ITEM 4. 15
CITY MANAGER' S REPORT
AUGUST 14, 2023 CITY COUNCIL REGULAR MEETING
ITEM: RATIFY CITY MANAGER APPROVAL OF AGREEMENTS
WITH AXON ENTERPRISE, INC., FOR THE PURCHASE
OF TEN ( 10) AXON IN- CAR VIDEO SOLUTIONS AND
PURCHASE OF EIGHT ( 8) ADDITIONAL OFFICER
SAFETY PLAN 7 BUNDLES FOR THE POLICE
DEPARTMENT
RECOMMENDATION: Adopt Resolution to Ratify the City Manager' s Action to Approve Agreements with Axon Enterprise, Inc.
for the Purchase of Ten ( 10) Axon Fleet In- Car Video
Solution and its Supporting Information, Services
and Training and Purchase of Eight ( 8) Additional
Officer Safety Plan 7 Bundles for the Police
Department
SUMMARY:
During the City of Lathrop' s transition from the San Joaquin County Sheriff's Department ( Sheriff), the City selected Axon Enterprise, Inc. ( Axon) to outfit the new Police Department. Axon is the sole distributor and service provider for the Axon body worn cameras, tasers, and in- car video equipment. On October 28, 2021, the City Manager signed two agreements, one to purchase thirty- eight ( 38) body worn cameras and tasers, and the second to purchase twenty- one ( 21) in- car videos for sixteen ( 16) Ford Interceptors for Patrol and five ( 5) Dodge Chargers for Command staff. The Axon agreements included software and support services for a 60 month term to provide storage for the data gathered from the cameras. The City Council ratified the Axon agreements during the November 8, 2021 City Council meeting.
On June 29, 2022, the new Lathrop Police Department took over law enforcement services from Sheriff' s Department. The City owned vehicles utilized by Sheriff' s Office were returned to the City to be upfitted and repurposed. Additional in- car video solutions were needed for the returned vehicles. On September 30, 2022, the City Manager authorized an agreement with Axon, in the amount of$ 120, 513, to purchase an additional ten ( 10) in- car video solutions. This was done to avoid delay in receiving the required equipment for the vehicles that needed to be serviced.
During the January 10 and February 13, 2023 City Council Meetings, Council approved an additional seven ( 7) sworn officer positions. To ensure the required equipment would be received in time for the new ofFicers, the City Manager signed a new agreement with Axon on March 2, 2023, in the amount of $ 126, 216, to purchase additional Officer Safety Plan 7 Bundles, which includes the body worn cameras, tasers, and supporting software.
CITY MANAGER' S REPORT PAGE 2
AUGUST 14, 2023 CITY COUNCIL REGULAR MEETING
RATIFY CITY MANAGER APPROVAL OF AGREEMENTS WITH AXON
ENTERPRISE, INC. FOR THE PURCHASE IN- CAR VIDEO SOLUTION AND OFFICER SAFETY PLAN 7 BUNDLES FOR THE POLICE DEPARTMENT Therefore, staff requests City Council ratification of the approved agreements with Axon Enterprise, Inc. for the purchase of the ten ( 10) additional in- car video solutions and the purchase of eight ( 8) additional Officer Safety Plan 7 Bundles for the Police Department. There are sufficient funds in the police department' s budget to cover the cost of the agreements.
BACKGROUND:
During the initial startup of the new City of Lathrop Police Department, the City selected Axon Enterprise, Inc. to outfit the new Police Department vehicles and officers. Axon is the sole distributor and service provider for the Axon body worn cameras, tasers, and in- car video equipment. The Axon system unifies the operation of body worn cameras, tasers, and in- car video and provides storage for the data gathered from them. Having the Axon cameras contributes to accountability, transparency and building public trust within the community.
In preparation for the launch of the new police department, the City purchased thirtyeight ( 38) body worn cameras, tasers, and supporting software for the sworn and non- sworn officers. The City also purchased twenty- one ( 21) in- car video solutions for the sixteen ( 16) Ford Interceptors for Patrol and the five ( 5) Dodge Chargers for Command staff and Investigations. The Axon agreements included software and support services for a 60 month term to provide storage for the data gathered from the cameras.
The table below details the initial Axon agreements signed on October 28, 2021 and ratified by City Council on November 8, 2021:
Date Description Term for software Total
and su ort A reement Cost
10/ 28/ 21 38 Full body worn cameras, 60 months 274, 826 tasers, and software
10/ 28/ 21 21 In- car video solutions 60 months 602, 607 The new Lathrop Police Department took over law enforcement services from San Joaquin County Sheriff' s Office on June 29, 2022. Upon termination of the contract with the Sheriff's Office, the City owned vehicles being utilized by the Sheriff's Office were returned to the City of Lathrop to be upfitted and repurposed for our police personnel. The returned vehicles were evaluated by staff, and it was determined that additional in- car video solutions were needed. A new Axon agreement was authorized by the City Manager on September 30, 2022, in the amount of$ 120, 513, to purchase an additional ten ( 10) in- car video solutions. Therefore, the Axon Agreement was signed to avoid supply chain and shipping delay issues in receiving the required equipment. This allowed for a smoother process and continuance of essential services.
CITY MANAGER' S REPORT PAGE 3
AUGUST 14, 2023 CITY COUNCIL REGULAR MEETING
RATIFY CITY MANAGER APPROVAL OF AGREEMENTS WITH AXON
ENTERPRISE, INC. FOR THE PURCHASE IN- CAR VIDEO SOLUTION AND OFFICER SAFETY PLAN 7 BUNDLES POR THE POLICE DEPARTMENT During the January 10, 2023 City Council Regular Meeting, the City Council approved five ( 5) additional sworn positions, and two ( 2) additional sworn positions during the February 13, 2023, City Council Regular Meeting. With the addition of the seven ( 7) new sworn personnel, and to ensure the required equipment would be received in time, the City Manager signed an agreement, in the amount of $ 126, 216, with Axon to purchase eight ( 8) additional Officer Safety Plan 7 Bundles, which included the body worn cameras, tasers, and supporting software.
Pursuant to the City' s Purchasing Policy, the Axon agreements for the purchase of ten ( 10) in- car video solution and the purchase of eight ( 8) additional Officer Safety Plan 7 Bundles requires the City Council approval/ ratification. The table below details the Axon agreements that are being requested for City Council ratification:
Date Descri tion Term Total Cost
09/ 30/ 22 10 In- car video solutions 60 months 120, 513 03/ 02/ 23 8 Officer Safet Plan 7 Bundles 44 months 126, 216 REASON FOR RECOMMENDATION:
The Axon system is designed to meet legal requirements and specifications for law enforcement agencies. Thus, ensuring that the data gathered from body worn cameras, tasers, and in- car video equipment complies with applicable laws and regulations. While advancing transparency and public trust. Therefore, staff requests the City Council ratification of the approved agreements with Axon Enterprise, Inc. for the purchase of ten ( 10) in- car video solutions and the purchase of eight ( 8) additional Officer Safety Plan 7 Bundles for the Lathrop Police Department.
FISCAL IMPACT:
The total cost for the Axon agreements to purchase ten ( 10) in- car video solution and eight ( 8) additional Officer Safety Plan 7 Bundles is $ 246, 729. Sufficient funds are currently allocated in the Police Department FY 22- 23 budget to cover the costs of the agreements. There is no additional fiscal impact at this time.
ATTACH M ENTS:
A. Resolution to Ratify City Manager' s Action to Approve Agreements with Axon Enterprise, Inc. for the Purchase of Ten ( 10) Axon Fleet In- Car Video Solution and its Supporting Information, Services and Training and Purchase of Eight 8) Additional Officer Safety Plan 7 Bundles for the Lathrop Police Department B. Agreement for the Purchase of the Axon Fleet In- Car Video Solution and its Supporting Information, Services and Training
C. Agreement for the Purchase of Eight ( 8) Additional Officer Safety Plan 7 Bundles for the Lathrop Police Department
CITY MANAGER' S REPORT PAGE 5
AUGUST 14, 2023 CITY COUNCIL REGULAR MEETING
RATIFY CITY MANAGER APPROVAL OF AGREEMENTS WITH AXON
ENTERPRISE, INC. FOR THE PURCHASE OF TEN ( 10) AXON IN- CAR VIDEO SOLUTION AND PURCHASE OF EIGHT ( 8) ADDITIONAL OFFICER SAFETY PLAN 7 BUNDLES FOR THE LATHROP POLICE DEPARTMENT
APPROVALS:
Z
aymond Bechler Date
Chief of Police
Q- 3
ony ernandes Date
Information Systems Director - CIO
1 1.
Cari Date
Finance q'i ector
7 ` Z s ''.. Z-3
Salvador Navarrete Date
City Attorney
3'?13
Ste en J. Salvatore Date
City Manager
RESOWTION NO. 23 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP RATIFYING
CITY MANAGER' S ACTION TO APPROVE AGREEMENT WITH AXON
ENTERPRISE, INC. FOR THE PURCHASE OF TEN ( 10) AXON FLEET IN- CAR
VIDEO SOLUTION AND ITS SUPPORTING INFORMATION, SERVICES AND TRAINING AND PURCHASE OF THE EIGHT ( 8) ADDITIONAL OFFICER SAFETY PLAN 7 BUNDLES FOR THE POLICE DEPARTMENT
WHEREAS, during the initial startup of the new Lathrop Police Department, the City selected Axon Enterprise, Inc. to provide body worn cameras, tasers, and incar video equipment; and WHEREAS, Axon is the sole distributor and service provider for the Axon body worn cameras, tasers, and in- car video equipment; and
WHEREAS, the Axon system unifies the operation of body worn cameras, tasers, and in- car video and provides storage for the data gathered from them; and WHEREAS, on October 28, 2021, the City Manager signed two agreements, one to purchase thirty- eight ( 38) body worn cameras and tasers, and the second to purchase twenty- one ( 21) in- car videos for sixteen ( 16) Ford Interceptors for Patrol and five ( 5) Dodge Chargers for Command staff; and
WHEREAS, the City Council ratified the Axon agreements during the November 8, 2021 City Council meeting; and
WHEREAS, on June 29, 2022, the new Lathrop Police Department took over law enforcement services from the San Joaquin County Sheriff's Office, and the City owned vehicles being used by the Sheriff' s Office were returned to the City to be upfitted and repurposed; and
WHEREAS, the City Manager approved another Axon agreement on September 30, 2022, in the amount of $120, 513, to purchase an additional ten ( 10) in- car video solutions to avoid delay in receiving the required equipment and to continue to provide essential City services; and
WHEREAS, during the January 10 and February 13, 2023, City Council Regular Meetings, the City Council approved seven ( 7) additional sworn personnel; and WHEREAS, with the addition of the seven ( 7) sworn personnel, and to ensure the required equipment would be received in time for the new personnel, the City Manager signed an agreement with Axon, in the amount of $ 126, 216, to purchase eight ( 8) additional OfFicer Safety Plan 7 Bundles, which includes the body worn cameras, tasers, and supporting software; and
WHEREAS, pursuant to the City' s Purchasing Policy, the Axon agreements for the purchase of ten ( 10) in- car video solution and the purchase of eight ( 8) additional Officer Safety Plan 7 Bundles require City Council approval; and WHEREAS, the total cost for the Axon agreements to purchase ten ( 10) incar video solution and eight ( 8) additional OfFicer Safety Plan 7 Bundles is $ 246, 729; and
WHEREAS, there are sufficient funds in the Police Department budget for FY 22- 23 to cover the cost of the agreements.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby ratify the City Manager's action to approve agreements with Axon Enterprise, Inc. for the purchase of ten ( 10) Axon Fleet In- Car Video Solutions, and purchase of the eight ( 8) additional OfFicer Safety Plan 7 Bundles for the Police Department.
The foregoing resolution was passed and adopted this 14t" day of August 2023, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
0 Teresa Vargas, City Clerk Salvador Navarrete, City Attorney c ty of
Office of the City Manager 390 Towne Centre Dr.- Lathrop, CA 95330 Phone( 209} 941- 7220- fax( 209) 941- 7248
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NOTICE TO PROCEED
Axon Enterprise, Inc. Attachment B
Attn: T'hom Ruseva- Mahan
17800 N. 85th Street
Scottsdale, AZ 85255
Dear Mr. Ruseva- Mahan:
Enclosed please find your original executed agreement for the Purchase of the Axon Fleet In-Car Video Solution and its Supporting Information, Services and Training.
This is your Notice to Proceed to the attached agreement.
Should you have any questions regarding the project, please contact Tony Fernandes at 209) 941- 7349, the staff inember directly involved with this project.
Sincerely,
c G'l i'
Utephen . Salvatore
City Manager
Copy: Teresa Vargas, City Clerk
Project File
Axon Enterprise, Inc. q-399766 44833. 995KM
17800 N 85th St.
Scottsdale, Arizona 85255
United States y
quote Expirati on: pg130120Y1
VAT: 86-0741227
Domestic:( 8(} 0) 978- 2737
Intemational:+. 800. 978. 2737 Account Number. 518257
Payment Tertns, N30
Delivery Method: Fedez- Ground
SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
Lathrop Police Department Lathrop Police Department- CA Thom Ruseva- Mahan Tony Femandes 940 River Islands Pa kway 390 Towne Centre Drive Phone:+ 1 4804148450 Phone:
Lalhrop, CA 95330 Lathrop, CA 95330 Email: tmahan@axon. com Email: tfernandes@ci. lalhrop. ca. us USA USA Fax:+ 4809993359 Fax:
Email:
Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year 8, 502. 40 TOTAL COST 116, 370. 00
TOTAL SAVINGS 42, 512. 00
ESTIMATED TOTAL WI TAX 120, 512. 05
Payment Summary
Date Subtotal Tax Total
ec 2022 23,274.00 828. 41 24, 102.41
Dec 2023 23, 274. 00 828.41 24, 102. 41
Dec 2024 23. 274. 00 828. 41 24, 102. 41
Dec 2025 23, 274. 00 828. 41 24, 102. 41
Dec 2026 23, 274. 00 828 41 24, 102. 41
70ta1 5116,370.00 i4, 142. 05 5120, 512. 05
Quote Unbundled Price: 5158, 882. 00
Quote List Price: 5124, 802. 00
Quote Subtotal: 5116, 370. 00
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal kem Dsscriptbn Qty Tem Unbundled Llst Pdce Net P ice __, .., SubWtal Tax , Total Program
100552 TRANSFER CREDIT- GOODS 1 51. 00 ($ 5,280.00) ($ 5,260.00) ( 5462. 00) ($ 5, 742. 00) 100553 TRANSFERCREDIT- SOFfWAREANDSERVICES 1 1. 00 ($ 3, 150.00) ($ 3, 150. 00) ( 5275. 65) ($ 3, 425. 65j Fleet3A Fleel3Advanced 10 60 264. 80 $ 208.00 $ 208.00 $ 124,800.00 $ 4, 879.70 5129, 679.70 Totel 5176, 370. 00 t4, 142. 05 5120, 57205
Delivery Schedule
Hardware
Bundle Ifem Deaerlptfon QTY Estlmated Delivery Date
Fleet 3 Advanced 11634 CRADlEP01NT IBR900- 1200M-8-NPSt5YR NETCLOUD 10 12/ 01/ 2022 Fleet 3 Advanced 70112 AXON SIGNAL UNIT 10 12/ 0112022
Fleet 3 Advanced 71200 FLEET ANT, AIRGAIN, S- IN- 1, 2LTE, 2WIFI, iGNSS, BL 10 12' 01/ 2022 Fleet 3 Advanced 72034 FLEET SIM INSERTION, VZW 10 12101/ 2022 Fleef 3 Advanced 72036 FLEET 3 STANDARD 2 CAMERA KIT 10 12( 01/ 2022 Fleet 3 Advanced 72040 fLEET REFRESH, 2 CAMERA KIT 10 12101/ 2028 Software
Bundle kem Description QTY Esdmried Start Date Esdmated End Date Fleet 3 Advanced 80400 FLEET, VEHICLE LICENSE 10 Ot101/ 2023 12/ 31/ 2027 Fleet 3 Advanced 80401 FLEET 3, ALPR UCENSE, 1 CAMERA 10 Ot/ 01/ 2023 12/ 31/ 2027 Fleet 3 Advanced 80402 RESPOND DEVICE LICENSE- FLEET 3 10 01101/ 2D23 12/ 31/ 2027 Fleet 3 Advanced 80410 FLEET, UNLIMITED STORAGE, 1 CAMERA 20 Oi/ 01/ 2023 12/ 31/ 2027 Services
Bundle ftem Deacriptlon 4TY
Fleet 3 Advanced 73391 FIEET 3 NEW tNSTALLATION( PER VEHICLE) 10 Warranties
Bundle Item Descriptlon 4TY Eslimaled 5tart Date Eatlmated End Date Fleet 3 Advanced 80379 EXT WARRANN, AXON SIGNAL UNIT 10 01/ 01/ 2023 12I3112027 Fleet 3 Advanced 80495 EXT WARR4NN, FLEET 3, 2 CAMERA KIT 10 12/01/ 2023 12/ 31/ 2027
Payment Details
Dec 2022
lovoice Plan kem Description Qty SubWtal Tax Total
Year1 100552 TRANSFERCREDIT- GOO S t 1. 056.00) 592. 40) ($ 1, 148.40) Year1 100553 TR4NSFERCREDIT- SOfTWAREANDSERVICES 1 30.00i 55. 13) 68513) Year 1 Fleet3A F1eet 3 Advanced 10 24, 960. 00 975,94 825,935. 94 Tofdl f23, 274.00 5828. 41 524, 102. 41
Dec 2023
Invoice Pla Item Descriptlon Qly Subtohi Tax Total
Year2 100.552 TRANSFERCREDIT- GOODS 1 1, 056.00) 92. 40) ($ 1, 148.40 Year 2 100553 TR4NSFER CREDIT- SOFTWARE AND SERVICES 1 5630. 00) 55. 13) 685.13 Year 2 Fleet3A Fleet 3 Advanced 10 24, 960. 00 975.94 $ 25,935.94 Total 523, 274.00 5828. 41 f24,102. 41
Dec 2024
Invoice Plan Hem DeacripUon Qty Subtotal Tax Total
Year3 100552 TRANSFERCREDIT- GOODS t 1, 056. 00) 92.40) ($ i,148. 40) Year3 100553 TRANSFERCREDIT- SOFTWAREANDSERVICES 1 630, 00) 55. 13) 685. 13) Year 3 Fleet3A Fleet 3 Aduanced 10 24, 960.00 5975. 94 $ 25,935.94 TOtil 523, 274.OD 384& 41 324, 102. 41
Dec 2025
Invoke Plan ftem Desafption Qty SubtoWl Tax Total
Year4 100552 TRANSFERCREDIT- GOODS 1 51, 056. 00) 592.40) ($ 1, 148. 40) Yeaz 4 100553 TRANSFER CREDIT- SOFTWARE AND SERVICES 1 630. 00) 55. 13) 685.13) Year 4 Fleet3A Fleet 3 Advanced 10 24, 960.00 5975. 94 525,935. 94 Tofal 523, 274. 00 3828. 41 524, 102. 41
Dec 2026
Invoice Plan Item Description Qty Subtotal Ta c Total
YearS 100552 TRANSFERCREDIT- GOODS 1 1. 056. 00) 92. 40) ($ 1, 148.40) Year 5 100553 TRANSFER CREDIT- SOFTWARE AND SERVICES 1 630. 00) 55. 13) 68513) Year 5 FIee13A Fleet 3 Advanced 10 524, 960.00 5975. 94 525, 935. 94 Total 523, 274. 00 5828. 41 524,102,41
Tax is estimated based on rates applicable at date oi quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit priorto invoicing.
Contract NASPO Contract No. OK- MA- 145-015 is incorporated by reference into the terms and conditions of this Agreement. In the event of conflict the terms of Axon' s Master Services and Purchasing Agreement shall govern.
Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon' s Master Services and Purchasing Agreement posted at www. axon. com/ legallsales- terms- and- conditions), as well as the attached Statement of Work( SOW) for Axon Fleet andlor Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below.
ACEIP:
The Axon Cusiomer Experience Improvement Program Appendix, which includes the sharing of de- identified segments of Agency Content with Axon to develop new products and improve your product expenence( posted at www. axon. comllegal/ sales-terms- and- conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvemeni Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced ierms and conditions. By signing below, you represent ihat you are lawfully able to enter into contracts. If you are signing on behalf of an entity( including but not limited io the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority io bind that entity. If you do not have this authority, please do not sign this Quote.
Exceptions to Standard Terms and Conditions
Agency has existing contract# 00045216( originated via Q- 399766) and is terminating that contract upon the new license start date( 1/ 1I2023) of this quote.
The parties agree that Axon is granting a refund of$ 8430. 00 to refund paid, but undelivered services. This discount is based on a ship date range of 12/ 1l2022- 12I15/ 2022, resulting in a 1/ 1/ 2023 license date. Any change in this date and resulting license start date will result in modification of this discount value which may result in additional fees due to or from Axon.
This credit is contingent upon agency payment of any outstanding invoices including and not limited to Year 4- 5 Billing of contract 45216. 30 2
Signature Date Signed
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FLEET STATEMENT OF WORK BETWEEN AXON ENTERPRISE AND AGENCY Introduction
This Statement of Work(" SOW) has been made and entered into by and between Axon Enterprise, Inc.(" AXON", and Lathrop Police Department- CA the AGENCY") for the purchase of the Axon Fleet in- car video solution(" FLEET") and its supporting information, services and training. ( AXON Technical Project Manager/The AXON installer)
Purpose and Intent
AGENCY states, and AXON understands and agrees, that Agency s purpose and intent for entering into this SOW is for the AGENCY to obtain from AXON deliverables, which used solely in conjunction with AGENCY' s existing systems and equipment, which AGENCY specifically agrees to purchase or provide pursuant to the terms of this SOW.
This SOW contains the entire agreement between the paRies. There are no promises, agreements, conditions, inducements, warrantles or understandings, written or oral, expressed or implied, between the parties, other than as set forth or referenced in the SOW.
Acceptance
Upon completion of the services outlined in this SOW, AGENCY will be provided a professional services acceptance form(" Acceptance Form"). AGENCY will sign the Acceptance Form acknowledging that services have been completed in suhstantial conformance with this SOW and the Agreement. If AGENCY reasonably believes AXON did not complete the professional services in conformance with this SOW, AGENCY must notify AXON in writing of the specific reasons within seven( 7) calendar days from delivery of the Acceptance Form AXON will remedy the issues to coniorm with this SOW and re-present the Acceptance Form for signature. If AXON does not receive the signed Acceptance form or written notification of the reasons for rejection within 7 calendar days of the delivery of the Acceptance Form, AGENCY will be deemed to have accepted the services in accordance to this SOW.
Force Majeure
1 Neither party hereto shall be liable for delays or tailure to perform with respect to this SOW due to causes beyond the party' s reasonable control and not avoidable by diligence.
Schedule Change
Each party shail notify the other as soon as possible regarding any changes to agreed upon dates and times of Axon Fleet in- car Solution instailation- to be performed pursuant of ihis Statement of Work.
Axon Fleet Deliverables
Typically, within( 30) days ot receiving this fully executed SOW, an AXON Technical Project Manager will deliver to AGENCY' s primary point of contact via electronic media, controlled documenkation, guides, instructions and videos followed by available dates for the initial project review and customer readiness validation. Unless otherwise agreed upon by AXON, AGENCY may print and reproduce said documents for use by its employees only.
Security Clea ance and Access
Upon AGENCY' s request, AXON will provide the AGENCY a list of AXON employees, agents, installers or representatives which require access to the AGENCY' s facilities in order to perform Work pursuant of this Statement of Work. AXON will ensure that each employee, agent or representative has been informed or and consented to a criminal background investigation by AGENCY for the p rposes of being allowed access to AGENCY' s faciliiies. AGENCY is responsible for providing AXON with all required instructions and documentatlon accompanying the security background check' s requirements.
Training
AXON wiil provide training applicable to Axon Evidence, Cradlepoint NetCloud Manager and Axon Fleet application in a train- the-trainer style method un ess otherwise agreed upon between the AGENCY and AXON.
Loeal Computer
2 AGNECY is responsible for providing a mobile data computer( MDC) with the same soflware, hardware, and configuretion that AGENCY personnel will use with the AXON system being installed. AGENCY is responsi6le for making certain ihat any and all security settings( port openings, firewall settings, antivirus software, virlual private neiwork, routing, etc.) are made prior to the installation, configuration and testing of the aforementioned deliverables.
Network
AGENCY is responsible for making certain that any and all nehvork( s) route traffic to appropriate endpoints and AXON is not liable for network breach, data interception, or loss o( data due to misconfigured tirewall settings or virus infection, except to the extent that such virus or infection is caused, in whole or in part, by defects in the deliverables.
Cradlepoint Router
When applicable, AGENCY must provide AXON Installers with temporary administrative access to Cradlepoint' s NetCloud Manaqer to the extent necessary to perform Work pursuant of this Statement of Work.
Evidence. com
AGENCY must provide AXON Installers with temporary administrative access to Axon Evidence. com to the extent necessary to perform Work pursuant of ihis SOW.
reless Upload Syatem
If purchased by the AGENCY, on such dates and times mutually agreed upon by the parties, AXON will install and configure into AGENCY' s existing network a wireless network infrastructure as identified in the AGENCY' s binding quote based on conditions of the sale.
VEHICLE INSTALLATION
Preparedness
3 On such dates and times mutually agreed upon by the pariies, the AGENCY will deliver all vehicles to an AXON Instailer less weapons and items of evidence.
Vehicle( s) will be deemed' out of service' to the extent necessary to perform Work pursuant of this SOW.
Existing Mobile Video Camera System Removal
On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer which wili remove from said vehicles all components of the existing mobile video camera system unless otherwise agreed upon by the AGENCY.
Major components will be salvaged by the AXON Installer for auction by the AGENCY. Wires and cables are aet considered expendable and will not be salvaged. Salvaged components will be placed in a designated area by the AGENCY within close proximity of the vehicle in an accessible work space.
Prior to removing the existing mobile video camera systems, it is both the responsibility of the AGENCY and the AXON Installer to test the vehicle' s systems' operation to identity and operate, documenting any existing component or system failures and in detail, identify which components of the existing mobile video camera system will be removed by the AXON Installer.
In•Car HardwarelSoftware Delivery and Installation
On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer, who will install and configure in each vehicle in accordance with the specifications detailed in the system' s installation manual and its relevant addendum(s). Applicable in- car hardware will be installed and configured as defined and validated by the AGENCY during the pre- deployment discovery process.
If a specified vehicle is unavailable on the date and time agreed upon by the paRies, AGENCY will provide a similar vehicle for the installation process. Delays due to a vehic e, or substitute vehicle, not being available at agreed upon dates and times may results in additional fees to the AGENCY. If the AXON Installer determines that a vehicle is not properly prepared for installalion(" Not Fleet Ready"), such as a batlery not being properly charged or properly up- fit for in- service, field operations, the issue shall be reported immediately to the AGENCY for resolution and a date and time for the future installation shall be agreed upon by the parties.
4 Upon completion of installation and configuration, AXON will systematically test all installed and configured in- car hardware and soHware to ensure that ALL functions of the hardware and software are fully operational and that any deficiencies are corrected unless otherwise agreed upon by the AGENCY, installation, configuration, test and the correct of any deficiencies will be completed in each vehicle accepted for installation.
Prior to installing the/ bcon Fleet camera systems, it is both the responsibility of the AGENCY and the AXON Installer to test the vehicle' s existing systems' operation to identify, document any existing component or vehicle systems' failures. Prior to any vehicle up-fitting the AXON Installer will introduce the system' s components, basic functions, integrations and systems overview along with reference to AXON approved, AGENCY manuals, guides, portals and videos. it is both the responsibility of the AGENCY and the AXON Installer to agree on placement of each components, the antenna( s), integration recording trigger sources and customer preferred power, ground and gnition sources prior to permanent or temporary installation of an Axon Fleet camera solution in each vehicle type.
Agreed placement will be documented by the AXON Installer.
AXON welcomes up to 5 pe sons per system operation training session per day, and unless otherwise agreed upon by the AGENCY, the first vehicle will be used for an installation training demonstra6on. The second vehicle will be used for an assisted installation training demonstration. The installation training session is customary to any AXON Fleet instailation service regardless of who performs the continued Axon Fleet system installations. 5 The customary training session dces not' certify' a non-AXON Installer, customer-employed Installer or customer 3rd party Installer, since the AXON Fleet products does not offer an Installer certification program. Any work performed by non- AXON Installer, customer- employed installer or customer 3rd party Installer is not warrantied by AXON, and AXON is not liable for any damage to the vehicle and its existing systems and AXON Fleet hardware. 6 c ty of
Office of the City Manager 390 Tawne Centre Drive, Lathrop, CA 95330 Phone( 209) 941- 7220— Fax( 209) 941- 7229
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NOTICE TO PROCEED
Attachment C
Axon Enterprise, Inc.
Attn: Thom Ruseva- Mahan
17800 N. 85 Street
Scottsdale, AZ 85255
Dear Mr. Ruseva- Mahan:
Enclosed please find your original executed Agreement for the Purchase of Eight (S) Additional Officer Safety Plan 7 Bundles for the Lathrop Police Department, Quote Q-449517- 44952- 845TR. This is your Notice to Proceed to the attached agreement.
Should you have any questions regarding this agreement, please contact Kyle Oki at ( 209) 647- 6402, the staff inember directly involved with this project.
Sincerely,
Stephen J. Salvatore
City Manager
Copy: Teresa Vargas, City Clerk
Project File
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