ITEM 4. 13
CITY MANAGER' S REPORT
JULY 8, 2024 CITY COUNCIL REGULAR MEETING
ITEM: AWARD ADDITIONAL SCOPE OF WORK TO DSS
COMPANY DBA KNIFE RIVER CONSTRUCTION AND
APPROVE BUDGET AMENDMENT TO CONSTRUCT
SIDEWALK IMPROVEMENTS AT THE LOUISE AVENUE
AND MCKINLEY AVENUE INTERSECTION PROJECT,
CIP PS 15- 02
RECOMMENDATION: Adopt Resolution to Award Additional Scope of Work to DSS Company DBA Knife River Construction and
Approve a Budget Amendment to Construct Sidewalk
Improvements at the Louise Avenue and McKinley
Avenue Intersection Project, CIP PS 15- 02
SUMMARY:
The City of Lathrop is currently under contract with DSS Company dba Knife River Construction ( Knife River) for construction of Capital Improvement Project ( CIP) PS 15- 02 Louise Avenue and McKinley Avenue Intersection Improvements ( Project). The improvement plans, completed in 2019, consist of widening Louise Avenue, modifying travel lane configurations along McKinley Avenue and upgrading the existing traffic signal at the Project intersection.
At the time the Project improvement plans were approved, the properties north and east of the Louise Avenue and McKinley Avenue intersection were not developed, therefore the Project improvement plans excluded sidewalk connectivity between adjacent development and the Project. Since 2019, A&Intermodal and Cheema Freightlines have developed their parcels and constructed frontage improvements that include curb, gutter, and sidewalk. Staff received a proposal from Knife River ( refer to Attachment B) to construct sidewalk from the Project to the adjacent developments to provide pedestrian connectivity with this Project. The additional work is exempt from bidding as another contract would interfere with the originally awarded scope of work with Knife River and the additional work cannot be delayed until the originally awarded scope of work is completed and accepted.
The amount of $408, 000 consist of the construction costs referenced below:
A. Construct Sidewalk, Curb, Gutter, and Additional Pavement $ 332, 275 B. Relocate Signal Pole, Pull Box, and Splice Wire $ 55, 904 C. City -Purchase Material, Street Lights, Foundation, and Conduits $ 19, 821 Total Additional Construction Cost $ 408, 000
CITY MANAGER' S REPORT PAGE 2
JULY 8, 2024 CITY COUNCIL REGULAR MEETING
AWARD ADDITIONAL SCOPE OF WORK TO DSS COMPANY DBA KNIFE RIVER
CONSTRUCTION AND APPROVE BUDGET AMENDMENT TO CONSTRUCT
SIDEWALK IMPROVEMENTS AT THE LOUISE AVENUE AND MCKINLEY AVENUE INTERSECTION PROJECT, CIP PS 15- 02
The approved 10% contingency has a current balance of $ 108, 000 which is not sufficient to pay for the additional construction cost. Therefore, staff is requesting Council approve the award of the additional $ 408, 000 scope of work and a budget amendment transferring $ 300, 00 from the General Fund Street Repair Reserves 1010) to CIP PS 15- 02 Project Fund ( 3310) to fund the construction of the additional sidewalk, curb and gutter, installation of street lights, and relocation of signal poles.
BACKGROUND:
On October 9, 2023, City Council awarded a construction contract to Knife River for 2, 720, 377. 40 and authorize a 10% construction contingency of $ 272, 038 for construction of CIP PS 15- 02. The Project improvements included widening the Louise Avenue and McKinley Avenue intersection, installing exclusive left -turn lanes on all directions and modifying the existing traffic signal.
At the time the Project improvement plans were approved, the properties north and east of the Louise Avenue and McKinley Avenue intersection were not developed, therefore the Project improvement plans excluded sidewalk connectivity between adjacent development and the Project. Since 2019, A&Intermodal and Cheema Freightlines have developed their parcels and constructed frontage improvements that include curb, gutter, and sidewalk. Staff requested a proposal from Knife River ( refer to Attachment B) to construct sidewalk from the Project to the adjacent developments to provide pedestrian connectivity with this Project. The additional work is exempt from bidding as another contract would interfere with the originally awarded scope of work with Knife River and the additional work cannot be delayed until the originally awarded scope of work is completed and accepted.
The construction costs referenced below capture the additional scope of work:
A. Construct Sidewalk, Curb, Gutter, and Additional Pavement $ 332, 275 B. Relocate Signal Pole, Pull Box, and Splice Wire $ 55, 904 C. City -Purchase Material, Street Lights, Foundation, and Conduits $ 19, 821 Total Additional Construction Cost $ 408, 000
The Project' s
10% contingency is not sufficient to pay for the additional construction of sidewalk. Therefore, staff is requesting Council approve the award of the additional 408, 000 scope of work and a budget amendment to increase the amount of construction budget to complete the Project.
CITY MANAGER' SREPORT PAGE 3
JULY 8, 2024 CITY COUNCIL REGULAR MEETING
AWARD ADDITIONAL SCOPE OF WORK TO DSS COMPANY DBA KNIFE RIVER
CONSTRUCTION AND APPROVE BUDGET AMENDMENT TO CONSTRUCT
SIDEWALK IMPROVEMENTS AT THE LOUISE AVENUE AND MCKINLEY AVENUE INTERSECTION PROJECT, CIP PS 15- 02
REASON FOR RECOMMENDATION:
Approving a budget amendment will allow staff and Knife River to construct the additional sidewalk improvements and provide a complete street corridor. Sidewalk connectivity will allow pedestrians to cross through the intersection and promote safety and mobility along Louise Avenue and McKinley Avenue.
FISCAL IMPACT:
The cost for Knife River to construct the additional sidewalk improvements is 408, 000. The authorized 10% construction contingency of $ 272, 038 has a current balance of $ 108, 000 which is not sufficient to pay for the additional construction cost.
Therefore, staff is requesting Council approve a budget amendment transferring 300, 00 from the General Fund Street Repair Reserves ( 1010) to the CIP Project Fund ( 3310) as follows:
Decrease Street Reserves
1010- 251- 03-0 $ 300, 00
Increase Transfer Out
1010- 9900-90- 9010 $ 300, 00
Increase Transfer In
3310- 9900- 393- 0000 PS 15- 02 $ 300, 00
Increase Appropriation
3310- 8000- 420- 10 PS 15- 02 $ 300, 00
ATTACHMENTS:
A. Resolution to Award Additional Scope of Work to DSS Company DBA Knife River Construction and Approve a Budget Amendment to Construct Sidewalk Improvements at the Louise Avenue and McKinley Avenue Intersection Project, CIP PS 15- 02
B. Additional Scope of Work from DSS Company DBA Knife River Construction CITY MANAGER' SREPORT PAGE 4
JULY 8, 2024 CITY COUNCIL REGULAR MEETING
AWARD ADDITIONAL SCOPE OF WORK TO DSS COMPANY DBA KNIFE RIVER
CONSTRUCTION AND APPROVE BUDGET AMENDMENT TO CONSTRUCT
SIDEWALK IMPROVEMENTS AT THE LOUISE AVENUE AND MCKINLEY AVENUE INTERSECTION PROJECT, CIP PS 15- 02
APPROVALS:
Ange' fb rca
Assistant Engineer
Foe2 - 202` f
Date
Ken eed Date
2/ 7021- 1
Senior Construction Manager
Brad aylor
City Engineer
Cari Jam
Director o ' inance
Michael King
Assistant y Manager
Date
Date
rib/ 020= 4
7. Z • Zozy
Date
100 -1/ 1 -
Salvador Navarrete Date
City Attorney
2• zitz
Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO AWARD
ADDITIONAL SCOPE OF WORK TO DSS COMPANY DBA KNIFE RIVER
CONSTRUCTION AND APPROVE BUDGET AMENDMENT TO CONSTRUCT
SIDEWALK IMPROVEMENTS AT THE LOUISE AVENUE AND MCKINLEY AVENUE INTERSECTION PROJECT, CIP PS 15- 02
WHEREAS, the City of Lathrop is currently under contract with DSS Company dba Knife River Construction ( Knife River) for construction of Capital Improvement Project ( CIP) PS 15- 02 Louise Avenue and McKinley Avenue Intersection Improvements ( Project); and
WHEREAS, the improvement plans completed in 2019 consist of widening Louise Avenue, modifying travel lane configurations along McKinley Avenue and upgrading the existing traffic signal at the Project intersection; and WHEREAS, at the time the Project improvement plans were approved, the properties north and east of the Louise Avenue and McKinley Avenue intersection were not developed, therefore the Project improvement plans excluded sidewalk connectivity between adjacent development and the Project; and WHEREAS, since 2019, A&Intermodal and Cheema Freightlines have developed their parcels and constructed frontage improvements that include curb, gutter, and sidewalk; and
WHEREAS, staff requested a proposal from Knife River to construct sidewalk from the Project to the adjacent developments to provide pedestrian connectivity with this Project; and
WHEREAS, the additional work is exempt from bidding as another contract would interfere with the originally awarded scope of work with Knife River and the additional work cannot be delayed until the originally awarded scope of work is completed and accepted; and
WHEREAS, the additional cost for Knife River to construct these improvements is $ 408, 000. The approved 10% contingency has a current balance of 108, 000 which is not sufficient to pay for the additional construction cost; and WHEREAS, staff is requesting Council approve the award of the additional 408, 000 scope of work and a budget amendment transferring $ 300, 00 from the General Fund Street Repair Reserves ( 1010) to the CIP Project Fund ( 3310) as follows:
Decrease Street Reserves
1010- 251- 03-0 $ 300, 00
Increase Transfer Out
1010- 9900-90- 9010
Increase Transfer In
3310- 9900- 393- 0000
Increase Appropriation
3310- 8000- 420- 10
300, 00
PS 15- 02 $ 300, 00
PS 15- 02 $ 300, 00
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop hereby approves the award of the additional $ 408, 000 scope of work and a budget amendment transferring $ 300, 00 from the General Fund Street Repair Reserves ( 1010) to the CIP Project ( 3310) as detailed above.
The foregoing resolution was passed and adopted this 8th day of July 2024, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Sonny Dhaliwal, Mayor
ATTEST: APPROV ' AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
KNIFE RIVER
CONSTRUCTION
AN MDU RESOURCES COMPANY
ATTACHMENT
SUBJECT: Sidewalk Additions
PROJECT: Louise Ave & McKinley Ave Intersection Improvements TO: City of Lathrop - Department of Public Works
390 Towne Centre Drive
Lathrop, CA 95330
ATTN: Ken Reed
DATE: 06/4/ 24
JOB NO: 57231827
FROM: Revae Martinez
DESCRIPTION
Sidewalk, curb and gutter additions to the northeast and southeast corners of the Louise Ave & McKinley Ave Intersection. Costs proposed below capture the additional rough grade/ removal, concrete grading, form and pour for the additional concrete, as well the storm drain abandonment and relocation of the fire hydrant located on the northeast side of McKinley.
Additional AB/C required for widening the new road section will be tracked through the items included withing our contract.
Below are the estimated costs to be added to the contract based on the additional square footage shown on the plans.
Costs included within this change order are based on plans produced by Wong Engineers, dated 05/ 23/024.
This change order adds 20 working days to the contract ( see attached schedule).
CO ITEM CO DESCRIPTION
001 PCMS Board Rental ( 2 EA/ 2 WK)
002 Storm Drain Abandonment
003 Remove Ex Material at New Pavement Areas
004 Concrete Grading
005 Curb Ramps
006 Curb & Gutter ( City Std Detail R- 11)
007 Curb, Gutter & 9.5' Sidewalk
008 Curb, Gutter & 4. 5' Sidewalk
009 Relocate Fire Hydrant
1 LS
1 LS
13100 SF
1 LS
1370 AF
140 LF
300 LF
360 LF
1 EA
1,80. 0
4, 075.0
3. 10
17, 400. 0
29. 00
65. 25
128. 45
96. 20
3,53. 00
1,80. 0
4, 075.0
40, 610. 0
17, 400. 0
39, 730. 0
9, 135. 00
38, 535. 00
34, 632. 00
3,53. 00
l• A OUNT $ 188, 66
PCO NO. 002 ADDS
BID ITEM BID ITEM DESCRIPTION QTY UM
19 Place New HMA at 9. 5" Thick 780 TN
19B Aggregate Base 660 CY
UNIT
109. 25
88. 50
COTAL
85, 215. 00
58, 410. 0
TOTAL AMOUNT $ 143, 625. 00
CONTRACT ADDS
APPROVAL
BY:
DATE:
Ken Reed
BY:
DATE:
ZruoreRevae Martinez4(
06/4/ 2024
655 W. Clay St., P. O. Box 6099 • Stockton, CA 95206 • ( 209) 948- 0302 • Fax ( 209) 948- 6652 KN 1
TRUCTION
FE RIVER
CONS
AN MDU RESOURCES COMPANY
SUBJECT: Relocate Pull Boxes for Concrete Modifications DATE: 06/ 19/ 24 PROJECT: Louise Ave & McKinley Ave Intersection Improvements JOB NO: 57231827 TO: City of Lathrop - Department of Public Works
390 Towne Centre Drive
Lathrop, CA 95330
ATTN: Ken Reed
FROM: Revae Martinez
DESCRIPTION
Costs proposed below are options based on discussion onsite with City of Lathrop, Knife River & Tennyson on 06/ 14/ 2024; regarding the relocation of the pull boxs located on the NE & SE corners required for the sidewalk additions.
Option 1.) Splice wire and extend behind back of landing.
This option adds 5 working days to the contract ( see below break down) Option 2.) Re -pull wire entirely to extentd boxes behind back of landing.
This option adds 7 working days to the contract ( see below break down) Time Constraints/ Schedule
The underground crew will be a 4 -man crew and work will take 4 -Days. The Electrical Crew will be a 3 -man crew and depending on the option will take 1- 3 days. Work will need to be performed on Saturdays due to availability of crews.
ITEM DESCRIPTION UIVI UNIT TAL
001 Splice Wire
002
1 LS $ 50, 821. 07
10% Markup for SUBCONTRACTED WORK
50, 821. 07
5, 082. 11
OPT 1 AMOUNT 55, 903. 18
1 LS $ 109, 051. 97
10% Markup for SUBCONTRACTED WORK
109, 051. 97
10, 905. 20
OPT 2 AMOUNT 119, 957. 1
APPROVAL
BY:
DATE:
Ken Reed
BY:
DATE:
Z6Gioite: •ft.
Revae Martinez
06/ 19/ 2024
655 W. Clay St., P. O. Box 6099 • Stockton, CA 95206 • ( 209) 948- 0302 • Fax ( 209) 948- 6652
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