ITEM 4. 7
CITY MANAGER' S REPORT
JULY 8, 2024 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE THE PURCHASE OF FOUR ( 4) VEHICLES
FROM PHIL LONG FORD OF DENVER AND TWO ( 2)
VEHICLES FROM AMERICAN CHEVROLET OF
MODESTO
RECOMMENDATION: Adopt a Resolution Approving the Purchase of Four 4) Vehicles from PhD Long Ford of Denver and Adopt
a Resolution Approving the Purchase of Two ( 2)
Vehicles from American Chevrolet of Modesto
SUMMARY:
The Parks and Recreation Department is responsible for the purchasing and maintaining of City fleet vehicles and equipment for the purpose of operating facilities, construction of infrastructure, and public safety. Due to the growth of the City and necessary replacement of vehicles that have met their usable life span, new fleet vehicles are needed for staff to continue to efficiently perform Citywide services.
Staff is requesting Council approval of the purchase of six ( 6) vehicles.
Pursuant to the Lathrop Municipal Code ( LMC) section 2. 36. 050, staff attempted to secure Police Department vehicles through quotes from both local and State dealerships; however, no local dealer had in stock, Police Department vehicles.
Currently, wait times for Police Department vehicles are 9 to 18 months. Staff also communicated directly with the Ford Motor Company who confirmed that only one 1) dealership on the West Coast, Bud Clary Ford of Longview Washington, had very few in stock. Although staff immediately contacted Bud Clary Ford, the vehicles were already under contract with other government agencies. After looking nationwide, staff were only able to find in stock Police Department vehicles with Phil Long Ford of Denver. In reviewing the price of these Police Department vehicles, they align with the current market, even with the additional cost for transportation. Phil Long Ford of Denver provided a quote of $ 212,37 for four ( 4) Police Department vehicles.
Staff reached out to local dealerships to obtain quotes for the Public Works Department vehicles. American Chevrolet of Modesto provided the lowest quote of 113,24 for two vehicles. The quote is for two ( 2) Chevrolet Silverado 1500 pickup trucks. The two Public Works Department vehicles will be delivered outfitted pursuant to department specifications and will not need any additional upfitting.
CITY MANAGER' SREPORT PAGE 2
JULY 8, 2024 CITY COUNCIL REGULAR MEETING
APPROVE THE PURCHASE OF FOUR ( 4) VEHICLES FROM PHIL LONG FORD OF DENVER AND TWO ( 2) VEHICLES FROM AMERICAN CHEVROLET OF
MODESTO
4) 2024 Ford Explorer
Police Interceptor
2) 2024 Chevrolet
Silverado 1500 Truck
Vehicle Cost
212,37
113,24
Total 325,61
BACKGROUND:
Due to the growth of the City of Lathrop and the need to replace vehicles that have met their life span, four ( 4) new vehicles are requested for the Police Department and two ( 2) new vehicles are requested for the Public Works Department, for a total of six ( 6) vehicles.
The City of Lathrop Police Department currently utilizes Ford Explorer Police Interceptors as their fleet. The Public Works Department vehicles are not brand specific, and Chevrolet' swere the lowest bidders. Police Department vehicles are in stock, and the Chevrolet' scan take up to 60 days.
RECOMMENDATION:
Staff recommends Council approve the purchase of six ( 6) vehicles, four ( 4) for the Police Department and two ( 2) for Public Works.
FISCAL IMPACT:
The total cost for the six ( 6) vehicles is $ 325,61. The breakdown for each department is $ 212,37 from the Police Department and $ 113,24 from the Public Works Department. Sufficient funds are available within the approved biennial budget for Fiscal Year 2023/4budget that will be carried forward for the purchase of (4) vehicles for the Police Department.
ATTACHMENTS:
A. Resolution Approving the Purchase of four ( 4) 2024 Ford Explorer Police Interceptors from Phil Long Ford of Denver
B. Resolution Approving the Purchase of two ( 2) 2024 Chevrolet Silverado 1500 Pickup Trucks from American Chevrolet of Modesto
C. Phil Long Ford of Denver Quote - four ( 4) 2024 Ford Explorer Police Interceptors
D. American Chevrolet of Modesto Quote - two ( 2) 2024 Chevrolet Silverado 1500 Pickup Trucks
CITY MANAGER' SREPORT PAGE 3
JULY 8, 2024 CITY COUNCIL REGULAR MEETING
APPROVE THE PURCHASE OF FOUR ( 4) VEHICLES FROM PHIL LONG FORD OF DENVER AND TWO ( 2) VEHICLES FROM AMERICAN CHEVROLET OF
MODESTO
APPROVALS:
Todd 5eba idn Date
Director of Parks and Recreation
Let iO\
Cari James
Director of Fin
Date
Thomas Hedegard Date
Deputy City Manager
Michael King Date
Assistant City Manager
p en S
Chief of P
7 Z J 7OZ%
7. Z• ZoL. y
zOl( f
Date
11104,
Salvador Navarrete Date
City Attorney
Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP APPROVING THE PURCHASE OF FOUR ( 4) 2024 FORD EXPLORER POLICE
INTERCEPTORS FROM PHIL LONG FORD OF DENVER FOR THE POLICE
DEPARTMENT
WHEREAS, due to growth of the City of Lathrop and the need to replace vehicles that have met their usable life span and staff requested quotes from multiple Ford dealerships for in stock Ford Explorer Interceptors; and WHEREAS, Phil Long Ford of Denver provided a quote for in stock desired Ford vehicles; and
WHEREAS, staff is requesting Council approve the purchase of the following vehicles from Phil Long Ford of Denver:
Vehicle Description Cost
Four ( 4) 2024 Ford Explorer Police Interceptor 212,37
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Lathrop does hereby approve the purchase of the listed four ( 4) vehicles for $ 212,37.
The foregoing resolution was passed and adopted this 8th day of July 2024, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
ATTACHMENT
8 -
RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP APPROVING THE PURCHASE OF TWO ( 2) 2024 CHEVROLET SILVERADO 1500
PICKUP TRUCKS FROM AMERICAN CHEVROLET OF MODESTO FOR THE
PUBLIC WORKS DEPARTMENT
WHEREAS, due to growth of the City of Lathrop and the need to replace vehicles that have met their life span and staff requested multiple quotes from multiple dealerships; and
WHEREAS, American Chevrolet of Modesto provided the lowest quote for the two ( 2) desired vehicles; and
WHEREAS, staff is requesting Council approve the purchase of the following vehicles from American Chevrolet of Modesto:
Vehicle Description Cost
2) 2024 Chevrolet Silverado 1500 Pick Up Trucks 113,24
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Lathrop does hereby approve the purchase of the listed two ( 2) vehicles for $ 113,24.
The foregoing resolution was passed and adopted this 8th day of July 2024, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
ATTACHMENT
PHIL LONG
QUOTE TO: City of Lathrop
ATTN: Todd Sebastian
QUOTE NUMBER
QUOTE DATE
Agency PO #.
CES PO#
TERMS
SALES REP
SHIPPED VIA
F. O. B.
PREPAID or COLLECT
062524- 1
June 25, 2024
Due on Receipt
Herman Sanchez
Driver
PRICE AGREEMENT: T. I.P.S. USA ( The Interlocal Purchasing System) # 220304 2024 Ford Police Explorer Interceptor Non Eco- Boost Exterior: Agate Black
QUANTITY DESCRIPTION - UNIT PRICE AMOUNT
4 Ford Utility Interceptor, Mid Size, four Door, AWD Police Pursuit Rated 48, 310. 0 193, 240. 0 Intl. Dark Car Feature, Driver Side Spotlight, Backup Camera, Police Engine Idle, Reverse Sensing, BLIS, Global Unlock, Keyless Entry) 4 Available Government Discount 1, 500. 00) 6, 000.0)
4 Transport To: 390 Towne Centre Dr. 1, 980. 0 7, 920. 0 Lathrop, CA 95330
Vehicles will not come with hubcaps due to Manufacturer No longer making hubcaps**
Additional Information:
Proposal valid for 30 Days
195,60. 0
195,60. 0
DIRECT ALL INQUIRIES TO: Phil Long Ford of Denver Total Herman Sanchez 7887 W. Tufts Ave. AMOUNT
505) 250- 9388
email: hsanchez@phillong. com
Denver, CO 80123
THANK YOU FOR YOUR BUSINESS!
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3 YR/ 36K
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MSRP) 2, 830. 00
NO
CHARGE 610. 00
NO NOCHARGE CHARGE 25. 00 395. 260. 00 00
545. 00 340. 00 50 20. 0 00275. 00
NOCHARGE
pRI
CEINFORMATION
BASE
PRICE
TOTAL OPTI
ONS/THER
TOTAL
VEHICLE &
OPTIONS/ OTHER
DESTINATION &
DELIVERY
MSRP)
547, 165 .
00 450. 00
46, 715. 00 1, 595 .
00 RA
MP
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TWO
CONVOY
ITEM
P:
56- R447
OfT
5B
This
label
is
affixed
pursuant
to
the
Federal
Automobile
Information
Disclosure
Act.
Gasoline,
License,
and
Title
Fees,
State
and
Local
taxes
are
not
included.
Dealer
installed
options
oraccessories
are
not
included
unless
listed
above.
TOTAL
MSRP $
48, 310. 00
Whether
you
decide
to
lease
or
finance
your
fai
vehicle,
you' ll
find
the
choices
that
are
right
Ford
Credit
for
you.
See
your
dealer
for
details
or
visit
w
ford. com/ ww,
finance.
SPECIAL
ORDER
RA251
N
RB
2X
415
007113
01 25
24 EPA
Fuel
Economy
and
E
DOT Fuel
Ec
onomy
a1
MPG
Standard
SUVs
range
from
MPG.
The
best
vehicle
rates
Values
are
based
on
reflect
performance
and
E65 .
17 23
5. 3
combined
city/ hwy
city
highway
g
allo ns
per
100
Drivi
Ra
nge
Annual
fu
el
cost
2, 850
Fuel
E
conomy &
Gree
This
vehicle
emits
462
grams
CO2
per
distributi
ng
fuel
also
creat
e
emissions;
Act
ual
results
will
vary
f
or
many
r
easons,
incl
uding
drivi
ng
c
onditins
a
nd
h
ow
your
vehicle .
The
av
vehicle erag newe
gets
26 MP
and costsG
09. 750
to
f
uel
ar
e
bas
ed
on
000 15,
miles
per
year
at
53 .
60 per
gallon.
This
is
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dual
fueled
a
gasoli
ne
gall
equivale nt. on
Vehicle
emissi
ons
area
significa
nt
cau se
of
climate
fueleconomyg
ov
Calc
ulate
perso
nalized
estimat
es
a
nd
c
ompar e
v
ehicles G
OVERNMENT
5 -
STAR
SAFETY
RATINGS
Overall
Vehicl
e
Score * * * * *
Based
on
the
c
ombin ed
ratings
of
frontal,
sid
e
and
rollover .
Sh
ould
ONLY
be
c
ompared
to
other
vehicles
of
similar
size
and
weight .
Fr
ontal
Driv
er *
Crash
Pass
engr *
Bas
ed
on
the
risk
of
i
njury
in
a
fro
ntal
impact .
Sh
ould
ONLY
be
compared
to
other
vehicles
of
similar
size
and
weight .
Side
Fr
ont
seat * * * * *
Crash
Rear
seat * * * * *
Bas
edon
the
risk
of
injury
in
a
side
impact.
R
ollo ver * * * *
Based
on
the
risk
of
rollo
ver
in
a
single -
vehicle
crash .
Star
ratings
range
from
1 to
5 stars
1*
1. with
5 being
the
Source:
National
Highway
Traffic
Safety Administration (
www .
safercar .
gov
or
1 .
888 .
327- 4236
1FM5K8AB3RGA27823
III
II
III
III
II (
III
II
III
II
II
II
I
III
II
III
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IIIIIII
A
WARNING:
Operating,
servicing
and maintaining
apassenger
vehicle,
vehicle
can
expose
you
to
chemicals
including
engine
exhaust,
carbon
lead,
which
are
known
to
the
State
ofCalifornia
to
cause
cancer
and
birth
Tominimize
exposure,
avoid
breathing
exhaust,
do
not
idle
the
engine
except
as
vehicle
in
a
well -
ventilated
area
and
wear
gloves
or
wash
your
hands
frequently
For
more
information
go
toP65Wamings . www.
ca .
gov/ passenger- vehicle.
2 1
I
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06/ 25024
ATrACHMENDate/ Time: Jul 1, 2024 12: 33 PM
i-
D
CHEVROLET
Buyer: City Of Lathrop City Of Lathror
Phone: C: (209) 319-039
Salesperson: Zach Riedinger
Salesperson:
Phone: H: (209) 941- 7372
Jonathon Quevedo
Address: 390 Towne Centre Dr
Lathrop, CA 95330
2024 Chevrolet Silverado 1500, Body Type:
Color: Summit White
Purchase 0 Months
Down Est. $/Monthly
0 113,23
MSRP/ Retail 102, 840. 0
Selling Price 102, 840. 0
Rebate 10, 000.
Total Savings + Rebate 10, 000.
Government Fee 83. 50
Proc/ Doc Fee 170. 00
Up Fit 10,30. 0
Total Taxes 9, 899. 75
Amount Financed 113,23. 25
Customer Signature Manager Signature
Date Date
Please submit this worksheet to Management for its review. 1 understand that ( i) this worksheet is neither an offer nor a contract and is not binding on the customer or the dealership, (ii) no offer to purchase any vehicle is binding until accepted in writing by an authorized American Chevrolet Sales manager on a California State Motor Vehicle Purchase Contract form and ( iii) Sales Consultant can not obligate or bind the customer or the dealership. gm Vehicle Locator
Dealer Information
AMERICAN CHEVROLET
4742 MCHENRY AVE
MODESTO, CA 95356
Phone: 209- 575- 1606
Fax: 209- 41- 7825
1 GCUDAED7RZ123049
Model Year: 2024
Make: Chevrolet
Model: 1500 Silverado
CK10543- 4WD, Short Crew
PEG: 1 WT -Work Truck Preferred Equipment Group
Primary Color: GAZ- Summit White
Trim: HOU- 1WT/LT/ 1SP/ 2LT/ 1FL/LS- Cloth, Jet Black,
Interior Trim
Engine: L84 -Engine: 5. 3L, EcoTec3 V- 8, D1, Dynamic Fuel Mgt, V V T
Transmission: MHT- 10- Speed Automatic
Event Code: 5000 - Delivered to Dealer
Order #: CVCGH3
MSRP: $ 51, 420. 0
Order Type: FNR-leet Commercial
Stock #: T24150
Inventory Status: N/ A
Additional Vehicle Information
Vehicle Options
Chargeable Options
A2X- Power Seat Adjuster ( Driver' sSide)
G80 -Auto Locking Differential, Rear
JL1- Integrated Trailer Brake Controller
KI4- 120 Volt Electrical Receptacle, In Cab
L84 -Engine: 5. 3L, EcoTec3 V- 8, DI, Dynamic
Fuel Mgt, V V T
QT5- Tailgate Function-- EZLift, Power Lock &
Release
Z82- Trailering Package
ZLQ- Fleet Convenience Package
MSRP
290. 00
395. 00
275. 00
225. 00
1, 595. 00
150. 00
425. 00
370. 00
No Cost Options
C5Y- GVW Rating 7100 Lbs
GU5- Rear Axle: 3. 23 Ratio
MHT- 10- Speed Automatic
RD6- Wheels: 17" Steel - Painted Ultra Silver
VQ1- Holdback, Fleet Dealer Assistance
YF5- California Emissions
Other Options
1WT- Work Truck Preferred Equipment Group
AZ3- Seats: Front 40/ 20/ 40 Split -Bench, Full
Feature
DLF- Mirrors, O/ S: Power, Heated
GAZ- Summit White
10R -Chevrolet Infotainment, 7" Color Screen
KC4- Cooler, Engine Oil
KW7- Alternator, 170 AMP
QBN- Tires: 255/ 70 R17 All Season, Blackwall
QK1- Standard Tailgate
SAF- Spare Tire Lock
UBI- 2- USBs, Second Row Charge/ Data Ports
UE4- Following Distance Indicator
UHX- Lane Keep Assist/ Departure Warning
UKJ- Sensor, Front Pedestrian Braking
V76 -Recovery Hooks
AQQ- Keyless Remote Entry
BG9- Floor Covering: Rubberized Vinyl, Black
E63- Durabed
HOU- 1WT/ 1LT/ 1SP/ 2LT/ 1FL/ 1LS -Cloth, Jet
Black, Interior Trim
K34 -Cruise Control
KNP- Transmission Cooling System
PRF- 3 Years of Onstar Remote Access
QBR- Tire, Spare: 255/ 70 R17 All Season,
Blackwall
RFQ- Focused Ordering Configuration
TQ5- Headlamps, Intellibeam
UE1- OnStar Communication System
UEU- Sensor, Forward Collision Alert
UHY- Automatic Emergency Braking
UQF- Speaker System: Standard Sound
System
VK3- Front License Plate Mounting Provisions
indicates vehicle belongs to Trading Partner' s inventory Disclaimer:
GM has tried to make the pricing information provided in this summary accurate, Please refer to actual vehicle invoice, however, for complete pricing information. GM will not make any sales or policy adjustments in the case of inaccurate pricing information in this summary.