ITEM 4. 13
CITY MANAGER' S REPORT
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING
ITEM: ACCEPT PUBLIC IMPROVEMENTS ASSOCIATED WITH
EP NO. 2022- 133, LOCATED ON MOSSDALE ROAD,
FROM BROWN SAND, INC.
RECOMMENDATION: Adopt Resolution Accepting Public Improvements Associated with Encroachment Permit No. 2022- 133,
Located on Mossdale Road from Brown Sand, Inc.
SUMMARY:
Brown Sand, Inc. ( Brown Sand) has completed the public improvements associated with Encroachment Permit ( EP) 2022- 133 and identified as Capital Improvement Project ( CIP) PS 23- 10, Mossdale Road Paving ( Project). A Project Location Map is included as Attachment " B".
Staff has inspected the improvements which have been deemed complete and in accordance with the approved plans and specifications by the City Engineer. The approximate value of the improvements constructed is $ 224, 113, as shown in the GASB 34 Report included as Attachment " C".
Brown Sand submitted lien releases confirming all sub- contractors and suppliers have been paid in full, and a one- year warranty bond ( based on 10% of the GASB 34 Report) for the improvements to be accepted.
Staff requests City Council accept the public improvements associated with EP No. 2022- 133.
BACKGROUND:
On May 8, 2023 via Resolution 23- 5281, City Council approved the creation of CIP PS 23- 10, Mossdale Road Paving, and a reimbursement agreement with Brown Sand to fund a portion of the cost of an asphalt overlay and associated tasks for a segment of Mossdale Road ( Work). The reimbursement agreement stipulated that the City would pay for half of the subject improvements up to $ 135, 000 upon City Engineer' s approval of the Work and acceptance by City Council.
The improvements include pavement grind- off and asphalt overlay of 3" depth and 24' width along a 2, 600' segment of Mossdale Road from the I- 5 grade separation to the south end of City maintenance. The project cost includes shoulder backing and traffic striping.
Construction of these improvements is complete and the approximate value of the improvements proposed for acceptance is $ 224, 113, as shown in the GASB 34 Report.
CITY MANAGER' S REPORT PAGE 2
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS ASSOCIATED WITH EP NO. 2022- 133, LOCATED ON MOSSDALE ROAD FROM BROWN SAND, INC.
These improvements have been inspected by staff and deemed complete by the City Engineer. Brown Sand provided a Performance Bond ( No. ES00008004) for EP 2022- 133 in the amount shown in Table 1 below that guaranteed the construction of these improvements.
The guarantee will be released and replaced with a warranty bond by the City Engineer upon acceptance of the improvements. The warranty bond covers any repairs or replacements that become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements. After the initial one- year warranty period, the maintenance cost of these improvements will be funded by the Councilapproved operating budget.
Table 1
Description
Performance Bond Warranty Bond
Number & Amount Number & Amount
Encroachment Permit ES00008004 ES00008004
2022- 133 270, 000 22, 411
Staff requests City Council accept the public improvements associated with EP No. 2022- 133 from Brown Sand, Inc., which will allow the City to reimburse Brown Sand 112, 057 for the City' s share of these improvements.
REASON FOR RECOMMENDATION:
Staff has inspected the improvements deemed complete and in accordance with the approved plans and specifications by the City Engineer. Brown Sand has submitted lien releases and a one- year warranty bond for the improvements being accepted.
FISCAL IMPACT:
The attached GASB 34 report details the $ 224, 113 expended on the improvements proposed for acceptance, the City' s cost for which is $ 112, 057. The City' s portion of the Project and will be funded from CIP PS 23- 10, Mossdale Road Paving. The future maintenance cost of these improvements will be paid from Fund 2080 ( Streets).
ATTACH M E NTS:
A. Resolution Accepting Public Improvements Associated with Encroachment Permit No. 2022- 133, Located at 663 Mossdale Road, from Brown Sand, Inc.
B. Project Location Map
C. GA56 34 Report - 663 Mossdale Road
CITY MANAGER' S REPORT PAGE 3
NOVEMBER 13, 2023, CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS ASSOCIATED WITH EP NO. 2022- 133, LOCATED ON MOSSDALE ROAD, FROM BROWN SAND, INC.
APPROVALS:
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Steven Hollenbeak Date
Assistant Engineer
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Ken R ed Date
Senior Construction Manager
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Brad ylor Date
City E gineer
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Cari a s Date
Finance irector
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Michael King Date
Assistant City Manager
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Salvador Navarrete Date
City Attorney
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Steph J. Salvatore Date
City Manager
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP ACCEPTING PUBLIC IMPROVEMENTS ASSOCIATED WITH ENCROACHMENT PERMIT NO. 2022- 133 FROM BROWN SAND, INC., LOCATED ON MOSSDALE ROAD WHEREAS, on May 8, 2023 via Resolution 23- 5281, City Council approved the creation of Capital Improvement Project PS 23- 10 Mossdale Road Overlay and a reimbursement agreement with Brown Sand, Inc. ( Brown Sand) to fund a portion of the cost of an asphalt overlay and associated tasks on an approximately 2, 600 foot long segment of Mossdale Road; and
WHEREAS, the Reimbursement Agreement stipulated that the City would fund half of the cost of the work associated with Encroachment Permit ( E. P.) No. 2022- 133 up to $ 135, 000; and
WHEREAS, construction of the overlay improvements are complete and the approximate value of the improvements proposed for acceptance is $ 224, 113, as shown in the GASB 34 Report; and
WHEREAS, Brown Sand provided a Performance Bond ( No. ES00008004) for EP 2022- 133 in the amount shown in Table 1 below that guaranteed the construction of the improvements. The guarantee will be released and replaced with the warranty bond by the City Engineer upon acceptance of the improvements; and Tab/ e 1
Description
Performance Bond Warranty Bond
Number & Amount Number & Amount
Encroachment Permit ES00008004 ES00008004
2022- 133 270, 400 22, 411
WHEREAS, staff has inspected the improvements listed in the GASB 34 Report and they have been deemed by the City Engineer complete and in accordance with the approved plans and specifications; and
WHEREAS, Brown Sand has submitted lien releases and a warranty bond for the improvements being accepted; and
WHEREAS, staff requests City Council accept the public improvements associated with EP No. 2022- 133 from Brown Sand, Inc.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby accept the public improvements located on Mossdale Road and constructed under EP No. 2022- 133 from Brown Sand, Inc.; and BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop approves the transfer of unused funds from CIP PS 23- 10 back to Fund 1010, Street Repair Reserves.
The foregoing resolution was passed and adopted this 13th day of November 2023, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas Salvador Navarrete
City Clerk City Attorney
ATTACHMENI"
ATTACHMENT B- PROJECT LOCATION MAP
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City of lathrop ATTACHMENT C
vroject Acceptance ATTACHMENT
GASB 34 Report) G ..
Submitted By: G Boone, Brown Sand Inc. Date: 31/ 13/ 2023 Project: CIP PS 23- 10 Mossdale Road Overlay
t2,600' segment of Mossdale Road w/ approx. center:
Address: LAT 37. 776488° - LONG - 121.318090°
SOFT COSTS Unit Price Amount
Subtotal: 0. 00
Item Description Unit Qty Unit Price Amount
A Asphalt Overlay: 2, 600LF x 24' W x 3" D
Asphalt: 62, 400SF @ 3" Depth
1 Shoulder Backing: 10,400 SF @ 3" Depth
S 1 5224, 113. 00 5224, 113. 00
Traffic Striping: 2, 600 LF Centerline
Traffic Striping: 5, 200 LF Edgeline
Subtotal: 224,113.00
Hard Cost Subtotal 224, 113. 00
Soft Cost Subtotal 0. 00
Total 224, 113. 00
S:`: PWK. 1- 0[ D' Staff Reports: 2023'. 11- NmWccept CIP PS 23- 10 Mossdale Rd Pavi g_ SH GASB 34 CIP PS 23- IO. rzlsx