ITEM 5. 3
CITY MANAGER' S REPORT
JANUARY 8, 2024 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE OUT OF STATE TRAVEL FOR THE 2024
NATIONAL LEAGUE OF CITIES CONGRESSIONAL
CITY CONFERENCE
RECOMMENDATION: Adopt Resolution Authorizing Out of State Travel for the 2024 National League of Cities Congressional
City Conference to Washington D. C., from March 9 -
13, 2024, and Approval of Related Budget
Amendment
BAC KG ROU N D:
The National League of Cities ( NLC) is an organization comprised of City, Town and Village leaders focused on improving the quality of life for their current and future constituents. The NLC has 100 years of experience in providing educational and resource programs dedicated to the development of local governments and their leaders. The NLC has members and supporters throughout 2, 700 cities across the nation. Their mission is to advocate for, and protect the interests of, cities, towns and villages by influencing federal policy, strengthening local leadership and driving innovative solutions. In order to expand educational training opportunities and take advantage of the legislative support services provided by the National League of Cities, the City of Lathrop became a member city in 2021.
The National League of Cities will be hosting their 2024 Congressional City Conference, March ilth through the 13t", with Executive Education Preconference Activities March 9th through the 10th, in Washington, D. C. This would be the City' s first time participating in a National League of Cities Congressional City Conference.
Since, City policy requires Council approval for all out of state travel, staff requests approval of the attached resolution authorizing travel Council Members to attend the National League of Cities 2024 Congressional City Conference. The cost per Council Member is approximately $ 5, 400, which includes conference registration, hotel, airfare, transportation and meals ( not provided by the conference). Therefore, the City Council training and travel fund for Fiscal Year ( FY) 23- 24 will require a budget amendment depending on the selected option.
Options Include Cost & Budget Amendment
1. Send 3 Council Members Approx. $ 16, 200
2. Send 2 Council Members A rox. 10 800
3. Send 1 Council Member A rox. $ 5 400
Due to the various concurrent educations sessions available during the conference, staff recommends sending two ( 2) Council Members to attend this educational event.
However, if three or more Council Members attend the conference, we will not have a quorum for the Regular City Council Meeting of March 11, 2024.
CITY MANAGER' S REPORT PAGE 2
7ANUARY 8, 2024 CITY COUNCIL REGULAR MEETING
NATIONAL LEAGUE OF CITIES 2024 CONGRESSIONAL CITY CONFERENCE
AND APPROVAL OF BUDGET RELATED AMENDMENT
Should the City Council elected to send three or more Council Members, staff will also request that the City Council designate a Special Meeting date to replace the Regular Meeting of March 11, 2024.
REASON FOR RECOMMENDATION:
Councilmember participation allows the opportunity to learn about protecting the interests of our municipality, the federal policy and lawmaking process, strengthening local leadership and driving innovative solutions.
FISCAL IMPACT:
Depending on tonight' s decision by Council, a budget amendment will be required from the General Fund to the City Council Training and Travel Account ( Fund 1010- 11- 10- 435- 20- 00) for FY 23- 24, for participation in the National League of Cities 2024 Congressional City Conference. The cost per Council Member is approximately 5, 400, which includes registration, hotel, airfare, transportation and meals ( not provided by the conference).
Options Include Cost & Budget Amendment
1. Send 3 Council Members Approx. $ 16, 200
2. Send 2 Council Members A rox. $ 10, 800
3. Send 1 Council Member A rox. $ 5, 400
ATTACHMENTS:
A. Resolution Approving Out of State Travel to the 2024 National League of Cities Congressional City Conference to Washington, D. C. from March 9- 13, 2024.
B. 2024 National League of Cities Congressional City Conference to Washington, D. C. Registration Information.
CITY MANAGER' S REPORT PAGE 3
7ANUARY 8, 2024 CITY COUNCIL REGULAR MEETING
NATIONAL LEAGUE OF CITIES 2024 CONGRESSIONAL CITY CONFERENCE
AND APPROVAL OF BUDGET RELATED AMENDMENT
APPROVALS:
i/
T resa Vargas Date
overnment Services irector &
City Clerk
i1
J
t/ laoa
Cari James' Date
Finance Dir tor
3 2° Z`
Thomas Hedegard Date
Deputy City Manager
Salvador Navarrete Date
City Attorney
3 2
Step en J. Salvatore Date
City Manager
RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP
AUTHORIZING OUT OF STATE TRAVEL FOR THE NATIONAL LEAGUE OF CITIES CONGRESSIONAL CITY TRIP TO WASHINGTON, D. C. FROM MARCH 9- 13, 2024, AND APPROVING RELATED BUDGET AMENDMENT
WHEREAS, the National League of Cities ( NLC) is an organization comprised of city, town and village leaders focused on improving the quality of life for their current and future constituents; and
WHEREAS, the NLC' s mission is to advocate for, and protect the interests of, cities, towns and villages by influencing federal policy, strengthening local leadership and driving innovative solutions; and
WHEREAS, in order to expand educational training opportunities and take advantage of the legislative support services provided by the National League of Cities, the City of Lathrop became a member city in 2021; and WHEREAS, the NLC will be hosting their 2024 Congressional City Conference, March ilth through the 13th, with Executive Education Preconference Activities March 9tn through the 10th, in Washington, D. C.; and
WHEREAS, this would be the City' s first time participating in the National League of Cities Congressional City conference; and
WHEREAS, since City policy requires Council approval for all out of state travel, staff requests approval of this resolution authorizing travel for Council members to attend the National League of Cities 2024 Congressional City Conference; and
WHEREAS, depending on tonight' s decision by Council, a budget amendment will be required from the General Fund to the City Council Training and Travel Account Fund 1010- 11- 10- 435- 20- 00) for FY 23- 24, for participation in the National League of Cities 2024 Congressional City Conference; and
WHEREAS, the cost per Council Member is approximately $ 5, 400, which includes registration, hotel, airfare, transportation and meals ( not provided by the conference); and
WHEREAS, the following options were considered by Council:
Options Include Cost & Budget Amendment
1. Send 3 Council Members Approx. $ 16, 200
2. Send 2 Council Members A rox. $ 10, 800
3. Send 1 Council Member A rox. $ 5 400
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop hereby approves option # for out of state travel for Council Members to attend the National League of Cities 2024 Congressional City Conference, in Washington, D. C.; and
BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop approve the corresponding budget amendment based on the selected option, from the General Fund to the City Council training and travel budget account for FY 23- 24:
Options Include Budget Amendment Fund Account
1. Send 3 Council Members Approx. $ 16, 200
2. Send 2 Council Members A rox. $ 10 800 1010- 11- 10- 435- 20- 00
3. Send 1 Council Member A rox. $ 5 400
The foregoing resolution was passed and adopted this 8t" day of January 2024, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney ATTACHMENT " j "
Rates - NLC Congressional City Conference
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Registration Rates & Details
The Conference Made for Leaders Like You!
Gain the tools you need to tackle the new federal resources coming to local communities. Connect i:i with your peers and other attendees.
Ways to Register
online
Registering online is the quickest way to secure your registration and housing! Phone
Toll-Free:
864) 208- 29oi
International:
747) 226- 77g5
For questions about registration contact Maritz Global Events at: nlc@maritz. com. For all other conferencerelated questions reach out to conferences@nlc. org.
Individual Rates for Zo24
Registration Type
NLC SML NonSLL
BOard of Advisory
Member Member Member Directors Council
CITY SUMMIT
DISCOUNT* 645 685 $570 $570 570
November i8th, 2o2g $ 57
January i, 2024
EARLY BIRD
80 810 -
November i8th — Feb $ 680
igth, 2024
ADVANCE RATE
905 $ i,oio -
Feb. 2oth— Mar. 8th, $ 805
2024
ONSITE RATE
1, 005 1 010 —
March 9th- igth, $qo5
2024
CITY SUMMIT ADVANCE ONSITE
Registration
DISCOUNT*
Y BI
RATE RATE
e
November 18th, 2023
November 18thFeb. Zoth- March 9thJanuary i, 2024
Feb i9th, 2024 Mar. 8th, 2024 igth, 2024
NLC Member
570 680 805 905
SML Member 645 7go 905 1, 005
Non-Member 685 810 1, 010 1, 010
SLL 570
Board of 5'] O
Directors
Advisory 5'70
Council
You must have your City Summit badge ID number to take advantage of this discount.
Registering 5
or more people? 1i k h re to learn more about our group rates.
Special Attendee Conference Rates
You may be able to attend the Congressional City Conference if you are considered a special attendee:
First Time Attendee Youth Delegate/ Youth Chaperone University Student Guest/ Spouse 545 2O5 235 150
First Time Attendee 545
Youth Delegate/ Youth Chaperone $205
University Student 235
Guest/ Spouse i5o
Conference Add-Ons
These are add- ons to the Congressional City Conference registration; they cannot be purchased alone.
Executive Education
March io
NLCU Executive Education offerings will be available soon.
Sign up for updates!
Hill Day
March ig
Free with registration
Hill Day is exclusive to Congressional City Conference attendees who are elected officials, city staff or State Municipal League staff.
Questions? Contact us at advocacy nlc.org.
Group Registrations
With so many sessions, seminars, meetings, networking events and other opportunities, it is nearly impossible to take in all the conference has to offer just on your own. Consider attending with a group from your city to cover all areas and get the best return on your conference experience for your city.
Groups of five or more will receive a complimentary sixth registration, provided the registrations are paid in full. To receive the group incentive, all individuals must register at the same time. After Group Registration is completed, each team member will receive a confirmation.
PLEASE NOTE:
All registrations must be completed at once to qualify for the discount. City officials and staff must be from the same city.
The group incentiue does not apply to Youth Delegate or Youth Chaperone registration.
Press Registrations
Members of the media with proper credentials must register for the conference( complimentary) at the Media Registration Desk in the Conference Registration area. Most conference activities are open to the media, but some sessions will be private or closed to the media. Please contact media@nlc. org for additional support.
Additional Details
V hy Attend - NLC Congressional City Conference
The National League of Cities Congressional City Conference is where the local leader voice takes center stage.
Connect with federal officials, learn about funding opportunities available to cities, towns and villages, and add your voice to NLC' s federal municipal policy.
Here are three reasons to reserve your spot at Congressional City Conference today:
Raise your voice as a national advocate for local priorities as part of Hill Day.
Meet with federal officials and other experts during our Federal Agency Office Hours.
Hear from and learn from policy experts, Administration officials and other local leaders. 2,000 +
local leaders and advocates
to learn from
7 policy committees to learn from and connect with other local leaders 3 days ofintense policy and program workshops
1 day dedicated to advocacy and meeting members of congress Making the Case
Need to convince your supervisor that you should attend Congressional City Conference? Here are five tips to help you make your case. Don' t forget to download the conference justification letter.
Make Your Case in 5 Easy Steps
Need to convince your supervisor that you should attend Congressional Ciry Conference? Here are five tips to help you make your case. Don' t forget to download the conference justification letter. i. Boost Your Skills: Attending the Congressional City Conference will boost your skills in this fast- changing world. Local government is on the front lines and must remain ready to respond.
2. Impact Day-to-Day Work: Provide examples of how your experience will positively impact your day-today work. For example, the up-close meeting with federal officials gives you an insider's view on programs that are available to your municipality.
3. Make Connections: Flag the connections you will make— with more than 2, 00o attendees, there are countless ways to establish connections.
4. Cost- savings: Let your municipality know you' re committed to finding cost savings.
5. Make your Case: Use our Justification Letter Template to help your municipality understand why the Congressional City Conference is a valuable investment for your community.