ITEM 4. 14
CITY MANAGER' SREPORT
OCTOBER 14, 2024 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE PURCHASE OF SWARCO MCCAIN, INC. AND
ITERIS, INC. PRODUCTS FOR CITY- WIDE TRAFFIC
SYSTEMS AND SAFETY UPGRADES PROJECT, CIP PS
23- 01 AND APPROVE BUDGET AMENDMENT
RECOMMENDATION: Adopt Resolution to Approve the Purchase of Swarco McCain Inc. and Iteris, Inc. Products for the City -
Wide Traffic Systems and Safety Upgrades Project,
CIP PS 23- 01 and Approve Budget Amendment
SUMMARY:
On July 11, 2022, Council approved the creation of Capital Improvement Project ( CIP) PS 23- 01 for the City -Wide Traffic Systems and Safety Upgrades Project. This project aims to maintain and improve the reliability, safety, and functionality of various traffic control devices throughout the City. Two traffic signals on Lathrop Road and two on Louise Avenue, located at the Interstate 5 Interchanges, are operated by Caltrans.
Since these Caltrans Signals directly impact the reliability and functionality of the City' straffic network, staff has been working with Caltrans to obtain approval for the City to take over their operation and maintenance.
Before assuming responsibility, the Caltrans Signals will need to be retrofitted with City Standard equipment to ensure reliability and consistency with all other City traffic signals. Staff has received quotes from Swarco McCain, Inc. for six Flex ATC Traffic Signal Controllers and from Iteris, Inc. for two Vantage Next CCUs, both of which include all necessary components for installation ( see Attachment " B"). Additionally, approximately $ 120, 00is needed for miscellaneous equipment, such as surveillance cameras, license plate readers, radios for communication, and communication switches.
Staff requests that Council approve the purchase from Swarco and Iteris for a total cost of $ 65, 813. 15. Staff also requests approval for a budget amendment in the amount of $ 200, 00 from the General Fund Street Reserves ( 1010). The remaining funds after the purchase of the controllers will be used for other items to further advance the project goals of CIP PS 23- 01.
BACKGROUND:
On July 11, 2022, Council approved the creation of CIP PS 23- 01 for City -Wide Traffic Systems and Safety Upgrades. These upgrades include the replacement of obsolete traffic controllers, the installation of video and radar detection systems, communication upgrades, and safety enhancements such as guard rails, signs, striping, and bicycle facilities. A key component of this project is to enhance traffic signal technology throughout the City to promote mobility, safety, and visibility.
CITY MANAGER' SREPORT PAGE 2
OCTOBER 14, 2024 CITY COUNCIL REGULAR MEETING
APPROVE PURCHASE OF SWARCO MCCAIN, INC. AND ITERIS, INC.
PRODUCTS FOR CITY- WIDE TRAFFIC SYSTEMS AND SAFETY UPGRADES PROJECT, CIP PS 23- 01 AND APPROVE BUDGET AMENDMENT
The two traffic signals on Lathrop Road and two on Louise Avenue, operated by Caltrans, directly affect the reliability and functionality of the City' s traffic network.
Therefore, staff is working with Caltrans to secure approval for the City to take over the operation and maintenance of these signals.
City Standards require new signal installations to be equipped with a Flex ATC Controller and an Iteris Next Vector detection system. Currently, the Caltrans Signals use loop detection and older model controllers, such as the McCain 2070E Controller, which are less reliable and lack the connectivity and functionality of the Flex ATC Controller. These older models will also be unsupported by the manufacturer in the near future. Additionally, the Caltrans Signals require installation of surveillance cameras, license plate readers, and network components.
The installation of the Flex ATC Controllers, Iteris Next Vector detection system, and other miscellaneous equipment will ensure that all traffic signals in the City have uniform capabilities, reliability, and the ability to connect through the City' s network for remote timing, maintenance, alerts, data, and visibility.
Staff has received quotes from Swarco for six Flex ATC Traffic Signal Controllers and from Iteris for two Vantage Next CCUs, both of which include all necessary components for installation ( see Attachment " B"). As these products are proprietary, Swarco and Iteris have provided Sole Source Documentation ( included as Attachment C"). The miscellaneous equipment needed totals approximately $ 120, 00.
Staff requests that Council approve the purchase from Swarco and Iteris for a total cost of $ 65, 813. 15. Staff also requests approval for a budget amendment in the amount of $ 200, 00 from the General Fund Street Reserves ( 1010). The remaining funds after the purchase of the controllers will be utilized for other products to advance the project goals of CIP PS 23- 01.
RECOMMENDATION:
A key component of the City -Wide Traffic Systems and Safety Upgrade Project is to enhance the traffic signal technology throughout the City, which will improve traffic flow and level of service.
FISCAL IMPACT:
The purchase of the Swarco and Iteris products listed in Attachment " B" has a cost of $ 65, 813. 15. Staff request Council also approve a budget amendment in the amount of $200, 00 from the General Fund Street Repair Reserves ( 1010):
CITY MANAGER' S REPORT PAGE 3
OCTOBER 14, 2024 CITY COUNCIL REGULAR MEETING
APPROVE PURCHASE OF SWARCO MCCAIN, INC. AND ITERIS, INC.
PRODUCTS FOR CITY- WIDE TRAFFIC SYSTEMS AND SAFETY UPGRADES PROJECT, CIP PS 23- 01 AND APPROVE BUDGET AMENDMENT
Decrease General Fund Street Reserve
1010- 251- 03-0 $ 200, 00
Increase Transfer Out
1010- 9900-90- 9010 $ 200, 00
Increase Transfer In
3310- 9900- 393- 0000 PS 23- 01 $ 200, 00
Increase Expenditures
3310- 8000- 430- 37- 00 (Materials) PS 23- 01 $ 200, 00 ATTACHMENTS:
A. Resolution to Approve the Purchase and Swarco McCain Inc. and Iteris, Inc.
Products for the City -Wide Traffic Systems and Safety Upgrades Project, CIP PS 23- 01 and Approve Budget Amendment
B. Quotes - Swarco, Inc. and Iteris, Inc.
C. Sole Source Letter - Swarco, Inc. and Iteris, Inc.
CITY MANAGER' SREPORT PAGE 4
OCTOBER 14, 2024 CITY COUNCIL REGULAR MEETING
APPROVE PURCHASE OF SWARCO MCCAIN, INC. AND ITERIS, INC.
PRODUCTS FOR CITY- WIDE TRAFFIC SYSTEMS AND SAFETY UPGRADES PROJECT, CIP PS 23- 01 AND APPROVE BUDGET AMENDMENT
APPROVALS:
Brad
q/ 74: 120- 21
aylor
City Engineer
Date
la- 6 C42i(
nandes Date
nfor ation Systems Director
Cari Jame
Finance D ctor
Date
0/ q/ A. o. Q*
10. 9•Zoz1
Michael King Date
Assistant City Manager
lC • 3 . Zv 1--( 4
Salvador Navarrete Date
City Attorney
Ste ffen J. Salvatore Date
City Manager
RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO APPROVE THE PURCHASE OF SWARCO MCCAIN INC. AND ITERIS, INC.
PRODUCTS FOR THE CITY- WIDE TRAFFIC SYSTEMS AND SAFETY UPGRADES PROJECT, CIP PS 23- 01 AND APPROVE BUDGET AMENDMENT
WHEREAS, on July 11, 2022 Council approved the creation of Capital Improvements Project ( CIP) PS 23- 01 for City -Wide Traffic Systems and Safety Upgrades; and
WHEREAS, a component of this project is to improve the traffic signal technology throughout the City to promote mobility, safety and visibility; and WHEREAS, two traffic signals on Lathrop Road and two traffic signals on Louise Avenue, located at the Interstate 5 Interchanges, are operated by Caltrans Caltrans Signals). The Caltrans Signals can have a direct impact to the reliability and function of the City' straffic network, therefore, staff worked with and is expecting approval from Caltrans to take over operation and maintenance of the four traffic signals; and
WHEREAS, prior to taking over operation and maintenance, the Caltrans Signals will need to be retrofitted with the City Standard equipment to ensure reliability and consistency with all other City traffic signals; and WHEREAS, staff received quotes from Swarco McCain, Inc. (Swarco) for six 6) Flex ATC Traffic Signal Controllers and from Iteris, Inc. (Iteris) for two ( 2) Vantage Next CCUs, both with all necessary components to install the equipment; and WHEREAS, these products are proprietary; therefore, Swarco and Iteris have provided Sole Source Documentation, as shown in the City Manager' s Report dated, October 9, 2023; and
WHEREAS, additionally, approximately $ 120, 00 is needed for miscellaneous equipment, such as surveillance cameras, license plate readers, radios for communication, and communication switches; and
WHEREAS, staff requests Council approve the purchases from Swarco and Iteris for a total cost of $ 65, 813. 15; and
WHEREAS, staff requests that Council also approve a budget amendment in the amount of $ 200, 00 from the General Fund Street Reserves ( 1010). The remaining funds after the purchase of the controllers will be utilized for other products to advance the project goals of CIP PS 23- 01:
Increase Transfer Out
1010- 9900-90- 9010 $ 200, 00
Increase Transfer In
3310- 9900- 393- 0000 PS 23- 01 $ 200, 00
Increase Expenditures
3310- 8000- 430- 37- 00 (Materials) PS 23- 01 $ 200, 00 Decrease Reserve
1010- 251- 03-0 $ 200, 00
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby approve the purchase of the Swarco McCain, Inc. and Iteris, Inc. Products listed in Attachment " B" of the City Manager' s Report dated, October 14, 2024 for an amount of $ 65, 813. 15; and
BE IT FURTHER RESOLVED, that City Council of the City of Lathrop does hereby approve a budget amendment transferring funds from the Street Reserve Fund ( 1010) to the Streets CIP Fund ( 3310) as detailed above.
The foregoing resolution was passed and adopted this 14th day of October, 2024, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney ATTACHMEt
w"
swamonA
QUOTATION
Estimator: Jennifer Phelan
Quote #: JLP090324A ( 760)34- 5050
Agency: Lathrop City of
Job Name: Flex w/
jennifer. phelan@swarco. com
Transparity
Bid Date: 9/ 3/ 24
Bid Item Qnty Description Price Extension
6 FLEX RACK MOUNT CONTROLLER, $ 3, 537. $21,25. 42
WIFI, CALTRANS w/ OMNI
6 TRANPARITY, SINGLE INTERSECTION $ 1, 200. 0 $ 7, 200. 0
LICENSE
4 CMU, 2010ECLIP W/ 10/0 ETHERNET $ 1,36. 00 $ 4, 544. 00
PORT, EDI
turn on support and timing conversions not
included. Cstomer is responsible for ensuring
that communications and detection is
operational and for providing the network
scheme, as applicable.
8. 25% tax *subject to change
Reference Total
2, 719. 98
35, 689. 40
Prices firm for 90 days. Freight included. Add sales tax.
Sale is subject to Swarco' sstandard terms and conditions.
The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/ orlegally privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. A -
If you received this in error, please contact the sender and delete the material from any computer. iteris'
Iteris,
Inc.
Carly
Randazzo
1700
Carnegie
Ave
nue + 19496483022
Suite
100
crandazzo@iteris. com
Santa
Ana,
CA
92705- 5551
Quote #September
TayloBrad
r
Lathrop
California lathrop. btaylor@ci.
ca. us
Agency:
Lathrop,
City
of
Project Name:
Spare
Parts
Next
Contract
or:
Reference:
Spare
Parts
Next
Deliv
ery
Term:
FOB
Payment
Terms:
NET
Fax
or
email
Purchase
Orders
to: Roadway
Sales
Support,
949- 270 9615
or
RS- Salesupport@iteris .
com.
Please
include
Quote
Number
on
your
Purchase
Order .
ofquotedate
unless
e
xtended
inwriting. Prices
on
this
quote
include
material
only
unless
otherwise
stated .
For questions
regarding
this
qu
otation,
please
c
Product
Name
oduct
Pr
Description
Qty
Lens Adjustment Module
Module
to
adjust
Iteris
Detection
Systems
1 MON- 17HDMI
17 in
Color
LCD
Monitor
Drawer
Generation
4 LCD
1U
rack
mount
drawer
with
m
onitor
1 composite
video
1 VGA
and
1 HDMI
video
input
NTSC
PAL
2 NEXT- CCU- PAK
VantageNext
CCU
Unit
1U
box
supports
up
to
2 NEXT
DVPs ordered
separately
Includes
NEXT
CCU
SHIPKIT
NEMA
cabinet
mounting
bracket
2 4GHz
rubber
duck
antenna
USB
optical
mouse
6 ft
HDMI
cable
5 ft
Cat5e
patch
cable
4 x
3 ft
Cat5e
patch
cables
screwdriver
insulated
crimp
on
ground
lug
6 ft
power
cord
2 NEXT- DVP
MODULE
ASSEMBLY,
DUAL
VIDEO
PROCESSOR,
NEXT
4 NEXT- RAD SURGE- 4
Surgepanel
fo
box
r
Next
and
Radius
systems.
Provides
additional
surge
pr
otection
f
or
4 lines
using
RJ45
connections.
2 TS2CABLE- 2070 7
foo7
lot
ng
SDLC
adapter
cable
25 pin
to
15 pin
D
SUB
ABW16578- 002
2 Important
Notes:
This
quotation
and
any
resulting
order
are
subject
to
Iteris'
Roadway
Sensor
Products
Standard
Terms
and
Conditions
of
Sale
attached
hereto
or available
at
TC. http:// www. iteris. com/ RS- Std
pdf
which
are
incorporated
herein
by
this
reference.
Authorized
caSignature:
Al),
eandazzo
InIteris,
c. Confidential
September
13,
2024
The Better Way. Every Day
Brad Taylor
City of Lathrop
390 Towne Centre Dr
Lathrop, CA 95330
September 13, 2024
Subject: Sole Source
Dear Mr. Taylor,
ATTACHMENT
N G •
SVVamon
Please be advised, that at this time, SWARCO McCain offers the FLeX Controller, OMNI & Transparity Software as the sole source manufacturer, at a reasonable price.
The ATC FLeX controller represents the latest design in the Swarco McCain' sATC eX series of advanced transportation controllers, with a compact design offering speed and performance for any ATC, Caltrans or NEMA cabinet configuration.
We trust this information meets with your approval. Please do not hesitate to call/ email if additional information is needed or if you have any questions or concerns. Thank you for the opportunity to supply your traffic equipment needs.
Sincerely,
9, 4. 04te644-
Jennifer Phelan
Senior Account Manager
SWARCO McCain, Inc.
P: 760.34. 5050
Jennifer. phelan@swarco. com
www. sarco. com/ mccain
SWARCO McCain, Inc., 2365 Oak Ridge Way, Vista, CA 92081, USA T. +1 760-27- 8100, E. info. us@swarco. com
1/
iteris®
September 13, 2024
City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Re: Sole Source Documentation
To Whom It May Concern:
949. 270. 9400
iteris. com
1700 Carnegie Avenue, Suite 100
Santa Ana, CA 92705
Iteris is pleased to notify you that it is the sole distributor of Iteris- manufactured products, including our Apex Detection System, to public agencies in California. The City of Lathrop is considered an agency in this defined geographic region. Please feel free to reach out with any questions to Carly Randazzo, Regional Director of Sales at Iteris.
Sincerely,
Ca/ tly /fand z2Zo
Carly Randazzo
Regional Sales Director- Western US
949- 648- 3022
crandazzoPiteris. com
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