ITEM 4. 26
CITY MANAGER' S REPORT
JUNE 10, 2024, CITY COUNCIL REGULAR MEETING
ITEM: CREATE CIP GG 24- 35 LATHROP POLICE
DEPARTMENT RADIO INFRASTRUCTURE
UPGRADE, APPROVE PURCHASE WITH RAY' S
RADIO INDUSTRIAL COMMUNICATIONS SALES
INC., AND APPROVE RELATED BUDGET
AMENDMENTS
RECOMMENDATION: Adopt a Resolution Creating CIP GG 24- 35 Lathrop Police Department Radio
Infrastructure Upgrade, Approve Purchase
with Ray' sRadio Industrial Communications
Sales Inc. for Wireless Communications
Equipment, and Approve Related Budget
Amendments
SUMMARY:
As the City of Lathrop continues to grow the Lathrop Police Department ( LPD) has increased its cooperation with neighboring law enforcement agencies. This staff report seeks Councils authorization of funding to improve radio communications coverage and add multi -band capabilities for law enforcement.
The existing radios were purchased just prior to the launch of the City' s police department on June 29, 2021 to meet the immediate needs of the newly established Lathrop Police Department ( LPD). Due to significant delays in equipment procurement caused by COVID- 19- related supply chain disruptions, the current radio communication system was selected based on availability during a critical period leading up to the City' s police department' slaunch. The current radios lack the coverage and interoperability required for effective communication and coordination with surrounding law enforcement agencies. The limitations are particularly pronounced due to the radios' lack of multiband capability, which restricts the City' s police officers' ability to communicate across the different frequencies used by neighboring law enforcement agencies.
To address these critical shortcomings, staff proposes replacing the current wireless communication
solution offers enhanced
system with advanced Motorola radios and infrastructure. Motorola' s coverage and crucial safety features such as man - down technology, which can alert dispatchers and nearby officers if an officer becomes incapacitated. Moreover, the proposed wireless communications system includes advanced encryption capabilities, ensuring that only authorized law enforcement agencies can access the City' s communications. This is vital for maintaining operational security, protecting sensitive information, and complying with upcoming United States ( US) Department of Justice ( DOJ) requirements.
CITY MANAGER' S REPORT PAGE 2
JUNE 10, CITY COUNCIL REGULAR MEETING
CREATE CIP GG 24- 35 LATHROP POLICE DEPARTMENT RADIO
INFRASTRUCTURE UPGRADE, APPROVE PURCHASE WITH RAY' S RADIO INDUSTRIAL COMMUNICATIONS SALES INC., AND APPROVE RELATED
BUDGET AMENDMENT
Equally important, standardizing the City' s
wireless communications infrastructure
with Motorola equipment will eliminate integration and compatibility issues. Disparate systems often lead to interoperability failures between dispatch and officers in the field, as well as among the officers themselves. By consolidating the City' s infrastructure under a single manufacturer, the City can reduce these technological challenges, ensure a more reliable and efficient wireless communication system, and streamline technical support. Minimizing downtime in the event of technical issues by dealing with only one ( 1) technology manufacturer is crucial for maintaining critical technical infrastructure.
To address the issues listed, Ray' s
Radio Industrial Communications Sales Inc. (Ray' s
Radio), the sole authorized distributor of Motorola radio products in this area, has provided quotes for the necessary materials and equipment to upgrade the Lathrop Police Department' sradio communication infrastructure at market - based pricing.
Motorola is the brand used by most police departments and other first responders. A sole source purchase from Ray' s
Radio is justified under Lathrop Municipal Code
LMC) 2. 36. 110( a) due to specific technological requirements, the need for compatibility with existing systems, and because Ray' s Radio is the only certified dealer in the region authorized to resell and install Motorola equipment.
In addition to upgrading the City' s
wireless communication systems, staff proposes
to optimize the use of current single - band radio equipment. Staff will seek to sell some of the existing radios by following the established surplus equipment policy and repurpose others by transferring them to other departments such as Public Works and Parks and Recreation. These departments will use the radios to support their day to day operations and City at events, enhancing communication and coordination with the City' s law enforcement.
Tonight, staff requests that the City Council approve the creation of CIP GG 24- 35 for the Lathrop Police Department Radio Infrastructure Upgrade with a total budget of $ 1, 350, 000. This requested budget allocation is calculated based on an initial phase estimated at $ 900, 00 including an initial Purchase Order with Ray' s Radio and
covers state- of- the- art radio equipment, including mobile and portable Motorola radios, infrastructure enhancements, configuration, installation, and information System Department ( ISD) training. Additionally, it includes a ten percent ( 10%) contingency fund to manage unforeseen costs due to potential technology expense increases.
An additional $ 450, 00 is requested to complete the upgrades for the rest of the LPD vehicle fleet and non -sworn LPD personnel, which will include installation, configuration, and provision of mobile and portable Motorola radios. Staff requests Council approve for the purchase of radio infrastructure equipment from Ray' s Radio
up to the amount of the approved budget amendment to ensure LPD is equipped with a communication system that meets both current and future demands.
CITY MANAGER' S REPORT PAGE 3
JUNE 10, CITY COUNCIL REGULAR MEETING
CREATE CIP GG 24- 35 LATHROP POLICE DEPARTMENT RADIO
INFRASTRUCTURE UPGRADE, APPROVE PURCHASE WITH RAY' S RADIO INDUSTRIAL COMMUNICATIONS SALES INC., AND APPROVE RELATED
BUDGET AMENDMENT
Funding is proposed from the following sources: Project GG 21- 11 Police Department Start -Up has an estimated remaining balance of $ 805, 000. Additionally, the Police Operations Division has salary savings from the timing of hiring new positions totaling 495, 000, and the US DO) Front Line Law Enforcement Equipment Program has a balance of $ 50, 000. Staff proposes that the City Council authorize the use of these three funding sources to finance this project.
BACKGROUND:
The current radio infrastructure system, while operational, offers limited coverage and is limited by single - band capabilities and suffers from unreliable signal strength, particularly indoors and at the far edges of the City' sexpanding industrial, residential and commercial developments. This deficiency poses a potential risk to officer safety and may hamper effective communication during critical incidents. Additionally, the current radio infrastructure system' s limited ability to integrate with other law enforcement agencies and first responders impacts joint operations and mutual aid scenarios.
Originally, current single -band mobile and portable radios were the only solution available to meet the immediate needs of the newly established police department.
The single - band mobile and portable radios served the basic purpose of allowing LPD to start operations without the delay of twenty- six (26) months for multi - band Motorola radios due to supply chain disruptions caused by the COVID- 19 pandemic.
The proposed CIP GG 24- 35 aims to upgrade the Lathrop Police Department' sradio infrastructure, facilitated through Ray' s
Radio — the sole authorized Motorola
distributor in the region. This upgrade is designed to achieve several critical objectives:
Comprehensive Coverage: The goal is to provide robust radio frequency coverage throughout the entire City of Lathrop, encompassing both indoor and outdoor areas.
This enhancement of Motorola wireless communication equipment and related infrastructure will ensure that police officers maintain constant and reliable communication regardless of their location. It is important to acknowledge that, although substantially beneficial, radio frequency technology is subject to interference from various environmental factors such as weather conditions, landscape features, electromagnetic disturbances and other factors. This proposal acknowledges these limitations and emphasizes that while technology may not always perform flawlessly, the upgrades will significantly improve the wireless communication system' sreliability.
CITY MANAGER' S REPORT PAGE 4
JUNE 10, CITY COUNCIL REGULAR MEETING
CREATE CIP GG 24- 35 LATHROP POLICE DEPARTMENT RADIO
INFRASTRUCTURE UPGRADE, APPROVE PURCHASE WITH RAY' S RADIO INDUSTRIAL COMMUNICATIONS SALES INC., AND APPROVE RELATED
BUDGET AMENDMENT
Safety and Efficiency: By enhancing radio coverage, with the use of an integrated Motorola system officer communication will improve, enabling reliable communication for backup and efficient coordination, especially with neighboring law enforcement agencies during emergencies. This will lead to quicker communications response times and increased operational efficiency.
Interoperability: The upgrade of Motorola wireless communication equipment and related infrastructure will allow for seamless integration with other local and regional law enforcement agencies, which is essential for effective coordination during cross - jurisdictional operations and joined operations.
Futureproofing and Scalability: The investment in a new wireless communication infrastructure system will meet current needs and is designed to be scalable to accommodate future City growth and advancements in public safety communication technologies.
To upgrade the current system to a Motorola system, staff engaged Ray' s Radio, the area' s authorized Motorola distributor. Ray' s
Radio is certified to configure and install
Motorola radio products and has provided a quote for the necessary equipment, installation, training, and configuration. This upgrade aligns with market - based pricing for Motorola wireless communication equipment. Motorola is the preferred brand among all surrounding law enforcement agencies and first responders, ensuring compatibility and integration with their systems. Therefore, staff proposes upgrading to Motorola radios, which can seamlessly integrate with wireless communication systems used by other law enforcement and first responder agencies.
A sole source purchase from Ray' sRadio is justified pursuant to Lathrop Municipal Code ( LMC) 2. 36. 110 (a), due to the specific technological requirements, the need for Motorola systems, and Ray' s
Radio being the only certified dealer in the nearby
area authorized to resell and support Motorola equipment.
Tonight, staff requests the Council' sauthorization allocation of the specified funds and establish CIP GG 24- 35 with a budget of $ 1, 350, 000 for the Lathrop Police Department Radio Infrastructure Upgrade. This funding will cover the acquisition of state- of- the- art Motorola wireless communication equipment and infrastructure enhancements procured from Ray' sRadio for a sum up to the budget amendment, and personnel training. Additionally, the budget includes a ten percent ( 10%) contingency fund to address unforeseen costs due to rapid technological advancements, as well as upgrades to the LPD vehicle fleet and wireless communication equipment for non - sworn LPD personnel. Staff also seeks approval of a Purchase Order with Ray' s
Radio totaling $ 625, 000 for infrastructure equipment to be included in the requested budget amendments.
CITY MANAGER' S REPORT PAGE 5
JUNE 10, CITY COUNCIL REGULAR MEETING
CREATE CIP GG 24- 35 LATHROP POLICE DEPARTMENT RADIO
INFRASTRUCTURE UPGRADE, APPROVE PURCHASE WITH RAY' S RADIO INDUSTRIAL COMMUNICATIONS SALES INC., AND APPROVE RELATED
BUDGET AMENDMENT
REASON FOR RECOMMENDATION:
The proposed upgrade of the City radio infrastructure to Motorola wireless communication equipment addresses critical needs that have arisen due to the City' s rapid growth and the requirement to integrate with surrounding law enforcement and first responder agencies. This enhancement is crucial for the safety of the City' s officers and the effectiveness of joint operations.
The current wireless communication system' slimited coverage and reliability could compromise officer communications during critical incidents. Upgrading the City' s wireless communication infrastructure system will enhance comprehensive coverage across the City and nearby areas, ensuring reliable communication for the police officers regardless of their location. It will also improve interoperability with other local and regional law enforcement agencies, which is vital for coordinated responses in joint operations and mutual aid scenarios.
For these reasons, staff recommends Council approve the creation of CIP GG 24- 35 Lathrop Police Department Radio Infrastructure Upgrade, approve purchase with Ray' s
Radio to be included in the requested budget amendment to secure this vital upgrade, ensuring the LPD is effectively equipped to handle current and future challenges.
FISCAL IMPACT:
The proposed project budget is $ 1, 350, 000 to be funded with transfers of funds from the following. Project GG 21- 11 Police Department Start -Up $ 805, 000. Police Operations Division salary savings $ 495, 000, and the DOJ Front Line Law Enforcement Equipment Program $ 50, 000 with the proposed budget amendments listed below.
Fiscal Year 2023-024
Decrease Transfer In
3010- 9900- 393- 0000
Increase Transfer In
3010- 9900- 393- 0000
Decrease Appropriation
3010- 8000- 420- 70
Increase Appropriation
3010- 8000- 420- 70
GG21- 11
GG 24- 35
GG 21- 11
GG 24- 35
805, 000
805, 000
805, 000)
805, 000
CITY MANAGER' S REPORT PAGE 6
JUNE 10, CITY COUNCIL REGULAR MEETING
CREATE CIP GG 24- 35 LATHROP POLICE DEPARTMENT RADIO
INFRASTRUCTURE UPGRADE, APPROVE PURCHASE WITH RAY' S RADIO INDUSTRIAL COMMUNICATIONS SALES INC., AND APPROVE RELATED
BUDGET AMENDMENT
Decrease Appropriation
1010- 4030-10- 10
Increase Transfer Out
1010- 9900-90- 9010
Increase Transfer In
3010- 9900- 393- 0000 GG 24- 35
Increase Appropriation
3010- 8000- 420- 70 GG 24- 35
Increase Transfer Out
2220- 9900-90- 9010
Increase Transfer In
3010- 9900- 393- 0000 GG 24- 35
Increase Appropriation
3010- 8000- 420- 70 GG 24- 35
495, 000)
495, 000
495, 000
495, 000
50, 000
50, 000
50, 000
ATTACHMENT:
A. Resolution of the City Council of the City of Lathrop to Create CIP GG 24- 35 Lathrop Police Department Radio Infrastructure Upgrade, Approve the Purchase from Ray' sRadio Industrial Communications Inc., for Wireless Communications Equipment and Approve Related Budget Amendments.
B. PO # 2024- 819 With Ray' s
Radio Industrial Communications Sales, Inc. for
Communication Equipment for CIP GG 24- 35 LPD Radio Infrastructure Upgrades
CITY MANAGER' SREPORT PAGE 7
JUNE 10, CITY COUNCIL REGULAR MEETING
CREATE CIP GG 24- 35 LATHROP POLICE DEPARTMENT RADIO
INFRASTRUCTURE UPGRADE, APPROVE PURCHASE WITH RAY' S RADIO INDUSTRIAL COMMUNICATIONS SALES INC., AND APPROVE RELATED
BUDGET AMENDMENT
APPROVA
Director Information Systems
ernandes Date
3 1701Li
Cari James Date
Director of Finance
i
Michael King
Assistant City Mang
co • y • 2 -Qv?'
Date
Salvador Navarrete
SLy• 4. 02. ze
Date
City Attorney
4 . 24
Ste en J. Salvatore Date
City Manager
RESOLUTION NO. 24 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO CREATE CIP GG 24- 35 LATHROP POLICE DEPARTMENT RADIO INFRASTRUCTURE
UPGRADE, APPROVE PURCHASE WITH RAY' S RADIO INDUSTRIAL
COMMUNICATIONS SALES, INC., FOR WIRELESS COMMUNICATIONS
EQUIPMENT AND APPROVE RELATED BUDGET AMENDMENTS
WHEREAS, the City of Lathrop continues to grow and expand its boundaries; and
WHEREAS, the current radios used by the LPD have limited coverage and are not able to integrate with the multi -band communication system used by neighboring law enforcement agencies; and
WHEREAS, staff requests Council approve the funding to replace the current law enforcement radio communication system; and
WHEREAS, the proposed CIP GG 24- 35 aims to upgrade the Lathrop Police Department' sradio infrastructure, facilitated through Ray' s Radio Industrial
Communications Sales, Inc. —the sole authorized Motorola distributor in the area; and
WHEREAS, staff recommends that Council create CIP GG 24- 35 Lathrop Police Department Radio Infrastructure Upgrade, approve budget amendments to allocate 1, 350, 000 to the project, and authorize the purchase of radio infrastructure equipment and services from Ray' s
Radio to implement the desired transitions of
radio communications to a multi - band Motorola system.
WHEREAS, staff requests a ten percent ( 10%) contingency of $ 135, 000 for a total budget contract budget of $ 1, 350, 000.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Lathrop does hereby approve the creation of CIP GG 24- 35 Lathrop Police Department Radio Infrastructure Upgrade; and
BE IT FURTHER RESOLVED, the City Council of Lathrop does hereby approve a budget amendment to record the appropriations in the following funds:
Fiscal Year 2023-024
Decrease Transfer In
3010- 9900- 393- 0000 GG21- 11
Increase Transfer In
3010- 9900- 393- 0000 GG 24- 35
805, 000
805, 000
Decrease Appropriation
3010- 8000- 420- 70 GG 21- 11
Increase Appropriation
3010- 8000- 420- 700 GG 24- 35
Decrease Appropriation
1010- 4030-10- 10
Increase Transfer Out
1010- 9900-90- 9010
Increase Transfer In
3010- 9900- 393- 0000 GG 24- 35
Increase Appropriation
3010- 8000- 420- 70 GG 24- 35
Increase Transfer Out
2220- 9900-90- 9010
Increase Transfer In
3010- 9900- 393- 0000 GG 24- 35
Increase Appropriation
3010- 8000- 420- 70 GG 24- 35
805, 000)
805, 000
495, 000)
495, 000
495, 000
495, 000
50, 000
50, 000
50, 000
BE IT FURTHER RESOLVED, the City of Lathrop City Council does hereby authorize a 10% contingency of $ 135, 000for a total budget amount of $ 1, 350, 000.
BE IT FURTHER RESOLVED, the City of Lathrop City Council does hereby approve the initial purchase of $ 625, 000 from Ray' s
Radio as detailed in Attachment " B" to
the Staff Report that accompanied this Resolution and authorizes the City Manager to approve additional purchases from Ray' s Radio up to the amount budgeted in the CIP GG 24- 35 to implement the full and complete upgrade of the City' s radio communication infrastructure to a state -of the art multi -band Motorola System.
The foregoing resolution was passed and adopted this 10th day of June 2024, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Attachment B
The parties to this agreement
are:
Vendor No. 1035
Ray' s Radio Industrial
Communications Sales, Inc.
0. 1100 N Carpenter Rd
MODESTO, CA 95351
w 390 Towne Centre Dr
Lathrop, CA 95330
0 N 390 Towne Centre Dr
o
Lathrop, CA 95330
I
0 Purchase Order
No. 2024- 00000819
Date 5/ 17/ 2024
Resolution
PURCHASE ORDER NUMBER MUST
APPEAR ON ALL INVOICES, SHIPPERS, BILL
OF LADING AND CORRESPONDENCE
DELIVER BY
SHIP VIA
FREIGHT TERMS
PAGE
ORIGINATOR
1 of 3
Emily Malay
Jr 1,', 1 1 1 ) ' r' l i'11 ` 1 1(1,1 SI
1. 00
25. 00
22. 00
25. 00
22. 00
1. 00
1. 00
1. 00
1. 00
1. 00
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
GTR8000 Repeater with Duplexer, Astro P25
APX 800 Triband Portable with Man Down
APX8500 Triband Mobile Radios
APX Remote Speaker Mic
Astro Voting Software
Comparators
Voting Receivers
Field Replacement Unit
Tax
26,01. 1800
8, 615. 3200
8,23. 0000
135. 0000
2, 310. 0000
4, 600. 0000
38, 732. 5000
23, 460. 0000
20, 680. 0000
51, 240. 4900
The contractor agrees to fumish all labor, equipment and materials necessary to perform the services describe herein and agrees to comply with the terms and conditions identified below which are made a part hereof by this reference ( Outline exact detail what is to be done, where is to be done and include work specifications, if applicable.)
26,01. 18
215, 383. 00
194,06. 00
3,75. 00
50, 820. 0
4, 600. 0
38, 732. 50
23, 460. 0
20, 680. 0
51, 240. 49
628, 598. 17
CITY OF LATHROP VENDOR ( Signature)
RECOMMENDED FOR APPROVAL DATE APPROVED BY
CITY OF LATHROP
APPROVED BY
Special Instructions
DATE
DATE
VENDOR ( Print Name)
APPROVED BY DATE
Hardware Only - Equipment for LPD Radio Infrastructure
STANDARD PURCHASE ORDER
TERMS AND CONDITIONS
1. ACCEPTANCE. Acceptance of this Purchase Order, whether by written acknowledgement or by performance by Seller, shalt be upon the terms and conditions hereof; no other terms or conditions shall be binding on Buyer unless written approval thereof specifically referring to such other trams and conditions shall have been given to Seller.
2. INVOICES. Separate invoice shall be supplied for each Purchase Order shipment. Each invoice shall be itemized and shall show Contract Number, terms, discounts, date of shipment or service dates; and Purchase Order Number. Failure to show said items may result in delay of payment with all rights reserved, including cash discounts. The Vendor name on this Purchase Order resulted from a quotation signed in the same name. Payment will not be made to a firm name other than that shown on the face hereof without written assignment.
3. PAYMENT TERMS. Seller shall receive payment either by One -Time payment ( Lump Sum), Monthly or Quarterly ITEMIZED INVOICE. All payments are in arrears.
4. ORDER CHANGES. The Buyer shall have the right from time to time by written notices to make changes in quantities and/ or delivery dates of any article, material, or services covered by this Purchase Order prior to the time the item or items are actually placed into final production by the Seller. If such changes are made after the article, material, or services are placed into final production by the Seller and such changes cause a substantial increase or decrease in Seller' s performance will be made and this order will be modified in writing accordingly, provided that any claim for adjustment must be asserted by the Seller within a reasonable time (in no case to exceed twenty days) after the change is ordered.
5. SHIPPING. Seller will indicate plainly the Purchase Order Number on all bills of lading, all goods shipped pursuant to said order. and on all invoices, freight bills, and packages. Each package must contain a memorandum showing Seller' sname, contents of package, and Purchase Order Number.
Shipments of goods specified an this Purchase Order number should result in lowest possible freight rate unless otherwise specified by Buyer. Penalties or increased charges due to failure to observe this provision will be charged to Sella.
Shipping costs for goods on back order shall be paid only at the rate which would have been applicable had the complete order been shipped at one time. All excess costs shall be borne by Seller. Partial shipments must be identified as such on slipping memoranda and invoices.
When shipping, Sella will make no declaration of value to carried, except where shipment is subject to released value ratings.
Any materials supplied to City which are covered by the OSHA Hazard Communication Standard must be accompanied by the applicable Material Safety Data Sheet ( MSDS) at the time of delivery.
6. DELIVERY. Unless otherwise expressly provided, Seller shall deliver all articles to Buyer' spremises, free of all freight, handling, hmsportation, drayage, boxing and similar charges. All times in this contract are of the essence.
7. TERMINATION. Buyer may terminate all or part of this contract, with or without cause. If buyer terminates without cause. then Buyer shall pay all reasonable termination charges incurred by Seller.
8. DECLINE IN PRICES. Buyer shall be protected in the event of declining prices on the = delivered portion of this Purchase Order. If prices decline got items ordered, Seller may elect to meet priced reductions or other vendors, or is own tower prices to other purchasers, but if Seller should refuse to do so, Buyer shall have the right to cancel any or all ofthe balance due on this Purchase Order without cost to Buyer.
9. FORCE MAJEURE. Neither Seller nor Buyer shall be liable for nonperformance due to causes beyond reasonable control. Where only a part of Seller' s capacity to perform is excused under this paragraph, Seller must allocated production and deliveries among the various customers then under contract for similar goods during the period_ The allocation must be made in a fair and equitable manner. Where either Seller or Buyer claims an excuse for nonperformance under this paragraph, it must gibe notice in writing to the other party. Seller shall not be obligated to sell, nor Buyer obligated to purchase, at a later date, that portion of the goods that Sella is unable to deliver or Buyer is gable to receive or use due to any excused cause. No goods are to be tendered by Sella after the expiration of the terms specified in this Purchase Order without consent ofBuyer.
10. WARRANTY. Seller warrants that all articles and services covered by this Purchase Order will conform to drawings, specifications, or samples and will be merchantable and of good material, design and workmanship, free from all defects, and suitable for the use intended.
All articles will be subject to Buyer' sinspection and rejection at the place of delivery. Defective articles may be returned to the Seller for full credit or replacement at the Seller' srisk and expense, including transportation charges both ways, but no defective articles shall be replaced without formal replacement order signed by the Buyer.
11. ASSIGNMENT. Neither party shall assign or transfer this Purchase Order without the written consent ofthe other.
12. INDEMNITY. SELLER WARRANTS THAT GOODS FURNISHED UNDER THIS PURCHASE ORDER DO NOT INFRINGE
ANY PATENT, TRADEMARK, OR TRADE NAME, OR COPYRIGHT AND AGREES TO INDEMNIFY AND SAVE
HARMLESS BUYER OR ITS VENDEES FROM ANY AND ALL CLAIMS, SUITS, LLABILEITES, DAMAGES, LOSSES, OR
EXPENSES INCURRED BY BUYER OR ITS VENDEES BY REASON OF ANY ALLEGED INFRINGEMENT OF ANY SUCH RIGHTS.
PAGE 3 OF 3
SELLER SHALL INDEM. NtFY AND HOLD HARMLESS BUYER AND ITS AGENTS AND EMPLOYEES FROM AN
AGAINST ALL CLAIMS, DAMAGES, LOSSES AND EXPENSES, INCLUDING ATTORNEY' SFEES, ARISING OUT OF OR
RESULTING FROM THE PERFORIILANCE OF THE WORK CAUSED BY ANY NEGLIGENT ACT OR OMISSION OF SELLER, ANY SUBCONTRACTOR, OR ANYONE FOR WHOSE ACTS ANY OF THEM MAY BE LIABLE. IN CASE OF CONCURRING FAULT, EACH PARTY SHALL BEAR ITS SHARE OF THE LOSS.
13. BUYER' SPROPERTY. Any property ofBuyer in Seller' s active or constructive possession or custody heretnder will be at Seller' srisk, and Seller agrees to reimburse Buyer for any loss or damage to such property however caused.
14. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS. By acceptance hereof; Seller Warrants:
a) that all goods, merchandise, and materials delivered and services rendered hereunder will have been produced and provided in compliance with all requirements of the Fair Labor Standards Act of 1938, as amended, and that all goods, materials, and equipment delivered hereunder shall comply with the applicable federal standards prescribed by the Occupational Safety and Health Act of 1970, or as amended c) that Seller will comply with all applicable laws, rules and regulations of federal, state and local governments and agencies, thereof including but not limited to Executive Orders 11246, 11701, and section 503 ofPublic Law 93- 112, The Rehabilitation Act of 1973. the provisions of The Americans and Disabilities Act, Transient Employer Law ( 285.30 R S. Mo. et seq.) and Excessive U: netnploymett law (Section 290. 550 et seq R. S. Mo.) which are hereby incorporated by reference, unless this Purchase Order is exempt pursuant to said Executive Orders, or Acts and the regulations issued theretntder. b)
15. WORKER' S COMPENSATION, EMPLOYER' SLIABILITY, AND GENERAL LIABILITY. When work is premises, Seller
performed on Buyer' s
agrees to carry at Seller' sown expense.
a) Worker' sCompensation and Employer' sLiability Insurance. b) General liability ( including Contractual Liability and Products IiabilitydCompleted Operations) Insurance and Auto Liability insurance each in amoumts no less than $1, 000,00 per occurrence. Insurance certificates of such coverage shall be submitted to City Utilities' Risk Management upon request ofBuyer.
16. INSOLVENCY. IfSeller shall become insolvent, file a petition in bainuptcy, or shall make an assignment for the benefit of creditors, or if a receiver or trustee shall be appointed of or for any of Seller' s property or business,
option without liability.
the Purchase Order may be cancelled at Buyer' s
17. TAXES. Seller agrees to cooperate with Buyer in opposing the imposition of any tax on any article covered by this Purchase Order, the legality of which is questioned by Buyer, and in securing any abatement or any refund thereof sought by Buyer.
18. FOREIGN SHIPMENTS. Foreign shipments must be preceded by execution of formal Consular Invoice. At time of shipment, Ocean Bilis of Lading, Consular Invoice, and Commercial Invoices, in triplicate, shall be forwarded directly to the Purchasing Agent issuing this Purchase Order.
19. VENUE. This Purchase Order shall be governed by the law ofthe State ofCalifornia.
20. BRANDING. Seller warrants that all materials covered by this Purchase Order are no altered or misbranded within the meaning of the Federal Food, Drug and Cosmetic Act; not an article with may not , under provisions of Section 404 or 505 of said act, be introduced into interstate commerce, and not adulterated or misbranded within the meaning of the pure food and drug laws or the ordinances of any state or city which are applicable to such shipment or delivery, and Seller hereby agrees to indemnify and save the Buyer harmless from and against all claims, charges., action and proceedings brought against Buer by any lawful government authority or by any person on account of any alleged adulteration or misbranding by Seller of any such material referred to above. Sella does no guarantee against any such material becoming adulterated or misbranded after delivery to Buyer by reason of causes beyond Seller' scontrol
21. CONFLICTING TERMS. In case of a conflict between these terms and conditions and those of a separate written contract signed by both
Buyer and Seller, the written contract shall prevail
22. REVIEW OF RECORDS. During the bent of the purchase order/ agreement and for three years thereafter, City of Lathrop ( City) shall haw the right to review Seller' srecords, only for the purposes of verifying claims for payment and compliance with the terms and conditions of the purchase orde rfagreement for at least three years after final payment
23. 011- SkTITNG BILLS. City reserves the right to apply offsetting payments for goods and/ or services that are due against delinquent utility bills which ate due City.
24. NON- EXCLUSIVE AGREEMENT. The purchase order is a non- exclusive contract and City reserves the right to purchase same or like materials andfor services from other sources as City deems necessary and appropriate.
Call Us Today
s
209- 521- 9270 or 800- 40- 9270
MOTOROLA
INDUSTRIAL COMMUNICATIONS SALES, INC.
EQUIPMENT PROPOSAL FOR: City of Lathrop CA. CONT. LIC# 861663 PD Equipment Only
tfernandes aCci. lathroo. ca. us
Phone: May 31, 2024
ITEM QUAN. MODEL NUMBER ' UNIT PRICE TOTAL
1 GTR8000 Repeater with Duplexer, Astro P25 26,01. 18 26,01. 18 voting software & preselector
25 APX8000 Triband portable with man down 8, 615. 32 215, 383. 00 22 APX8500 Triband High Power Mobile Radio 8,23. 00 194,06. 00 25 APX Remote Speaker Mic 135. 00 3,75. 00
22 Model. Redacted for 2, 310. 0 50, 820. 0
1 Security Purposes Astro Voting Software for existing GTR 4, 600. 0 4, 600. 0 Comparators 38, 732. 50
Astro Comparator, second Comparator, system
s.w. release, system firmware, conventional
system, RX, & rack mount hardware
Voting[ Receivers 23, 460. 0
Astro voting receiver, second receiver, astro
system release, conventional system RX, RX
splitter & rack mount.
Field Replacement Unit 20, 680. 0
Power supply, fan module, GRV Main Module,
GTR/PW option card, GPW Main Module
Quote # 1904
Equipment Cost: 577, 357. 68
Proposal, valid for 45 Days Sales Tax: 51, 240. 49
PO # Freight, Shipping
Frequency Coordination:
FCC License:
Program, Labor installation
and testing
Sales Agent: Raymond 5 Gada III
Accepted by: x Date: Total 1 $ 628, 598. 17