ITEM 5. 1
CITY MANAGER' SREPORT
AUGUST 12, 2024 CITY COUNCIL REGULAR MEETING
ITEM: APPOINTMENT OF VOTING DELEGATE/ ALTERNATE
FOR THE 2024 LEAGUE OF CALIFORNIA CITIES
ANNUAL CONFERENCE
RECOMMENDATION: Approve Appointment of the City' s Voting Delegate and Alternate for the 2024 League of California
Cities Annual Conference, October 16-8, 2024, at
the Long Beach Convention Center
BACKGROUND:
Each year, the League of California Cities ( League) holds an Annual Conference and business meeting to decide League policy for the upcoming year. This year, the Conference will be held at the Long Beach Convention Center in Long Beach, California, October 16-8, 2024.
League membership considers and takes action on Resolutions that establish League policy. In order for cities to vote at the Annual Business Meeting, the City Council of each corresponding member jurisdiction must designate a voting delegate. Each city may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.
Additionally, all delegates must be registered to attend the Annual Conference.
Vice Mayor Diallo, and Councilmembers Akinjo, and Torres -O' Callaghan have registered for this year' s
Annual Conference. The City Council as a whole may vote to assign the City of Lathrop voting delegate and alternate( s). Therefore, staff is requesting that the City Council discuss and formally approve a voting delegate and alternate( s) to participate in the General Assembly at the 2024 League Annual Conference representing the City of Lathrop.
The deadline to submit Resolutions, 60 days prior to the opening of the Annual Conference, is August 17, 2024. The general Resolutions to be voted on during the Conference are expected to be distributed to city officials and posted on the League website site. However, if none are submitted, a petitioned Resolution can still be submitted during the Annual Conference and would need to be considered and voted on during the business meeting.
Information regarding the 2024 Annual Conference schedule can be found on the League website at:
conference- and- expo.
https:// www. calcities. org/ detail- pages/ event/ 2024/ 106/ default- calendar/ annualInformation regarding the Resolutions and the General Assembly can be found on the League website at:
https:// www. calcities. org/ advocacy/ resolutions- and- the- general- assembly.
CITY MANAGER' S REPORT
AUGUST 12, 2024 CITY COUNCIL MEETING
VOTING DELEGATE FOR 2024 LEAGUE ANNUAL CONFERENCE
REASON FOR RECOMMENDATION:
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The Resolutions process and the approval by the General Assembly during the Annual Conference become the official League of California Cities policy. Therefore, by participating the City remains informed and participates in the policy decision - making process for the League of California Cities.
FISCAL IMPACT:
Funds are available in the City Council Training & Travel expense account for new Fiscal Year 2024-5. Typically, funds are set aside for Councilmembers to attend this event in person at an estimate cost of $ 3, 530, per person, which may include:
Conference Registration Fee $ 650
Hotel - approximately $ 485 per night ( x4 nights)
Meals - approximate $ 100 per day
Airfare - $ 440
Transportation - $ 100
This trip is subject to reimbursements and allowance set in the new Travel Policy adopted by Resolution No. 22- 5112, unless amended by Council action.
ATTACHMENTS:
A. 2024 Voting Delegate Packet
CITY MANAGER' SREPORT
AUGUST 12, 2024 CITY COUNCIL MEETING
VOTING DELEGATE FOR 2024 LEAGUE ANNUAL CONFERENCE
APPROVALS:
resa Vargas
Government Services Director/
City Clerk
go
Cari Ja s
Financ birector
Date
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Date
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Salvador Navarrete Date
City Attorney
St' p en J. Salvatore Date
City Manager
14 LEAGUE OF
k
CALIFORNIA
CITIES
ATTACHMENT" A "
Council Action Advised by September 25, 2024
DATE: Wednesday, July 10, 2024
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 16-8, 2024 Long Beach Convention Center
Every year, the League of California Cities convenes a member -driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.
Taking place on Oct. 18, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.
To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.
Action by Council Required. Consistent with Cal Cities bylaws, a city' svoting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.
Following council action, please submit your city' sdelegates through the online submission portal by Wed., Sept. 25. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.
Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/ alternaterecords prior to the conference and provide pre -conference communications with voting delegates.
Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.
1 , 1(4) K Sties t, Suite 400 Sc7cran e 0o, CA 95814 = 916. 658 X200 1I( i1ies. O11
LEAGUE OF
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For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.
Please view Cal Cities' event and meeting policy in advance of the conference.
Transferring Voting Card to Non -Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.
Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 16, 8: 00 a. m.- 6: 00 p. m. and Thursday, Oct. 17, 7: 30 a. m.- 4: 00 p. m. On Friday, Oct. 18, the voting delegate desk will be open at the General Assembly, starting at 7: 30 a. m., but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city' svoting delegate and alternates.
Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 25. If you have questions, please contact Zach Seals at zseals@calcities. orq.
Attachments:
General Assembly Voting Guidelines
Information Sheet: Cal Cities Resolutions and the General Assembly 1400 K Street, Suiie 400 Sacramento, CA 95814 916. 658. 8200 calcities. orel Ilk LEAGUE OF
CALIFORNIA
CITIES
General Assembly Voting Guidelines
1. One City One Vote. Each member city has a
right to cast one vote on
matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city' svoting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates ( or alternates), and who have picked up their city' svoting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city' svote, a city official must have in their possession the city' svoting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.
6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.
1400 K Street, Suite 400, Sacramento, CA 95814 916. 658. 8200 calcities. or1 111/4
LEAGUE OF
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How it works: Cal Cities
Resolutions and the General Assembly
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities' advocacy to promote local decision - making, and lobby against statewide policies that erode local control.
The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here' show resolutions and the General Assembly work.
General Resolutions
Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.
Petitioned Resolutions
The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.
General Assembly
Policy Committees
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.
Recommendations are forwarded
to the Resolutions Committee.
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved' by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.
General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified. 2
During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.
Who' swho
Cal Cities policy
development is a member -
informed process,
grounded in the voices and
experiences of city officials
throughout the state.
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.
Voting delegates
are appointed by each
member city; every city
has one voting delegate.
The General Assembly is a
meeting of the collective
body of all voting
delegates — one from
every member city.
Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.
Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.
The Resolution Committee can amend a general resolution prior to sending it to the General Assembly.
Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5( f).
For more information visit www. calcities. ora/ general- assembly
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