ITEM 4. 13
CITY MANAGER' S REPORT
SEPTEMBER 11, 2023 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE PURCHASE OF A CHEVROLET
SILVERADO 3500 SPRAY RIG FOR THE PARKS,
RECREATION AND MAINTENANCE SERVICES
DEPARTMENT
RECOMMENDATION: Adopt a Resolution Approving the Purchase of a Chevrolet Silverado 3500 Spray Rig for the
Parks, Recreation and Maintenance Services
Department
SUMMARY:
On October 11, 2021, with Resolution No. 21- 4965, the City of Lathrop City Council approved the purchase of heavy equipment for the Parks, Recreation and Maintenance Services Department, which included a budget of $ 139, 239, taxes included, for the purchase of a Chevrolet Silverado 3500 Spray Rig.
Due to the numerous delays between General Motors ordering windows and supply chain issues with Spraytec, the spray rig is finally nearing the end of production and is estimated to be completed in mid- September 2023. As a result of the delays, the materials and parts increased in cost, resulting in an additional increase of $29, 438.
The total cost for the Chevrolet Silverado 3500 Spray Rig is now $ 168, 677.
Additonally, due to the length of time between the purchase order completion and the estimated acceptance of the custom spray rig, the original purchase order from October 2021 is no longer valid and is unable to be carried forward. As a result, the Chevrolet Silverado 3500 Spray Rig requires City Council to reapprove the purchase.
Sufficient funds are available within the FY 23/ 24 budget for the proposed purchase.
BACKGROUND:
The order for the Chevrolet Silverado 3500 Spray Rig was placed with the dealership in October 2021. The dealership placed the custom order with the General Motors factory in May 2022, which is when General Motors opened the ordering window for government entities.
The Chevrolet Silverado 3500 truck went into production on October 24, 2022. In January 2023, the truck was transported from the General Motors factory to Spraytec for the fabrication and manufacturing of the spray rig body. Due to supply chain issues and delays, the fabrication of the spray rig body was delayed. The spray rig is nearing the end of production and is estimated to be completed in mid- September 2023.
CITY MANAGER REPORT PAGE 2
SEPTEMBER 11, 2023 CITY COUNCIL REGULAR MEETING
APPROVE PURCHASE OF A CHEVROLET SILVERADO 3500 SPRAY RIG FOR THE
PARKS, RECREATION AND MAINTENANCE SERVICES DEPARTMENT
Due to the increase costs in materials and parts between October 2021 and present, the price for the Chevrolet Silverado 3500 Spray Rig has increased by $ 29, 438. This brings the total cost to $ 168, 677. Staff requests City Council approve the purchase of the Chevrolet Silverado 3500 Spray Rig for a total cost of $ 168, 677.
RECOMMENDATION:
Adopt a Resolution Approving the Purchase of a Chevrolet Silverado 3500 Spray Rig for the Parks, Recreation and Maintenance Services Department.
FISCAL IMPACT:
Sufficient funds are available within the FY 2023/ 24 budget for the proposed purchase.
ATTACH M ENTS:
A. A Resolution of the City Council of the City of Lathrop Approving the Purchase of a Chevrolet Silverado 3500 Spray Rig
B. Quote - Chevrolet Silverado 3500 Spray Rig
C. Resolution 21- 4965 Approving Purchase of Seventeen ( 17) Units of Heavy Equipment
CITY MANAGER REPORT PAGE 3
SEPTEMBER 11, 2023 CITY COUNCIL REGULAR MEETING
APPROVE PURCHASE OF A CHEVROLET SILVERADO 3500 SPRAY RIG FOR THE
PARKS, RECREATION AND MAINTENANCE SERVICES DEPARTMENT
APPROVALS:
31• ?- 3
Todd Seb ' n Date
Director of Parks, Recreation, and Maintenance Services i
3 a a3
Cari Ja e Date
Director a'f Finance
i• 2. L
Salvador Navarrete Date
City Attorney
l •S• z3
Stepn
J. Salvatore Date
City Manager
RESOLUTION NO. 23 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP APPROVING THE PURCHASE OF A CHEVROLET SILVERADO 3500 SPRAY RIG
FOR THE PARKS, RECREATION AND MAINTENANCE SERVICES DEPARTMENT WHEREAS, on October il, 2021, with Resolution No. 21- 4965, the City of Lathrop City Council approved the purchase of heavy equipment for the Parks, Recreation and Maintenance Services Department, which included a budget of 139, 239, taxes included, for the purchase of a Chevrolet Silverado 3500 Spray Rig; and
WHEREAS, due to the numerous delays between General Motors ordering windows and supply chain issues with Spraytec, the spray rig is finally nearing the end of production and is estimated to be completed in mid- September 2023; and WHEREAS, because of the delays, the materials and parts increased in cost, resulting in an additional increase of $ 29, 438 bringing the total cost for the Chevrolet Silverado 3500 Spray Rig to $ 168, 677; and
WHEREAS, due to the length of time between the purchase order completion and the estimated acceptance of the custom spray rig, the original purchase order from October 2021 is no longer valid and is unable to be carried forward; and WHEREAS, as the result of the purchase order no longer being valid, the purchase of the Chevrolet Silverado 3500 Spray Rig requires City Council to reapprove the purchase; and
WHEREAS, sufficient funds are available within the FY 2023/ 24 budget; and WHEREAS, staff is requesting City Council' s approval to purchase a Chevrolet Silverado 3500 Spray Rig for $ 168, 677.
NOW, THEREFORE, BE IT RESOLVED, that by the City Council of the City of Lathrop does hereby approve the purchase of a Chevrolet Silverado 3500 Spray Rig for a total amount of $ 168, 677.
The foregoing resolution was passed and adopted this llth day of September 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
ATTACHMENT B
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AMERiCAN CHEVR t, ET
4742 MCHENRY AVE
Mt?DESTO, CA 95356
Pitione: 209- 575- 7 60S
Fax: 209- 499- 7825
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Mnde! Year: 2023 Event Code: SQQ4- Deliv red ta Dealer
Make: Chevrol8t Order#: BRFD3P
Mode1: S500H0 Sifverado NlSRP;$ 43, 595. OQ
CK31403-Reg Chassis- Cab, 4WD
PEG: 1W7- Wc rk Truck Preferred Equipment Graup Order Type: FNR- leet Comrnercial Prirnary Colar: CsA2- Summft White Stock#: T23244
Trim: H2G- 1WT- nyl, Jet Black, tnterior Trim tnventory Status: N!A Engine: . 8T-Engine: 6. 6L, V-$, SfDI
i'ransrnissian: MYD- 6-Speed Automatic
Additional Vef icle Infnrmation
GM Marketing infonnetian
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G9Y-GVW Rating 14, d04 Lbs Dual Rear Wheels
GT4- Rear Axle: 3. T3 Ratfo
L8T- Engine: 6, 6L, V-8, Slpl
MYD- 6Speed Aertama# ic
PYW Wheeis: 97" Steel, Painted-- Duai Rear Wheels
VQ1- Holdback, Fieet Dealer Assistance
YF5- California Emissions
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9WT- Work Truak Preferred Equipment Group 9J4- Burnper: Rear Delete AE7weats; Fronf 40/ 20/ 40 Split• Bench, Uplevel BG9- Flour Covering; Rubberized Vinyi, B)ack G80- Auto ocking Differential, Re r GAZ- Susnmit White
tl2G- 1WT- Vinyi, Jet 8iack, Interior Trim OR- Chevrofet Infotainment, 7" Coior Screen K47- Heavy Duty Air Fitter KC4-Cooler, Engine Oil
KNP- 7ransmission Cooling Sysiem KW7- Alternator, 17Q AMP N2N• Pue! Tank, Duai Front and Rear, 63. 5 NQ- 7ransfer Case: w! Rotery Di l Contrai, Gallon Totai Etectronic ShifE
P03- Painted Wh et Trim 3kins, Painted Center 4Q0- Tires: i.T235/ 80 R17 All Sea on, Caps 8lackwail
SFW- Back- Up Alarm Calibration( SEOj UQ1- Roof Marlcer Larnps V76- Recovery Hoaks VK3- Front t. icense Piata Maunting PrdvEsions YK6- SEO Processing ption ZYU9- Delete: Pick- Up Box
indicates vehicfe belongs to Tra iing Partner`s inventory Disclaimer•
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JDN 19, 2023 F& I - DEAL WORKSHEET Store 02 FANDz01 596/ 7452 4 70 1 DEAL # 149759 11 TRADE # 1 19 DOC EE 85 . 00
2 DEAL DAT$ 06f19/ 2023 12 PAYOFF # 1 20 WARR PRSM 0 . 00 3 STOCR # T23240 5 13 DEPOSIT 2S MAINT PREM O . db
14 CASH DOWN 22 GAP PREM
4 PRICE 45595 . Od 15 RSBATS 0 . 00
5 SPRAX RIG 09208 . 00 T4TAL DOWN a. 00 23 MSRP 45595 . 00 TOTAL AFTMKT ( 09208 . 00 24 BALLOON 0 . 00
26 R GISTERED STATE CA ADJ BALLOON 0. 00
6 TERM 1 17 CQIINTY C DE
RATE 0 18 COUNTY RATE 8 . 875 AMT FINANC D 168676 . 06
8 DAYS 3d GQVT FESS 41 . 5
9 PAYfYBAR 12 TAX S 13746 . 31
0 PXMT DATE 07/ i9j2423 RQ/ PQ # 1 INS:
RO/ FO # 2 MEMO# 1
3TATUS S Rv/ PO # 3 MEM 2
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SxIFT F1= FKEYS BANK= CABH DEAL MONTHLY PYMT ( 0) 16$ 676 . 06 4': d 31" t ! S.
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Sprayer 7cthnobgy
P.O. Box 2951
livermore, CA 94551- 2951
Phone: 57- 483=T394
Fax: 590- 483- T396
April 27, 2022
Zack Riedinger, Fleet Manager
American Chevrolet
4742 McHerrry Ave,
Modesto, CA 95356
Good morning Zach,
Spraytec is pleased to provide the folfowing quotation to build a sprayer for the City of Lathrop.
We wifl provide and install the falfowing pet our discussions with #he City.
1. 8' x 12' flat bed with beiow deck cabinets between the cab and rear wheels for the pump/ engine assembly and the hose ree(. An across the rear cabinet with 3 doors for the injec#ion pumps, The surface of the bed and inside bottoms af the cabinets will be pra#ected with Hercuiir er non-skid bed paint.
2. A 525 gallor uvater tank with " through the top" air gap filler and tocking lid
3. Honda GX270 engine, electric start, with low oil shutoff
4. Hypry J262C centrifugal pUmp with efectromagnetic cfutch
5. Teejet/ Mid#ech TASC6300 computer cantral system with radar speed gun, and 3 MT500 injection pumps.
6. ( 3) 7. 5 gallan chemical concentrate tanks, ( 1) with an agitator, and stainless steel mounting backets.
7. all interconnecting p(umbing fcom the tanks, through the umps, antt out the manifold.
8. An 8-solenad I regulator manifold with 2 left/righf ba11 valves for selecting and directing the spray to the multiple spray outlets.
9. a consale for controlling the movement of the spray arm and nozzl s, engir startJstop, agitator control, and light switches.
10. a 5- nozzle boomless spray head with a 3- way articulated arm mounted nn the driver' s side.
11. a 2- nozzle boomless spray head on the passenger side.
12. rear spray bar
13. ( 2} curb nozzles, 1 on each side, for spraying a 2- 3' pattern
14. An electric rewind hose reel, mounted in the belaw deck cabinet on the right side, with 200' of fz" hose, spray gun, and 4- sided rolier guide assembiy.
15. A 30- gailan fresh water tank with 12V dernand pump for provid' mg fresh water to the eye wash / shower hose and nazzie, and #a the hand wash spigots mo nted c rr e ch side of the truck bed.
16. ( 4) above deck tool boxes for storage of toois, PPE i#ems, etc.
1. I n 8- IigF t traffic adviso, mounted on a station rear of the m in t++fi r t k, nd controlleci from the truck cab.
18. ( 4) rectangular quad flashers, 2 on the headboard facing fonrvard, 2 in the rear bed rail.
19. ( 8) mini rectangular quad flashers, 2 on the front gri!!, 1 on each front fender, 1 on each side of the bed, and 2 on t1 e rear of the bed.
20. All required wiring, plumbing, components, installation, and ca{ibra#ion to render complete operating spray truck.
2. Operator training on all components and the contrallers t'ar up ta 4 persorrs.
22. A 1 year warranty for parts and lat or against defects in materials and workmanship.
We warrant our equipment and installation for 1 year from the in service dafe agains# defects in materials and workmanship. The warranty extends to components and labar.
The warranty is FOB aur shop in Livermore, California. Furthermore, we accept responsibility for correcting any items the receiving department deems unsatisfactory for meeting of the specifcations.
Defivery:
Our quotation assumes you will deliver the chassis to us in Livermore and pick up the compMeted sprayer for delivery to the City.
4ur production time from receipt of the truck and chassis is 120- 150 days after eceipt of the chassis. if you can give us about a 2- 3 w ek no#ice af when #he chassis wiit be ar iving, it helps to meet this timing.
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Yaur cost for this assembly wilt be $ 109,208.00.
If you p
ov li o n a R' C' rfi' te w vtirt"
f`F 2irge sales tax.
Terms: We offer a 1° to cash discount of $ 1, 092. 40 for payment within 10 days after notificatian that the assembiy is finished and ready far pick up. atherwise it is net iv uiaya iiv+i niv it. c uatc.
Thank you far coordinating the assembly with us.
Neil Donat
Manager
ATTACHMENT C
RESOLUTION NC3. 21- 4965
A RESOLUTION OF THE ITY COUNCIL OF TH CITY t?F I.ATHROP APPROVING THE PURCHASE t?F SEVENTEEN { 17) UNITS OF HEAVY EQUIPMENT FOR PARKS, RECREATION AND MAINTENANCE SEOtVICES WHEREAS, the City operates and maintains an inventory of heavy equipment far the purpose of inspecting, maintaining and repairing City facilities and infrastructure; and
WHEREAS, seventeen ( 17) new units of heavy equipment are n eded to replace existing equipment at the end of th ir servi life d ta t btain new equipment to increase productivity and better serve the City; and WHEREAS, in accordance with LMC 2. 36 regarding purchasing, staff has researched muitipie companies and received three ( 3) quotes for each piece o equipment and has chosen the lowest price quotes; and
WHEREAS, the pricing associated with the purchase Chevrolet 350Q Spray Rig was provided by Arnerica Chevrolet thraugh the Gavernment Pricing Contract and was the lowest of the quotes received; and
WHEREAS, staff is requesting Council approvai to pface an arder for the following equipment:
Purchase of the foilawing:
Two ( 2) 3000 Watt Portabie Generators 3, 298
ne ( 1) 5000 Watt Portable Generator 2, 299
One ( 1) Tow- behind Aerator 9, 614
One ( 1) Anchor Care Drill with Motor 3, iS9
ne ( 1) Tow- behind Compressor Trailer $ 22, 950
Qne ( 1) Concrete Walk Behind Saw 2, 715
One ( 1} Single Disc Grinder 5, 070
One ( 1) Edge Grinder 3, 293
One ( 1) Emergency Respanse Equipment $ 16, 251
One ( 1) Poie Saw 550
One ( 1) Pressure Washer w/ Turbo Nozzle $ 686
One ( 1) Seed Spreader 15, 851
One ( 1) Chevrolet 3500 for Spray Rig 128, 036
One ( 1) Vacuum Excavator 62, 938
One ( 1) W ter Pump w/ Hoses 1, 524
Tax $ 25, 042
Tota l 3t13, 2$ 8
Resolution No. 21- 4965
WHEREAS, sufficient funds have been included in the fiscal year 2021- 22 adopted budget.
NOW, THEREFORE, BE YT RESOLVED that the City Counci! of the City nf Lathrop daes hereby apprave the purchese of seventeen ( 17} units of heavy equipment frorn multiple companies for a kotaf amount of $ 303, 286, The foregoing resolution was passed and adapted this ilth day of C3 tober 2021, by the following vote af the City Councii, to wit:
1 YES:
Nt ES;
ABSENT.
ABSTAIN:
5onny Dhaliwal, Mayor .
4 ATTEST: APPROVED AS TO FORM:
resa Vargas, City Cler Salvador Navarrete, Cizy Attorney Resolution No. 21- 4965