ITEM 4. 15
CITY MANAGER' SREPORT
SEPTEMBER 9, 2024 CITY COUNCIL REGULAR MEETING
ITEM: ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY
GEORGE REED, INC. FOR THE CLASS II BIKEWAYS TO
ACE STATION, CIP PS 22- 18
RECOMMENDATION: Adopt Resolution to Accept Public Improvements Constructed by George Reed, Inc. for the Class II
Bikeways to Ace Station, CIP PS 22- 18, and to
Authorize the Filing of a Notice of Completion,
Release of Contract Retention, and Release of
Performance and Payment Bonds
SUMMARY:
George Reed Inc. (George Reed) completed construction of Capital Improvement Project ( CIP) PS 22- 18 for Class II Bikeways to ACE Station ( Project). The Project installed Class II bike lanes from Louise Avenue to the Lathrop/ Manteca Altamont Commuter Express ( ACE) Station located on Yosemite Avenue at the eastern City Limits. The scope of work also included microsurface on Harlan Road and D' Arcy Parkway and overlay asphalt concrete on segments along D' Arcy Parkway and Yosemite Avenue to accommodate the shift in traffic lanes for the new bike lanes.
Staff inspected and the City Engineer deemed the improvements complete and in accordance with the approved plans and specifications. George Reed has submitted lien releases, confirming all sub -contractors and suppliers have been paid in full, and pa one- year maintenance bond ( based on 10% of the construction contract) for the improvements to be accepted.
Staff also requests City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, release of contract retention to George Reed, in the amount of $ 88, 246 within forty-ive (45) days after the recording of the Notice of Completion, and the release of performance and payment bonds.
BACKGROUND:
Through the San Joaquin Council of Governments and the Active Transportation Program, the City of Lathrop received Measure K funding to construct CIP PS 22- 18.
On August 14, 2023, City Council awarded a construction contract to George Reed for improvements to the Project. The Project installed approximately 4. 2 miles of Class II bike lanes from Louise Avenue to the Lathrop/ Manteca ACE Station.
CITY MANAGER' S REPORT PAGE 2
SEPTEMBER 9, 2024 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY GEORGE REED, INC. FOR THE CLASS II BIKEWAYS TO ACE STATION, CIP PS 22- 18
The Project construction consisted of microsurfacing Harlan Road and D' Arcy Parkway, grinding and overlaying asphalt concrete on segments along D' Arcy Parkway and Yosemite Avenue to support the traffic loads shifted by the new installation of bike lanes. In addition, new signs were installed and striping was enhanced using Methyl Methacrylate ( MMA) green markings for the bike lanes.
The awarded contract was in the amount of $ 1, 642,17 with a 10% construction contingency of $ 164, 262 authorized for staff to use as necessary to achieve the goals of the project. The total construction budget for the project was $ 1, 806,79. During construction, contract change orders totaling $ 122, 294 were issued for a final contract amount of $ 1, 764, 911.
The construction costs referenced below capture all expenditures.
A. Construction Contract Amount $ 1, 642,17
B. Approved Change Order 1 $ 69, 540
C. Approved Change Order 2 $ 74, 283
D. Approved Change Order 3 $ ( 21, 529)
Total Construction Costs $ 1, 764, 911
Upon acceptance of the improvements, the performance and payment bonds ( Bond No. 30197255) will be released and replaced with a warranty bond ( Bond No. 30197255, $1, 764, 911). The warranty bond covers any repairs or replacements that become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements. George Reed also provided the necessary lien releases for the materials supplied and completed work.
Staff is requesting City Council accept the public improvements constructed by George Reed for the Project. Staff also requests City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, the release of contract retention to George Reed in the amount of $ 88, 246 within forty-ive (45) days after the recording of the Notice of Completion, and the release of performance and payment bonds.
REASON FOR RECOMMENDATION:
The project was completed by George Reed pursuant to the contract documents dated August 14, 2023. Staff inspected the improvements and the City Engineer deemed the improvements complete and in accordance with the approved plans and specifications.
The performance and payment bonds ( Bond No. 30197255) will be released and replaced with a one- year warranty bond ( Bond No. 30197255, $1, 764, 911) upon City Council' s acceptance of the improvements.
CITY MANAGER' SREPORT PAGE 3
SEPTEMBER 9, 2024 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY GEORGE REED, INC. FOR THE CLASS II BIKEWAYS TO ACE STATION, CIP PS 22- 18
FISCAL IMPACT:
The awarded contract was in the amount of $ 1, 642,17 with a 10% construction contingency for a total construction budget of $ 1, 806,79. During construction, contract change orders totaling $ 122, 294 were issued for a final contract amount of 1, 764, 911. Adequate funds were allocated within the fiscal year 2024/5budget to close out CIP PS 22- 18. With the completion of this project, staff requests that unused funds be transferred back into the Transportation Development Act ( TDA) (2140).
ATTACHMENTS:
A. Resolution to Accept Public Improvements Constructed by George Reed, Inc. for Class II Bikeways to ACE Station, CIP PS 22- 18, and to Authorize the Filing of a Notice of Completion, Releasing of Contract Retention, and Releasing of Performance and Payment Bonds
B. Notice of Completion - Class II Bikeways to ACE Station, CIP PS 22- 18 CITY MANAGER' S REPORT PAGE 4
SEPTEMBER 9, 2024 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY GEORGE REED, INC. FOR THE CLASS II BIKEWAYS TO ACE STATION, CIP PS 22- 18
APPROVALS:
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AngeTAbarca Date
Assistant Engineer
Ken Reed Date
Senior Construction Manager
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Finance Di
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Michael King Date
Assistant City Manager
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Salvador Navarrete Date
City Attorney
Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 24 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY GEORGE REED, INC. FOR CLASS II BIKEWAYS TO ACE STATION, CIP PS 22- 18, AND TO AUTHORIZE THE
FILING OF A NOTICE OF COMPLETION, RELEASE OF CONTRACT RETENTION,
AND RELEASE OF PERFORMANCE AND PAYMENT BONDS
WHEREAS, on August 14, 2023, City Council awarded a construction contract to George Reed, Inc. (George Reed) for construction of the Capital Improvement Project ( CIP) PS 22- 18 for Class II Bikeways to ACE Station ( Project); and WHEREAS, the Project installed Class II bike lanes from Louise Avenue to the Lathrop/ Manteca Altamont Commuter Express ( ACE) Station located on Yosemite Avenue at the eastern City Limits; and
WHEREAS, the scope of work also included microsurface on Harlan Road and D' Arcy Parkway and overlay asphalt concrete on segments along D' Arcy Parkway and Yosemite Avenue to accommodate the shift in traffic lanes for the new bike lanes; and
WHEREAS, the awarded contract was in the amount of $ 1, 642,17 and a 10% construction contingency of $ 164, 262 was authorized for staff to use as necessary to achieve the goals for a total construction budget of $ 1, 806,79; and WHEREAS, during construction, contract amendments totaling $ 122, 294 were issued for a final contract amount of $ 1, 764, 911; and WHEREAS, George Reed has completed the construction of the project; staff inspected and the City Engineer deemed the improvements complete and in accordance with the approved plans and specifications; and WHEREAS, George Reed has provided the necessary lien releases for the materials supplied and completed work; and
WHEREAS, George Reed has submitted a one- year warranty bond ( based on 10% of total project cost) for the improvements being accepted; and WHEREAS, the performance and payment bonds ( Bond No. 30197255) will be released and replaced with a one- year warranty bond ( Bond No. 30197255, 1, 764, 911) upon City Council' s
acceptance of the improvements; and
WHEREAS, the awarded contract was in the amount of $ 1, 642,17 with a 10% construction contingency for a total construction budget of $ 1, 806,79. During construction, contract change orders totaling $ 122, 294 were issued for a final contract amount of $ 1, 764, 911; and
WHEREAS, adequate funds were allocated within the fiscal year 2024/5 budget to close out CIP PS 22- 18. With the completion of this project, staff requests that unused funds be transferred back into the Transportation Development Act TDA) (2140); and
WHEREAS, staff requests City Council accept the public improvements constructed by George Reed for the Class II Bikeways to ACE Station, CIP PS 22- 18; and
WHEREAS, staff also requests City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk upon acceptance of the improvements and the release of the contract retention to George Reed, in the amount of $ 88, 246, within forty-ive (45) days after the recording of the Notice of Completion and the release of the performance and payment bonds.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby accept the public improvements constructed by George Reed for Class II Bikeways to ACE Station, CIP PS 22- 18, pursuant to the contract documents dated August 14, 2023; and
BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop authorizes the filing of the Notice of Completion with the San Joaquin County Clerk and the release of the contract retention to George Reed, in the amount of $ 88, 246 within forty-ive (45) days after the recording of the Notice of Completion, and authorizes the release of the performance and payment bonds; and BE IT FURTHER RESOLVED, that City Council also authorizes the transfer of the unused project funds into the Transportation Development Act ( TDA) (2140).
The foregoing resolution was passed and adopted this 9th day of September 2024, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
RECORDING REQUESTED BY, AND
WHEN RECORDED MAIL TO:
CITY OF LATHROP
ATTN: CITY CLERK
390 TOWNE CENTRE DRIVE
LATHROP, CA 95330
Exempt from payment of recording fees ( GC 11922)
SPACE ABOVE THIS LINE FOR RECORDER' S USE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the interest or estate stated in paragraph 3 herein in the real property herein described is owned by:
NAME STREET AND NO. CITY STATE
City of Lathrop 390 Towne Centre Drive Lathrop CA 95330 If more than one owner of the interest stated, the name and address of each must be stated)
2. That the full name and address of the owner of said interest or estate, if there is only one owner, and that the full names and addresses of all the co -owners who own said interest or estate as tenants in common, as joint tenants, or otherwise, if there is more than one owner, are set forth in the preceding paragraph.
3. That the nature of title or the stated owner, or if more than one owner, then of the stated owner and co - owners is:
Project No. CIP PS 22- 18 for Bikeways to ACE Station by George Reed, Inc.
4. That on the 9th day of September 2024 a work of improvement on the real property herein described was completed.
5. That the name of the original contractor, if any, for said work of improvement was: George Reed, Inc.
6. That the name and address of the transferor is:
NAME STREET AND NO. CITY STATE
George Reed, Inc. 140 Empire Avenue Modesto CA 95354
7. That the real property herein referred to is situated in the State of California, and is described as follows:
City of Lathrop County of San Joaquin,
Project No. CIP PS 22- 18 for Bikeways to ACE Station
CITY OF LATHROP
By:
Stephen J. Salvatore, City Manager Date
That the undersigned has knowledge of the contents herein and states under penalty of perjury that the foregoing is true and correct.
By:
Teresa Vargas, City Clerk Date
CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by the NOTICE OF COMPLETION dated September 9, 2024 by George Reed, Inc. to the City of Lathrop, a political corporation and/ or governmental agency, is hereby accepted by the undersigned officer or agent on behalf ofthe City Council pursuant to authority conferred by minute action of the City Council adopted on September 9, 2024, and the grantee consents to recordation thereof by its duly authorized officer.
Dated By
Stephen J. Salvatore, City Manager
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