ITEM 4. 19
CITY MANAGER' SREPORT
MAY 13, 2024 CITY COUNCIL REGULAR MEETING
ITEM: AWARD CONSTRUCTION CONTRACT TO ACCURATE
CORROSION CONTROL, INC. FOR CITYWIDE
CATHODIC PROTECTION MAINTENANCE, CIP GG 22-
02 RECOMMENDATION: Adopt Resolution Awarding a Construction Contract to Accurate Corrosion Control, Inc. for Citywide
Cathodic Protection Maintenance, CIP GG 22- 02
SUMMARY:
On June 3, 2021, City Council approved the creation of Citywide Cathodic Protection Maintenance, Capital Improvement Project ( CIP) GG 22- 02 (Project) to assess, repair and maintain all of the City' s
Cathodic Protection ( CP) systems.
The Project specifications were formally advertised on April 11, 2024 in accordance with Bidding Procedures in California Public Contract Code ( PCC) 20160 and Lathrop Municipal Code ( LMC) 2. 36. 060. The Project includes the initial testing and assessment of all CP systems, and provisions for the repair or replacement of CP systems on a time and materials basis. Unit costs for the future monitoring and maintenance of CP systems were also required.
The contract contemplated by this solicitation is for a not -to -exceed value of 240, 00 over the potential seven ( 7) year life of the contract, ending as late as June 30, 2031. The contract term will begin on July 1, 2024, expire June 30, 2025, and contains provisions for up to three ( 3) two- year term extensions to provide annual testing and maintenance of the CP systems as follows:
Optional Term 1: July 1, 2025 -June 30, 2027
Optional Term 2: July 1, 2027 -June 30, 2029
Optional Term 3: July 1, 2029 -June 30, 2031
Contract rates shall remain fixed through June 30, 2025. Upon request from the Contractor, the City may authorize up to a 5% increase in unit rates of each future two- year contract term based on the change in the State of California Department of General Services' Construction Cost Index over the then current contract term.
The City Clerk received and opened one ( 1) bid on April 30, 2024. Based on review and evaluation of the bid for the Project, Accurate Corrosion Control, Inc. (Accurate Corrosion Control) was determined to be a responsible bidder and their base bid of 114, 029 for only the initial assessment of CP systems was determined to be responsive. The costs to repair or replace CP systems is unknown; therefore, additional funding is needed for the Project' scontract as summarized in Fiscal Impact, Table 2 - Summary of Potential Contract Costs.
CITY MANAGER' S REPORT PAGE 2
MAY 13, 2024 CITY COUNCIL REGULAR MEETING
AWARD CONSTRUCTION CONTRACT TO ACCURATE CORROSION CONTROL, INC. FOR CITYWIDE CATHODIC PROTECTION MAINTENANCE, CIP GG 22- 02 Staff requests City Council adopt a resolution awarding a construction contract to Accurate Corrosion Control for the Project for $ 240, 00. Sufficient funds were allocated in the approved Fiscal Year ( FY) 2023-4 budget to CIP GG 22- 02 to award the contract.
BACKGROUND:
CP systems are commonly connected to steel or other ferrous metal assets in contact with soil or water to divert potential corrosion away from said asset to a connected anode, a sacrificial piece of metal installed in the ground. Examples of City assets protected by CP systems are steel bore casings, water tanks and pipes moving wastewater, recycled water, potable water and storm water. The City has approximately 44 CP systems at 23 sites City- wide. These systems require regular monitoring to determine when the sacrificial anodes must be replaced in order to maintain adequate protection of the connected asset. As the protected assets are buried underground and would require expensive construction to repair or replace, including potential disruptions to services provided thereby, it is important to maintain the CP systems in proper working condition to maximize the service life of the assets they protect.
Staff prepared the bid and technical specifications for the Project, the base bid for which contemplated only the initial testing and assessment of all CP systems. This solicitation also included provisions for the repair or replacement of CP systems on a time and materials basis, and future monitoring and maintenance of CP systems at unit costs provided in the Contractor' sbid.
The Project was advertised for formal bid solicitation on April 11, 2024 in accordance with CA PCC 20160 and LMC 2. 36. 060. One ( 1) bid determined to be responsive and from a responsible bidder was received and opened by the City Clerk on April 30, 2024. The bid result is summarized in Table 1 below:
Table 1: Summary of Bid Result —Citywide Cathodic Protection Maintenance Contractor Base Bid
Accurate Corrosion Control, Inc. 114, 029
Based on the review and evaluation of the bid for the Project, Accurate Corrosion Control was determined to be a responsible bidder and their base bid of $ 114, 029 was determined to be responsive.
Staff requests City Council adopt a resolution awarding a construction contract to Accurate Corrosion Control for $ 240, 00 for the construction of the Project.
REASON FOR RECOMMENDATION:
The proposed assessment, repair and future monitoring of the City' sCP systems will ensure these systems' ability to maximize the service lives of the valuable and CITY MANAGER' S REPORT PAGE 3
MAY 13, 2024 CITY COUNCIL REGULAR MEETING
AWARD CONSTRUCTION CONTRACT TO ACCURATE CORROSION CONTROL, INC. FOR CITYWIDE CATHODIC PROTECTION MAINTENANCE, CIP GG 22- 02 important assets connected thereto.
FISCAL IMPACT:
The proposed construction contract with Accurate Corrosion Control is for a not -to - exceed value of $ 240, 00 over the potential seven ( 7) year life of the contract, summarized in Table 2:
Table 2: Summary of Potential Contract Costs
Contract Term Initial Opt. Ext. 1 Opt. Ext. 2 Opt. Ext. 3 TOTAL Years 2024-025 2025-027 2027-029 2029-031
Assessment 11, 640. 0 0.0 0.0 0.0
Repair 186, 717. 30 0.0 0.0 0.0
Annual Maint. 0.0 12, 580. 4 13, 209. 42 13, 869.
Max. 5% Incr. 0.0 629. 02 660. 47 693. 49
TOTALS 198, 357.0 13, 209. 42 13, 869. 14, 563. 39 240, 00.
Contract rates shall remain fixed through June 30, 2025. Upon request from the Contractor, the City may authorize up to a 5% increase in unit rates of each future two- year contract term based on the change in the State of California Department of General Services' Construction Cost Index over the then - current contract term.
Sufficient funds were allocated in the approved Fiscal Year ( FY) 2023/4budget for CIP GG 22- 02 to award the contract; therefore, no budget amendment is needed.
ATTACHMENTS:
A. Resolution Awarding a Construction Contract to Accurate Corrosion Control, Inc. for the Citywide Cathodic Protection Maintenance, CIP GG 22- 02 B. Construction Contract with Accurate Corrosion Control, Inc. for Citywide Cathodic Protection Maintenance, CIP GG 22- 02.
CITY MANAGER' SREPORT PAGE 4
MAY 13, 2024 CITY COUNCIL REGULAR MEETING
AWARD CONSTRUCTION CONTRACT TO ACCURATE CORROSION CONTROL, INC. FOR CITYWIDE CATHODIC PROTECTION MAINTENANCE, CIP GG 22- 02 APPROVALS:
Steven Hollenbeak Date
Assistant Engineer
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Ken Reed Date
Senior Construction Manager
Brad Taylor
City Engineer
Carl James
Director of Edna' ce
Michael King
Assistant City Manager
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Date
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Date
Date
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Salvador Navarrete Date
City Attorney
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Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP AWARDING A CONSTRUCTION CONTRACT TO ACCURATE CORROSION CONTROL, INC.
FOR CITYWIDE CATHODIC PROTECTION MAINTENANCE, CIP GG 22- 02 WHEREAS, on June 3, 2021 via resolution 21- 4885, City Council approved the creation of Citywide Cathodic Protection ( CP) Maintenance, Capital Improvement Project ( CIP) GG 22- 02 to assess, repair and annually monitor the City' s CP systems
Project); and
WHEREAS, on April 11, 2024, the City prepared and solicited bids for the execution of the Project; and
WHEREAS, the maximum 7 year life of the contract contemplated by this solicitation is for a not -to -exceed value of $ 240, 00 and; and WHEREAS, the initial one- year term of the contract will begin July 1, 2024 and expire on June 30, 2025 and contains options for the City to extend the contract for up to three ( 3) additional two- year terms up to June 30, 2031 and a maximum 5% increase of unit rates per term upon request from the Contractor and approval by the City; and
WHEREAS, the basis for the potential rate increase will be the State of California Department of General Services Construction Cost Index; and WHEREAS, a total of one ( 1) bid was received and opened by the City Clerk on April 30, 2024; and
WHEREAS, upon review and evaluation of the base bid for the assessment of CP systems, Accurate Corrosion Control, Inc. ( Accurate Corrosion Control) was determined to be responsible bidder and its base bid for the Project of $114, 029 was determined to be responsive; and
WHEREAS, the underground CP systems proposed for assessment, repair and monitoring are in unknown condition and will likely require additional funds to complete all repairs; and
WHEREAS, estimated funding needs are summarized in the table below:
Contract Term Initial Opt. Ext. I Opt. Ext. 2 Opt. Ext. 3 TOTAL Years 2024-025 2025-027 2027-029 2029-031
Assessment 11, 640. 0 0.0 0.0 0.0
Repair 186, 717. 30 0.0 0.0 0.0
Annual Maint. 0.0 12, 580. 4 13, 209. 42 13, 869.
Max. 5% Incr. 0.0 629. 02 660. 47 693. 49
TOTALS 198, 357.0 13, 209. 42 13, 869. 14, 563. 39 240, 00. and
WHEREAS, staff requests City Council award a contract to Accurate Corrosion Control in the amount not -to -exceed $ 240, 00 for the assessment, repair and annual monitoring of the City' s
CP systems; and
WHEREAS, sufficient funds were allocated in the approved Fiscal Year ( FY) 2023/4budget to fund the Project.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop hereby awards a construction contract for a not -to -exceed value of $ 240, 00 to Accurate Corrosion Control, Inc. for assessment, repair and annual monitoring of CP systems for Citywide Cathodic Protection Maintenance, CIP GG 22- 02.
The foregoing resolution was passed and adopted this 13th day of May, 2024 by the following vote of the City Council, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
CONSTRUCTION CONTRACT
This Contract, dated July 1, 2024, is entered into by and between the City of Lathrop, a municipal corporation of the State of California ( City), and Accurate Corrosion Control, Inc.
Contractor), whose Taxpayer Identification Number is
For and in consideration of the following covenants, terms and conditions, City and Contractor ( the parties) agree:
1. Term. The term of the contract will begin on July 1, 2024, and expire on June 30, 2025.
This contract may be extended by the City for up to three ( 3) additional and consecutive two- (2) year terms after the initial contract term at the discretion and approval of the City as follows:
Optional Term 1: July 1, 2025 -June 30, 2027
Optional Term 2: July 1, 2027 -June 30, 2029
Optional Term 3: July 1, 2029 -June 30, 2031
The CITY shall notify the CONTRACTOR in writing of its intent to extend the contract by the last April 30th of the then current contract term. Such notice shall be sufficient to extend contract for the next optional term.
2. General Scope of Project and Work. Construction Documents for Citywide Cathodic Protection Maintenance, Capital Improvement Project GG 22- 02 (Project). Contractor shall furnish labor, services, materials and equipment in connection with the construction of the Project and complete the Work in accordance with the covenants, terms and conditions of this Contract to the satisfaction of City.
The work to be performed under this contract is generally described as, but not necessarily limited to the testing and provision of condition reports and recommendations for maintenance, repair or replacement of cathodic protection systems at various sites within the City of Lathrop as shown in the Project documents.
Optional work to be issued at the City' s discretion include the maintenance, repair or replacement, and annual maintenance of any of the City' scathodic protection systems.
The Work shall be complete, and all work, materials, and services not expressly shown or called for in the Construction Documents which may be necessary for the complete and proper construction of the Work in good faith shall be performed, furnished, and installed by the Contractor as though originally specified or shown in said Construction Documents, at no increase in cost to the City.
The Test / Provide CP System Survey Report per Project Specifications work shall be completed within 40 working days following issuance ofNotice to Proceed.
Optional work assigned as a function of this Contract shall be completed within a time frame of working days as negotiated between the City and Contractor.
Contract Life Total: Not -to -Exceed $ 240, 00 (Two Hundred Forty Thousand Dollars)
3. Construction Documents. This Contract shall include the Construction Documents which are on file with the Public Works Department and are hereby incorporated by reference i.e. Project Specifications, Project Plans, addenda, performance bond, labor and materials bond, certification of insurance, workers compensation certification, and Warranty Bond Acknowledgement) and the Bid Documents submitted by Accurate Corrosion Control, Inc. on April 30, 2024. For the purposes of construing, interpreting and resolving inconsistencies between the provisions of this Contract, these documents and the provisions thereof are set forth in the order of precedence described in Article 3 of the General Conditions.
4. Compensation. In consideration of Contractor' sperformance of its obligations hereunder, City shall pay to Contractor the amount set forth in Contractor' sBid in accordance with the provisions of this Contract and upon the receipt of written invoices and all necessary supporting documentation within the time set forth in the Construction Documents.
Contractor hereby shall not be permitted to invoice the City nor accept compensation for work not yet complete. In no event, shall the Contractor be entitled to payment for work not included in the approved scope of work, a written task order, or change order signed by the City' sPublic Works Director prior to commencement of any work.
Contract rates shall remain fixed through June 30, 2025. Any request by the Contractor for contract price adjustment to future contract terms thereafter shall be received as detailed below and substantiated by supportive documentation correlated to the State of California Department of General Services California Construction Cost Index ( CCCI), and in no case greater than 5% above prior contract term' srates. It is expressly understood that contract term rate increases are not automatic nor guaranteed. All rate adjustment requests must be submitted in writing to the Senior Construction Manager no later than the last March 31st of the then current contract term to be included in the following two- year contract term, and will not go into effect until July 1st of that same year. If approved, price adjustments due to an increase in said CCCI shall be calculated as follows:
For contract term rate increase request from Initial Term — Optional Term 1: based upon the change in CCCI between February of 2024 and February of 2025 for inclusion in the following two- year contract term.
For contract term rate increase requests for subsequent terms: based upon the change in CCCI between Februarys of the then current two- year contract term for inclusion in the following two- year contract term.
5. Insurance. On or before the Date of Execution, Contractor shall obtain and maintain the policies of insurance coverage described in Section 5. 2 ofthe General Conditions on terms and conditions and in amounts as may be required by the City. City shall not be obligated to take out insurance on Contractor' s
personal property or the personal property of any
person performing labor or services or supplying materials or equipment under the Project.
Contractor shall furnish City with the certificates of insurance and with original endorsements effecting coverage required under this Contract on or before the Date of Execution. The certificates and endorsements for each insurance policy shall be signed by a person who is authorized by that insurer to bind coverage in its behalf. Proof of insurance shall be mailed to the Project Manager to the address set forth in Section 15 ofthis Contract.
6. Indemnification. Contractor agrees to protect, defend, indemnify and hold City, its City Council members, officers, employees, engineer, and construction manager harmless from and against any and all claims, demands, liabilities, losses, damages, costs, expenses, liens, penalties, suits, or judgments, arising in whole or in part, directly or indirectly, at any time from any injury to or death of persons or damage to property as a result of the willful or negligent act or omission of Contractor, or which results from Contractor' s noncompliance
with any Law respecting the condition, use, occupation or safety of the Project site, or any part thereof, or which arises from Contractor' sfailure to do anything required under this Contract or for doing anything which Contractor is required not to do under this Contract, or which arises from conduct for which any Law imposes strict liability on Contractor in the performance of or failure to perform the terms and conditions of this Contract, except as may arise from the sole willful or negligent act or omission of City or any of its City Council members, officers, employees. This indemnification shall extend to any and all claims, demands, or liens made or filed by reason of any construction, renovation, or remodeling work performed by Contractor under this Contract at any time during the term of this Contract, or arising thereafter.
7. Assumption of Risk. Contractor agrees to voluntarily assume any and all risk of loss, damage, or injury to the property of Contractor which may occur in, on, or about the Project site at any time and in any manner, excepting such loss, injury, or damage as may be caused by the sole willful or negligent act or omission of City or any of its City Council members, officers, or employees.
8. Waiver. The acceptance of any payment or performance, or any part thereof, shall not operate as a waiver by City of its rights under this Contract. A waiver by City of any breach of any part or provision of this Contract by Contractor shall not operate as a waiver or continuing waiver of any subsequent breach of the same or any other provision, nor shall any custom or practice which may arise between the parties in the administration of any part or provision of this Contract be construed to waive or to lessen the right of City to insist upon the performance of Contractor in strict compliance with the covenants, terms and conditions of this Contract.
9. Compliance with Laws. Contractor shall comply with all Laws now in force or which may hereafter be in force pertaining to the Project and Work and this Contract, with the requirement of any bond or fire underwriters or other similar body now or hereafter constituted, with any discretionary license or permit issued pursuant to any Law of any public agency or official as well as with any provision of all recorded documents affecting the Project site, insofar as any are required by reason of the use or occupancy of the Project site, and with all Laws pertaining to nondiscrimination and affirmative action in employment and hazardous materials.
DEPARTMENT OF INDUSTRIAL RELATIONS- COMPLIANCE MONITORING UNIT DIR Registration.
a) Contractor and Subcontractor Compliance. Strict compliance with DIR registration requirements pursuant to Labor Code Section 1725. 5 is a material obligation of the Contractor under the Contract Documents. The foregoing includes without limitation, compliance with DIR Registration requirements at all times during performance of the Work by the Contractor and all Subcontractors of any tier. The failure of the Contractor and all Subcontractors of every tire to be DIR registered at all times during the performance of the Work is the Contractor' sdefault of a material obligation of the Contractor under the Contract Documents.
b) No Subcontractor Performance of Work Without DIR Registration. No portion of the Work is permitted to be performed by a Subcontractor of any tier unless the Subcontractor is a DIR Registered contractor.
c) Contractor Obligation to Verify Subcontractor DIR Registration Status. An affirmative and on -going obligation of the Contractor under the Contract Documents is the Contractor' sverification that all Subcontractors, of all tiers, are at all times during performance of Work in full and strict compliance with DIR Registration requirements.
The Contractor shall not permit or allow any Subcontractor of any tier to perform any Work without the Contractor' sverification that all such Subcontractors are in full and strict compliance with DIR Registration requirements.
d) Contractor Obligation to Request Substitution of Non- DIR Registered Subcontractor. If any Subcontractor identified in the Contractor' sSubcontractor List submitted with the Contractor' s
proposal for the Work is not DIR Registered at the time of opening of proposals for the Work or if a Subcontractor' sDIR registration lapses prior to or during a Subcontractor' sperformance of Work, the Contractor shall request the CITY' s consent to substitute the non- DIR registered Subcontractor pursuant to Labor Code Section 1771.(c)( 3) and/ or Labor Code Section 1771.(d).
Certified Payroll Records
a) Compliance with Labor Code Section 1771. 4 and 1776. A material obligation of the Contractor under the Contract Documents is: (i) the Contractor' sstrict compliance with the requirements pursuant to Labor Code Section 1771. 4and 1776 for preparation and submittal of Certified Payroll Records (" CPR"); and ( ii) the Contractor' s enforcement of CPR preparation and submittal for all Subcontractors of every tier. b) Express Condition Precedent to Payment of Contact Price. Strict compliance with CPR requirements established pursuant to Labor Code Section 1776 is an express condition precedent to the CITY' s
obligation to: (i) process any request for payment of any portion of the Contract Price; or ( ii) to disburse any portion of the Contract Price to the Contractor.
The Contractor shall demonstrate strict compliance with CPR preparation and submittal requirements by delivery to the CITY of electronic files or hard copies of all CPR' s submitted by the Contractor and/ or Subcontractors for Work pursuant to Labor Code Section 1771. 4 and 1776 concurrently with the submittal thereof to the Labor Commissioner. The CITY: (i) shall not be obligated to process or disburse any portion of the Contract Price; or ( ii) shall not be deemed in default of the CITY' sobligations under the Contract Documents unless the Contractor' sdemonstrates strict compliance with CPR preparation and submittal requirements.
c) PWR Monitoring and Enforcement. During the Work pursuant to Labor Code Section 1771. 4(a)(), the Department of Industrial Relations shall monitor and enforce the obligation of the Construction and Subcontractors of every tier to pay the laborers performing any portion of the work the PWR established for the classification of work/ labor performed.
RECORD OF WAGES PAID: INSPECTION
Pursuant to Labor Code section 1776, Contractor stipulates to the following:
a) Contractor and each subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the public work under the Facilities lease and Construction Provisions. Such records shall be on forms provided by the Division of Labor Standards Enforcement or shall contain the same information of such forms. The payroll records may consist of payroll data that are maintained as computer records, if printouts contain the same information as the forms provided by the division and the printouts are verified as specified in subdivision ( a) of Labor Code section 1776.
b) The payroll records enumerated under subdivision ( a) shall be certified and shall be available for inspection at all reasonable hours at the principal office of Contractor on the following basis:
1) A certified copy of an employee' spayroll record shall be made available for inspection or furnished to such employees or his or her authorized representative on request.
2) A certified copy of all payroll records enumerated in subdivision ( a) shall be made available for inspection or furnished upon request to a representative of the CITY, the Division of Labor Standards Enforcement, and Division of Apprenticeship Standards of the Department of Industrial Relations.
3) A certified copy of all payroll records enumerated in subdivision ( a) shall be made available upon request by the public for inspection or copies thereof. However, a request by the public shall be made through either the CITY, the Division of Apprenticeship Standards, or the Division of Labor Standards Enforcement. If the requested payroll records have not been provided pursuant to paragraph ( 2), the requesting party shall, prior to being provided the records, reimburse the costs of preparation by Contractor, subcontractors, and the entity through which the request was made. The public shall not be given access to such records at the principal office of Contractor.
c) Contractor shall file a certified copy of the records enumerated in subdivision ( a) with the entity that requested such records within ten ( 10) days after receipt of the written request. d) Any copy of records made available for inspection as copies and furnished upon request to the public or any public agency, by the CITY, the Division of Apprenticeship Standards, or the division of Labor Standards Enforcement shall be marked or obliterated in such a manner as to prevent disclosure of an individual' s name, address and social security number. The name and address of contractor awarded the contract or performing the contract shall not be marked or obliterated.
e) Contractor shall inform the CITY of the location of the records enumerated under subdivision ( a), including the street address, city, and county, and shall, within ( 5) working days, provide a notice of a change of location and address. f) In the event of noncompliance with the requirements of this Article, Contractor shall have ten ( 10) days in which to comply subsequent to receipt of written notice specifying in what respects Contractor must comply with this Article. Should noncompliance still be evident after such 10 -day period, Contractor shall pay a penalty ofOne- Hundred Dollars ($ 100. 00) to the CITY for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, such penalties shall be withheld from the progress payment then due.
The responsibility for compliance with this Article shall rest upon Contractor.
10. Bonds. As a condition precedent to City' sobligation to pay compensation to Contractor, and on or before the date of Execution, Contractor shall furnish to the Project Manager the Bonds as required under Section 00700 - 5. 1A.
11. Representations and Warranties. In the supply of any materials and equipment and the rendering of labor and services during the course and scope of the Project and Work, Contractor represents and warrants:
1) Any materials and equipment which shall be used during the course and scope of the Project and Work shall be vested in Contractor;
2) Any materials and equipment which shall be used during the course and scope of the Project and Work shall be merchantable and fit to be used for the particular purpose for which the materials are required;
3) Any labor and services rendered and materials and equipment used or employed during the course and scope of the Project and Work shall be free of defects in workmanship for a period of one ( 1) year after the recordation of the Notice of Substantial Completion, or, if no such notice is required to be filed, on the date that final payment is made hereunder;
4) Any manufacturer' swarranty obtained by Contractor shall be obtained or shall be deemed obtained by Contractor for and on behalf of City. 5) Any information submitted by Contractor prior to the award of Contract, or thereafter, upon request, whether or not submitted under a continuing obligation by the terms of the Contract to do so, is true and correct at the time such information is submitted or made available to the City;
6) Contractor has not colluded, conspired, or agreed, directly or indirectly, with any person in regard to the terms and conditions of Contractor' sBid, except as may be permitted by the Notice to Contractors;
7)
8)
9)
Contractor has the power and the authority to enter into this Contract with City, that the individual executing this Contract is duly authorized to do so by appropriate resolution, and that this Contract shall be executed, delivered and performed pursuant to the power and authority conferred upon the person or persons authorized to bind Contractor;
Contractor has not made an attempt to exert undue influence with the Project Manager or any other person who has directly contributed to City' s decision to award the Contract to Contractor;
There are no unresolved claims or disputes between Contractor and City which would materially affect Contractor' sability to perform under the Contract; 10) Contractor has furnished and will furnish true and accurate statements, records, reports, resolutions, certifications, and other written information as may be requested of Contractor by City from time to time during the term of this Contract; 11) Contractor and any person performing labor and services under this Project is duly licensed as a contractor with the State of California as required by California Business & Professional Code Section 7028, as amended; and 12) Contractor has fully examined and inspected the Project site and has full knowledge of the physical conditions of the Project site.
12. Assignment. This Contract and the performance required hereunder is personal to Contractor, and it shall not be assigned by Contractor. Any attempted assignment shall be null and void.
13. Claims of Contractor. All claims pertaining to extra work, additional charges, or delays within the Contract Time or other disputes arising out of the Contract shall be submitted by Contractor in accordance with the General Conditions.
14. Audits by City. During the term of this Contract and for a period of not less than three ( 3) years after the expiration or earlier termination of this Contract, City shall have the right to audit Contractor' sProject -related and Work -related writings and business records, as such terms are defined in California Evidence Code Sections 250 and 1271, as amended, during the regular business hours of Contractor, or, if Contractor has no such hours, during the regular business hours of City.
15. Notices. All contracts, agreements, appointments, approvals, authorizations, claims, demands, Change Orders, consents, designations, notices, offers, requests and statements given by either party to the other shall be in writing and shall be sufficiently given and served upon the other party if (1) personally served, (2) sent by the United States mail, postage prepaid, (3) sent by private express delivery service, or (4) in the case of a facsimile transmission, if sent to the telephone FAX number set forth below during regular business hours of the receiving party and followed with two ( 2) days by delivery of a hard copy of the material sent by facsimile transmission, in accordance with ( 1), (2) or ( 3) above.
Personal service shall include, without limitation, service by delivery and service by facsimile transmission.
16. Miscellaneous.
1)
To City:
Copy to:
City of Lathrop
City Clerk
390 Towne Centre Drive
Lathrop, CA 95330
City of Lathrop
Department of Public Works
390 Towne Centre Drive
Lathrop, CA 95330
PHONE: (209) 941- 7363
FAX: (209) 941- 7449
ATTN: Senior Construction Manager
To Contractor:
Mailing Address:
Phone:
Email:
ATTN:
Bailee Disclaimer. The parties understand and agree that City does not purport to be Contractor' sbailee, and City is, therefore, not responsible for any damage to the personal property of Contractor.
2) Consent. Whenever in this Contract the approval or consent of a party is required, such approval or consent shall be in writing and shall be executed by a person having the express authority to grant such approval or consent. 3) Controlling Law. The parties agree that this Contract shall be governed and construed by and in accordance with the Laws of the State of California. 4) Definitions. The definitions and terms are as defined in these specifications. 5) Force Majeure. Neither party shall be deemed to be in default on account of any delay or failure to perform its obligations under this Contract, which directly results from an Act of God or an act of a superior governmental authority. 6) Headings. The paragraph headings are not a part of this Contract and shall have no effect upon the construction or interpretation of any part of this Contract. 7) Incorporation of Documents. All documents constituting the Construction Documents described in Section 3 hereof and all documents which may, from time to time, be referred to in any duly executed amendment hereto are by such reference incorporated in this Contract and shall be deemed to be part of this Contract. 8) Integration. This Contract and any amendments hereto between the parties constitute the entire contract between the parties concerning the Project and Work, and there are no other prior oral or written contracts between the parties that are not incorporated in this Contract.
9) Modification of Contract. This Contract shall not be modified or be binding upon the parties unless such modification is agreed to in writing and signed by the parties. 10) Provision. Any contract, covenant, condition, clause, qualification, restriction, reservation, term or other stipulation in the Contract shall define or otherwise control, establish, or limit the performance required or permitted or to be required of or permitted by either party. All provisions, whether covenants or conditions, shall be deemed to be both covenants and conditions.
11) Resolution. Contractor shall submit with its Bid a copy of any corporate or partnership resolution or other writing, which authorizes any director, officer or other employee or partner to act for or on behalf of Contractor or which authorizes Contractor to enter into this Contract.
12) Severability. If a court of competent jurisdiction finds or rules that any provision of this Contract is void or unenforceable, the provisions of this Contract not so affected shall remain in full force and effect.
13) Status of Contractor. In the exercise of rights and obligations under this Contract, Contractor acts as an independent contractor and not as an agent or employee of City. Contractor shall not be entitled to any rights and benefits accorded or accruing to the City Council members, officers or employees of City, and Contractor expressly waives any and all claims to such rights and benefits. 14) Successors and Assigns. The provisions of this Contract shall inure to the benefit of, and shall apply to and bind, the successors and assigns of the parties. 15) Time of the Essence. Time is of the essence of this Contract and each of its provisions. In the calculation of time hereunder, the time in which an act is to be performed shall be computed by excluding the first Day and including the last. If the time in which an act is to be performed falls on a Saturday, Sunday, or any Day observed as a
legal holiday by City, the time for performance shall be extended to the following Business Day.
16) Venue. In the event that suit is brought by either party hereunder, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of San Joaquin or in the United States District Court for the Eastern District of California.
17) Recovery of costs. The prevailing party in any action brought to enforce the terms of this Contract or arising out of this Contract, including the enforcement of the indemnity provision( s), may recover its reasonable costs, including reasonable attorney' sfees, incurred or expended in connection with such action against the non -prevailing party.
18) Contractor and subcontractors must comply with all applicable standards, orders, or requirements issued under Section 306 of the Clean Air Act ( 42 USC 1857( h)), Section 508 of the Clean Water Act ( 33 USC1368), Executive Order 11738, and Environmental Protection Agency Regulations at 40 CFR Part 15. 19) Contractors and subcontractors must comply with mandatory standards and policies relating to the energy efficiency which are contained in the State Energy Conservation Plan issued in compliance with the Energy Policy and Conservation ACT (Public Law 94- 163, 89 stat 871).
20) The Contractor shall provide access to the site for the Environmental Protection Agency and its duly authorized representatives, and the City. 21) If during the course of construction, evidence of deposit of historical or archaeological interest is found, the Contractor shall cease operation affecting the find and shall notify the City, who shall notify the EPA and the State Historic Preservation Officer. No further disturbance of the deposits shall ensue until the Contractor has been notified by the City that construction may proceed. The City will issue a notice to proceed only after the state official has surveyed the find and made a determination to the EPA and the City. Compensation to the contractor, if any, for lost time or changes in construction to avoid the find, shall be determined in accordance with changed conditions or change order provisions of the Construction Documents.
22) Notice to Proceed. Prior to commencing work under this Contract, CONTRACTOR shall receive a written " Notice to Proceed" from CITY. A Notice to Proceed shall not be issued until all necessary bonds and insurances have been received. City shall not be obligated to pay CONTRACTOR for any services prior to issuance of the Notice to proceed.
23) Signatures. The individuals executing this Contract represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Contract on behalf of the respective legal entities of the CONTRACTOR and the CITY. This Contract shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns.
24) This project is a public works project: Contractor shall comply with requirements of California Labor Code § 1700 and following, and prevailing wages shall be paid for work performed on this project.
25) The statutory provisions for penalties for failing to comply with the State of California wage and labor laws will be enforced, as well as that for failing to pay prevailing wages.
EXHIBITS:
EXHIBIT A: Contractor' sSubmitted Bid Packet
Certification of insurance, performance and payment bonds, and worker' s compensation certification shall be furnished to the City by the Contractor after City Council' sapproval with resolution.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date first above stated in Lathrop, California.
CONTRACTOR:
By:
Name:
Title:
CITY OF LATHROP
APPROVED AS TO FORM:
By:
Salvador Navarrete, City Attorney
RECOMMENDED FOR APPROVAL:
By:
Michael King, Assistant City Manager
APPROVED:
By:
Stephen J. Salvatore, City Manager
EXHIBIT A
SECTION 00300
CITYWIDE CATHODIC PROTECTION MAINTENANCE
CIP GG 22- 0 2
BID PROPOSAL FORMS
CITYWIDE CATHODIC PROTECTION MAINTENANCE, CIP GG 22- 02
BID SCHEDULE
TABLE 1: SURVEY REPORTS AND PROJECT REQUIREMENTS
ITEM DESCRIPTION QUANTITY UNITS
UNIT
PRICE
EXTENDED
TOTAL
1 Mobilizations / Bonds / Insurance 1 LS 220. 00 220. 00 2 Traffic Control 1 LS 2, 500. 0 2 500 00
3 Test / Provide CP System Survey Report
per Project Specifications
39 EA 224. 10 8, 740. 0
1. TOTAL SURVEYS & REPORTS COST: $ 11, 640. 0
BIDDER SHALL ALSO INCLUDE A SCHEDULE OF VALUES WITH ITS BID PACKET, AND
USE PRICES THEREIN FOR COMPLETION OF THE FOLLOWING BID SCHEDULE TABLES:
TABLE 2. LABOR RATES FOR MAINT. / REPAIR
ITEM DESCRIPTION
HOURLY
RATE
ESTIMATED
HOURS
ESTIMATED
LABOR COST
1 Labor Rate - Principal 108. 60 70 7, 602. 00
2 Labor Rate - Technician 42. 95 300 12, 885. 00
3 Labor Rate - Laborer 32. 54 300 9, 762. 00
2. TOTAL ESTIMATED LABOR COST: $ 30, 249. 00
TABLE 3. VEHICLE / EQUIPMENT RATES FOR MAINT. / REPAIR
ITEM DESCRIPTION
HOURLY
RATE
ESTIMATED
HOURS
ESTIMATED
VEHICLE COST
1 Pickup Truck 23. 08 300 7, 140. 0
2 Excavator 25. 00 100 2, 500. 0
3. TOTAL ESTIMATED VEHICLE COST: $ 9, 640. 0
TABLE 4. MATERIAL MARK- UP RATE FOR MAINT. / REPAIR
ITEM DESCRIPTION
MARK- UP
RATE
ESTIMATED
MATERIALS
COST
ESTIMATED
MARKED UP
MATERIALS COST
1 Materials Mark -Up Rate 20 % 50, 000 62, 500. 0
4. TOTAL ESTIMATED MARKED UP COST: $ 62, 500. 0
TOTAL BASE BID (SUM OF TABLES 1-4): $ 114, 029. ao
TOTAL BASE BID IN WORDS: One Hundred Fourteen Thousand and Twenty Nine Dollars and Zero Cents 00300- 2