ITEM 4. 10
CITY MANAGER' S REPORT
DECEMBER 11, 2023 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE TASK ORDER NO. 31 WITH 4LEAF,
INC. FOR BUILDING INSPECTION SERVICES
FOR THE BUILDING DEPARTMENT
RECOMMENDATION: Adopt Resolution Approving Task Order No. 31 with 4LEAF Inc. to provide Building Inspection
Services in the Building Department Pursuant
to Master Professional Services Consulting
Agreement dated September 21, 2015 with
4LEAF, Inc.
SUMMARY:
Due to the continued increase in construction and development activity related to capital improvement, private land development, residential, commercial, and industrial projects, staff has requested a proposal from 4LEAF, Inc. ( 4LEAF), to continue to provide professional services in the Building Department. A series of task orders were previously approved to provide various professional services within the Building Department, such as professional building inspection, and plan checking services.
Staff is requesting City Council approval of Task Order No. 31 with 4LEAF to provide continued professional consultant services in the capacity of Building Inspection Services for an amount not to exceed $ 210, 000, which will be paid on a time and material basis.
Sufficient funds are allocated in the Building Department fiscal year budget 23/ 24, and will be fully funded by building permit fees assessed and collected during permit issuance.
BACKGROUND:
The Building Department is responsible for the permitting and inspection of construction ( including but not limited to; new construction, additions, alterations, repairs, and remodeling) throughout the City' s building permitting jurisdiction as required by the California Building Codes. The Building Department enforces the California Building Codes and the Lathrop Municipal Code.
Due to the continued increase in construction activity related to capital improvement, private land development, residential, commercial, and industrial projects, staff requested a proposal from 4LEAF to provide continued professional services in the Building Department for building inspection services.
CITY MANAGER' S REPORT PAGE 2
DECEMBER 11, 2023 CITY COUNCIL REGULAR MEETING
APPROVE TASK ORDER NO. 31 WITH 4LEAF INC., FOR BUILDING
INSPECTION SERVICES
The City recovers its costs to provide building inspection services for active construction projects by charging a construction permit fee collected before building permits are issued. Building inspection services are fully funded in the Building Department budget and offset by revenue received from, fees collected for the issuance of building permits.
Table 1 below provides a summary of the previously approved task orders with 4LEAF to date.
Table 1 - Summar of Previousl A roved Task Orders
Task Order No. Approved Building Department Work Scope Description 1 2 2015 Staff Au mentation Plan Check Services
3- 5 2016 Plan Check & Ins ection Services
6 7 2017 Plan Check & Ins ection Services
8- li 2018
Interim Chief Building Official ( CBO), Plan Check &
Ins ection Services
12- 16 2019
Plan Check & Inspection Services, Interim CBO,
Professional Services
17- 24 2020- 2021 Interim CBO Ins ection Services
25- 30 2p22
Interim CBO, Plan Check & Inspection, Code
Enforcement Services
REASON FOR RECOMMENDATION:
Continued professional services are needed for the Building Department to keep up with the continued increase in construction activity related to capital improvement, private land development, and residential, commercial and industrial projects.
FISCAL IMPACT:
The cost of Task Order No. 31 is not to exceed $ 210, 000 and will be paid on a time and material basis. The proposed scope will provide professional services from December 2023 to ) une 2024. Sufficient funds are allocated in G/ L account 2015- 50- 30- 420- 04- 00 for the fiscal year 23/ 24 budget.
ATTACH M ENTS:
A. Resolution Approving Task Order No. 31 with 4LEAF, Inc., for Building Inspection Services in the Building Department Pursuant to Master Professional Services Consulting Agreement dated September 21, 2015 with 4LEAF, Inc.
B. Task Order No. 31 Pursuant to Master Consulting Agreement dated September 21, 2015 with 4LEAF, Inc. to provide Building Inspection Services CITY MANAGER' S REPORT PAGE 3
DECEMBER 11, 2023 CITY COUNCIL REGULAR MEETING
APPROVE TASK ORDER NO. 31 WITH 4LEAF INC., FOR BUILDING
INSPECTION SERVICES
APPROVALS:
2f1 !
Ed Short Date
Chief Building Official
ila-" a
Cari ) ame Date
Finance Di ector
L I 1 • 2`t • Zo23
Michael King Date
Assistant City Manager
2..? - Z G z.-
Salvador Navarrete Date
City Attorney
Z• v•2'3
Ste en J. Salvatore Date
City Manager
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP APPROVING TASK ORDER NO. 31 WITH 4LEAF, INC. FOR BUILDING
INSPECTION SERVICES IN THE BUILDING DEPARTMENT PURSUANT TO
MASTER PROFESSIONAL SERVICES CONSULTING AGREEMENT DATED SEPTEMBER 21, 2015 WITH 4LEAF, INC.
WHEREAS, due to the continued increase in construction activity related to capital improvement, private land development, residential, commercial, and industrial projects, staff requested a proposal from 4LEAF to provide continued Building Inspection services in the Building Department; and WHEREAS, a series of task orders were previously approved to provide professional services within the Building Department such as professional building inspection and plan checking; and
WHEREAS, the City utilizes professional contracted personnel services in the Building Department in order to keep pace with ongoing construction activity; and WHEREAS, the cost of Task Order No. 31 for Building Inspection Services is for an amount not to exceed $ 210, 000 and will be paid on a time and material basis.
Sufficient funds are allocated in G/ L account 2015- 50- 30- 420- 04- 00 for the fiscal year 23/ 24 budget; and
WHEREAS, the proposed Task Order No. 31 will be fully funded by building permit fees assessed and collected from developers and costs for inspection services will be paid after the revenue has been received.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby approve Task Order No. 31 for an amount not to exceed 210, 000 with 4LEAF, Inc. to provide continued professional consultant services in the capacity of Building Inspection Services in the Building Department.
ATTACHNiENT "
CITY OF LATHROP
TASK ORDER NO. 31
PURSUANT TO MASTER CONSULTING AGREEMENT DATED
SEPTEMBER 21, 2015 WITH 4LEAF, INC.
TO PROVIDE BUILDING INSPECTION SERVICES
THIS TASK ORDER NO. 31 dated for convenience this 11th day of December 2023 is by and made and entered into by and between 4LEAF, Inc. (" CONSULTANT") and the CITY OF LATHROP, a California municipal corporation (" CITY"); RECITALS:
WHEREAS, on September 21, 2015, CONSULTANT entered into a Master Agreement with the CITY, and parties approved an extension of the term to June 30, 2021, pursuant to Amendment No. 2, dated May 13, 2019. On March 8, 2021, City Council approved an extension of the term to June 30, 2023 pursuant to Amendment No. 3. On July 14, 2023, City Council approved an extension of the term to June 30, 2024 pursuant to Amendment No. 4 (" MASTER AGREEMENT"), by which the CONSULTANT has agreed to provide Building Inspection Services; and
WHEREAS, CONSULTANT is specially trained, experienced, and competent to perform Building Inspection Services, which are required by this Task Order No. 31; and WHEREAS, CITY selected the CONSULTANT pursuant to said qualifications; and WHEREAS, CONSULTANT is willing to render such Building Inspection Services, as hereinafter defined, on the following terms and conditions.
NOW, THEREFORE, CONSULTANT and the CITY agree as follows:
AGREEMENT
1) Incorporation Of Master Aqreement
This Task Order hereby incorporates by reference all terms and conditions set forth in the Master Agreement for Consulting Services for this project, unless specifically modified by this Task Order.
2) Scope of Service
CONSULTANT agrees to perform Building Inspection Services in accordance with the scope of work and fee proposal provided in Exhibit "A"
CITY OF LATHROP — TASK ORDER NO. 31 WITH 4LEAF INC. TO PROVIDE
BUILDING INSPECTION SERVICES
to this Task Order.
CONSULTANT agrees to diligently perform these services in accordance with the upmost standards of its profession and to the CITY' S satisfaction. 3) Effective Date and Term
The effective date of this Task Order No. 31 is December 11, 2023, and it shall terminate no later than June 30, 2024.
4) Compensation
CITY hereby agrees to pay CONSULTANT hourly rates and other charges detailed in Exhibit " A" up to a total sum not to exceed $ 210, 000, which will be paid on a time and material basis for Building Inspection Services.
CONSULTANT shall be paid any uncontested sum due and payable within thirty (30) days of receipt of billings containing all information pursuant to Paragraph 5 in the MASTER AGREEMENT Dated September 21, 2015. 5) Notice to Proceed
Prior to commencing work under this agreement, CONSULTANT shall receive a written " Notice to Proceed" from CITY. A Notice to Proceed shall not be issued until all necessary insurance have been received. City shall not be obligated to pay CONSULTANT for any services rendered prior to issuance of the Notice to Proceed.
6) Siqnatures
The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behalf of the respective legal entities of the CONSULTANT and the CITY. This agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns.
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CITY OF LATHROP — TASK ORDER NO. 31 WITH 4LEAF INC. TO PROVIDE
BUILDING INSPECTION SERVICES
Approved as to Form: City of Lathrop
City Attorney
1 Z t3
Salvador Navarrete Date
Recommended for Approval: City of Lathrop
Assistant City Manager
Michael King Date
Approved by:
Reso # City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Stephen J. Salvatore Date
City Manager
CONSULTANT: 4LEAF Inc.
2126 Rheem Drive
Pleasanton, CA 94588
Fed I D # 94- 3393574
Bus License # 20088
Signature Date
Kevin J. Duqqan, President
Print Name and title)
4LEAF, INc.
CONSTRUCTION MANAGEMENT• PLAN CHECK EXHIBIT „A„
INSPECTION• PLANNING• CODE EYFORCEMENT
FEE SCHEDULE
FY2023- 2024 FEE SCHEDULE & BASIS OF CHARGES
FOR THE CITY OF LATHROP
All Rates are Subject to Basis of Charges
Plan Review Percenta e: 65% of City Fee Fee includes:
Inclusive of Life Health Safety, ADA Requirements Initial review and two ( 2) rechecks. Hourly and Title 24 Energy Requirement Plan ChecksJ charges apply after three ( 3) or more Hourly:$ 108 Non- Structural Review rechecks ( with authorization from CBO). 137 Structural Review
Plumbin/ Mechanical/ Electrical Only: 40% of City Fee Y Shipping, courier, and electronic service.
Hourly: $ 108 Non- Structural Review
Structural Onlv Plan Checks: 40% of City Fee
Hourly: $ 137 Structural Review
Building
ChiefBuilding Official.........................................................................................................................$ 175/ hour Structural Plan Review Engineer........................................................................................................$ 137/ hour Non- Structural Plans Examiner..........................................................................................................$ 108/ hour Certified Access Specialist ( CASp) Inspector......................................................................................$ 175/ hour Certified Access Specialist ( CASp) Plans Examiner.............................................................................$ 175/ hour Senior Combination Building Inspector( Building Inspector III).........................................................$ 134/ hour Commercial Building Inspector( Building Inspector II) ......................................................................$ 121/ hour Residential Building Inspector( Building Inspector I)..........................................................................$ 109/ hour PermitManager..................................................................................................................................$ 85/ hour Senior Permit Technician....................................................................................................................$ 77/ hour PermitTechnician...............................................................................................................................$ 71/ hour Clerk/ Administrator............................................................................................................................$ 66/ hour Civil Plan Review( Grading, Improvement Plans)...............................................................................$ 175/ hour Inspector of Record ( Including DSA/ OSHPD)......................................................................................$ 163/ hour GoFormz Software..................................................................................................................$ 50/ user monthly Code Enforcement
CodeEnforcement Director..............................................................................................................$ 180/ hour Code Enforcement Manager............................................................................................................$ 155/ hour Senior Code Enforcement Officer.....................................................................................................$ 119/ hour CodeEnforcement Officer II.............................................................................................................$ 108/ hour CodeEnforcement Officer I..............................................................................................................$ 98/ hour Fee Schedule November 16, 2023
4LEAF, INC.
CONSTRUCTION MANAGEMENT• PLAN CHECK
INSPECTION• PLANNING• CODE ENFORCEMENT
Fire
Fire Protection Engineer( FPEj............................................................................................................$ 205/ hour Fire Prevention Officer ......................................................................................................................$ 180/ hour FirePlans Examiner............................................................................................................................$ 165/ hour FireInspector II...................................................................................................................................$ 185/ hour FireInspector I....................................................................................................................................$ 175/ hour
BASIS OF CHARGES
Rates are inclusive of" tools of the trade" such as forms, telephones, and consumables.
All invoicing will be submitted monthly.
Staff Augmentation work ( excluding plan review) is subject to 4- hour minimum charges unless stated otherwise. Services billed in 4- hour increments.
Most plan reviews will be done in 10 business days or less and 5 business days or less for re- checks. This is not inclusive of holidays or the day of the pick- up of plans.
Expedited reviews will be billed at 1. 5x the plan review fee listed in the fee schedule. Return time will be within five( 5) days of receipt of the plans from the City.
Plan review of deferred submittals& revisions will be billed at the hourly rates listed.
All plan review services will be subject to a $ 305. 00 minimum fee if percentage- based fee or 2- hour minimum charge if hourly rates apply.
Larger complex plan reviews can be negotiated to achieve the best possible pricing.
All plan review services will be subject to 2- hour minimum fee.
All plan review services are billed on a percentage basis and includes the initial review and 2 rechecks.
Plan reviews will be billed on an hourly basis only after the initial review and 2 rechecks unless otherwise agreed upon on a case- by- case basis.
Fire and Civil Reviews are billed on an hourly basis and are not included in our plan review percentage.
4LEAF assumes that these rates reflect the FY2023- 2024 contract period. There will be a 3% escalation for FY2024- 2025, FY2025- 2026
Overtime and Premium time will be charged as follows:
Regular time( work begun after 5AM or before 4PM) 1 x hourly rate Nighttime( work begun after 4PM or before SAM) 1. 125 x hourly rate Overtime( over 8- hour M- F or SaturdaysJ 1. 5 x hourly rate Overtime ( over 8 hours Sat or 15f 8- hour SunJ 2 x hourly rate Overtime ( over 8 hours Sun or HolidaysJ 3 x hourly rate Overtime will only be billed with prior authorization of the Director or other designated City personnel.
All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate.
Mileage driven during the course of Inspections will be charged at cost plus 20%.
Payment due on receipt. All payments over 30 days will be assessed a 1. 5% interest charge.
Client shall pay attorneys' fees, or other costs incurred in collecting delinquent amounts.
Client agrees that 4LEAF' s liability will be limited to the value of services provided.
Fee Schedule November 16, 2023
4LEAF, 1[ C.
CONSTRUCTION MANAGEMENT• PLAN CHECK
INSPECTION• PLANNING• CODE ENFORCEMENT
In accordance with California' s Meal Break and Rest Break Law requirements, Client will be billed one ( 1) additional hour per day at the regular rate for each missed meal or rest break due to Client- directed tasks or requirements. Client should allow 4LEAF' s non- exempt, hourly employees the opportunity to take their entitled rest and meal breaks during each work shift.
Fee Schedule November 16, 2023