ITEM 4. 12
CITY MANAGER' S REPORT
FEBRUARY 12, 2024 CITY COUNCIL REGULAR MEETING
ITEM: CREATE CIP GG 24-8 FOR ELECTRIC VEHICLE
CHARGING STATIONS AT THE LATHROP COMMUNITY
CENTER / LATHROP SENIOR CENTER AND APPROVE
BUDGET AMENDMENT
RECOMMENDATION: Adopt Resolution Creating CIP GG 24-8 for Electric Vehicle Charging Stations at the Lathrop Community
Center / Lathrop Senior Center and Approving
Budget Amendment
SUMMARY:
The San Joaquin Council of Governments ( SJCOG) solicited a call for projects for the 2023 Combined Carbon Reduction Program ( CPR) / Congestion Mitigation and Air Quality ( CMAQ) Improvement Program. The City applied for the grant and was awarded $ 850, 00 towards a new project to install electric vehicle ( EV) charging stations to support the reduction of transportation emissions.
Staff is proposing the creation of Capital Improvement Project ( CIP) GG 24-8 for Electric Vehicle Charging Stations at the Lathrop Community Center / Lathrop Senior Center ( Project). The Project will utilize the existing parking at the Community Center Senior Center to install five ( 10) charging units - refer to Attachment B for Location Map.
Publicly accessible during business hours and powered by solar energy, the proposed EV stations will consist of standard ( Level 2) and fast -charging ( Level 3) charging units for most electric vehicles and plug- inhybrids. Canopies with solar panels, street lighting, pavement resurfacing, signing, striping and other parking lot improvements will be analyzed at the design phase to accommodate the new EV charging stations.
Staff is requesting Council create CIP GG 24-8 for Electric Vehicle Charging Stations at the Lathrop Community Center / Lathrop Senior Center.
CMAQ funds are reimbursable federal aid funds, subject to the requirements of Title 23, United States Code. The grant award was for $ 850, 00 with a local match requirement of 11. 47%. Staff is requesting Council approve a budget amendment recognizing $ 850, 00 in revenue from Federal Grant Fund ( 2150) to the CIP Project Fund ( 3010). With approval from Measure C Committee, staff is also requesting the allocation of $97, 495 from Measure C Fund ( 1060) for the local match requirement.
BACKGROUND:
The 2023 Combined CRP/MAQ Program was created to support surface transportation projects contributing to air quality improvements and providing congestion relief.
CITY MANAGER' S REPORT PAGE 2
FEBRUARY 12, 2024 CITY COUNCIL REGULAR MEETING
CREATE CIP GG 24-8 FOR ELECTRIC VEHICLE CHARGING STATIONS AT THE
LATHROP COMMUNITY CENTER / LATHROP SENIOR CENTER AND APPROVE
BUDGET AMENDMENT
Approximately $ 22 million in federal funding was available for eligible projects in San Joaquin County. On April 7, 2023, SJCOG solicited a call -for -projects that decrease transportation related carbon emissions resulting from on -road and highway sources.
On May 10, 2023, the City submitted an application proposing to use parking at public facilities to install EV charging stations. SJCOG Board reviewed and approved the City' s proposed charging stations and granted $ 850, 00 in federal funds towards completion.
In order to coordinate with SJCOG on the release of granted funding, staff is proposing to create CIP GG 24-8 for Electric Vehicle Charging Stations at the Lathrop Community Center / Lathrop Senior Center. The Project consists of installing ( 10) new EV charging units on the existing parking lot at the Lathrop Community Center.
These proposed stations will be publicly accessible during business hours and powered by solar energy. Canopies with solar panels, street lighting, pavement resurfacing, signing, striping and other parking lot improvements will be analyzed to accommodate the new EV charging stations.
The proposed Project will also include:
Preliminary environmental studies
Design of Improvement Plans
Construction and installation of the new EV charging units REASON FOR RECOMMENDATION:
Creation of CIP GG 24-8 for Electric Vehicle Charging Stations at the Lathrop Community Center / Lathrop Senior Center is needed to request the authorized funding from SJCOG. Approving the creation of the Project will allow the City to support reduction of transportation emissions, and begin Planning and Designing phases for the proposed scope of work. Staff will return to Council at a later date to award a construction contract.
FISCAL IMPACT:
The City was awarded $ 850, 00 in federal funds from the 2023 Combined CRP/MAQ Program to complete the environmental, design, and construction phases of the proposed Project. CMAQ funds are reimbursable federal aid funds, subject to the requirements of Title 23, United States Code.
Staff is also requesting Council approve a budget amendment recognizing $ 850, 00 in revenue from Federal Grant Fund ( 2150) and upon approval from Measure C Committee, allocating $ 97, 495 from Measure C Fund ( 1060) as follows:
CITY MANAGER' S REPORT PAGE 3
FEBRUARY 12, 2024 CITY COUNCIL REGULAR MEETING
CREATE CIP GG 24-8 FOR ELECTRIC VEHICLE CHARGING STATIONS AT THE
LATHROP COMMUNITY CENTER / LATHROP SENIOR CENTER AND APPROVE
BUDGET AMENDMENT
Increase Revenue
2150- 8000- 333- 000 $ 850, 00
Increase Transfer Out
1060- 9900-90- 9010 $ 97, 495
Increase Transfer Out
2150- 9900-90- 9010 $ 850, 00
Increase Transfer In
3010- 9900- 393- 0000 GG 24-8 $ 947, 495
Increase Expenditures
3010- 8000- 420- 12- 00 GG 24-8 $ 947, 495
ATTACHMENTS:
A. Resolution Creating CIP GG 24-8 for Electric Vehicle Charging Stations at the Lathrop Community Center / Lathrop Senior Center and Approving Budget Amendment
B. Project Location Map
CITY MANAGER' SREPORT PAGE 4
FEBRUARY 12, 2024 CITY COUNCIL REGULAR MEETING
CREATE CIP GG 24-8 FOR ELECTRIC VEHICLE CHARGING STATIONS AT THE
LATHROP COMMUNITY CENTER / LATHROP SENIOR CENTER AND APPROVE
BUDGET AMENDMENT
APPROVALS:
Angel Abarca
Assistant Engineer
Brad Taylor
City Engineer
Cari Jam
Finance ctor
OR — O/ — Lei
Date
2/ /wzy
Date
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Date
Michael King Date
Assistant City Manager
2. - t- 2oZ1{
Salvador Navarrete Date
City Attorney
St een J. Salvatore Date
City Manager
RESOLUTION NO. 24 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP CREATING CIP GG 24-8 FOR ELECTRIC VEHICLE CHARGING STATIONS AT
THE LATHROP COMMUNITY CENTER / LATHROP SENIOR CENTER AND
APPROVING BUDGET AMENDMENT
WHEREAS, on April 7, 2023, the San Joaquin Council of Governments SJCOG) solicited a call for projects for the 2023 Combined Carbon Reduction Program ( CPR) / Congestion Mitigation and Air Quality ( CMAQ) Improvement Program; and
WHEREAS, on May 10, 2023, the City submitted an application proposing to use parking at public facilities to install electric vehicle ( EV) charging stations; and WHEREAS, SJCOG Board reviewed and approved the City' s proposed charging stations and granted $ 850, 00of federal funds towards completion; and WHEREAS, staff is proposing the creation of Capital Improvement Project CIP) GG 24-8 for Electric Vehicle Charging Stations at the Lathrop Community Center / Lathrop Senior Center ( Project); and
WHEREAS, the Project will utilize the existing parking at the Community Center / Senior Center to install a total of ten ( 10) charging units that will be publicly accessible during business hours and powered by solar energy; and WHEREAS, canopies with solar panels, street lighting, pavement resurfacing, and other parking lot improvements will be analyzed to accommodate the new EV charging stations; and
WHEREAS, the proposed EV stations will provide standard ( Level 2) and fast -charging ( Level 3) charging units for most electric vehicles and plug- inhybrids; and
WHEREAS, the proposed Project will also include preliminary environmental studies, design and construction services of the new EV charging stations; and WHEREAS, staff is requesting Council create CIP GG 24-8 for Electric Vehicle Charging Stations at the Lathrop Community Center / Lathrop Senior Center; and
WHEREAS, staff is also requesting Council approve a budget amendment recognizing $ 850, 00 in revenue from Federal Grant Fund ( 2150) to the CIP Project Fund ( 3010) and allocating $ 97, 495 from Measure C Fund ( 1060) as follows:
Increase Revenue
2150- 8000- 333- 000 $ 850, 00
Increase Transfer Out
1060- 9900-90- 9010 $ 97, 495
Increase Transfer Out
2150- 9900-90- 9010 $ 850, 00
Increase Transfer In
3010- 9900- 393- 0000 GG 24-8 $ 947, 495
Increase Expenditures
3010- 8000- 420- 12- 00 GG 24-8 $ 947, 495
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby create CIP GG 24-8 for Electric Vehicle Charging Stations at the Lathrop Community Center / Lathrop Senior Center; and BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop approve a budget amendment recognizing $ 850, 00 in revenue from Federal Grant Fund ( 2150) and allocating $ 97, 495 from Measure C Fund ( 1060) for the local match requirement as detailed above.
The foregoing resolution was passed and adopted this 12th day of February 2024, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney MA
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LATHROP CENTER SENIOR Thomsen
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