ITEM 4. 14
CITY MANAGER' S REPORT
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING
ITEM: RATIFY THE PURCHASE OF AUTOMATIC
LICENSE PLATE RECOGNITION SURVEILLANCE
SYSTEM SOFTWARE AND HARDWARE FROM
VIGILANT SOLUTIONS, LLC. FOR CIP GG 19- 07
CITYWIDE SURVEILLANCE SYSTEM
RECOMMENDATION: Adopt a Resolution to Ratify the Purchase of Automatic License Plate Recognition
Surveillance System Software and Hardware
From Vigilant Solutions, LLC. for CIP GG 19- 07
Citywide Surveillance System
SUMMARY:
The Lathrop Police Department finds the existing city surveillance system extremely useful during criminal investigations as it facilitates solving crimes and serves as a deterrent to criminal activities. The Automatic License Plate Recognition ( ALPR) and surveillance cameras installed at River Islands Parkway and Golden Valley Parkway register an average of 530, 000 vehicles per month traveling through this intersection, along with traffic accidents and other questionable activities.
After the creation of Capital Improvement Project ( CIP) GG 19- 07 Citywide Surveillance System, City Council approved the purchase and installation of ALPR and surveillance cameras in five ( 5) developmental areas of Lathrop. Upon installation of the approved cameras, city stafF identified that additional ALPR cameras were required to capture roads with three ( 3) or more lanes of traffic in one direction. Staff reached out to Vigilant Solutions as the provider of the previously purchased ALPR cameras and requested quotes for additional ALPR cameras. Vigilant Solutions provided a quote of $ 51, 322. 50 for the additional ALPR surveillance cameras. The City Manager approved of the purchase as to avoid project delays. It is cost saving to have the ALPR cameras installed while work is being completed for another project in the same areas.
Staff is coordinating Capital Improvement Project PS 23- 01 Traffic Signal Technology, to upgrade the City' s traffic control system, approved by City Council on July 11th, 2022, and have the same vendor technicians installing equipment in the same areas of the City as Capital Improvement Project GG 19- 07. This will reduce installation costs related to the CIP GG 19- 07. The City Manager approved the purchase of the equipment to avoid delays due to supply chain constraints and demand. Tonight, stafF is requesting City Council ratify the City Manager's approval of the purchase of software and hardware from Vigilant Solutions, LLC. for $ 51, 322. 50.
CITY MANAGER' S REPORT PAGE 2
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING
RATIFY THE PURCHASE OF AUTOMATIC LICENSE PLATE RECOGNITION
SURVEILLANCE SYSTEM SOFTWARE AND HARDWARE FROM VIGILANT SOLUTIONS, LLC. FOR CIP GG 19- 07 CITYWIDE SURVEILLANCE SYSTEM BACKG ROU N D:
The Automatic License Plate Recognition ( ALPR) and surveillance cameras installed at River Islands Parkway and Golden Valley Parkway register an average of 530, 000 vehicles per month traveling through this intersection, along with traffic accidents and other questionable activities. Law enforcement has been able to use the surveillance system to assist them with their investigations by providing evidence regarding crimes such as:
Burglary Vandalism
Arson Dumping
Theft Speeding
Assault Robbery
Hit and Run Reckless Driving
After the creation of Capital Improvement Project ( CIP) GG 19- 07 Citywide Surveillance System, City Council approved the purchase and installation of ALPR and surveillance cameras in five ( 5) developmental areas of Lathrop. Upon installation of the approved cameras, city stafF identified that additional ALPR cameras were required to capture roads with three ( 3) or more lanes of traffic in one direction.
Vigilant Solutions provided a quote of $ 51, 322. 50 for the ALPR surveillance cameras.
Staff reached out to Vigilant Solutions requested quotes for the additional ALPR cameras. Vigilant Solutions, LLC has confirmed to the City to be the sole copyright owner, manufacturer and distributor of the license plate recognition hardware and software, which is currently installed and utilized at various major intersections within the City for CIP GG 19- 07. Vigilant Solutions, LLC hardware is the only hardware able to capture, collect and transmit data (" communicate") with Vigilante Solutions, LLC proprietary software, therefore, this purchase with Vigilante Solutions, LLC is necessary to ensure that the new, additional cameras and software system that needs to be purchased is able to integrate and communicate with the cameras and software system currently installed and utilized throughout the City. Pursuant to Lathrop Municipal Code ( LMC) 2. 36. 110 ( A), this purchase is considered a sole source purchase which is exempt from bidding procedure because the additional, necessary license plate recognition cameras and software can only be purchased from Vigilant Solutions, LLC as they own the copyright to their proprietary products and no similar substitute exists that would integrate and communicate with the City' s current license plate recognition software system.
To reduce expense for the configuration of the equipment, stafF is coordinating with Capital Improvement Project PS 23- 01 Traffic Signal Technology by having the same vendor technicians working on the intersections for Capital Improvement Project PS 23- 01 configure the equipment for Capital Improvement Project GG 19- 07. This will save the City in expenses for the configuration. It is essential that the equipment for CITY MANAGER' S REPORT PAGE 3
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING
RATIFY THE PURCHASE OF AUTOMATIC LICENSE PLATE RECOGNITION
SURVEILLANCE SYSTEM SOFTWARE AND HARDWARE FROM VIGILANT SOLUTIONS, LLC. FOR CIP GG 19- 07 CITYWIDE SURVEILLANCE SYSTEM Capital Improvement Project GG 19- 07 arrive while the technicians are completing work in the area for Capital Improvement Project PS 23- 01 to reduce expenses. The City Manager approved the orders for equipment to avoid project delays due to supply chain constraints and demand. Tonight, staff is requesting City Council ratify the City Manager's approval of the purchase of software and hardware from Vigilant Solutions, LLC. for $ 51, 332. 50.
REASON FOR RECOMMENDATION:
The proposed Surveillance System ordered through Vigilant Solutions, LLC. for CIP GG 19- 07 Citywide Surveillance System represents an effort to utilize technology to enhance crime prevention and residents safety while expediting crime investigations.
FISCAL IMPACT:
The purchases from Vigilant Solutions, LLC for $ 51, 332. 50 is within the balance available in CIP GG 19- 07. The budget is sufficient to cover the full cost of the equipment.
ATTACH M E NTS:
A. Resolution of the City Council of the City of Lathrop to Rati y the Purchase of Automatic License Plate Recognition Software, Hardware and Configuration from Vigilant Solutions, LLC. for CIP GG 19- 07.
B. Purchase order with Vigilant Solutions, LLC.
CITY MANAGER' S REPORT PAGE 4
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING
RATIFY THE PURCHASE OF AUTOMATIC LICENSE PLATE RECOGNITION
SURVEILLANCE SYSTEM SOFTWARE AND HARDWARE FROM VIGILANT SOLUTIONS, LLC. FOR CIP GG 19- 07 CITYWIDE SURVEILLANCE SYSTEM APPROVALS:
b 3 d - d -
T ernandes Date
nfor ation Systems Director
10 3D o 3
Cari am Date
Finance irector
11- - Zo23
Michael King Date
Assistant City Manager
5 6 6 zoZ 3
Salva or Navarrete Date
City Attorney
to• z3
St en J. Salvatore Date
City Manager
RESOLUTION NO. 23 -
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP RATIFY THE
PURCHASE OF AUTOMATIC LICENSE PLATE RECOGNITION SURVEILLANCE SOFTWARE AND HARDWARE FROM VIGILANT SOLUTIONS, LLC. FOR CIP 19- 07 CITYWIDE SURVEILLANCE SYSTEM
WHEREAS, at the April 8t'', 2019 City Council Meeting, Council approved a resolution to create CIP GG 19- 07 Citywide Surveillance System; and WHEREAS, at the May 8t'', 2023 City Council Meeting, Council approved the purchase of ALPR camera surveillance system from Vigilant Solutions, LLC for CIP GG 19- 07; and
WHEREAS, the Lathrop Police Department finds the existing city surveillance system extremely useful during criminal investigations as it facilitates solving crimes and serves as a deterrent to criminal activities; and
WHEREAS, city staff identified that additional ALPR cameras were required to capture roads with three ( 3) or more lanes of traffic in one direction; and WHEREAS, Vigilant Solutions, LLC has confirmed to the City to be the sole copyright owner, manufacturer and distributor of the license plate recognition hardware and software, which is currently installed and utilized at various major intersections within the City for CIP GG 19- 07; and
WHEREAS, pursuant to LMC 2. 36. 110 ( A), this purchase is considered a sole source purchase which is exempt from bidding procedure because the additional, necessary license plate recognition cameras and software can only be purchased from Vigilant Solutions, LLC as they own the copyright to their proprietary products and no similar substitute exists that would integrate and communicate with the City' s current license plate recognition software system; and
WHEREAS, at staff request, Vigilant Solutions provided a quote of$ 51, 322. 50 for the ALPR surveillance cameras; and
WHEREAS, the City Manager approved the orders for equipment to avoid project delays due to supply chain constraints and demand.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Lathrop does hereby ratify the City Manager' s signature approval of the purchase of additional automatic license plate recognition ( ALPR) surveillance system software and hardware from Vigilant Solutions, LLC. in the amount of $ 51, 322. 50 for CIP GG 19- 07 Citywide Surveillance System.
The foregoing resolution was passed and adopted this 13t" day of November 2023, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney DocuSign Envelope ID: AB3055D3-68EE-45AA- 825A-5D5DED124A29 W 390 Towne Centre Dr
Purchase Order
i
Lathrop, CA 95330 No. 2024- 00000206
o Date 8/ 29/2023
Resolution
PURCHASE ORDER NUMBER MUST
The parties to this agreement APPEAR ON ALL INVOICES, SHIPPERS, BILL are:
OF ADING AND CORRESPONDENCE
Vendor No. 3401 DELIVER BY
VIGILANT SOLUTIONS, LLC t/ 390 Towne Centre Dr
SHIP VIA
P. O. BOX841001 Lathrop, CA 95330 FREIGHT TERMS
DALLAS, TX 75284- 1001 PAGE 1 of 3
o ORIGINATOR Emily Malay
1. 00 EACH LPR- L5F Hub Unit Package 41, 800. 0000 $ 41, 800. 00
1. 00 EACH Technical Support for LPR' s 4, 535. 0000 4, 535. 00
1. 00 EACH Delivery 1, 330. 0000 1, 330. 00
1. 00 EACH Tax 3, 657. 5000 3, 657. 50
The contractor agrees to furnish all labor, equipment and materials necessary to perform the services 51, 322. 50 describe herein and agrees to comply with the terms and conditions identified below which are made a part hereof by this reference( Outline exact detail what is to be done, where is to be done and include work specifications, if applicable.)
DocuSqned bY oocusqned qr:
W1n, A1ti., S 9/ 5/ 2023 9/ 5/ 2023
I IQ n srl
CITY OF LATHROP VENDOR ( Signature)
RECOMMENDED FOR APPROVAL DATE APPROVED BY DATE
i—.f• 1 !• Z 3
Kel ly eluth 9/ S/ 2023
CITY OF LATHROP VENDOR ( Print Name)
APPROVED BY DATE APPROVED BY DATE
Special Instructions
Additional Cameras for the Intersections CIP GG 19- 07
DocuSign Envelope ID: A63055D3- 68EE- 45AA- B25A- 5D5DED124A29 Pa e ? uf 3
STA. TD. RD PLTRCHASE ORDER
TERRSS AND t'OIv ITIOI S
1. r1CCEPTANCE lcceptance of this PurcLase Order. orhether b} zittm acYno ledemomt or br pefoamance b} SeLa. shall be upon the tams and canditions hrreof: no other teims or caadinams s1 all br biodia@ aau Bu} er uniess wriutn apprm•al thrreof speci5call}• refaring to such otLer tams and conditions shall hase been gi en to Srller.
L TVOICES. Srpar oe mrwce slsall be supplied for ea h Purzhmse Ordu s6ipmmt. Each im oire sh ll be rtcmiaed and sball sLo1r Conuact Nuaokxr. usms diuounta date of chippoent or eatzce dates. and Purchase Ordrr Nuaoba. Feilutc to show said items ms} icmilt in deL y of pa wcnt w th all n a resenxd. inchidin rasIl discaunt. Thc 4'endor n me oa this Auc6ax Order: rsuitcd from a quotatio u ed m t6r aame name Paymrnt ttizll not be made w a Srm namr other than that sbm n on the fLce hrtto4 vc thout written asmgpmant. 3_ PAY1 fEVT TFRIviS. Sellrt shall rere re pa} meut rither b One-? imc payment ( L p Sum). 1 3o tlil or Qnazurl ITE 4IZED LV' OICE. All pa}mmts aze in uirus.
3. ORDER CIirL TGES. The Bu} er shnll ha- e the n¢h1 from nme to si r bt untorn uoaces to makc chan es tn quantiots and' or delicen• dates of anv aztick. matcrial. or sen-ices cot•ered b,• t6is Auchasr Ord r prior m thc tinu t e it mn or it ms aze actuallti placrd into final praduction bp the Sell r. If such chAnges ere cwd r aRer the artizle. matrrint, ar xnxes aze plered nto fival producrian b thc Seller and such chu ges cause v substentiat iocirase or decirase in Seller' perfornoanca isill be made end tLis aider oill be modified in aaiting accosdineh. protidrd tUat aa}' claim for adjusiment must be sssearcd bt the Scller withm a masombte dme( in no cese to rsreed tweuty da} s) aRer the cLanee is ordered
5I3IPPIIvG. Seller eill mdicau plainly ihc Ruchase Ordes iumber oa all b lls of lad3ng_all goods sh pptd p usnaat to said order. and on a1t iucoices,$ e aht b Ils. and pacla es. Each paci; aee must contam a memarandaan shan iag Srllei s namG contmts af paclage. and Purchase Ordrr Iumber
Sh pmtnts of Qoods speci5r 1 on thu Punehau Qrder nmiber should mvtt im lonest possible& e ghi rate unkss oihernue spec 5ed b Bn}rr. Penalties oz iacnased charges c e to fuliue ta obsenr t}us p orisian nzIl be chaz¢ ed o Selkr Sri ippina costa for goods on bacl ordrr sball be pud ae h at the rate nbuch would Ioace been applirabie d d thr com] rte orda beea shipped at one time. All exceas costs shsll be barae b Sella. Psnial sh p ente mnst be identi6ed as euch an 9hippmg memaranda and introices
u7tea shippmg. Selkr Sv 11 malt no decleration ofr lue to ramed. except uhtte shupooent ia svbject to rek sed alue ratmgs.
An materials supplied to C g wluch rt co ered by tht OSH. Hazard Commtmuadon Standard muu De accou pamed by the ppl cable tvfetenal Safety Data Sheet( 1 SD5) at tl e nme ofdeli en.
6. DELIV ERY. UGIt99 OtblI1V35! lSPIt591\'\ 1dttL StL1K 9h dt tt a all arncles ro Bu}ri s prrmius. ee of all frn¢ c handling, transportanon, dra}¢ e. bosing and similei ch rrges. ; 1ll t ma m this coauact ur of tbe essmce.
TERIv11L iATIO: V. Bu} rr may te nate al] or part of tlus concact Kit or u•triout c: use ] f but-er ternunaks t Ytheut cause. then Hu}er sheli pay all nasoneble teiminatiom cLarges inrurtrd b? Seller.
8. DECI.LVE IIr PRIC'ES. Buyer shall be p ooected m t6e e 2nt of decLniog prices on the imdeL Aaed paavoa of t s Purr6ase Order. If prices derline got ircms ordaed. Seller ma}• ekct to meee pnced reducti s or other t m zs. or s onm lowrr p xes w other pauchaseis but if Se1kr shovld tefuse to do sa. Bu} er shaLl hat t the nght to caacel aa}• or all of the bal nce due on th s Ruchase Orda nnthout cost w But er.
9. FORCE 7,3JEURE. VeitLer Seller naa Bu er sheil be hable for nomperformanca x w rauses 6e rond r soaabk controi_ U4' here onl}• a part of Shcer' s capacit} to pesform is escused under tLis parsg.aph. SeIler must allcested pro cuon aad drliee:ies mooa¢ tLe canous rustomers then under canuart for similar oads dwing tl e penod. Tbe allocanan must be mide ta r fa r and equitable m natr. ll'h re eithu Seller or BuJer cia ms an accuse far no ate¢mance imder 8us puapnph. it mnet pcc mmoUce in wnnng to the otber patrt Sellcr sLell not be obli ated to xli.nor Burer obli aated to purchase_ at a lat r dstt. thmt pa[ rian of the enod9 thet Srllrr ic un ble m delmc oor Buwa is uaabk to reca e as uu due to aar acused cauce, Ia goodc are to be tencksed Sdier afl er th eapaation of' iL e oesms spec$ ed in this Auchaer Order u7thout consrnt of Bu}^er.
10. a7 lRR. A I'Si. Sella warrants tha all artsles and srnzce9 cocered by t LS P71ICb89! OIdQ URIl C0I7fOIM SO I8WYSE5. 5PlC1SCB1bDII5. OI sempk9 end uill be machaatable end of good tnataiai. dewffi and warlmaosh ip. free$ om all defects, and autabk for the use inieaded.
All articles vill be sub ect to Bupci s wspection aad n ection at the glare of del er•. DeferGre arricles may be zetumed to ihe Selles for full credit or teplacemmt at tlu Sella' s ncl aad expense, iacludme uanspoatauon charges both w} s, but no defecuse aztules shall be irplaced nzthout fomul replacemeat order si ed b} th Buper.
11. aSSIGh''4fENT. leithes party shall assi or transfer tbis Purchase Order uithout the wneten consent of the other 1_'. L' DE.U." IIT. 5ELLER 1S: RR. i`TS' IIi I GOODS FtRv' ISHED Tr'DER IHIS PL' RCB aSE ORDERDO 10I L' FRI.IGE TI' P TE.1"I, TR DEIL RI:. OR IR. DE - L1IE, OR COPI' RIGgT ? VD GREES TO R E11L T : L S E A R iLESS B[ TI R OR IIS EitiDEE5 FROJi Z?1.:, I.L CL L1iS, SCTfS. LL BILIRE5, D?,.'1L GE5. LObSES, OR ECPE. 5E5 CLTRRED B! BLZER OR I'rS" E EES BT RE. 1S0\ OF A1_ I.LEGED L' FRL GEIS T OF\' S' SCC' H RIGHTS.
DocuSign Envelope ID: A83055D3- 68EE- 45AA- 825A- 5D5DED124A29 PAGE 3 OF 3
SFT i ER SH. LI. L' DESL' IFl \ D HOLD I3. 1Ei11II. E5S BIZER . IIS G TS \' D F1lPLUTEES FROU .
G. L TS'I I.L GL. L IS. D.. 1LiGES, LOSSE5.' D El'PE. SES. L tZL'DL\ G: 1T? OR' EI'S FEFS, 3RISL' G OCI OF UR RESLTI.. I'L TG FRO: U IHE. PERFORIL L CE OF IIiE RORI C C5ED B1 1.\ 3' 1 GLIGErT_ i CI OR O_1IISSIU\ OF SELLER,: i.'I SLBC'O1TR. CTOR OR. i.'TO FOR 1 i05E: YCIS. V] OF? HE.I f\ t I BE LL 18LE. L1 C. SE OF C'O? CLTRRII G F# LTL. I'.E: CH P. RII SIiII.L BE_iR ITS S i RE dF' IHE LUSS.
13. BUYER' S PROPERTY. :' up paopest} ofBu}•er w Srller' s nre or consnuctitiY posxasiom or eustad}• hen mdei nill be at Seller' s nsk. and Shcer a rees to ieimburss Bu} s for an loss or damage to such propertg hon•eti caused 1 3. COI iPLtA_VCE RTfH: PP12C 1BI.E I. UCS A REGUUITIONS B acrrptanre hereof Seller ll'air cts:
a} that all goods, merchaadi e. end materials deli ertd and sen ces rendrred herrmxder atiilt ho e been produred aud protiided in compliance uith ell requi rmmts of the Fsir I.abar Standards Act of 1938. as ammded. and b) that all goods, materials. and equipment deLcrml hemmder shall complti with the applicabl fedrral standaids aescribed bJ the Oecapariamal Sa& tp oad Health Act of 19? 0, or os anioended. c) that Sellu will romyly with a11 applicab] e lnr. niles nd ngulanons of fedaaL uate and toca] got•anaomts and agenc es. thereo£ iaeh ding but mt limiaed to E: ecuntie Ordas 11 a6. 11701. aod secuon 03 of PnM c Law 93- i1. The Rehebi3itanan., Act of 1J'+3. thr pro vions of The Amerirans md Di.abiliaes Act, Transiert Em lo es Iaw ('Z85. 33D it_ 5. bio ec seq.} end Exeesu e LT: nemployvunt Iaw( Sectioa 340. 550 et seq R. 5 \ So.) ti s6icb nre Leseb• inco poneed b} reSerence. unless this Piuchase Order u exempt ptusuant to said E.:ecuII e Ordeis. ar Acts and the regulations issued tharu rr.
15. 1,' ORKER' S C01rII' EI SATION. F.1 fPL0' ER' S LLIBIL.IT'. rLVD GEVERaI. LLIHII. TIY R'hen noQl is perfmmed am Bu} Yi s prrmises. Selkr ag ees to carr} at Sdkr' s on rspen9e.
a} 1i'orkrr' s Compensat on aod Fmplarer' s Linbili Tnzuranca.
D) General liabilig ( including C' onvartwd Labilit• end Peod Cts Labylin+'Complrted Opcnaons} Lnstuance and Auto Liabilit ina anct eech m ontounts m Less than$ 1_ aQI?. 000 pa occurnence. Insurance cdrtifirates of sunc m enge shall be subm rnd to C' ai UtiLties' Risi: Manageooeat upon tequest of'Bu ee
16. LVSOLVENCY. If SeDer shall betome insoh mc Sle pennon in bankmptc}•. or shall make m assi nuo[ for rhe beaefit of creditors. or if receiver or uuate si all be appadnt d of or fa anp of Selln' s pioprrty or busi ss. the Ptffchasr Oidu ma b canceIIed at Bu rr' s optwa nzthout liabihty.
l i. TA S. Stlla agrees to cooperate t ith Bu}'CI 3II 0 093IIg t} 32 ID1FfOS1LtIR Of 7R)'[[ OIl ell Si11C1! C0' Citd b' 11115 PlttCb39! Of$tI. tII! kRmlity af tvhich is queuia ed by Bu}'er, and ia sec ing amt abatement or an}• refund thurof sought by Bu} r.
18. FOREIGN SHIPMEV' fS. Foreig n shi o eucs mu9t be pseceded b}- exerution of fomial Consvlu Inti•wce. ? t nme of s pment Octan Bills of Ladia. Coa9ular In roice. Commerri l In roires. in triplicate. shall be faaw arded duccti m the Purchasin¢ agmt tssuing this Ruchase Order.
19. ti'EI' L'E. This Purchau arder shall be gm mxd by thr lan af tl e St te of Califoinia
20. BR' DLVC;. Seller u rrants that aIl matmmis roti aed b th s Piachase Order ge no altaed a misbaanded a+tt n the mean ng of tLr Fedesal Food. Ihug end Casmetic: ct; not an er4de azih mag not. m er got si s of Secuon 4 or 505 of eaid set, be mtro crd mio inte: state comnoescc. and not a lterated or misbrauded svitLin the mcnnir of the ptue food and c ug laus ar the ardinmees af any sate or cit ahich are appfinbk to such shipmor t or dcln-ery, and Selkr htreba• gf!! 9 t0 1IIAtID11t 71DtI Si Y 11Y B11 Y7 hfffi t54$ Olri II II against all cleime. c ar¢es. utian and paoctedin s brou?At og,unst Bu er bp m law R l rnemnient authaain a b} an} prrson on account of mp all ged adulceration os misbrant b}• Shcer of aat 9uch matenai referred to abrnr. Sellrt does ao guarantee agaias nn material becoming a luraeed or misbranded eft r deliresy to Bu} er by reason of causts be}• oad Selkr' a control.
21. COlv'FLICTING TER12S. Ia rasr of a conil et bett een these terms and ronditioas and those of a segantr satten coatrut s ed b}• both Hu qrr and Seller, flu unttea camtmct shali pztceil.
2. RE' IE G OF RECORDS Dunng the term of the purchaee arder: a¢ reement ood for thue}• ears thereafter. C' itp of Lathrop( Cin) shall hace tfr nght to trtun Seller' s records, onlg for dtie giuposes of trrif}wg cla ms far paymmt and compli nce atth the trims and conditions of the purchase ordes+aaeement for at kast thm} eus aRer fmal p penmt.
3. OFFSETTIlVG BILI. S City nsen ers the n¢ht to pplq af#'semne pa} wents fa goods nd or sestues thet aze e agunst delinquent utilit} bills wLich are due C' ity.
a. NON- AC2t 5I4' E AGREF14tEh' I. The purchase o der is a non- eaclusi r rontrac and C' it} msen es the nght to pur¢hase s ane or like matenals and+or senzces from otha sowca an Cin deems aecessazp and appropnatr.
DocuSign Envelope ID: AB3055D3- 68EE- 45AA- B25A- 5D5DED124A29 gilant Solutions, LLC
MO'f11pROLA SOLUTIO/ VS
P O Box 841001
Dallas, Texas 75202
P) 925- 398- 2079 ( F) 925- 398- 2113
Issued To: City of Lathrop- Attention: Tony Fernandes Date: 08- 24- 23 Project Name: L5F( Subscription) Multi- site update- Lathrop PD Quote ID: TCH- 0030- 01
PROJECT QUOTATION
We at Vigilant Solutions, LLC are pleased to quote the following systems for the above referenced project:
Fixed LPR Subscription Package
Annual Cost
Qty Item# Description
3) VSFS-L5F- HUB Fixed LPR Subscription Package- L5F Hub Unit Includes:
o One( 1) L5F LPR Camera w/ Comms Box
o Cellular communication service plan sold separately
o Camera Bracket( Pole or Wall), 30' Camera Cable
o Annual Warranty
o Shipping charges
Fee schedule:
0 5- Year contract term required
o Billed annually at the anniversary of purchase
16) vSFS- L5F- SPK Fixed LPR Subscription Package- L5F Spoke Unit Includes:
o One( 1) LSF LPR Camera
o Comms Box not included
o Cellular communication service plan sold separately
o Camera Bracket( Pole or Wall), 30' Camera Cable
o Annual Warranty
o Shipping charges
Fee schedule:
0 5- Year contract term required
o Billed annually at the anniversary of purchase
Subtotal Price 41, 800. 00
P3ge 1 f o
DocuSign Envelope D: AB3055D3- 68EE- 45AA- 625A- 5D5DED124A29 Technical Services
One Time Cost
Qty Item# Description
3) SSU- SYS- COM Vigilant System Start Up & Commissioning of' In Field' LPR system Vigilant technician to visit customer site
Includes system start up, configuration and commissioning of LPR system Includes CDMlCDF Training
Applies to mobile( 1 System) and fixed( 1 Camera} LPR systems Subtotal Price 2, 985. 00
1) VS- TRVL- 01 Vigilant Travel via Client Site Visit
Vigilant certified technician to visit client site
Includes all travel costs for onsite support services
Subtotal Price 1, 550. 00
Delivery
Qty ltem# Description
19) VS- SHP- o2 Vigilant Shipping Charges - Fixed or Comms Applies to each fixed camera LPR System
Or Communication Box Purchased without LPR System
Shipping Method is FOB Shipping
Subtotal Price 1, 330. 00
Quote Notes:
1. All prices are quoted in USD and will expire 90 days from the date of the Quote.
2. This Quote will expire in 90 Days from the date of the Quote.
3. Returns or exchanges will incur a 15% restocking fee.
4. Orders requiring immediate shipment may be subject to a 15% QuickShip fee.
5. This Quote is provided per our conversation& details given by you- not in accordance to any written specification.
6. This Quote does not include anything outside the above stated bill of materials.
7. MSI' s Master CustomerAgreement: https:// www.motorolasolutions. com/ en_ us/ about/ legal. html ( and all applicable addenda) shall govern the products& services and is incorporated herein by this reference. Any free services provided under this offer are provided AS IS with no express or implied warranty
8. Hardware installation is not included.
9. Customer to provide bucket truck& traffic control for SSU& C.
10. Customer to provide all data communications and any fiber converters ro other data/ comm hardware.
11. Annual subscription cost is$ 48,400 per year. Based on ( 19) camera systems at$ 2, 200. 00 per camera system, per year.
DocuSign Envelope ID: AB3055D3- 68EE- 45AA- B25A- 5D5DED124A29" Quoted by: Kelly Bluth- 925- 398- 2079- Kelly. Bluth@motorolasolutions. com Subtotal Price 47, 665. 00
Sales Tax 3, 657. 50
Total Price 51, 322. 50
DocuSign Envelope ID: AB3055D3- 68EE- 45AA-B25A-5D5DED124A29 Contract Terms Acknowledgement
This Contract Terms Acknowledgement ( this " Acknowledgement") is entered into between Vigilant Solutions, LLC, a Delaware corporation (" Vigilant") and the entity set forth in the signature block below (" Customer"). Vigilant and Customer will each be referred to herein as a" Part' and collectively as the" Parties".
1. Contract Terms Acknowledgement. Customer acknowledges that they have received Statements of Work that describe the services provided on this Agreement. Parties acknowledge and agree that the terms of the Master Customer Agreement(" MCA"), including all applicable Addenda, shall apply to the Services set forth in the accompanying Ordering Document. Vigilant' s Terms and Conditions, available at https:// www.motorolasolutions. com/ en_ us/ about/ legal. html, including the Master Customer Agreement, is incorporated herein by this reference. By signing the signature block below, Customer certifies that it has read and agrees to the provisions set forth in this Acknowledgement and the signatory to this Acknowledgement represents and warrants that he or she has the requisite authority to bind Customer to this Acknowledgement.
2. Entire Agreement. This Acknowledgement, including the accompanying Ordering Document, supplements the terms of the MCA, applicable Addenda, and Ordering Documents entered between the Parties and forms a part of the Parties' Agreement.
3. Disputes; Governing Law. Sections 12— Disputes of the MCA is hereby incorporated into this Acknowledgement mutatis mutandis.
4. Execution and Amendments. This Acknowledgement may be executed in multiple counterparts and will have the same legal force and effect as if the Parties had executed it as a single document. The Parties may sign in writing or by electronic signature. An electronic signature, facsimile copy, or computer image of a signature will be treated, and will have the same effect as an original signature, and will have the same effect, as an original signed copy of this document.
This Acknowledgement may be amended or modified only by a written instrument signed by authorized representatives of both Parties.
The Parties hereby enter into this Acknowledgement as of the last signature date below.
Customer:
Signature:
Name:
Title:
Email:
Date:
Page4of6
DocuSign Envelope ID: AB3055D3- 68EE- 45AA- 625A- 5D5DED124A29 MOTOROLA SOL U TIC7NS
Fixed LPR Subscription, Fees and Payment Provision
I License Key: The Camera License Key ( CLK) means an electronic license key that will permit the use of MSI' s LPR software to be used with standard MSI issued LPR cameras( one CLK per LPR camera) and select M51 Software Products.
II Offer Services: This Offer includes the following Hardware/ Software Services/ Software Products:
Hardware:
o HUB: 1 Fixed LPR Camera + 1 COMMs Box
o SPOKE: 1 Fixed LPR Camera
LPR Software Services/ Software Products:
o Standard Annual Hardware Warranty
o M51 Managed/ Hosted LPR Account
o CarDetector LPR Software w/ all updates
o Mobile Hit Hunter( for CarDetector Mobile LPR Software) o Unlimited Mobile Companiort( for Android or iPhone) Single Plate Scan Optional Parking Services:
o Parking Toolkit ( software application)
o Parking Integration (3rd party system integration)
o Scofflaw Alerting Service
III Annual Subscription Fees ( CLKs): The Service Fees applicable to each Subscription Period shall be as follows:
Annual Subscription Fee per System
Annual Fee Per Hub 2, 995. 00
Annual Fee Per Spoke 1, 995. 00
Optional Services
Parking Enforcement System Toolkit 1, 000. 00
Parking Integration Service 1, 000. 00
Scofflaw Alerting Service 25, 000. 00
Area intentianally left blank
DocuSign Envelope ID: A63055D3-68EE-45AA-825A-5DSDED124A29 M4TOROLA SOLUTIONS
IN WITNESS WHEREOF, the undersigned has agreed to this rate sheet as of the Signature Date.
Company Name:
Signer' s Name:
Signer' s Email:
Signature Date:
Signature: