ITEM 4. 12
CITY MANAGER' SREPORT
MAY 13, 2024 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE OUT OF STATE TRAVEL FOR THE 2024
NATIONAL LEAGUE OF CITIES NATIONAL BLACK
CAUCUS OF LOCAL ELECTED OFFICIALS ( NBC -LEO)
SUMMER CONFERENCE
RECOMMENDATION: Adopt Resolution Authorizing Out of State Travel for the 2024 National League of Cities National Black
Caucus of Local Elected Officials Summer
Conference, in Chicago, Illinois, June 25-8, 2024,
and Approving Related Budget Amendment
SUMMARY:
The National Black Caucus of Local Elected Officials ( NBC -LEO) is one of six National League of Cities ( NLC) Constituency Groups. Constituency Groups are caucuses within the National League of Cities, these constituency groups are networks that give local elected officials a space to express themselves and advocate for the needs of their communities. These Constituency Groups reflect the diverse interests and backgrounds of NLC' s membership, and contribute to NLC' s leadership development, policy formulation, advocacy, and program activities. The Lathrop City Council has members that actively participate in various NLC Constituency Groups. Therefore, staff recommends that they participate in the upcoming NBC - LEO Summer Conference.
This year, the NLC will be hosting their NBC - LEO Summer Conference in Chicago, Illinois, June 25, 2024 through June 28, 2024. The NBC -LEO brings together African American municipal leaders to network and share best practices. This year' s conference will focus on housing, public safety and direct funding opportunities to municipalities.
Since, City policy requires Council approval for all out of state travel, staff requests approval for up to two Council Members to attend the 2024 NLC NBC - LEO Summer Conference. The Council Members attending the conference will be the existing members of the NBC - LEO Constituency Group. The cost per Council Member is approximately $ 5, 000, which includes conference registration, hotel, airfare, transportation and meals ( not provided by the conference).
There are other Council Members that belong to other NLC Constituency Groups, such as the Hispanic Elected Local Officials ( HELO) and Women in Municipal Government.
However, for 2024, these Constituency Group conferences are either in California, or have not yet been released for registration.
CITY MANAGER' SREPORT PAGE 2
MAY 13, 2024 CITY COUNCIL REGULAR MEETING
NATIONAL LEAGUE OF CITIES 2024 NATIONAL BLACK CAUCUS OF LOCAL
ELECTED OFFICIALS ( NBC -LEO) SUMMER CONFERENCE
BACKGROUND:
The NLC is an organization comprised of City, Town and Village leaders focused on improving the quality of life for their current and future constituents. The NLC has over 100 years of experience in providing educational and resource programs dedicated to the development of local governments and their leaders. The NLC has members and supporters throughout 2, 700 cities across the nation. Their mission is to advocate for, and protect the interests of, cities, towns and villages by influencing federal policy, strengthening local leadership and driving innovative solutions. In order to expand educational training opportunities and take advantage of the legislative support services provided by the National League of Cities, the City of Lathrop became a member city in 2021.
The National Black Caucus of Local Elected Officials ( NBC -LEO) is one of six National League of Cities ( NLC) Constituency Groups. Constituency Groups are caucuses within the National League of Cities, these constituency groups are networks that give local elected officials a space to express themselves and advocate for the needs of their communities. These Constituency Groups reflect the diverse interests and backgrounds of NLC' s membership, and contribute to NLC' s leadership development, policy formulation, advocacy, and program activities. The Lathrop City Council has members that actively participate in various NLC Constituency Groups. Therefore, staff recommends that they participate in the upcoming NBC - LEO Summer Conference.
This year, the NLC will be hosting their NBC - LEO Summer Conference in Chicago, Illinois, June 25, 2024 through June 28, 2024. The NBC -LEO brings together African American municipal leaders to network and share best practices. Established in 1970, NBC - LEO is a space for members to share best practices, and ensure that NLC' s policies and programs benefit their communities. NBC - LEO serves as a vehicle for members to discuss problems and explore solutions, debate policy issues, and contribute to the success of American cities and towns. The group meets three times a year in person and hosts a variety of webinars and programs throughout the year.
This year' s conference will focus on housing, public safety and direct funding opportunities to municipalities.
Since, City policy requires Council approval for all out of state travel, staff requests approval for up to two Council Members to attend the 2024 NLC NBC -LEO Summer Conference. The Council Members attending the conference will be the existing members of the NBC - LEO Constituency Group. The cost per Council Member is approximately $ 5, 000, which includes conference registration, hotel, airfare, transportation and meals.
CITY MANAGER' SREPORT PAGE 3
MAY 13, 2024 CITY COUNCIL REGULAR MEETING
NATIONAL LEAGUE OF CITIES 2024 NATIONAL BLACK CAUCUS OF LOCAL
ELECTED OFFICIALS ( NBC -LEO) SUMMER CONFERENCE
There are other Council Members that belong to other NLC Constituency Groups, such as the Hispanic Elected Local Officials ( HELO) and Women in Municipal Government.
However, for 2024, these Constituency Group conferences are either in California, or have not yet been released for registration.
REASON FOR RECOMMENDATION:
Attendance to these conferences, allow Council Members the opportunity to enhance their knowledge on government law and policy. Thus, furthering the interests of the Lathrop community, while promoting and implementing innovative solutions.
FISCAL IMPACT:
A budget amendment will be required from the General Fund to the City Council Training and Travel Account ( 1010-1- 10- 435- 20- 00) to cover the cost of participation in the NLC NBC - LEO Summer Conference. The cost per Council Member is approximately $ 5, 000, which includes registration, hotel, airfare, transportation and meals. This approval provides authorization for up to two Council Members.
Increase Expenditure.
1010-1- 10- 435- 20- 0
ATTACHMENTS:
10, 000
A. Resolution Approving Out of State Travel to the 2024 National League of Cities National Black Caucus of Local Elected Officials Summer Conference in Chicago, Illinois from June 25-8, 2024.
B. 2024 National League of Cities National Black Caucus of Local Elected Officials Summer Conference in Chicago, Illinois Registration Information.
CITY MANAGER' S REPORT PAGE 3
MAY 13, 2024 CITY COUNCIL REGULAR MEETING
NATIONAL LEAGUE OF CITIES 2024 NATIONAL BLACK CAUCUS OF LOCAL
ELECTED OFFICIALS ( NBC -LEO) SUMMER CONFERENCE
APPROVALS:
resa Vargas
overnment Services Director &
City Clerk
Cari James
Finance Dir$ for
DatWae/ e
s/ gPaq Date
s/Y,/° ZozH
Thomas Hedegard Date
Deputy City Manager
5-6t 2/
Salvador Navarrete Date
City Attorney
Stephen J. Salvatore Date
City Manager
S" 8 • zoZ
RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP AUTHORIZING OUT OF STATE TRAVEL FOR THE 2024 NATIONAL LEAGUE OF
CITIES NATIONAL BLACK CAUCUS OF LOCAL ELECTED OFFICIALS SUMMER CONFERENCE IN CHICAGO, ILLINOIS, JUNE 25, 2024 THROUGH JUNE 28, 2024, AND APPROVE RELATED BUDGET AMENDMENT
WHEREAS, the National League of Cities ( NLC) is an organization comprised of city, town and village leaders focused on improving the quality of life for their current and future constituents; and
WHEREAS, the NLC' s mission is to advocate for, and protect the interests of, cities, towns and villages by influencing federal policy, strengthening local leadership and driving innovative solutions; and
WHEREAS, the National Black Caucus of Local Elected Officials ( NBC - LEO) is one of six NLC Constituency Groups; and
WHEREAS, Constituency Groups are caucuses within the National League of Cities, these constituency groups are networks that give local elected officials a space to express themselves and advocate for the needs of their communities; and WHEREAS, the Lathrop City Council has members that actively participate in various NLC Constituency Groups, including the NBC -LEO. Therefore, staff recommends that they participate in the upcoming NBC -LEO Summer Conference; and
WHEREAS, the NLC will be hosting their 2024 NBC - LEO Summer Conference June 25, 2024 through June 28, 2024 in Chicago, Illinois; and WHEREAS, since City policy requires Council approval for all out of state travel, staff requests approval for up to two Council Members to attend the 2024 NLC NBC -LEO Summer Conference. The estimated cost for each Council Member is approximately $ 5, 000, which includes registration, hotel, airfare, transportation and meals ( not provided by the conference); and
WHEREAS, staff is requesting a budget amendment from the General Fund of 10, 000 to increase the City Council Training and Travel, in order to cover the expenses.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop hereby authorizes travel for two Council Members to attend the 2024 NBC - LEO Summer Conference June 25, 2024 through June 28, 2024 in Chicago, Illinois, including the budget amendment of $ 10, 000 from the General Fund to Expense Account 1010-1- 10- 435- 20- 0 (City Council Training and Travel).
Resolution No. 24-
The foregoing resolution was passed and adopted this 13th day of May 2024, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney APPROVED AS TO FORM:
Resolution No. 24-
Q
NLC
ATTACHMENT" \ "
Jun 25th, 2024 - Jun 28th, 2024
Chicago, IL
REGISTER NOW
Community & Economic Development Conference Housing Municipal Finance Public Safety & Justice Reform
This summer, the National Black Caucus of Local Elected Officials ( NBC - LEO) is excited to host its annual conference in the "city by the lake," Chicago, Illinois! Join your peers June 25-8, 2024, for four days of empowering conversations, leadership development, mobile tours, and a chance to connect with local leaders like yourself while exploring issues unique to your role as an African American municipal official.
What to Expect
This year' s
theme: From Leadership to Legacy:
Continuing to Fulfill the Promise
We look forward to you joining us for engaging panels, informative workshops, and peer discussions on various topics that local leaders around the country are addressing.
This year, NBC -LEO is striving to bring local leaders resources in the following areas:
Housing
0. Public Safety
Direct funding to municipalities
Stay tuned for exciting updates on speakers and session titles coming soon!
Schedule at -a -glance (subject to change)
Registration Rates
SCHEDULE AT -A -GLANCE
Rates are based on your city' s NLC membership.
Rate
Early
4/ 15-
5/ 15)
Advance
5/ 16- 6/ 21)
On -site
After
6/ 21)
NLC Member 400 500 600
Non -Member 550 650 750
Illinois State Rate Eligible for
municipal elected officials and
city staff from Illinois
375 475 575
Guest/ Spouse registration 78+
Includes Evening Social Events 150 200 250
Register a group of 4 and receive the fifth registration free.
All offsite activities are included in the price of registration unless otherwise noted. Reservations for Hotel Room Block end June 4th. The link to reserve your hotel stay will be included in your conference registration confirmation email. Please note there is a $ 100 cancellation fee before June 10, after which refunds are not guaranteed.
REGISTER NOW
GET IN TOUCH