of the Ripon Police Department Information Technologies stafF.
Dispatching services will continue to be handled by the Ripon Police Department, while hardware and data will be hosted at the Lathrop Police Building.
REASON FOR RECOMMENDATION:
At the time of establishment of the LPD, the equipment was not available due to restricted supply and excessive demand. Hosting the servers on- site will significantly improve data accessibility for police staff, enabling faster integration of state- of-theart technology to expedite investigations, reduce stafF time, and enhance software, equipment, and security responsiveness. It also empowers the police staff to make necessary changes to better serve the citizens of Lathrop. By hosting the equipment closer to the ISD, the staff can efficiently maintain the equipment and perform updates at more regular intervals and as needed. Moreover, data communications to the patrol vehicles would improve, because the City benefits from multiple robust connections for accessing the network systems.
FISCAL IMPACT:
The funds for the equipment are available in the FY 23/ 24 budget and available in the Lathrop Police Department budget.
ATTACHMENTS:
A. Resolution of the City Council of the City of Lathrop to Ratify the City Manager' s Approval of an Agreement with Solid Networks, Inc. for the Equipment Required for the Ripon CAD- RIMS Project Move
B. PO # 2023- 617 with Solid Networks, Inc. for the Purchase of Equipment Required for the Ripon CAD- RIMS Project Move
CITY MANAGER' S REPORT PAGE 3
7ULY 10, 2023 CITY COUNCIL MEETING
RATIFY THE CITY MANAGER' S APPROVAL OF THE PURHCASE WITH SOLID NETWORKS, INC. FOR THE EQUIPMENT REQUIRED FOR THE RIPON CADRIMS PROJECT MOVE APPROVALS:
7 - —.. c 3
y
nandes Date
Information Systems Director
Cari James Date
Finance Director
3 - Z o23
Michael King Date
Assistant City Manag r
z Z
Salvador Navarrete Date
City Attorney
7•3-23
p
en J. Salvatore Date
City Manager
RESOLUTION NO. 23 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP RATIFYING
THE CITY MANAGER' S APPROVAL OF THE PURCHASE WITH SOLID NETWORKS, INC. FOR THE EQUIPMENT REQUIRED FOR THE CAD- RIMS
TRANSFER PROJECT
WHEREAS, on June 30th, 2022, the City of Lathrop established its own Police Department ( LPD; and
WHEREAS, the City entered into a contract with the City of Ripon for dispatching services, which commenced in July 2022 and allowed us to host the City' s CAD- RIMS software system on Ripon' s existing hardware; and WHEREAS, due to supply chain constraints and the high demand for this equipment, the equipment was not available at the time of start up of the Lathrop Police Department; and
WHEREAS, since the equipment has become available, staff recommends the transfer of the City' s CAD- RIMS software system location to the Lathrop Police Department ( LPD) to ease security and software updates, and to allow ISD to continue to customize the software to better serve the residents of Lathrop; and WHEREAS, Staff requested quotes from ten ( 10) vendors, but only one vendor responded to the request due to high demand and supply chain issues. Solid Networks, Inc. is the sole vendor capable of providing the required equipment for the project, with a hardware cost of $ 120, 585. 19; and
WHEREAS, City Manager authorized the agreement on June 6, 2023; and NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Lathrop does hereby ratify the City Manager' s approval of an Agreement with Solid Networks, Inc. for the equipment required for the CAD- RIMS transfer project.
The foregoing resolution was passed and adopted this lOth day of July 2023, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Docu3ign Envelope ID: 7C7323E6- 3DEC- 4D8C- AD78- AE629DC04F4A Exhibit ,• +„ 390 7owne Centre Dr
rurcnase vrder
Lathrop, CA 95330 No. 2023- 00000617
o Date 6/ 1/ 2023
Resolution
PURCHASE ORDER NUMBER MUST
The parties to this agreement APPEAR ON ALL INVOICES, SHIPP RS, BILL
OF LADING AND CORRESPONDENCE
are:
Vendor No. 1295
DELIVER BY
Solid Netwo ks, Inc I1 390 Towne Centre Dr
SHIP VIA
P. O. Box 613 Lathrop, CA 95330 REIGHT TERMS
o
OAKDALE, CA 95361 PAGE 1 of 3
o ORIGiNATOR Emily Malay
1. 00 EACW DL 38Q B'f0 Virtuaf Senrer Bundle a13, 886. 0000 $ 13,886.00
1. 00 EACH HFE fL0 4- Server License 168.0000 168.U0
1. 00 EACH HPE 3 YR Tech Bas DMR L380 Gen 10 a1, 329. 0000 1, 329. OQ
2.OQ EACH Cisco 10GBASE- CU Cable 3 Meter 78.OD00 a156. 00
2.00 EACW Intel Xeon- Go1d 6242 Processor Kit 3,242. 0000 6.484. 00 2a. 00 EACH HPE 32 GB Memory Kit ss. 00aa 8, 832. OU
1. 00 EACH HPE Alletra 6030 23 TB 48,446. 0000 $ 48, 446. 00
1. 00 EACIi HPE 5YR Alletra 6000 Saas 23, 184. 0000 $ 23, 184. OQ
1. 00 EACH HPE 5tartup SVC 55, 933. 0000 55, 933. 00
1. 00 EACH HPE 5YR Tech Care EssenGals 5, 020. 0000 55,020A0
4.Q0 EACH Cisco 1QGBASE- CU Cab1e 3 Meter 78. OQ00 a312. 00
1. 00 EACH Tax 6, 835. 1980 s6,835. 19
The contractor agrees to tumish all labor, equipment and materials necessary to perform the services 120, 585. 19 describe herein and agrees to cflmply with lhe tenns and conditions identffied below whic are made a part hereof by this retere ce( Oudine exact deWil what is to be done, where is to be done and include work specificadons, if applicable.)
DoauSlpmd by
t,Y4taLt,, p. l,S fi/ 6/ 2023 t,t, 1 1S 11n.. b Ua. SOk. 5/ 6/ 2023 CITY OF I. ATHROP VENDOR ( Signature)
RECOMMENDED FOR APPROVAL DATB APPROVED BY DATE
p• L• Z7j Christina Robinson fi/ 6/ Z023
CI OF LATHROP VENDOR ( Pdnt Narney
APPROVED BY DATE APPROVED BY DATE
Speclal Instructions
Ripon CAD- RIMS Project Move
OocuSign Envelope ID: 7C7323E8- 3DEC- ID8GAD78-/ 1E829DC04F4A
STANllARD PURCHASE ORDER
TERMS AND CONDI7IONS
1 xcc'E rAxcE. aco e at,mx Pa ckda eh ar by v a mt r b pata x br s ua. sh. 0 be npon r} e oecrns aad emd dws hneo ao athsr oe s or camdihans sLalt be aa Hv}aaakss cmttm appm'al tbaeof spcaScalEY E to soch ot1 s md caa ditioos sfuU bttt bem grea to 5dter n vox s s n a s r o,aQ. h. 0 be i+ t ma o,
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DocuSign Ernrelope ID: 7C7323ES- 3DEC D8GAD78- AE8290C04F4A PAGE 3 OF 3
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Lathrap PD ESXi Cluster Upgrades ( Mater als)
Quote # 008130
Version vi
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City of Lathrop
Tony Fernandes
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ROR12A HPE Alletra 6000 2x10125( 3bE 2p FIO Adpr
Q8G278 HPE Tter 1 Storage OS DefauN FIO SW 9
S1E78AAE HPE 5Y Alletra 8000 SWISup SaeS s23, 184. 00 9 s23.184. 00 S1E78AAE CTH Dela Ops Manager SaaS Subscription
FlA124A1 HPE TechMcal Installatfon 5tartup SVC 5,933. 00 1 s5. 933.00 HA124A1 5MR WPE Tier 1 Stotape Artay Stanup SVC 1
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HU4A6A.5 2UF HPE AIIeVa 6030 Base Array Supp
HU4ASA5 N4 H? E Aaetta 6000 AF 23TB NVMe Bdi 5upp
SFP- HIOGB- Cieoo 10GBASE- CU SFP+ Cable 3 Meter, Pessive S78A 4 5312. D0 CU3M=
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Lathrop PD ESXi Cluster Upgrades ( Materials)
Guate#: 008130
Version: 1 Updated: 05/30/2023 Expiration Date: 06/ 30/ 2023 Prepared by: Prepared for: Ship To:
Solid Networks City af Lathrop CEty of Lathrop
Mar1c Ricci 3 Towne Gentre Drive 390 Towr e Centre Drive
1. 209. 338. 1424 Lathrop, CA 95330 Lafhrop, CA 95330
Mark. Ricci SalidNetworks. com Tony Femandes Tony Femendes 209) 941- 72Q0 209) 941- 7200
tfemandesQcE. lathrop. ca. us tfemandes d.lathrop.ca.us Quote Summary
ESXi Seroer Cluster Upgrades 30,855. 00
HPE Alletra fia30 23T6 NVMB Flash SAN 82,895.00
Subtotal: s113 750. 40
Es mated Ta s6 835. 19
Total: 120 585. 19
Due to the global pandemic, the supply chain for IT products has been severely canstrained. Please note that vendors are not allowing for cancellatlons on orders, even when the delivery dme is severely impacted. We appreciate you patience as we navigate lhese arcumslances.
All work performed is bound by the terms and conditions set forth in our cu ent Master Services Agreemen Taxes, shipping, handling and oiher fees may apply. We reserve the right lo cancel oMers arising from pricing ar other errors.
Solid Networfcs City of Lathrop
Signature: Signature:
Name: Maric Ricci Name: Tony Femandes
Ttle: Account Manager Title: Information Technobgies Manager Date: Date:
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The Olfsite 3tapinp Confi puratltlon Agreement(' AgreemeM is enlared fnto upon approval oi fhe SoNd NeMrorics Guote belween( uota listod cuatomer Cliant and 5did Nelworks[ SNIj.
Clbnt wishea to putchase equipmant from SNl w?dth will be held, staged, or conbgurod et a IocaHon other than tha dient premises.
Tha paNes tharafo e antet inW this aq ement, on Ihe foEowk g terma and condidans:
A. Provisions Releted to Equipmenl Putihesea.
1. Tranafe r Title
Ap equipment purcNsaed by Gfent hereunde shall be deemad to hsva been daRvered end tltle ahall banafer to Client when recelved at the aftsite bcadon. The offst0a IoceUon may ba sn ot(ioe IocaGon of CNanl or a staying tacAity es indk ted M the SHIP-TO IocaNa of the agreemenl
2. Invddng
Clknt msy ba invoiced for tl e equipmant upon delivery to the oBa3Ee locetion.
SolidNerworks
Solid Networks
Mark Ricci
1. 209. 338. 1424
Mark. Ricci( cDSolidNetworics. com
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We have prepared a quote for you
Lathrop PD ESXi Cluster Upgrades ( Materials)
Quote # Q08130
Version vl
Prepared for:
City of Lathrop
Tany Fernandes
tfernandes ci. fathrop. ca. us
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DL390 S8 6undk DL3B0 Smsrt Buy BTO VlrEual Ssrver 513 688. OQ 1 513 888. fl0 P r Host Inbrnii R sa ro s: ( 2) Ir tel BZ42 2.8( 3Hz tB-cores( 32-tolal), 512CiB Memory( 16 A2y. Intemal Dual M. 2 kit. 2pt 1012508 SFP28, Redundant Powsr P20245 821 HPE ProLlsnt DL3BQ G10 SmeR 9uy- 2U Radt Setver- 1 x Intel Xean Gold 8242 1 1 BC 2.80 GHz- 32 GB RAM- 3erial ATAl600, 12Gbls SAS Contmller- 2 Pmcessor 3uppat- Up to 16 MB G sphic Card- 10( 3lyabk Efhemet, 25 Glyablt Ethemet- e x SFF Bay( s)- Ho
P0251U- B21 kNe1 Xea- Gold 8242( 2.BGFIr/ 18- coreJi50YU) Processor IQt Tor HPE ProLfant DL380 Gan10
P00824- 621 FIPE 32GB( 1 Gi2GB} Dual Renk x4 ODR42933 CAS• 21- 21- 21 Registered Smart 15 AAemaY fat
878783-B21 FIPE Universal SATA HHHL 3yr Wly M. 2 Kil
885414B21 HP 800W Flex Slot Platkwm Hot Plug Low Halogen Power Supply Kit- 230 V AC BD505A HPE iL0 Advanced 1- server Ucenae w8h 3yr Suppori on ILO Lk:ensad Features s168. 00 1 5168. 00 HS8A7E HPE 3 Year T'ech Care Bssic W/ DMR OL380 t3en10 3enrioe s1, 329,00 1 51. 329.00 SFP-HIOGB- Cisca 10GBASE- CU SFP+ 3 Meter, Paaaiva 579, 00 2 5158. 00 CU3b{=
Uppredea tar{ 2) existlnQ senrer hosta. Add seeond proaeswr and upprads from 12BG8 to 512CiB of inemory.
P0251aB21 IMeI Xeon- Gold 6242( 2.8GNz116 d1501f1n Processor Kit tor HPE ProUent 53, 24Z.00 2 s6, 484. 00 DL3B0 Gen10
POd924B21 HPE 32GB{ 1x32G8) Dval Rank z4 DDR42933 CAS- 21- 21- 21 Registered Smsrt s3ge. 4p p,q sg 83p, pp Memory Kit
Subtotal 30 855. 00
A8030CT0 HPE Conflpure- to- Order AMetra 6030 23TB NVAAe Flsah, Dusl CaritroNer May 548. 446. 00 1 548.448. 00 R4U29A HPE Aqetra 6030 CTO Base Array
QBC17C HPE Apetra 6000 2x74GbE 4p FIO Adpr Kit
QBF9?A HPE NF_MA r15P- Ct31. 8m U5 FIO Pwr Cord q
R7S81A HPE Alietrs 6000 237' S 12x1. 92TB F[ O Bdl
Ei8X15A HPE Allatrs Tler 1 Storage Array Std 7rk
ROR12A HPE Albtra BOOp 2x10/25GbE 2p FIO Adp j
OSG27B HPE Tler 1 Storsga OS Defauft FIO SW
S1 E76AAE HPE 5Y Alletra 6000 3WlSup SeaS s23, 184. 00 1 s23, 184. 00 S1 E76AAE CTH Dafe Ops Manager SaaS Subacriptlon
HA124A1 FIPE Technical Inataqatlon SfaAup SVC s5, 833.00 1 5,933, 00 HA124A1 5MR FiPE Tler 1 Storage Artay Sfariup SVC
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HU4ABA3 HPE 5Y Tech Cara Essentlei 8VC t5 024. 00 1 S5,Q20. 00 MU4ABA5 ZUN HPE ANetra 600D 2n1W25GbE 2p KN Supp 1
HU4HBA5 ZUF HPE AUetra 6030 Beae ArtaY PP 1
HU4A8A5 N4 HP AAeVa 6000 AF 23T6 NVMa Bdl S p
5FP- H10G8- Cfsc o 10( 3BASE- CU SFP+ Cable 3 Meter, Passive S78. 00 4 S312. 00 CU3M=
Sublofal ; 82.895. 00
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Lathrop PD ESXi Cluster Upgrades ( Materials}
Quote#: 008130
Versbrt: 1 Updeted: Q513012023 ExpiraGon Date: O6/ 30/ 2023 Prepared by: Prepared for. Ship To:
Solid Networks City of Lathrop City of Lathrop
Mark Ricci 390 Tawne Centre Drive 390 Towne Centre Drive
1. 209. 336. 1424 Lathrop, CA 95330 Laihrop, CA 95330
Mark. Rica SolidNetworks. com Tony Femandes Tony Femandes 209) 941- 7200 209) 941- 7200
tfemandes( c[.lathrop. ca.us ttemandesQa. lathrop. ca. us Quote Summary
ESXi Seroer Cluater Upgrades 330, 855A0
HPE Alletra fi030 23TB NVMe Flash SAN 82,895. Oa
ubtotal: s113 750.Q0
Es mated Tax: 835. 19
Total: s120, 585. 19
Due to the gbbal pandemic, the supply chain for 1T products has been severely constrained. Please note that vendor are not allowing for cancellatlons on oMers, even when the delivery time is severely fmpacted. We appreciate your patience as we navigate these circumstances.
All wark pe fonned is bound by the terms and conditions set forth in our curt ent Master ServicesAgreemen Taxes, shEpping, handling and other fees may apply. We resetve the right to cancel orders arising fram pricing ar ather errors.
Solid Networks City of Lathrop
Signature: Signature:
Nama: Maric Ricci Name: Tony Femandes
TGe: Acoount Manager Tide; Information Technologies Manager Date: Qate:
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The Olfaile Slsginp d Confip xsUon Agraement(' Agreoment is eMered into upon spproval of the Sdid NeMrorks Uuoie bel vesn( uote listed custnmer CNe i'} and Solid NeWvo cs[ SNI]-
Clbnt wishes to p e equipment from SNI whid wfN be held, staged, or oonfigured et a IoeaHa otMr fhan e dient premissa.
The partiea ihere( ote anter into fhis apreament. on the following terms and eon tiais:
A. Prwiisions Rslsled to Equipment Purchases.
1. Transfer of TiUe
An equiprrient pu chaaed by cuent hereunda she be deemea to have been de werad and litle shaN tranaler to Gisnt when neoahred at the oflalie locatlon. The oKalte bcstion may be an oMke bc tian of Client or a afapinp isdUty as& dica4ed In the SHIP-TO Iocallon o1 the agreemsnt.
2. Irnddny
CUent may be Invoiced tor the equipment upai delivery the oflsiia loCaation.