CITY MANAGER' S REPORT
JULY 8, 2024 CITY COUNCIL REGULAR MEETING
ITEM:
ITEM 4. 5
APPROVE OUT OF STATE TRAVEL FOR COUNCIL
MEMBERS TO ATTEND " EXPERIENCIA PUERTO RICO
2024", AS MEMBERS OF THE NATIONAL LEAGUE OF
CITIES SMALL CITIES COUNCIL
RECOMMENDATION: Adopt Resolution Authorizing Out of State Travel for the Two ( 2) Council Members to Attend " Experiencia
Puerto Rico 2024" in San Juan, Puerto Rico, August
26-8, 2024, as Members of the National League of
Cities Small Cities Council
SUMMARY:
The National League of Cities ( NLC) is an organization comprised of city, town and village leaders that are focused on improving the quality of life for their current and future constituents. The NLC has various advocacy Boards and Committees that specialize in various topics significant to municipalities. For example, the Small Cities Council ( SCC), which is open to municipal officials from member cities with populations of 50, 000, or less. Participants share ideas and creative solutions to challenges affecting small cities. Currently, Vice Mayor Diallo, Council Member Akinjo, and Council Member Torres -O' Callaghan serve as Members of the Small Cities Council for the National League of Cities.
This year, the NLC SCC has chosen Experiencia Puerto Rico 2024, hosted by the International Forum of Local Governments, as the official location for its Annual Board Meeting, in celebration of its 100 years of foundation. Experiencia Puerto Rico is an event focused on topics related to Municipal Governments in Latin America and the United States. The event will serve as a forum to come together to share ideas, projects, visions, and promote a better quality of life to our communities. The main focus will be on the inclusion of the public and private sectors and their roles and relevance in good governance, as well as transparency and ethics in the pursuit.
Since City policy requires Council approval for all out of state travel, staff requests approval for up to three Council Members to attend the Experiencia Puerto Rico 2024.
The cost per Council Member is approximately $ 5,00, which includes actuals and estimates for conference registration, hotel, airfare, transportation and meals ( not provided by the conference). This request would allow travel for Vice Mayor Diallo and Council Member Akinjo. Due to scheduling conflicts, Council Member Torres - O' Callaghan in unable to travel during this time.
REASON FOR RECOMMENDATION:
Attendance to these conferences allow Council Members the opportunity to enhance their knowledge on government law and policy. Thus, furthering the interests of the Lathrop community, while promoting and implementing innovative solutions, and awareness about issues of concern to all residents of Lathrop.
CITY MANAGER' SREPORT PAGE 2
JULY 8, 2024 CITY COUNCIL REGULAR MEETING
APPROVE OUT OF STATE TRAVEL FOR TWO COUNCIL MEMBERS TO ATTEND EXPERIENCIA PUERTO RICO 2024", AS MEMBERS OF THE NATIONAL
LEAGUE OF CITIES SMALL CITIES COUNCIL
FISCAL IMPACT:
Staff requests out of state travel approval for two ( 2) Council Members to attend the Experience Puerto Rico 2024. The City Council training and travel budget, for FY 24- 25, includes in -state training and travel. Therefore, a budget amendment will be needed to cover this out of state travel, as it was not included in the current budget.
The cost per Council Member is approximately $ 5,00, which includes actuals and estimates for conference registration, hotel, airfare, transportation and meals. This request would allow travel for Vice Mayor Diallo and Council Member Akinjo. Due to scheduling conflicts, Council Member Torres -O' Callaghan in unable to travel during this time.
Budget Amendment
City Council ( 1010-1- 10) Training & Travel Expense Account - $ 11, 000.
ATTACHMENTS:
A. Resolution Approving Out of State Travel to the Experiencia Puerto Rico 2024 in San Juan, Puerto Rico from August 26-8, 2024.
B. Experiencia Puerto Rico 2024 in San Juan, Puerto Rico Registration Information.
CITY MANAGER' SREPORT PAGE 3
JULY 8, 2024 CITY COUNCIL REGULAR MEETING
APPROVE OUT OF STATE TRAVEL FOR TWO COUNCIL MEMBERS TO ATTEND EXPERIENCIA PUERTO RICO 2024", AS MEMBERS OF THE NATIONAL
LEAGUE OF CITIES SMALL CITIES COUNCIL
APPROVALS:
resa Vargas
vernment Services Director
City Clerk
Cari James
Director of . nce
Date/ 4) ki
tilal ota4/
Date
Ili (zdz`?
Thomas Hedegard Date
Deputy City Manager
Salvador Navarrete
City Attorney
Date
14 T7/ 11
1. Z•LI"
Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 24 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP AUTHORIZING OUT OF STATE TRAVEL FOR THE TWO ( 2) COUNCIL MEMBERS TO ATTEND " EXPERIENCIA PUERTO RICO 2024" IN SAN JUAN, PUERTO RICO, AUGUST 26-8, 2024, AS MEMBERS OF THE NATIONAL LEAGUE OF
CITIES SMALL CITIES COUNCIL
WHEREAS, the National League of Cities ( NLC) is an organization comprised of city, town and village leaders that are focused on improving the quality of life for their current and future constituents; and
WHEREAS, the NLC has various advocacy Boards and Committees that specialize in various topics significant to municipalities. For example, the Small Cities Council ( SCC), which is open to municipal officials from member cities with populations of 50, 000, or less; and
WHEREAS, participants share ideas and creative solutions to challenges affecting small cities. Currently, Vice Mayor Diallo, Council Member Akinjo, and Council Member Torres -O' Callaghan serve as Members of the Small Cities Council for the National League of Cities; and
WHEREAS, this year, the NLC SCC has chosen Experiencia Puerto Rico 2024, hosted by the International Forum of Local Governments, as the official location for its Annual Board Meeting, in celebration of its 100 years of foundation; and WHEREAS, Experiencia Puerto Rico is an event focused on topics related to Municipal Governments in Latin America and the United States, and the event will serve as a forum to come together to share ideas, projects, visions, and promote a better quality of life to our communities; and
WHEREAS, the main focus will be on the inclusion of the public and private sectors and their roles and relevance in good governance, as well as transparency and ethics in the pursuit, and
WHEREAS, City policy requires Council approval for all out of state travel, staff requests approval for up to three Council Members to attend the Experiencia Puerto Rico 2024; and
WHEREAS, the cost per Council Member is approximately $ 5,00, which includes actuals and estimates for conference registration, hotel, airfare, transportation and meals. This request would allow travel for Vice Mayor Diallo and Council Member Akinjo. Due to scheduling conflicts, Council Member Torres - O' Callaghan in unable to travel during this time.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop hereby approve out of state travel for Vice Mayor Diallo and Council Member Akinjo to attend the Experiencia Puerto Rico 2024, in San Juan, Puerto Rico, as representatives of the NLC SCC and City of Lathrop, August 26-8, 2024; and BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop hereby approve a budget amendment in the amount of $ 11, 000 to the City Council 1010-1- 10) Training & Travel Budget Expense Account.
The foregoing resolution was passed and adopted this 8th day of July 2024, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROV ' AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney ATTACHMENT" 5 "
AUGUST 26-8, 2024
N/•
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EXPERIENCIA INTERNATIONAL FORUM OF
PUERTO RICO2024 LOCAL GOVERNMENTS
SAVE THE DATE!
Sheraton Puerto Rico Hotel & Casino
ETHICS COMPLIANCE TRANSPARENCY
Official Invitation to Experiencia Puerto Rico 2024
Dear Municipal Leader,
We are pleased to announce the 9th edition of Experiencia Puerto Rico, an event focused on topics related to Municipalism in Latin America and the United States. We would like to extend our invitation for you to participate in this significant gathering. Experiencia Puerto Rico 2024 will take place in the City of San Juan, Puerto Rico, from August 26th to 28th, 2024, welcoming both local and international attendees. Our host hotel will be the Sheraton Puerto Rico Hotel & Casino, located in the Convention T -Mobile District. We will be announcing additional hotel options within 5 to 10 minutes of the event venue in the coming days.
Experiencia Puerto Rico 2024 will serve as a forum for us all to come together to share ideas, projects, visions, and promote a better quality of life for our communities. It is essential that we engage in dialogue and reassess our solutions within the framework of a new City model. The event is designed for Mayors, Municipal Legislators, Councilors, as well as officials involved in Finance, Municipal administration, Ethics, Compliance, and Governance.
As customary, we anticipate the participation of the National League of Cities ( NLC), which has chosen Experiencia Puerto Rico 2024 as its official stop this year in celebration of its 100 years of foundation. Likewise, the International City/ounty Management Association ICMA), both highly esteemed organizations in the United States regarding local government issues, will be present. Additionally, the Federation of Cities and Associations of Latin America, known as FLACMA, will join us, as well as members of the Confederation of Associations of Municipalities of Central America and the Caribbean ( CAMCAYCA), who will hold their annual assembly within the framework of Experiencia Puerto Rico 2024.
This year' s event will have a special focus on the inclusion of the private sector and its role and relevance in good governance. As part of the Chamber of Commerce of Puerto Rico' s work plan for this year, we will have a special session where various leaders from chambers of commerce across Latin America and the United States will be present to analyze common interests between the public and private sectors, as well as transparency and ethics in their pursuit.
We believe that your participation in the event will provide you with the opportunity to share experiences with colleagues and experts in these fields and enable you to actively engage in discussions taking place internationally on these fundamental topics for local governments. Finally, we see Experiencia Puerto Rico 2024 as a great opportunity to establish contacts and friendships with colleagues from the region. In addition to the extensive official agenda, we will have cultural exchange elements. As usual, the event will feature top- quality musical and cultural offerings, which we will be announcing soon.
We invite you to visit the website www. ExperienciaPuertoRico. com to learn more details about the event. You can also reach out via WhatsApp TEXT at 787- 415- 1912 or email at janluisrosado5Ca gmail. com or Whatsapp TEXT 787- 238- 8312. Alternatively, you can contact us via email at experienciapuertorico@gmail. com. Additionally, we encourage you to register immediately to reserve your spot at httn:// experienciapuertorico. com/ or If you wish to view the program, you can access it at https:// experienciapuertorico. com/ orograma/.
It would be our pleasure to have your special participation in our event. We look forward to welcoming you as a leader of your organization or municipality to this important gathering, where you will have the opportunity to witness the participation of world -class speakers and engage with topics of high public interest, such as their relevance to the growth of cities in Latin America, the United States, and Puerto Rico. Furthermore, through this invitation, we would like to extend the participation to other members of your organization, municipality, or private company. We await your presence in Puerto Rico, confident that you will have an unforgettable learning experience while enjoying the beauty of Puerto Rico.
Warm regards,
Mickey J. Espada Medina
Executive Director
Experiencia Puerto Rico
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For general information:
info@experienciapuertorico. com
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www. EXPERIENCIAPUERTORICO. com
FLACMA