ITEM 4. 7
CITY MANAGER' S REPORT
JUNE 10, 2024 CITY COUNCIL REGULAR MEETING
ITEM: AWARD AGREEMENT TO THE MANTECA BULLETIN
FOR PUBLICATION OF LEGAL ADVERTISEMENTS
RECOMMENDATION: Adopt Resolution Awarding Agreement to the Manteca Bulletin for Publication of Legal
Advertisements for the Period of July 1, 2024
through June 30, 2025
SUMMARY:
In accordance with Public Contract Code Section 20169, annually, before the beginning of the fiscal year in cities where there is more than one newspaper of general circulation, a notice inviting bid proposals and agreement for the publication of legal notices is required to be published in such a newspaper. The contract shall include the printing and publishing of all such legal notices during the fiscal year.
If there is only one such newspaper, the legislative body may contract with it without advertising for bids. However, there is no such newspaper operating directly within the City of Lathrop and staff relies on nearby adjudicated newspapers of general circulation to bid on the agreement yearly.
BACKGROUND:
Currently, the City of Lathrop is utilizing the legal advertising services of the Manteca Bulletin as the newspaper of general circulation, pursuant to Resolution No. 23- 5298.
On May 15 and May 24, 2024, a notice inviting bid proposals was published in the Manteca Bulletin, requiring a response by 2: 00 p. m. on May 31, 2024, to the Office of the City Clerk. Included in the bid packet was a sample legal advertisement that each potential advertising company was to price and return based on their costs. The City Clerk received one bid proposal, from the Manteca Bulletin, as outlined below.
ANALYSIS:
Generally, public notices required by various City and State laws must be published in a " newspaper of general circulation." The Manteca Bulletin, the only newspaper that provided a proposal has been adjudicated as a newspaper of general circulation within San Joaquin County.
Case law indicates that the City Council has the discretion to award the legal advertising agreement based on a totality of factors, including price, circulation, and publication dates. As noted in the table below, the Manteca Bulletin was the only bid proposal received and meets all the minimum requirements. Additionally, the Manteca Bulletin has been a consistent bidder throughout past fiscal years.
CITY MANAGER' S REPORT
JUNE 10, 2024 CITY COUNCIL REGULAR MEETING
AGREEMENT FOR PUBLICATION OF LEGAL ADVERTISEMENTS FOR FY 24-5 Newspaper Price
per
line
Manteca $ 1. 62
Bulletin
Total
Lines of
Sample Ad
65 Lines
of sample
ad)
Price Total
per Cost for
column Sample
inch Ad
94. 50 $ 105. 00
print
10. 50
online
REASON FOR RECOMMENDATION:
Lead time
for
publication
Two ( 2)
Business
Days
Minimum
PAGE 2
Publication
days
Tuesday -
Saturday;
No Holidays;
Circulation
Subscribers
90 paper
subscribers
registered;
5, 939 total
circulation
Prior FY
customer
data)
The City has been consistently doing business with the Manteca Bulletin for the last ten ( 10) fiscal years. The Manteca Bulletin has provided consistent quality customer service, and assistance during urgent publication request. Additionally, the Manteca Bulletin has maintained reasonable publication fees, which are consistent with prior agreements. The proposal submitted by the Manteca Bulletin will continue to meet the needs of the City. Therefore, staff recommends City Council approval of the attached agreement with the Manteca Bulletin for publication of legal advertisements for the period of July 1, 2024 through June 30, 2025.
FISCAL IMPACT:
Funds for legal advertising in FY 2024-5 are included as an estimate in the new Fiscal Budget for 2024-5, based on prior year expense trends. Lastly, legal notices related to private and/ or developer projects are requested for reimbursement from related developer accounts or as a one- time payment from private entities.
ATTACHMENTS:
A. Resolution Awarding Agreement for Publication of Legal Advertisements B. Copy of Proposal Received by Manteca Bulletin
C. Agreement with Manteca Bulletin for FY 2024-5
CITY MANAGER' S REPORT PAGE 3
JUNE 10, 2024 CITY COUNCIL REGULAR MEETING
AGREEMENT FOR PUBLICATION OF LEGAL ADVERTISEMENTS FOR FY 24-5 APPROVALS:
resa Vargas
Government Services Director /
City Clerk
ze/( f/aF
Cari James Date
Finance Director
ce• s-z4-
Salvador Navarrete Date
City Attorney
Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP AWARDING
AGREEMENT FOR PUBLICATION OF LEGAL ADVERTISEMENTS TO THE MANTECA BULLETIN FOR THE PERIOD OF JULY 1, 2024 THROUGH JUNE 30, 2025
WHEREAS, a notice inviting bids was published in the Manteca Bulletin, the current newspaper of general circulation, requiring a response by 2: 00 p. m. on May 31, 2024; and
WHEREAS, the City received one bid proposal from the Manteca Bulletin; and WHEREAS, City staff recommends approval of the bid proposal submitted by the Manteca Bulletin as the bid proposal continues to meet the needs of the City based on its cumulative considerations of price and lead time for publications; and WHEREAS, the Manteca Bulletin has been adjudicated within San Joaquin County as a newspaper of general circulation.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop hereby finds that the bid proposal submitted by the Manteca Bulletin continues to meet the needs of the City for legal advertising services for period of July 1, 2024 through June 30, 2025; and
BE IT FURTHER RESOLVED that the City Council awards an agreement to the Manteca Bulletin for legal advertising services for said period.
The foregoing resolution was passed and adopted this 10th day of June 2024, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Resolution No. 24-
CITY OF LATH RO P
BID PROPOSAL
Lines per column inch
Price per column inch
Total cost to publish " Attachment A" $
1Q5 fInes/,, i'aj,,jejj //44 /vSe
1'/50 - /060 -On 1ioe
v5
Day( s) of week published Mon Er6es weds l Thurs l3rri ' S` at Sun check all that apply)
Required lead time for publication Eve - 71- A; mom/ .6' 140; c/ Example of lead time: For publication on
ea9f
July 0, 202 (
s ,, ,
or your publishing
09, ae, e
day
nearest), copy of notice would be required to be submitted no later than kicia4 j J 5 2ca Li&& e //
day, time, date)
Lead time for retractions or corrections
City of Lathrop circulation
Separate by print and online subscribers)
Total circulation
Proposal submitted by:
Date
2. 09. n itdil' AUCtfa moron rma -n . 1 ! eJrrl
Company Name
5L4 2O3
Address, City, State and Zip Code
Phone Number Fax Number E- mail
51 31 innalleeezheiM-). 0-Ya7
Auuhorizell Signature RePR Ve
Printed Name & Title
CITY OF LAT H RO P
ATTACHMENT A"
SAMPLE LEGAL AD)
CITY OF LATHROP
PUBLIC HEARING NOTICE
Notice is hereby given that the City of Lathrop City Council will hold a Public Hearing at their next Regular Meeting to consider the following matter. Said meeting will be held at 7: 00 p. m., Monday, August 12, 2024, City Hall Council Chamber, 390 Towne Centre Dr., Lathrop, California; as noticed by the City. All persons having an interest in this matter are invited to be present to testify in person, or to submit statements in person at the meeting or in writing prior to the hearing.
PUBLIC HEARING ( PUBLISHED NOTICE) TO CONSIDER AN ORDINANCE AMENDING TITLE 10, CHAPTER 10. 24, SECTION 10. 24. 030 DESIGNATED NO PARKING AREAS
OF THE LATHROP MUNICIPAL CODE
Council to Consider the Following:
1. Hold a Public Hearing; and
2. Introduction and First Reading of an Ordinance of the City Council of the City of Lathrop to Consider Amending Title 10, Chapter 10. 24, Section 10. 24. 030 Designated No Parking Areas of the Lathrop Municipal Code If you challenge any decision of the City Council in court, you may be limited to raising only those issues you or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City Council at, or prior to, the meeting.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call ( 209) 941- 7230. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility.
For more information, contact the Public Works Development Department, 390 Towne Centre Drive, Lathrop, CA 95330. Phone: ( 209) 941- 7430. Fax: ( 209) 941- 7449. Email: website pwk@ci. Iathrop. ca. us.
TERESA VARGAS, MMC
CITY CLERK OF THE CITY OF LATHROP
MANTECA BULLETIN
P. O. BOX 1958, • 531 E. YOSEMITE AVE„ MANTECA, CA95336- 1958 • MAIN 209-49- 3500. FAX - 209-49- 3559 CITY OF LATHROP/ CITY CLERK Classified Insertion Order
MB# Quote Sample Legal Ad " ATTACHMENT A"
Contact:
Address: CITY OF LATHROP/ CITY CLERK
390 TOWNE CENTRE DRIVE
Attn: Teresa Vargas
LATHROP CA 95330
Sales Rep: MB - Liz Mora
Phone: 209- 941- 731
Email: tvargascci. lathrop. ca. us
Fax: 209- 941- 7229
Order Date: 5/ 16/ 2024
Order Number: 146503
Tear Sheets:
Advertiser No:
1 150
Noy ofRuns 5cr11 0 rice
6/ 29/024 6/ 29/024 3 3 MB# Quote Sample Legal Ad " Miscellaneous Legals ATTACHMENT A"
Publications: 209M - Marketplace 209, MB - Manteca Bulletin, MB - Manteca Bulletin Online CITY OF LATHROP " ATTACHMENT A" (SAMPLE LEGAL AD) CITY OF LATHROP PUBLIC HEARING NOTICE Notice is hereby given that the City of Lathrop City Council will hold a Public Hearing at their next Regular Meeting to consider the following matter. Said meeting will be held at 7: 00 p. m., Monday, August 12, 2024, City Hall Council Chamber, 390 Towne Centre Dr., Lathrop, CA, as noticed by the City. All persons having an interest in this matter are invited to be present to testify in person, or to submit statements in person at the meeting or in writing prior to the hearing. PUBLIC HEARING ( PUBLISHED NOTICE) TO CONSIDER AN ORDINANCE AMENDING TITLE 10, CHAPTER 10. 24, SECTION 10. 24. 030 DESIGNATED NO PARKING AREAS OF THE LATHROP MUNICIPAL CODE Council to Consider the Following: 1.
Hold a Public Hearing; and 2. Introduction and First Reading of an Ordinance of the City Council of the City of Lathrop to Consider Amending Title 10, Chapter 10. 24, Section 10. 24. 030 Designated No Parking Areas of the Lathrop Municipal Code If you challenge any decision of the City Council in court, you may be limited to raising only those issues you or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City Council at, or prior to, the meeting. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (209) 941- 7230. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. For more information, contact the Public Works Development Department, 390 Towne Centre Drive, Lathrop, CA 95330. Phone: ( 209) 941- 7430. Fax: (209) 941- 7449. Email: website_ pwkcci. lathrop. ca. us. TERESA VARGAS, MMC CITY CLERK OF THE CITY OF LATHROP Publication Date: 06/ 29/4 Quote
6.354 Inches 105. 00
Run Count: 3 Publication Count: 3
authorization _'
Printed Name
Ise
SubTotal:
Total Price:
105. 00
105. 00
Signature
CITY OF LATHROP
ATTACHMENT A"
SAMPLE LEGAL AD)
CITY OF LATHROP
PUBLIC HEARING NOTICE
Notice is hereby given that the City of
Lathrop City Council will hold a Public
Hearing at their next Regular Meeting to
consider the following matter. Said
meeting will be held at 7: 00 p. m.,
Monday, August 12, 2024, City Hall
Council Chamber, 390 Towne Centre Dr.
Lathrop, CA, as noticed by the City. All
persons having an interest in this matter
are invited to be present to testify in
person, or to submit statements in
person at the meeting or in writing prior
to the hearing.
PUBLIC HEARING ( PUBLISHED NOTICE)
TO CONSIDER AN ORDINANCE
AMENDING TITLE 10, CHAPTER 10. 24,
SECTION 10. 24. 030 DESIGNATED NO
PARKING AREAS OF THE LATHROP
MUNICIPAL CODE
Council to Consider the Following:
1. Hold a Public Hearing; and
2. Introduction and First Reading of an
Ordinance of the City Council of the City
of Lathrop to Consider Amending Title
10, Chapter 10. 24, Section 10. 24. 030
Designated No Parking Areas of the
Lathrop Municipal Code
If you challenge any decision of the City
Council in court, you may be limited to
raising only those issues you or
someone else raised at the meeting
described in this notice, or in written
correspondence delivered to the City
Council at, or prior to, the meeting.
In compliance with the Americans with
Disabilities Act, if you need special
assistance to participate in this meeting,
please call (209) 941- 7230. Notification
48 hours prior to the meeting will
enable the City to make reasonable
arrangements to ensure accessibility.
For more information, contact the Public
Works Development Department, 390
Towne Centre Drive, Lathrop, CA 95330.
Phone: (209) 941- 7430. Fax: (209)
941- 7449. Email:
website pwkOci, lathroo. ca. us
TERESA VARGAS, MMC
CITY CLERK OF THE CITY OF LATHROP
Publication Date: 06/ 29/4
Quote
ATTACHMENT
CITY OF LATHROP
AGREEMENT FOR PUBLICATION OF LEGAL NOTICES
THIS AGREEMENT is between the City of Lathrop, a municipal corporation of the State of California ( City), and the Manteca Bulletin, a newspaper of general circulation, as defined in Section 6008 of the Government Code.
RECITALS
The City requires the services of a newspaper of general circulation for the purpose of publishing legal notices.
THEREFORE, the City and the Manteca Bulletin agree as follows:
1. Independent Contractor Status: The Manteca Bulletin is an independent contractor. Nothing in this agreement shall, in any way, be construed to mean that the Manteca Bulletin any of its agents or employees are agents, employees or representatives of the City.
2. Services to be Provided: The Manteca Bulletin shall provide services in connection with publishing legal notices for the City as specified in the attached proposal ( Exhibit A). In addition, it is further agreed that the Manteca Bulletin will provide proof of each notice for approval by the City Clerk' s Office or Planning Division prior to publication.
It shall be noted that this is a non- exclusive contract and the City retains the right to publish in other local newspapers as deemed necessary and advisable.
3. Termination: The City and the Manteca Bulletin agree that the City may terminate this Agreement at any time before the normal expiration of the term by giving thirty ( 30) days written notice.
4. Assignment: The Manteca Bulletin shall not assign this contract or any portion thereof without express written approval of the City.
5. Term: The term of this agreement shall commence July 1, 2024 or upon acceptance of this agreement by both parties, whichever is later, and shall terminate at the end of the fiscal year, June 30, 2025.
6. Payment: The Manteca Bulletin billing to the City shall contain the legal notice number, date published, number of lines, and cost per line as specified in attached Exhibit A.
CITY OF LATHROP
7. Billing statements shall be submitted to:
Teresa Vargas, MMC
Government Services Director / City Clerk
City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Correspondence/ notices regarding this agreement should be directed to:
Teresa Vargas, MMC, City Clerk
Government Services Director
City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Approved as to Form:
Accepted by:
Attested by:
Contractor:
Liz Mora, Representative
Legal Advertising
Manteca Bulletin
1215 W. Center St., Suite 203
Manteca, CA 95337
City of Lathrop, City Attor ey
Salvador Navarrete
City of Lathrop, City Manager
f.s- 49LI
Date
Stephen 3. Salvatore Date
Government Services Director / City Clerk
Teresa Vargas Date
209 Multimedia Corporation - Manteca Bulletin
Print Name Title
Signature Date