ITEM 4. 7
CITY MANAGER' S REPORT
SEPTEMBER 11, 2023 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE 2023 FACILITY FEE WAIVER
REQUEST FOR MITRA USA
RECOMMENDATION: Adopt a Resolution Approving a Facility Fee Waiver request from Mitra USA for the use of
the Scott Brooks Gymnasium on October 13,
2023 from 4: 00 p. m. to 10: 00 p. m. to host a
Cultural Event
SUMMARY:
Review and consider adoption of a resolution approving a facility fee waiver request from Mitra USA for the use of Scott Brooks Gymnasium in accordance with the City of Lathrop Fee Waiver Policy. Mitra USA submitted a facility fee waiver request for the use of Scott Brooks Gymnasium for October 13, 2023 to host a Cultural Event from 4: 00 p. m. to 10: 00 p. m. with an estimated attendance of 150 participants.
The Parks and Recreation Commission typically reviews and makes recommendations on approving Fee Waiver requests, however, the submission came in after the August 3, 2023 meeting. In order to move forward with this Fee Waiver request, staff reviewed the request, and recommends Council approval, as it meets the requirements of the Fee Waiver Policy and are of public benefit, de minimis in nature and not subsidized from other facility fees. Staff requests that the Council review and approve the proposed resolution for the fee waiver requested by Mitra USA.
BACKGROUND:
Staff received a request for a fee waiver that meets the requirements of the Fee Waiver Policy, from a local organization for the use of a City facility to support their activities. Mitra USA is a local non- profit engaged in charitable, social, cultural, and community development activities. Mitra USA submitted a facility fee waiver for the use of Scott Brooks Gymnasium on October 13, 2023 to host a Cultural Event from 4: 00 p. m. to 10: 00 p. m. with an estimated attendance of 150 participants in the amount of $ 1, 050. 10 which includes both the cost of the facility and staffing.
RECOMMENDATION:
Staff recommends Council find the requested waiver provides a public benefit to the community and the amount of the request is de minimis in nature and not subsidized from other facility fees, and approve the Facility Fee Waiver requested by Mitra USA.
FISCAL IMPACT:
The fees associated with the facility fee waiver request total $ 1, 050. 10.
CITY MANAGER' S REPORT PAGE 2
SEPTEMBER 11, 2023 CITY COUNCIL REGULAR MEETING
MITRA USA FEE WAIVER
ATTACH M ENTS:
A. Resolution approving a Facility Fee Waiver request from Mitra USA for the use of the Scott Brooks Gymnasium on October 13, 2023 from 4: 00 p. m. to 10: 00 p. m. to host a Cultural Event
B. Fee Waiver Calculations
CITY MANAGER' S REPORT PAGE 3
SEPTEMBER 11, 2023 CITY COUNCIL REGULAR MEETING
MITRA USA FEE WAIVER
APPROVALS:
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To d Sebastian Date
Director of Parks, Recreation and Maintenance Services
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Cari Jam s Date
Finance ' ector
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Salvador Navarrete Date
City Attorney
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Ste en J. Salvatore Date
City Manager
RESOLUTION NO. 23 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP
APPROVING A FACI ITY FEE WAIVER REQUEST FROM MITRA USA FOR THE USE OF THE SCOTT BROOKS GYMNASIUM ON OCTOBER 13, 2023 FROM 4: 00 P. M. TO 10: 00 P. M. TO HOST A CULTURAL EVENT
WHEREAS, the City received a facility fee waiver request from Mitra USA in accordance with the City of Lathrop Fee Waiver Policy; and WHEREAS, Mitra USA submitted a facility fee waiver request for the use of Scott Brooks Gymnasium on October 13, 2023 to host a Cultural Event from 4: 00 p. m. to 10: 00 p. m. with an estimated attendance of 150 participants; and WHEREAS, The Parks and Recreation Commission typically reviews and makes recommendations on approving Fee Waiver requests, however, the submission came in after the August 3, 2023 meeting and in order to move forward with this Fee Waiver request, staff reviewed the request, and recommends Council approval, as it meets the requirements of the Fee Waiver Policy and are of public benefit, de minimis in nature and not subsidized from other facility fees.
NOW, THEREFORE, BE IT RESOLVED, that by the City Council of the City of Lathrop finds the request to be of public benefit, de minimis in nature and not subsidized from other facility fees does hereby approve the Facility Fee Waiver for Mitra USA for the use of Scott Brooks Gymnasium on October 13, 2023 to host a Cultural Event from 4: 00 p. m. to 10: 00 p. m. with an estimated attendance of 150 participants in the amount of $ 1, 050. 10.
The foregoing resolution was passed and adopted this 11th day of September 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney VOO O ON "
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