ITEM 5. 4
CITY MANAGER' S REPORT
SEPTEMBER 11, 2023 CITY COUNCIL REGULAR MEETING
ITEM: PROVIDE DIRECTION ON LATHROP ROAD
RESIDENTIAL DRIVEWAY RECONSTRUCTION AND
CREATE CIP GG 24- 27
RECOMMENDATION: Adopt Resolution Creating CIP GG 24- 27 Lathrop Road Residential Driveway Reconstruction and
Approve Budget Amendment
SUMMARY:
City Council created CIP GG- 24- 27 for the widening of Lathrop Road from two ( 2) lanes to four ( 4) lanes between Harlan Road and 5th Street/ Woodfield Drive.
Construction on this project began in the summer of 2017 and was completed in the summer of 2018.
On August 14, 2023 City Council requested that an item be brought back to discuss the installation of a residential driveway at 570 Lathrop Road. Staff visited the property, held a meeting with the owner, and identified the scope of work required to construct a new transition. Staff estimates that the construction cost for this project will be $ 20, 000.
Staff is requesting that City Council provide direction and approve the creation of CIP GG 24- 27, Lathrop Road Residential Driveway Reconstruction. Staff is also requesting the approval of a budget amendment allocating $ 20, 000 for construction purposes utilizing General Fund Streets Reserves.
BACKGROUND:
Prior to, and during, construction staff coordinated with all adjacent property owners to transition the new roadway improvements to their existing driveway improvements. These transitions were performed by the City' s contractor and were included in the project cost authorized by Council. Most transitions occurred on private property and required the property owner to sign a Right of Entry" Agreement. The Agreement is needed to enter the property, describe the scope of the work, define the duration, and rights and responsibilities of both parties.
The property owner of 570 Lathrop Road refused to sign the Agreement multiple times. As a result, the City contractor was unable to transition from the roadway to the existing driveway. The transition was constructed entirely on City property and was limited in space due to Americans with Disabilities Act ( ADA) requirements.
CITY MANAGER' S REPORT PAGE 2
SEPTEMBER 11, 2023 CITY COUNCIL REGULAR MEETING
CREATE CIP GG 24- 27 LATHROP ROAD RESIDENTIAL DRIVEWAY
RECONSTRUCTION
REASON FOR RECOMMENDATION:
Approving the creation of CIP GG 24- 27 will allow the City to begin construction efforts including bid solicitation, contract execution and construction.
FISCAL IMPACT:
Staff is requesting the approval of a budget amendment allocating $ 20, 000 for construction purposes utilizing General Fund Streets Reserves as follows:
Decrease Street Reserves 20, 000
1010- 251- 03- 00
Increase Transfer Out
1010- 9900- 990- 9010 20, 000
Increase Transfer In
3010- 9900- 393- 0000 GG 24- 27 20, 000
Increase Expenditures
3010- 8000- 420- 12- 00 GG 24- 27 20, 000
ATTACHMENTS:
A. Resolution Creating CIP GG 24- 27 Lathrop Road Residential Driveway Reconstruction and Approving Related Budget Amendment
B. Exhibit - 570 Lathrop Road
CITY MANAGER' S REPORT PAGE 3
SEPTEMBER li, 2023 CITY COUNCIL REGULAR MEETING
CREATE CIP GG 24- 27: LATHROP ROAD RESIDENTIAL DRIVEWAY
RECONSTRUCTION
APPROVALS:
9/Sa
Cari James Date
Finance Di ctor
q - 5 • ZoZ3
Michael King Date
Assistant City Manager
51 Salvador Navarrete Date
City Attorney
i•s •Z3
S en J. Salvatore Date
City Manager
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP CREATING CIP GG 24- 27 LATHROP ROAD RESIDENTIAL DRIVEWAY RECONSTRUCTION
AND APPROVING BUDGET AMENDMENT
WHEREAS, City Council created CIP PS 02- 24 for the widening of Lathrop Road from two ( 2) lanes to four ( 4) lanes between Harlan Road and 5th Street/ Woodfield Drive; and
WHEREAS, construction on this project began in the summer of 2017 and was completed in the summer of 2018; and
WHEREAS, prior to, and during, construction staff coordinated with all adjacent property owners to transition the new roadway improvements to their existing driveway improvements; and
WHEREAS, the property owner of 570 Lathrop Road refused to sign a Right of Entry Agreement on multiple occasions which would have allowed the City contractor to construct transition improvements; and
WHEREAS, on August 14, 2023 City Council requested that an item be brought back to discuss the installation of a residential driveway at 570 Lathrop Road; and
WHEREAS, staff is requesting that City Council approve the creation of CIP GG 24- 27 Lathrop Road Residential Driveway Reconstruction; and WHEREAS, to initiate construction efforts staff is requesting the approval of a budget amendment allocating $ 20, 000 for construction purposes utilizing General Fund Streets Reserves as follows:
Decrease Street Reserves:
1010- 251- 03- 00 20, 000
Increase Transfer Out
1010- 9900- 990- 9010 20, 000
Increase Transfer In
3010- 9900- 393- 0000 GG 24- 27 20, 000
Increase Expenditures
3010- 8000- 420- 12- 00 GG 24- 27 20, 000
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop hereby approves the creation of Capital Improvement Project ( CIP) GG 24- 27 Lathrop Road Residential Driveway Reconstruction; and The foregoing resolution was passed and adopted this 11th day of September, 2023, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Sonny Dhaliwal, Mayor
ATTEST: APPROV AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
ATTACHMENT
r. s
v:_
a
u.:
b
r„r
p , ,,$..
Proposed area
of work
r
F
t
F
p. y_`.. s
y ;
h
r,
w .
r':''
r:
t
570 Lathrop Road m ''
x ., *
v _
v : x #, x :
t
x
v
d , .
m
Ii