ITEM 5. 4
CITY MANAGER' SREPORT
FEBRUARY 12, 2024 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE OUT OF STATE TRAVEL TO ATTEND THE
2024 SAN JOAQUIN AREA FLOOD CONTROL AGENCY
SJAFCA) WASHINGTON, D. C. ADVOCACY TRIP
RECOMMENDATION: Adopt Resolution Authorizing Out of State Travel for the City Manager and the Council Members
Representing the City of Lathrop on the SJAFCA
Board of Directors, to Attend the 2024 Advocacy
Trip to Washington, D. C., April 9- 11, 2024
SUMMARY:
The City of Lathrop' s
Board Members to the San Joaquin Area Flood Control Agency SJAFCA) for the 2024 calendar year are Councilmember Paul Akinjo ( Delegate), Councilmember Diane Lazard ( Delegate), and Jennifer Torres -O' Callaghan Alternate). Each year, representatives of the SJAFCA Board of Directors travel to Washington, D. C., to meet with federal representatives and policymakers in Congress to discuss SJAFCA' s priority projects. Lathrop has participated in these advocacy trips since 2018, when Lathrop became a voting member of SJAFCA.
During the SJAFCA Board Meeting on January 18, 2024 staff was directed to begin preparations for the upcoming advocacy trip to Washington D. C. and coordinate travel with the member agencies. Availability for this trip was discussed with both Councilmember Akinjo and Councilmember Lazard, and both are available to attend.
Tonight, staff is requesting authorization for out of state travel for Councilmember Akinjo, Councilmember Lazard and City Manager Stephen Salvatore, to represent the City of Lathrop in the 2024 SJAFCA advocacy trip to Washington, D. C., from April 9, 2024 to April 11, 2024.
BACKGROUND:
The cities of Lathrop and Manteca requested that SJAFCA expand the existing Joint Exercise of Powers Agreement ( JEPA) in a manner to provide coordinated regional flood protection to include the RD 17 basin. At the time, the SJAFCA JEPA only included three agencies: City of Stockton, San Joaquin County Flood Control and Water Conservation District, and San Joaquin County.
The local San Joaquin County land use agencies entered into a Memorandum of Understanding with Reclamation District ( RD) 17 on May 16, 2016, to reach conceptual agreement for broad collaboration among the land use agencies and RD 17 regarding the planning and design work and implementation of 200 -year flood protection project in the RD 17 basin.
CITY MANAGER' S REPORT Page 2
FEBRUARY 12, 2024 CITY COUNCIL REGULAR MEETING
APPROVAL FOR THE 2024 SJAFCA ADVOCACY TRIP TO WASHINGTON, D. C.
Pursuant to the MOU, representatives from San Joaquin County, and the cities of Stockton, Lathrop, and Manteca have been meeting with San Joaquin Area Flood Control Agency ( SJAFCA) and RD 17 staff to evaluate and explore options for the governance, adoption, and implementation of the this project. On January 29, 2018, the City Council approved Resolution 18- 4339, approving an amendment and restated JEPA with SJAFCA, to include the cities of Lathrop and Manteca as voting members.
Each year, representatives of the SJAFCA Board of Directors travel to Washington, D. C., to meet with federal representatives and policymakers in Congress to discuss SJAFCA' s priority projects. During the SJAFCA Board Meeting on January 18, 2024 staff was directed to begin preparations for the upcoming advocacy trip to Washington D. C. and coordinate travel with the member agencies. Availability for this trip was discussed with both Councilmember Akinjo and Councilmember Lazard and both are available to attend.
Tonight, staff is requesting authorization for out of state travel for Councilmember Akinjo, Councilmember Lazard and City Manager Stephen Salvatore, to represent the City of Lathrop in the 2024 SJAFCA advocacy trip to Washington, D. C., from April 9, 2024 to April 11, 2024.
REASON FOR RECOMMENDATION:
This travel will help promote regional projects and the City of Lathrop' s future development, specifically as it relates to the Mossdale Tract.
FISCAL IMPACT:
Depending on tonight' s decision by Council, a budget amendment from the General Fund Reserves to the City Council Training and Travel Account ( Fund 1010-1- 10- 435- 20- 00) will be required to fund Council participants to attend this years' 2024 SJAFCA Advocacy Event. The budget amendment amount may vary depending on the option selected by Council. There are sufficient funds included in the FY 23-4 training and travel budget for the City Manager for this travel; a budget amendment is not needed for this trip.
Options Include Cost Budget
Amendment
1. Send 2 Council Members & City Manager Approx. $13, 800 Approx. $9, 200
2. Send 1 Council Member & City Manager Approx. $9, 200 Approx. $4, 600
3. Send 1 Council Member Approx. $4, 600 Approx. $4, 600
4. Send City Manager Approx. $4, 600 None
5. Do not send representatives in 2024 None None
ATTACHMENTS:
A. Resolution Authorizing Out -of -State Travel
B. San Joaquin Area Flood Control Agency Washington D. C. Itinerary CITY MANAGER' S REPORT Page 3
FEBRUARY 12, 2024 CITY COUNCIL REGULAR MEETING
APPROVAL FOR THE 2024 S] AFCA ADVOCACY TRIP TO WASHINGTON, D. C.
APPROVALS:
esa Vargas
Government Services Director &
City Clerk
Cari Ja = s
Finance ' rector
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Date
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Date
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Thomas Hedegard Date
Deputy City Manager
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Salvador Navarrete Date
City Attorney
Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP
AUTHORIZING OUT OF STATE TRAVEL FOR THE CITY MANAGER AND THE
COUNCIL MEMBERS REPRESENTING THE CITY OF LATHROP ON THE SJAFCA BOARD OF DIRECTORS, TO ATTEND THE 2024 ADVOCACY TRIP TO WASHINGTON, D. C., APRIL 9- 11, 2024
WHEREAS, on January 29, 2018, the City Council approved Resolution 18- 4339, approving an amendment and restated Joint Exercise of Powers Agreement JEPA) with San Joaquin Area Flood Control Agency ( SJAFCA), to include the cities of Lathrop and Manteca as voting members of SJAFCA; and WHEREAS, each year, representatives of the SJAFCA Board of Directors travel to Washington, D. C., to meet with federal representatives and policymakers in Congress to discuss SJAFCA' spriority projects; and
WHEREAS, Lathrop has participated in these advocacy trips since 2018, when Lathrop became a voting member of SJAFCA; and
WHEREAS, during the SJAFCA Board Meeting on January 18, 2024, staff was directed to begin preparations for the upcoming advocacy trip to Washington D. C. and coordinate travel with the member agencies; and
WHEREAS, the City of Lathrop' s
Board Members to the San Joaquin Area
Flood Control Agency ( SJAFCA) for the 2024 calendar year are Councilmember Paul Akinjo ( Delegate), Councilmember Diane Lazard ( Delegate), and Jennifer Torres - O' Callaghan ( Alternate); and
WHEREAS, staff is requesting authorization for out of state travel for Councilmember Akinjo, Councilmember Lazard and City Manager Stephen Salvatore, to represent the City of Lathrop in the 2024 SJAFCA advocacy trip to Washington, D. C., from April 9, 2024 to April 11, 2024; and WHEREAS, this travel is recommended to promote regional projects and the City of Lathrop' sfuture development, specifically as it relates to the Mossdale Tract; and
WHEREAS, the following options were considered by Council:
Options Include Cost Budget
Amendment
1. Send 2 Council Members & City Manager Approx. $ 13, 800 Approx. $9, 200
2. Send 1 Council Member & City Manager Approx. $9, 200 Approx. $4, 600
3. Send 1 Council Member Approx. $4, 600 Approx. $4, 600
4. Send City Manager Approx. $4, 600 None
5. Do not send representatives in 2024 None None
Resolution No. 24-
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop discussed the matter and hereby approves option # , to have City and Council participant( s) attend the 2024 One Voice legislative event in Washington, D. C.; and
BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop approve the corresponding budget amendment based on the selected option, from the General Fund Reserves to the City Council training and travel account:
Option # Budget Amendment Fund Account
1 9, 200
4 2
3 4, 600
4, 600 1010-1- 10- 435- 20- 0
N/ A
5 N/ A
The foregoing resolution was passed and adopted this 12th day of February, 2024, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST:
Teresa Vargas, City Clerk
APPROVED AS TO FORM:
Salvador Navarrete, City Attorney
Resolution No. 24-
Attachment B
VAN SCOYOC
t
San Joaquin Area Flood Control Agency
Washington D. C. Itinerary
April 9- 11, 2024
Tuesday, April 9
1: 00 pm Meeting with Angela Ebiner and Sydney Dahiyat
Tentative time) Office of Sen. Alex Padilla
331 Hart Senate Office Building
202) 224- 3553
2: 00 pm Meeting with Laura Powell
Tentative time) Senate E&W Appropriations Subcommittee
138 Dirksen Senate Office Building
3: 00 pm Meeting with Carissa Bunge
Tentative time) Office of Senator Laphonza Butler
112 Hart Senate Office Building
202) 224- 3841
4: 00 pm Meeting with Nicole Comisky
Tentative time) Senate Environment and Public Works Committee 508 Hart Senate Office Building
202- 897- 9295
Wednesday, April 10
10: 00 am Meeting with Rep. Josh Harder & Staff (Ata Khan & Taylor Reed) Tentative time) Office of Rep. Josh Harder
209 Cannon House Office Building
202-5- 4540
11: 00 am Meeting with Ryan Hambleton and Ryan Seiger
Tentative time) House Transportation and Infrastructure Committee Subcommittee on Water Resources & Environment ( Majority & Minority staff) 585 Ford House Office Building
202-5- 0060
12: 00 pm to Lunch
1: 30pm
2: 00 pm Meeting with Rep. John Duarte & Staff (William Ahlquist) Tentative time) Office of Rep. John Duarte
2265 Rayburn House Office Building
209) 327-745
3: 00 pm Meeting with Richie O' Connell and Jocelyn Hunn Tentative time) House Energy and Water Appropriations Subcommittee ( Majority & Minority) 2362- B Rayburn House Office Building
202) 604-782
Thursday, April 11
9: 30 am Pre -Meeting Briefing Session
Van Scoyoc Associates
800 Maine Ave, SW
11: 00 am Susan Lucas and HQUSACE Team
South Pacific Division Regional Integration Team Leader U. S. Army Corps of Engineers
441 G St. NW
12: 00 pm to Lunch
1: 30pm
2: 00 pm Robyn Colomiso and Stacy Brown
Tentative time) Office of the Assistant Secretary ( Civil Works) Deputy Assistant Secretary of the Army ( Project Planning & Review) Deputy Assistant Secretary of the Army ( Management and Budget) U. S. Army Corps of Engineers
441 G St. NW
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