Lathrop City Council
October 14, 2024

ITEM 4. 26

CITY MANAGER' SREPORT
OCTOBER 14, 2024 CITY COUNCIL REGULAR MEETING
ITEM: CREATE CIP PW 25- 10 EAST LATHROP WATER

DISTRIBUTION SYSTEM IMPROVEMENTS, APPROVE

ASSOCIATED BUDGET AMENDMENT AND APPROVE

PROFESSIONAL SERVICES AGREEMENT WITH BLACK

WATER CONSULTING ENGINEERS
RECOMMENDATION: Adopt Resolution to Approve the Creation of CIP PW 25- 10 East Lathrop Water Distribution System
Improvements, Approve Associated Budget
Amendment and Approve a Professional Services
Agreement with Black Water Consulting Engineers
SUMMARY:

Staff requests City Council to create the CIP PW 25- 10 East Lathrop Water Distribution System Improvements to upgrade designated portions of the water distribution system as recommended in the City' s draft Water System Master Plan WSMP) update to improve fire flows and meet City Standards. Overall, there has been a reduction in hydraulic deficiencies compared to the 2019 hydraulic evaluation, and projects have been removed or modified from the list of recommended CIPs in the 2019 water supply master plan, including elimination of CIPs PW 22-0 and PW 22-1. The scope of CIP PW 22-2 has been modified and will be incorporated in CIP PW 25- 10 along with along with the addition of a new 8 -inch water main on Lathrop Road between Golden Valley Parkway and Old Harlan Road.

Staff requests that City Council approve a budget amendment closing out CIPs PW 22- 20, PW 22-1, and PW 22-2 and transfer the remaining funds in the amount of 3, 120, 750 into the new CIP PW 25- 10.

Professional services are needed for the design, preparation of the plans and specifications and to provide engineering support services during construction. On August 7, 2024, staff issued a Request for Proposals for engineering design services and received proposals from four engineering consultants. Black Water Consulting Engineers ( Black Water) was selected as the best qualified firm based on their previous work history, qualifications, positive references, and overall understanding of the project requirements.

Staff requests that City Council approve a Professional Services Agreement with Black Water in the amount of $ 353, 190 for engineering consulting services needed to support the East Lathrop Water Distribution System Improvements, CIP PW 25- 10.

CITY MANAGER' S REPORT PAGE 2
OCTOBER 14, 2024, CITY COUNCIL REGULAR MEETING
CREATE CIP PW 25- 10 EAST LATHROP WATER DISTRIBUTION SYSTEM

IMPROVEMENTS AND APPROVE PROFESSIONAL SERVICES AGREEMENT

WITH BLACK WATER AND ASSOCIATED BUDGET AMENDMENT
BACKGROUND:

The 2023-025 Capital Improvement Plan includes three fire flow improvement projects as recommended in the City' s existing potable water master plan that was approved by Council in December 2019:

PW 22-0 Northern McKinley Industrial Area Fire Flow Improvements PW 22-1 McKinley Avenue and East Louise Avenue Fire Flow Improvements PW 22-2 BPS - 3 Pipeline Replacement and Harlan Road Fire Flow Improvements
EKI recently completed a draft update of the WSMP with updated recommendations for these projects based on new hydraulic modeling and lower water demand projections. Overall, there has been a reduction in hydraulic deficiencies compared to the 2019 hydraulic evaluation, and a few projects have been removed or modified from the list of recommended CIPs in the 2019 water supply master plan, including elimination of CIPs PW 22-0 and PW 22-1. The scope of CIP PW 22-2 has been modified and will be incorporated in CIP PW 25- 10. In addition, a water transmission improvement project to install a new 8 -inch water main on Lathrop Road between Golden Valley Parkway and Old Harlan Road is recommended to be added.

Creation of a new CIP project, PW 25- 10 East Lathrop Water Distribution System Improvements, is requested to combine the recommended fire flow improvement projects in the draft water master plan update and repurposing the funds previously allocated to PW 22-0, PW 22-1 and PW 22-2 for the new project. This project consists of the abandonment and replacement, and/ orthe installation of new mains located within the public right- of- way at the following locations East J Street Alley Residential Fire Flow Improvement Project Old Harlan Road Fire Flow Improvement Project
South Harlan Road Fire Flow Improvement Project
Lathrop Road Transmission Improvement Project
REASON FOR RECOMMENDATION:

CIP PW 25- 10 East Lathrop Water Distribution System Improvements is needed to upgrade designated portions the water distribution system as recommended in the City' s draft WSMP update to address fire protection deficiencies and improve the water system to be more efficient, reliable and resilient. Professional services are needed for the design, preparation of the plans and specifications and to provide engineering support services during construction. Staff requested and received proposals from engineering consultants. Black Water was selected as the best qualified firm based on their previous work history, qualifications, positive references, and overall understanding of the project requirements.

CITY MANAGER' S REPORT PAGE 3
OCTOBER 14, 2024, CITY COUNCIL REGULAR MEETING
CREATE CIP PW 25- 10 EAST LATHROP WATER DISTRIBUTION SYSTEM

IMPROVEMENTS AND APPROVE PROFESSIONAL SERVICES AGREEMENT

WITH BLACK WATER AND ASSOCIATED BUDGET AMENDMENT
FISCAL IMPACT:

The estimated costs for the recommended water distribution system improvements to be completed under CIP 25- 10 are as follows:

Name Cost Est.

East 3 Street Alley Residential Fire Flow Improvement $ 400, 00 Project
Old Harlan Road Fire Flow Improvement Project
South Harlan Road Fire Flow Improvement Project
Lathrop Road Transmission Improvement Project
890, 00
250, 00
TBD
Staff also requests that City Council close out CIPs PW 22-0, PW 22-1, and PW 22- 22 and transfer remaining funds to CIP PW 25- 10 as pursuant to the following proposed budget amendment:

Decrease Appropriation
5690- 8000- 420- 10 CIP PW 22-0 $ 1, 516, 692
Decrease Appropriation
5690- 8000- 420- 10 CIP PW 22-1 $ 94, 058
Decrease Appropriation
5690- 8000- 420- 10 CIP PW 22-2 $ 1, 510, 000
Increase Appropriation
5690- 8- 00- 420- 84- 00 CIP PW 25- 10 $ 500, 00
Increase Appropriation
5690- 8- 00- 420- 12- 00 CIP PW 25- 10 $ 2, 620, 750
Staff requests that City Council approve a Professional Services Agreement with Black Water in the amount of $353, 190 for engineering consulting services to support East Lathrop Water Distribution System Improvements, CIP PW 25- 10.

ATTACHMENTS:

A. Resolution to Approve the Creation of CIP PW 25- 10 East Lathrop Water Distribution System Improvements, Approve Associated Budget Amendment and Approve a Professional Services Agreement with Black Water Consulting Engineers
B. Professional Services Agreement with Black Water for the East Lathrop Water Distribution System Improvements, CIP PW 25- 10
CITY MANAGER' S REPORT PAGE 4
OCTOBER 14, 2024, CITY COUNCIL REGULAR MEETING
CREATE CIP PW 25- 10 EAST LATHROP WATER DISTRIBUTION SYSTEM

IMPROVEMENTS AND APPROVE PROFESSIONAL SERVICES AGREEMENT

WITH BLACK WATER AND ASSOCIATED BUDGET AMENDMENT

APPROVALS
Greg son
9` sU--- N
Date
Senior Civil Engineer
Brad ( ylor
City ngineer
Cari James
Finance Dirt/ tor
Michael King
Assistant City Manager
Date
Date
Date
o
10 / 2,/ 7,0-,y
0/ thoil
o•LI• zozY
Salvador Navarrete Date
City Attorney
Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 24 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO APPROVE THE CREATION OF CIP PW 25- 10 EAST LATHROP WATER

DISTRIBUTION SYSTEM IMPROVEMENTS, APPROVE ASSOCIATED BUDGET

AMENDMENT AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH

BLACK WATER CONSULTING ENGINEERS
WHEREAS, creation of CIP PW 25- 10 East Lathrop Water Distribution System Improvements is requested to upgrade designated portions the water distribution system as recommended in the City' s draft Water System Master Plan ( WSMP) update to address fire protection deficiencies and improve the water system to be more efficient, reliable and resilient; and
WHEREAS, the 2023-025 Capital Improvement Plan includes three fire flow improvement projects as recommended in the City' sexisting potable WSMP that was approved by Council in December 2019:

PW 22-0 Northern McKinley Industrial Area Fire Flow Improvements PW 22-1 McKinley Avenue and East Louise Avenue Fire Flow Improvements PW 22-2 BPS - 3 Pipeline Replacement and Harlan Road Fire Flow Improvements
and
WHEREAS, EKI has recently completed a draft update of the WSMP with updated recommendations for these projects based on new hydraulic modeling and lower water demand projections; and
WHEREAS, overall, there has been a reduction in hydraulic deficiencies compared to the 2019 hydraulic evaluation, and a few projects have been removed or modified from the list of recommended projects in the 2019 water supply master plan, including elimination of CIPs PW 22-0 and PW 22-1; and WHEREAS, the scope of CIP PW 22-2 has been modified and will be incorporated in CIP PW 25- 10 so CIP PW 22-2 can be closed out; and WHEREAS, in addition, a water transmission improvement project to install a new 8 -inch water main on Lathrop Road between Golden Valley Parkway and Old Harlan Road is recommended to be added; and
WHEREAS, professional services are needed for the design, preparation of the plans and specifications and to provide engineering support services during construction; and
WHEREAS, staff requested and received proposals from four qualified engineering consultants for engineering consulting services needed to support the CIP PW 25- 10 East Lathrop Water Distribution System Improvements; and WHEREAS, after reviewing the proposals requested from qualified engineering consultants that specialize in providing these services, Black Water Consulting Engineers ( Black Water) was selected as the best qualified firm to support this project based on their previous work history, qualifications, positive references, and overall understanding of the project requirements; and
WHEREAS, staff has negotiated a scope and fee proposal with Black Water for engineering consulting services to support the CIP PW 25- 10 East Lathrop Water Distribution System Improvements; and
WHEREAS, staff requests that Council close out CIPs PW 22-0, PW 22- 21, and PW 22-2 and transfer remaining funds to CIP PW 25- 10 as pursuant to the following proposed budget amendment:

Decrease Appropriation
5690- 8000- 420- 10 CIP PW 22-0 $ 1, 516, 692
Decrease Appropriation
5690- 8000- 420- 10 CIP PW 22-1 $ 94, 058
Decrease Appropriation
5690- 8000- 420- 10 CIP PW 22-2 $ 1, 510, 000
Increase Appropriation
5690- 8- 00- 420- 84- 00 CIP PW 25- 10 $ 500, 00
Increase Appropriation
5690- 8- 00- 420- 12- 00 CIP PW 25- 10 $ 2, 620, 750
and
WHEREAS, staff also requests that City Council approve a Professional Services Agreement with Black Water in the amount of $ 353, 190 for engineering consulting services to support the CIP PW 25- 10 East Lathrop Water Distribution System Improvements.

NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Lathrop does hereby approve creation of CIP PW 25- 10 East Lathrop Water Distribution System Improvements and close out CIPs PW 22-0, PW 22-1, and PW 22-2 and transfer all remaining funds in those CIPs to CIP PW 25- 10 as shown above; and NOW, THEREFORE, BE IT FURTHER RESOLVED, the City Council of the City of Lathrop does hereby approve a Professional Services Agreement with Black Water Consulting Engineers in the amount of $353, 190 for engineering consulting services to support the CIP PW 25- 10 East Lathrop Water Distribution System Improvements.

The foregoing resolution was passed and adopted this 14th day of October, 2024, by the following vote of the City Council, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TQ' FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney

ATTACHMENT

CITY OF LATHROP

AGREEMENT FOR PROFESSIONAL SERVICES WITH BLACK WATER

CONSULTING ENGINEERS

TO PROVIDE ENGINEERING CONSULTING SERVICES FOR THE EAST LATHROP WATER SYSTEM DISTRIBUTION IMPROVEMENTS, CIP PW 25- 10
THIS AGREEMENT, dated for convenience this day of October 2024, is by and between Black Water Consulting Engineers, Inc. ("CONSULTANT") and the City of Lathrop, a California municipal corporation (" CITY");
RECITALS:

WHEREAS, CONSULTANT is specially trained, experienced, and competent to perform Professional Consulting Services, which are required by this agreement; and WHEREAS, CITY selected the CONSULTANT pursuant to said qualifications; and WHEREAS, CONSULTANT is willing to render such Professional Consulting Services, as hereinafter defined, on the following terms and conditions; NOW, THEREFORE, CONSULTANT and the CITY agree as follows:

AGREEMENT
1) Scope of Service
CONSULTANT agrees to perform Engineering Consulting Services in accordance with the scope of work and fee proposal provided by CONSULTANT, attached hereto as Exhibit " A" and incorporated herein by reference. CONSULTANT represents it is prepared to and can diligently perform these services in accordance with the upmost standards of its profession and to CITY' S satisfaction. The fee proposal shall include all reimbursable costs required for the performance of the Scope of Services. Payment of additional reimbursable costs considered to be over and above those inherent in the original Scope of Services shall be approved of in advance and in writing, by the CITY. 2) Compensation
CITY hereby agrees to pay CONSULTANT a sum not to exceed $ 353, 190 for the Engineering Consulting Services set forth in Exhibit "A". CONSULTANT shall be paid any uncontested sum due and payable within thirty ( 30) days of receipt of billings containing all information pursuant to Paragraph 5 below. Compensation for any task must be equal to or less than the percentage of task complete. In no event shall CONSULTANT be entitled to compensation for work not included in Exhibit "A", unless a written change order or authorization describing the extra work and payment terms has been executed by CITY' s authorized representative prior to the commencement of the work. Payment is made based on a time and materials basis.

Page1 of 11
CITY OF LATHROP — BLACK WATER CONSULTING ENGINEERS

TO PROVIDE ENGINEERING CONSULTING SERVICES
3) Effective Date and Term
The effective date of this Agreement is October 14, 2024, and it shall terminate no later than June 30, 2026.
4) Independent Contractor Status
It is expressly understood and agreed by both parties that CONSULTANT, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the CITY. As an independent contractor, CONSULTANT is responsible for controlling the means and methods to complete the scope of work described in Exhibit "A" to City' ssatisfaction. CONSULTANT expressly warrants not to represent, at any time or in any manner, that CONSULTANT is an employee of the CITY.
5) Billings
CONSULTANT shall submit invoices for completed work on a monthly basis, or as otherwise agreed, providing without limitation, details as to amount of hours, individual performing said work, hourly rate, and indicating to what aspect of the Scope of Services said work is attributable. CONSULTANT' Sbills shall include a list of all tasks, a total amount due, the amounts previously billed, and the net amount due on the invoice. Except as specifically authorized by CITY, CONSULTANT shall not bill CITY for duplicate services performed by more than one person. In no event shall CONSULTANT submit any billing for an amount in excess of the rates or the maximum amount of compensation provided in section ( 2) for either task or for the entire Agreement, unless modified by a properly executed change order.
6) Advice and Status Reporting
CONSULTANT shall provide the CITY with timely reports, orally or in writing, of all significant developments arising during performance of its services hereunder, and shall furnish to CITY such information as is necessary to enable CITY to monitor the performance of this Agreement.

CONSULTANT shall submit to CITY such reports, diagrams, drawings and other work products developed pursuant to the Scope of Services.
7) Assignment of Personnel
CONSULTANT acknowledges that the CITY has relied on CONSULTANT' scapabilities and on the qualifications of CONSULTANT' sprincipals and staff as identified in its proposal to CITY. The services shall be performed by, or under the direct supervision, of CONSULTANT' sAuthorized Representative: Aja Verburg, Vice President. CITY shall be notified by CONSULTANT of any change of its Authorized Representative, and CITY is granted the right of approval of all original, additional, and replacement personnel at CITY' s sole discretion, and shall be notified by CONSULTANT of any changes of CONSULTANT' sproject staff prior to any change.

CITY OF LATHROP — BLACK WATER CONSULTING ENGINEERING

TO PROVIDE ENGINEERING CONSULTING SERVICES
CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. If CITY asks CONSULTANT to remove a person assigned to the work called for under this Agreement, CONSULTANT agrees to do so immediately, without requiring the City to process a reason or explanation for its request. 8) Assignment and Subcontracting
It is recognized by the parties hereto that a substantial inducement to CITY for entering into this Agreement was, and is, the professional reputation and competence of CONSULTANT. Neither this Agreement nor any interest therein may be assigned by CONSULTANT without the prior written approval of CITY' Sauthorized representative.

CONSULTANT shall not subcontract any portion of the performance contemplated and provided for herein, other than the subcontractors noted in the proposal, without prior written approval of the CITY' Sauthorized representative. 9) Insurance
On or before beginning any of the services or work called for by any term of this Agreement, CONSULTANT, at its own cost and expense, shall carry, maintain for the duration of the Agreement, and provide proof thereof that is acceptable to the CITY the insurance specified in subsections ( a) through ( c) below with insurers and under forms of insurance satisfactory in all respects to the CITY. CONSULTANT shall not allow any subcontractor to commence work on any subcontract until all insurance required of the CONSULTANT has also been obtained for the subcontractor. Verification of this insurance shall be submitted and made part of this Agreement prior to execution. a) Workers' Compensation. CONSULTANT shall, at CONSULTANT' Ssole cost and expense, maintain Statutory Workers' Compensation Insurance and Employer' s Liability Insurance for any and all persons employed directly or indirectly by CONSULTANT. Said Statutory Workers' Compensation Insurance and Employer' s Liability Insurance shall be provided with limits of not less than one million dollars ($ 1, 000,0). In the alternative, CONSULTANT may rely on a self- insurance program to meet these requirements provided that the program of self- insurance complies fully with the provisions of the California Labor Code. The insurer, if insurance is provided, or the CONSULTANT, if a program of self- insurance is provided, shall waive all rights of subrogation against the CITY for loss arising from work performed under this Agreement.
b) Commercial General and Automobile Liability Insurance. CONSULTANT, at CONSULTANT' Sown cost and expense, shall maintain commercial general and automobile liability insurance for the period covered by this Agreement in an amount not less than one million dollars ($ 1, 000,0) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom,

CITY OF LATHROP — BLACK WATER CONSULTING ENGINEERING

TO PROVIDE ENGINEERING CONSULTING SERVICES
and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non -owned automobiles.

Coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 ( ed. 11/ 88) and Insurance Services Office Automobile Liability form CA 0001 ( ed. 12/ 90) Code 1 ( any auto).

Each of the following shall be included in the insurance coverage or added as an endorsement to the policy:
i) CITY, its officers, employees, agents, and volunteers are to be covered as insured with respect to each of the following: liability arising out of activities performed by or on behalf of CONSULTANT, including the insider' s general supervision of CONSULTANT; products and completed operations of CONSULTANT; premises owned, occupied or used by CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to CITY, its officers, employees, agents, or volunteers.
ii) The insurance shall cover on an occurrence or an accident basis, and not on a claim made basis.
iii) An endorsement must state that coverage is primary insurance and that no other insurance affected by the CITY will be called upon to contribute to a loss under the coverage.
iv) Any failure of CONSULTANT to comply with reporting provisions of the policy shall not affect coverage provided to CITY and its officers, employees, agents, and volunteers.
v) Insurance is to be placed with California -admitted insurers with a Best' srating of no less than A: VII.
vi) Notice of cancellation or non -renewal must be received by CITY at least thirty days prior to such change.
c) Professional Liability. CONSULTANT, at CONSULTANT' Sown cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than Two Million Dollars ($ 2, 000,00) per claim made and per policy aggregate covering the licensed professionals' errors and omissions, as follows:
i) Any deductible or self -insured retention shall not exceed $ 150, 00 per claim.
ii) Notice of cancellation, material change, or non -renewal must be received by the CITY at least thirty days prior to such change shall be included in the coverage or added as an endorsement to the policy.

CITY OF LATHROP — BLACK WATER CONSULTING ENGINEERING

TO PROVIDE ENGINEERING CONSULTING SERVICES
iii) The policy must contain a cross liability or severability of interest clause.
iv) The following provisions shall apply if the professional liability coverages are written on a claims made form:

1. The retroactive date of the policy must be shown and must be before the date of the Agreement.

2. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the Agreement or the work, so long as commercially
available at reasonable rates.

3. If coverage is canceled or not renewed and it is not replaced with another claims made policy form with a retroactive date that precedes the date of this Agreement, CONSULTANT
must provide extended reporting coverage for a minimum of five years after completion of the Agreement or the work.

The CITY shall have the right to exercise at the
CONSULTANT' Scost, any extended reporting provisions of the policy should the CONSULTANT cancel or not renew
the coverage.

4. A copy of the claim reporting requirements must be
submitted to the CITY prior to the commencement of any
work under this Agreement.
d) Deductibles and Self -Insured Retentions. CONSULTANT shall disclose the self -insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. During the period covered by this Agreement, upon express written authorization of the CITY' s authorized representative, CONSULTANT may increase such deductibles or self -insured retentions with respect to CITY, its officers, employees, agents, and volunteers. The CITY' sauthorized representative may condition approval of an increase in deductible or self -insured retention levels upon a requirement that CONSULTANT procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
e) Notice of Reduction in Coverage. In the event that any coverage required under subsections ( a), (b), or (c) of this section of the Agreement is reduced, limited, or materially affected in any other manner, CONSULTANT shall provide written notice to CITY at CONSULTANT' Searliest possible opportunity and in no case later than five days after CONSULTANT is notified of the change in coverage.
f)In addition to any other remedies CITY may have if CONSULTANT fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, CITY may, at its sole option:

CITY OF LATHROP — BLACK WATER CONSULTING ENGINEERING

TO PROVIDE ENGINEERING CONSULTING SERVICES
i) Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
ii) Order CONSULTANT to stop work under this Agreement or withhold any payment which becomes due to CONSULTANT
hereunder, or both stop work and withhold any payment, until CONSULTANT demonstrates compliance with the requirements hereof;
iii) Terminate this Agreement.

Exercise of any of the above remedies, however, is an alternative to other remedies CITY may have and is not the exclusive remedy for CONSULTANT' Sbreach.
10) Indemnification - CONSULTANT' SResponsibility
As to the CONSULTANT' S work hereunder, it is understood and agreed that ( a) CONSULTANT has the professional skills necessary to perform the work, (b) CITY relies upon the professional skills of CONSULTANT to perform the work in a skillful and professional manner, and ( c) CONSULTANT thus agrees to so perform.

Acceptance by CITY of the work performed under this Agreement does not operate as a release of said CONSULTANT from such professional responsibility for the work performed. It is further understood and agreed that CONSULTANT is apprised of the scope of the work to be performed under this Agreement and CONSULTANT agrees that said work can and shall be performed in a fully competent manner in accordance with the standard of care applicable to CONSULTANT' Sprofession.

CONSULTANT shall indemnify, defend, and hold CITY, its officers, employees, agents, and volunteers harmless from and against any and all liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused by the willful misconduct or negligent acts or omissions of CONSULTANT, its employees, subcontractors, or agents, or on account of the performance or character of this work, except for any such claim arising out of the negligence or willful misconduct of the CITY, its officers, employees, agents, or volunteers.

It is understood that the duty of CONSULTANT to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANT from liability under this indemnification and hold harmless clause.

This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

CITY OF LATHROP — BLACK WATER CONSULTING ENGINEERING

TO PROVIDE ENGINEERING CONSULTING SERVICES
11) Licenses
If a license of any kind, which term is intended to include evidence of registration, is required of CONSULTANT, its employees, agents, or subcontractors by federal or state law, CONSULTANT warrants that such license has been obtained, is valid and in good standing, and CONSULTANT shall keep it in effect at all times during the term of this Agreement, and that any applicable bond has been posted in accordance with all applicable laws and regulations.
12) Business Licenses
CONSULTANT shall obtain and maintain a CITY of Lathrop Business License until all Agreement services are rendered and accepted by the CITY. 13) Termination
Either CITY or CONSULTANT may cancel this Agreement upon 30 days written notification to the other party. Upon termination, or completion of services under this Agreement, all information collected, work product and documents shall be delivered by CONSULTANT to CITY within ten ( 10) calendar days.
14) Funding
CONSULTANT agrees and understands that renewal of this agreement in subsequent years is contingent upon action by the City Council consistent with the appropriations limits of Article XIII ( B) of the California Constitution and that the Council may determine not to fund this agreement in subsequent years.
15) Notices
All contracts, appointments, approvals, authorizations, claims, demands, Change Orders, consents, designations, notices, offers, requests and statements given by either party to the other shall be in writing and shall be sufficiently given and served upon the other party if (1) personally served, (2) sent by the United States mail, postage prepaid, (3) sent by private express delivery service, or (4) in the case of a facsimile transmission, if sent to the telephone FAX number set forth below during regular business hours of the receiving party and followed with two ( 2) Days by delivery of a hard copy of the material sent by facsimile transmission. Personal service shall include, without limitation, service by delivery and service by facsimile transmission.

CITY OF LATHROP - BLACK WATER CONSULTING ENGINEERS

TO PROVIDE ENGINEERING CONSULTING SERVICES
To City:

Copy to:

To Consultant:
16) Miscellaneous
City of Lathrop
City Clerk
390 Towne Centre
Lathrop, CA 95330
City of Lathrop
Department of Public Works
390 Towne Centre
Lathrop, CA 95330
MAIN: ( 209) 941- 7430
FAX: ( 209) 941- 7449
Black Water Consulting Engineering
602 LyeII Drive
Modesto, CA 95356
FED ID #
Bus License #
a) Consent. Whenever in this Agreement the approval or consent of a party is required, such approval or consent shall be in writing and shall be executed by a person having the express authority to grant such approval or consent. b) Contract Terms Prevail. All exhibits and this Agreement are intended to be construed as a single document. Should any inconsistency occur between the specific terms of this Agreement and attached exhibits, the terms of this Agreement shall prevail.
c) Controlling Law. The parties agree that this Agreement shall be governed and construed by and in accordance with the Laws of the State of California. d) Definitions. The definitions and terms are as defined in these specifications. e) Force Majeure. Neither party shall be deemed to be in default on account of any delay or failure to perform its obligations under this Agreement, which directly results from an Act of God or an act of a superior governmental authority. f) Headings. The paragraph headings are not a part of this Agreement and shall have no effect upon the construction or interpretation of any part of this Agreement. g) Incorporation of Documents. All documents constituting the Agreement documents described in Section 1 hereof and all documents which may, from time to time, be referred to in any duly executed amendment hereto are by such reference incorporated in the Agreement and shall be deemed to be part of this Agreement.

CITY OF LATHROP — BLACK WATER CONSULTING ENGINEERING

TO PROVIDE ENGINEERING CONSULTING SERVICES
h) Integration. This Agreement and any amendments hereto between the parties constitute the entire Agreement between the parties concerning the Project and Work, and there are no other prior oral or written agreements between the parties that are not incorporated in this Agreement.
i)
i)
Modification of Agreement. This Agreement shall not be modified or be binding upon the parties unless such modification is agreed to in writing and signed by the parties.

Ownership of Documents. All documents, photographs, reports, analyses, audits, computer media, or other material documents or data, and working papers, whether or not in final form, which have been obtained or prepared under this Agreement, shall be deemed the property of the CITY. Upon CITY' srequest, CONSULTANT shall allow CITY to inspect all such documents during the CONSULTANT' sregular business hours.
k) Provision. Any agreement, covenant, condition, clause, qualification, restriction, reservation, term or other stipulation in the Agreement shall define or otherwise control, establish or limit the performance required or permitted or to be required of or permitted by either party. All provisions, whether covenants or conditions, shall be deemed to be both covenants and conditions.
1)
m)
Severability. The invalidity in whole or part of any provision of this Agreement shall not void or affect the validity of any other provision of this agreement. If a court of competent jurisdiction finds or rules that any provision of this Agreement is void or unenforceable, the provisions of this Agreement not so affected shall remain in full force and effect.

Status of CONSULTANT. In the exercise of rights and obligations under this Agreement, CONSULTANT acts as an independent contractor and not as an agent or employee of CITY. CONSULTANT shall not be entitled to any rights and benefits accorded or accruing to the City Council members, officers or employees of CITY, and CONSULTANT expressly waives any and all claims to such right and benefits.
n) Successors and Assigns. The provisions of this Agreement shall inure to the benefit of, and shall apply to and bind, the successors and assigns of the parties. o) Time of the Essence. Time is of the essence of this Agreement and each of its provisions. In the calculation of time hereunder, the time in which an act is to be performed shall be computed by excluding the first Day and including the last. If the time in which an act is to be performed falls on a Saturday, Sunday or any Day observed as a legal holiday by CITY, the time for performance shall be extended to the following Business Day.
p) Venue. In the event that suit is brought by either party hereunder, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of San Joaquin or in the United States District Court for the Eastern District of California.

CITY OF LATHROP — BLACK WATER CONSULTING ENGINEERING

TO PROVIDE ENGINEERING CONSULTING SERVICES
q) Recovery of Costs. The prevailing party in any action brought to enforce the terms of this Agreement or arising out of this Agreement may recover its reasonable costs, including reasonable attorney' sfees, incurred or expended in connection with such action against the non -prevailing party.
17) Notice to Proceed
Prior to commencing work under this agreement, CONSULTANT shall receive a written Notice to Proceed" from CITY. A Notice to Proceed shall not be issued until all necessary bonds and insurances have been received. City shall not be obligated to pay CONSULTANT for any services prior to issuance of the Notice to Proceed. 18) Signatures
The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behalf of the respective legal entities of the CONSULTANT and the CITY. This agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns.

CITY OF LATHROP — BLACK WATER CONSULTING ENGINEERING

TO PROVIDE ENGINEERING CONSULTING SERVICES
Approved as to Form:

Recommended for Approval:

Approved by:

Consultant:

City of Lathrop
City Attorney
Salvador Navarrete
City of Lathrop
Assistant City Manager
Date
Michael King
City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Date
Stephen J. Salvatore Date
City Manager
Black water Consulting Engineering
602 Lyell Drive
Modesto, CA 95356
Fed ID #
Business License #
Signature Date
Print Name and Title

EXHIBIT " f' "
Methodology and Approach
Project Understanding
The City of Lathrop ( City) has requested proposals for a full -service consultant team to construct approximately 6, 200 linear feet ( LF) of 6, 8, and 12 -inch diameter water main distribution pipelines in four project areas. Area 1 includes the replacement of the existing water main with an 8 -inch diameter pipeline in the alley between L Street and J Street and the construction of a new 8 -inch diameter pipeline between H Street and G Street, as shown in Figure B- 1 of the RFP. Area 2 includes the replacement of the existing water main with an 8 -inch diameter pipeline in Old Harlan Road from Lathrop Road to just south of Warren Avenue and a new section of 8 -inch diameter pipeline to Warren Avenue, as shown in Figure B- 2 of the RFP. A review of the record drawings indicates an existing 8 -inch main already exists in Old Harlan Road that is planned to be replaced in the Draft Water System Master Plan and needs further evaluation to determine the total length and limits of the existing water main that needs to be replaced.

Area 3 includes the addition of a new segment of 8 -inch water main on Lathrop Road between Golden Valley Parkway and Old Harlan Road. Area 4 includes the construction of new 12 -inch diameter pipeline in South Harlan Road between Lathrop Road and Shilling Avenue, as shown in Figure B- 4 of the RFP.

Black Water is responding to the City' srequest with this proposal, which includes a detailed response and description of tasks to be completed to deliver a successful project.

The project area consists of residential in Area 1, residential/ commercial in Area 2, and commercial in Areas 3 and 4. An estimated 44 water service lines must be reconnected as part of the project. The project will also replace existing valves, hydrants, and other system appurtenances in the project areas.

Project Approach
Black Water ( Consultant) has extensive experience with similar water main replacement projects and the preparation of engineered plans, specifications, and estimates for City water improvement projects of similar size and scope.

Several of these are listed as reference projects in this proposal.

We have reviewed the information provided within the RFP, and we have identified the following goals for a successful project:

Improve the water system by looping the water mains to make the water distribution system more efficient, reliable, and resilient.

Looping the water system will enhance flow and pressure, provide redundancy and reliability, improve water quality, and provide better fire protection. The system' slooping will ensure adequate water flow for fire hydrants, improving the system' scapacity to handle fire emergencies.

Project Goals:

1. Improve water
system to be more
efficient, reliable,
and resilient.

2. Replacement
and upsizing of
existing pipelines.

Replacement and upsizing of existing pipelines. Replacing the existing pipelines will result in reduced water loss from an aged system where failures in the pipe may cause leaks. Replacement of the existing service laterals where rust and corrosion contribute to water system breaks, and leaks will result in improved water pressure and flow to customers. The upsizing of the pipes will increase pipe capacity, improve flow and pressure, enhance fire protection, make it future -proof, and reduce the risk of pipe blockages.

Black Water has reviewed the typical duties/ tasks for the general scope of work in the RFP. Our detailed

CITY OF LATHROP EAST LATHROP WATER DISTRIBUTION SYSTEM IMPROVEMENTS CIP PW 25- 10
understanding of the project needs and objectives, knowledge of the City water system, and experience with similar projects are central to developing the scope of work. We have combined tasks included in the RFP into our scope of work.

We have also identified the following tasks, included in the RFP typical scope of work, that we would that would enhance the project but may not be necessary for a successful project and, if not done, can provide a reduction in the design budget.

Geotechnical Investigation: A geotechnical investigation is typically necessary if the underground conditions are not known and information is needed to ensure the stability of the soil after improvements are complete. The water main replacement improvements are not anticipated to be more than 5 feet below the ground surface. However, a geotechnical investigation would help gather information on the native soil, trench backfill recommendations, and pavement R -Values to determine AC & AB depths per the Geotechnical Engineering Report ( GER). Our subconsultant, Crawford & Associates, Inc. (Crawford), will conduct a geotechnical evaluation of the project areas and provide a GER. Geotechnical investigation can be removed if the City can provide existing geotechnical information or AC & AB depths for the area.

Utility Research: Our scope of work includes extensive utility research and field investigation services.

Potholing is typically the Contractor' sresponsibility during construction to verify the location and depth of utilities shown on the design plans. We believe that the information collected through field survey and the review of existing City records will provide sufficient information for the contractor to determine pothole locations before construction to verify existing utilities and depth. However, we can include the proposed number of potholes, locations, and summary table in the project plan to ensure efficient and cost- effective work during construction. Ground Penetrating Radar and potholing services provided by our subconsultants, CSR Locating Inc. ( CSR) and Mozingo Construction are included to confirm the location and depth of the existing utilities that may affect the alignment of the replacement or new water pipeline.

CRY OF LATHROP EAST LATHROP WATER DISTRIBUTION SYSTEM IMPROVEMENTS CIP PW 25- 10
Project Management and Cost -Containment
Successful projects are a result of successful project management and skilled teams. The Black Water project managers meet weekly to review the company' sworkload, personnel requirements, and projections. In this way, we have developed a reporting system that assigns accountability to those individuals who are responsible for each of our projects. This effort takes time each week, but we recognize that the results of this management style translate to:

1. Professional staff that are familiar with their project roles and responsibilities.

2. Project managers that are empowered to make decisions that keep their projects on schedule and within budget.

3. Company Principals that are keenly aware of the status of each project and take responsibility for the firm' s designs, performance, and client service.

4. Very satisfied clients that are informed and part of a team effort.

Key Cost -Control measures that we employ include:

Developing a complete and thorough scope of work — Black Water will work with the City to establish consensus on a comprehensive scope of work. The scope will include details that thoroughly define the project tasks and deliverables and accurately represent the City' s expectations for this Project.

Staying on schedule — History confirms that projects completed on schedule have a much smaller risk of budget overrun. Our approach is to make rigorous use of the schedule to keep the team on track and within budget during design and construction phases.

Consistent Project Team — The experienced core group of our team will be maintained throughout the duration of the Project. We have long established relationships with our subconsultants. Our ability to efficiently include these specialists on our team expands our firm' s overall capabilities and ultimately benefits the City.

Planning — We will integrate the basic elements of the scope of work, budget, and schedule, and manage them to help ensure that the contractual requirements are met. This system of project management allows us to monitor planned progress against actual progress thus ensuring we continue to operate within the limits of the agreement.

Monitoring and reporting — Project updates are consistently reported to the Project Manager, providing an accurate status of the Project for billing purposes. By the fifth working day of each month, a detailed analysis is performed to determine the percent complete of each project task. This information can be utilized to determine what changes, if any, are required in the management of the Project. Finally, the concepts of contractor coordination, providing accurate cost estimates, maintaining schedules, and avoiding budget overruns cannot solely be credited to the Project Manager. Each member of our team is experienced and trained at providing this level of service and commitment to the City of Lathrop.

CITY OF LATHROP EAST LATHROP WATER DISTRIBUTION SYSTEM IMPROVEMENTS CIP PW 25- 10
Quality Assurance
Consistency is what transforms average into excellence." - Unknown Author This quote is a core belief at Black Water. Consistency allows us to practice our practice, to improve each step of the process with every opportunity, and it provides clarity at decision points where the timing and selection are critical to the goal of delivering a successful project. Black Water' s "Proven Process" illustrated below, outlines our approach to keeping projects on -track and efficient for us and our clients.

This process will be followed for the completion of each task outlined in the project' sScope of Work.

Project Management •
end Administration
PMA)
4'
Project set- up
e.g., contract,
folders)
Billing / Budget
Meetings
Status reports
Scheduling
Subconsultant
coordination
Scope of Work
kdermaUon CORectlon
end awiew
OCR)
Review proposal
SOW / Budget /
Agreement
Request for
Information ( RFI)
Review
requirements /
regulations
Previous studies
work
Site visits
Wareing Design ; eiodiig Assistance Coestrocuon
Funding • Progress • Advertising • ESDC
Preliminary deliverables • Pre - Bid o Submittals
design • Utility • RFIs o RFIs
Progress investigation • Bid review and oAs- builts/
meetings • Calculations recommendation Record
Project Report • Drafting / CAD • Conformed Drawings
Environmental • Plans, specs & documents • Construction Survey estimates ( PS& E) Management
o Contract
compliance
o Inspection
o Change orders
o Progress
payments
o Punchlist
Construction
costs
Photos
Project summary
Black Water utilizes a comprehensive approach to quality assurance and quality control ( QA/C). Providing this level of service requires that QA/C measures be in place and enforced throughout the project duration. The purpose of QA activities are to provide a product where mistakes are minimized or eliminated. QA activities are determined before the project begins and implemented as deliverables are being developed. This review includes senior -level review, technical editing, and verification of calculations.

QC is used at every stage of the project to ensure that deliverables are complete and correct. QC ensures that QA principles are adhered to and performed by an independent reviewer within Black Water prior to the submittal of final deliverables to the City of Lathrop.

Task 1- Project Management and Administration
Conduct a kick- off meeting with the City to review the project' sscope, develop a project schedule, and confirm deliverables.

Consultant will serve as the central coordinator for all activities between the consulting team and City staff and coordinate with project stakeholders such as regulatory agencies, utility companies, and the community, as needed.

Prepare a project execution schedule with significant milestones for the City for approval.

CRY OF LATHROP EAST LATHROP WATER DISTRIBUTION SYSTEM IMPROVEMENTS CIPPW25- 10
Prepare regular progress reports to City staff each month. Communication with affected property owners will be coordinated through the City. Consultant will assist the City with any public outreach documents, as needed.

Design review meetings will occur after the submittal of each design progress set to accelerate review with the City.

Monthly Budget and invoicing.

Deliverables: Meeting agendas and minutes, assuming six meetings, Project Schedule, Invoices with Progress Reports, and Public Outreach Documents.

Task 2 — Information Collection and Review
Conduct thorough research to obtain all available utility documents within the project area for all applicable agencies and utility companies.

Conduct field site visits to collect visible information about the project site.

Review as- builts and field investigation data to determine the pipe diameter and year of installation of the existing water main pipeline in Old Harlan Road and the replacement length required to be constructed.

Preparing a list and review map of all underground and aboveground utilities and facilities in the project areas based on utility outreach. Utility requests will be initiated, and information obtained before any field investigations are done.

Subconsultant CSR Locating will perform ground penetrating radar services of the project limits to locate existing non -visible below -grade improvements and utilities within the public right- ofway. Marked locations to be picked up by the surveyor. The City will be responsible for obtaining a temporary right of access to private properties if needed. It is assumed that there are 25 locations to G PR.

Subconsultant Crawford will conduct a geotechnical evaluation of the project areas and provide the analysis results in a Geotechnical Report. The report will help provide information on the native soil, trench backfill recommendations, and pavement R -Values to determine AC and AB depths per the geotechnical report. Geotechnical tasks include:

Field Preparation and Permits
Coordinate with the design team and discuss the project design needs, goals, and schedule;
Review available geotechnical and geologic reports and information; Visit the site to mark our boring locations for USA North 811; Obtain the required City Encroachment permit and County boring permit; and Coordinate the drilling.

Subsurface Exploration
For the new water main, Crawford proposes eight to nine exploratory borings to depths of up to about 10 feet along the proposed open trench construction locations ( assuming a maximum proposed pipe invert depth of 6 feet below existing grade).

Engineer/ Geologist will direct the sampling and log the borings, which will be sampled at least 5 -foot intervals. Standard Penetration Test and modified California samples will be driven to obtain samples and blow count information.

Traffic control will consist of a combination of temporary lane closures with and without flaggers and shoulder closures.

Laboratory Testing: The following laboratory tests are proposed, as appropriate, on CITY OF LATHROP EAST LATHROP WATER DISTRIBLIT1ON SYSTEM IMPROVEMENTS CIP PW 25- 10
representative soil samples obtained from the exploratory borings:

Moisture Content and Unit Weight for soil classification and bearing capacity; Sieve Analysis and Plasticity Index for soil classification, and bearing capacity; Resistivity, pH, Sulfate Content, Chloride Content, and Redox Potential for soil corrosivity analysis; and
R -value.

Geotechnical Analysis and Report: Crawford will prepare a Geotechnical Report addressing:

Project description, scope of work, site description;
Subsurface exploration;
Soil and groundwater conditions;
Existing pavement section thicknesses where encountered; Field and laboratory testing;
Site geology and seismicity summary;
Corrosion potential evaluation;
Geotechnical recommendations for pipeline design and construction including trench excavatability, stability, backfill unit weight, soil modulus, OSHA soil types, backfill placement and compaction, pipe support, groundwater considerations, skin friction and passive resistance for thrust restraint design, and construction considerations; Recommendations for new pavement sections based on Tls provided by others; Location map, boring logs, and laboratory test results.

Assumptions
The borings will be backfilled according to the boring permit requirements and capped with 4 inches of dyed black quick setting concrete.

Auger cutting will be disposed of within the unpaved shoulder.

Subconsultant Mozingo Construction will complete 20 potholes/ 8- hour duration to verify locations and depths of underground utilities in the project areas that cannot be verified through existing maps or plans. Work within the Caltrans right- of- way is excluded.

Subconsultant NorthStar Engineering Group, Inc. ( NorthStar) will perform a topographic survey within the project limits, including the information listed below.

Research existing horizontal and vertical control monuments in the vicinity of the project to be used for the basis of the project.

Perform Topographic and Right -of -Way Surveys to provide design control and Right -of -Way Mapping for the project in accordance with City horizontal and vertical control requirements.

The Topographic Survey mapping will include the following features needed to complete the design depicting existing visible improvements and utilities, including the following:

Existing pavement and utilities located » Water valves, fire hydrants, meters, within the project limits etc.

Existing pavement profile » Existing road crossings and Existing ground elevations intersections
Drainage features, as necessary, within » Lines of occupation, including the project limits fences, structures, and apparent
Physical improvements located within encroachments
the project limits » Trees ( 6" or larger)/ Limits of tree Visible utilities located within the clusters & landscaping improvements project limits » Utility paint marks painted by USA
Wet utility inverts where accessible » Structures
CITY OF LATHROP EAST LATHROP WATER DIS1RIBLMON SYSTEM IMPROVEMENTS CIP PW 25- 10
Perform a Topographic Field Survey to locate GPR and pothole locations and add to topographic survey AutoCAD file.

Monument Preservation: Conduct records research to identify the horizontal and vertical control Monuments within the area to be disturbed by construction. Locate the existing Monument and set reference ties, under the direction of a licensed Land Surveyor prior to construction. Prepare Corner Records for the existing Monuments and file a Record of Survey with the County Surveyor based on survey and swing ties.

Deliverables: Electronic ( AutoCAD Format) of topographic survey, utility data and maps. Electronic format of KMZ file/ report of GPR utility locations and potholing report. Electronic format of the Draft and Final Geotechnical Report.

Assumptions:

The City will obtain necessary rights -of -entry to complete field investigations.

The City will waive or pay required encroachment permit fees.

Excludes utility investigation work within the Caltrans right -of way for GPR, potholing, and geotechnical services.

Task 3 — Plans, Specifications and Estimates
Design of a new 6, 8, and 12 -inch diameter water main for project areas, complete with all connections and appurtenances ( water service lines, restraints, stub outs, fire hydrants, air relief valves, isolation valves, services, etc.) shall be required to make the connection at the selected points.

It is expected that the design will include both open -cut and, if required, boring for service laterals.

Consultant shall prepare design drawings, details, and technical specifications adequate to apply for and receive all necessary governmental approvals ( local zoning approval, permits, encroachments, etc.).

Preliminary Drawings shall indicate easement areas, check valves, shut- off valves, directional drill locations, bore and jack locations, air release valves, vaults, and stub out for future use. 30% Plans and Estimates: Upon completing record document research, field data collection, and potholing, the Consultant shall compile all gathered information and prepare preliminary design plans. The preliminary design shall include the recommended alignment of the pipeline ( plan view only). Preliminary estimates will also be provided with the submittal. After the City approves the Preliminary Design, the Consultant shall proceed with the detailed design. 60% Plans, Specifications, and Estimates ( PS& E): With preliminary design review comments from the City and other entities, the Consultant shall prepare a detailed design PS& E for the proposed improvements. Plans shall be prepared using computer -aided design software ( AutoCAD) for print to scale at 24" x36". The front- ed sections and technical specifications shall be prepared and submitted along with a revised estimate. The City will review the submitted PS& E, provide comments, and request revisions until it complies with City standards and policies. 90% PS& E: With the detailed design review comments from the City and other entities, the Consultant shall prepare a more refined detailed design PS& Efor the proposed improvements. Plans shall be prepared using computer -aided design software ( AutoCAD) for print to scale at 24" x36". The front- ed sections and technical specifications shall be updated and submitted along with a revised

CRY OF LATIIROP EAST LATHROP WATER DISTRIBUTION SYSTEM IMPROVEMENTS CIP PW 25- 10
estimate. The City will review the submitted PS& E, provide comments, and request revisions until it complies with City standards and policies.
100% PS& E: Upon approval of the detailed design PS& E from the City, the Consultant shall prepare the final PS& E for bid. The final package shall include final plans, specifications and estimates. A California Registered Professional Engineer shall sign the final plan submittal.

Prepare a bid schedule and review the front end specifications ( provided by City) as needed.

Deliverables: 30-, 60-, 90-, 100 -percent engineer stamped and signed PS& E to scale ( 24" x36") in PDF format. Project bid schedule.

Task 4 - Bidding Assistance
Attend the pre -bid meeting.

Provide conformed documents, including a set of plans incorporating any changes addressed in addendums. Black Water shall produce a digital copy of the construction package, signed and stamped as " Conformed Set."
The Consultant shall provide clarification and information about the PS& E package during the advertising process.

The Consultant shall assist the City in preparing any addenda to the PS& E during the advertisement period.

Deliverables: Conformed documents (electronic copy), RFI responses, and addenda.

Task 4 - Bidding Support and Engineering Services During Construction The Consultant shall participate in biweekly construction meetings as needed.

The Consultant shall provide clarification and information about the PS& E package during the construction process.

The Consultant shall review the contractor' sshop drawings and other required submittals ( including SWPPP). Additionally, the Consultant shall be responsible for resolving any design errors identified during construction at no additional cost to the City and promptly to minimize construction delays.

Assist in reviewing contractor change order requests and any redesign efforts leading up to change order preparation for the construction contract and during construction.

Provide construction support (i.e., RFIs, submittals, as- builts), as needed.

Prepare As- Builts/ Record Drawings showing appropriate record information based on project annotated record documents received from Contractor and furnish such Record Drawings to Owner.

Assist in project closeout once the Record Drawings are finalized and recorded.

Subconsultant Northstar will, at the completion of construction, check all monuments and reset disturbed monuments, and prepare a Record of Survey with the County for all Monuments reset.

Deliverables: RFI responses, submittal review documents, final as- built/ record drawings in AutoCAD and PDF format. Monument Record of Survey.

Exclusions: Items not specifically included in this scope of work, environmental, construction management and inspection, agency permits, and fees. We assume the City will complete the CEQA compliance for the Project. It is assumed the project would qualify as a CEQA NOE. It is assumed that if there are fees associated with field investigations for encroachment permits the City will waive or pay the fees directly.

CRY OF LATHROP EAST LATHROP WATER DISTRIBUTION SYSTEM IMPROVEMENTS CIP PW 25- 10
Schedule
The schedule below outlines a reasonable timeline for completing the project through delivery of final construction documents. It is possible that the construction schedule can vary based on the construction contractor' s
proposed schedule and approach to completing the project. A variety of factors may influence this variation, such as the availability of materials, the complexity of the project, and the size of the construction team.

TASK
Months
Task Actively Duration i , o, n!. `.. , 5 5. 7 4 5 15 11 12 13 14 15 16 1 1.

1.2 13
14 Project Management and AdmdNabWon
66koii Meeting 1 4
cont.

Monthly
Daily
1 Agency Coordination
Progress Reports and Schedule
Budget and Invoicing
2 Intonmtlon CnSmtian MCI R. Hew

2. 1 Background Inlemeaon Collection and Site uses
Topographic Survey
6 w

2. 2. 3
3 w
Grand Penetratng Radar ( Optional) 3 w
24 Geolechdiral Investigation ( Optional) 8 w
3 Pine, SpaC5aatlana and Estimates
31 30% Plans and Estimate 6 w

3. 2 60% PSSE
SO% P58E __
PSBE
6w
33 4w
34 a w

3. 5 84 8tl Schedle and Front Ertl Specification Review 2w 7 4 Bidding AM. Nlanno

4. 1 Bid nd 8 w

4. 2 AltPre - Prre -BidBidBitl Meeting i tl

4. 3 Conformed Documents 2 w
IIIII
5 Engineering Salvias During Gemination

5. 1 Meetings ( Biweekly - assumes 5 Weeks) 10 w
52 Respond to RFI' s 14 w

5. 3 Subnittss 10 w

5. 4 As- Bedts/ Record Drawings 2 w

5. Project Closeout 1 w 0
A fee proposal for a not to exceed price based on time and materials for each task included in the anticipated scope of services is provided in Appendix B of this proposal.

CRY OF LATHROP EAST LATHROP WATER DISTRIBUTION SYSTEM IMPROVEMENTS CIP PW 25- 10
LA

EALTHRO
WATE
IM
CO
Lev
Effo
BLAC
B
TASK
Task
A ctiv
ity
Principal Man Project As soager AssistanEngineer ciate EnEngineer t gineer
Design/
Tec
hnician
Drafting_ Admin,DAM/ Tota BlackWater l
Hours Fee BlackWater
Survey Iopo tnr NorthStar) Lo
CSR N
cating)
CAI
Inc.)investigation o
Poth
beo
e
n
c
Mozingo)
Subconsultants Total
Fee
Total
Fee'
1 Pro
ject
Management
an
d
Administration

1. 1
Kickoff
M
eeting
2 2
6 4
2 16
3,
430
0 3,
430
1 2
Agency
Coordination
4 8
24 20
4 5
65 13, 677
0 13, 677

1. 3
Progress
Reports
and
Schedule
3 6
12 4
5 30
6,
473
0 6,
473

1. 4
Budget
and
Invoicing
4 8
8 20
4,
152
0 4,
152
Task 1
Total
13 24
42 28
0 4
20 131
27, 732
0 0
0 0
0 27, 732
2 Informa
tion
Collectio
n
and
Rev
iew

2. 1
Background
Information
Collection
and
Site
Visits
2 2
12 16
12 44
8,
916
0 8,
916

2. 2
Topographic
Survey
2 2
2 1
7 1, 361
29, 880
29, 880
34, 229

2. 3
GPR
2 2
4 1
9 1,
717
7,
000
7,
000
9,
417

2. 4
G
eotechnical
2 2
2 1
7 1, 361
36, 988
36, 988
42, 048
2, 5
Potholing (
Assume 20
pothole
s)
2 _
6 4
1 13
2,
453
2,
775
35, 000
37, 775
44, 006
Task
2 Total
2 10
12 28
0 24
4 80
15, 808
32, 655
7,
000
36, 988
35, 000
111, 643
138, 615
3 Plans,
Specifications and
Estimates

3. 1
30%
Plans
and
Estimate
4 8
16 28
40 68
8 172
31, 976
0 31, 976

3. 2
60%
PS& E
4 8
16 28
40 56
8 160
29, 840
0 29, 840

3. 3
90%
PS& E
4 8
12 28
40 48
8 148
27, 504
0 27, 504

3. 4
Final
PS& E
2 8
12 20
40 36
8 126
23, 320
0 23, 320

3. 5
Bid
Schedule
and
Fro
nt
End
Specification
Review
2 4
6 8
8 28
5,
848
0 5,
848
Task
3 Total
16 36
62 112
168
208
32 634
118, 488
0 0
0 0
0 118, 488
4 Biddin
g
Assistance

4. 1
Bid
Assistance
1 2
4 4
8 4
23 4,
296
0 4,
296

4. 2
Attend
Pre -
Bid
Meeting
4 3
1 8
1,
713
0 1,
713

4. 3
Conformed
Documents
1 2
4 8
2 4
21 3,
916
0 3,
916
Task
4 Total
2 8
8 7
16 2
9 52
9,
925
0 0
0 0
0 9,
925
5 Engineerin
g
Services
During
Con
struction

5. 1
M
eetings (
Biweekly -
assumes 5
Weeks)
5 10
5 20
3,
715
0 3,
715

5. 2
Monument
Preservation
2 2
2 1
7 1.
449

17. 600
17, 600
20, 809

5. 2
Respond to
RFI' s
4 8
16 6
8 42
8,
164
0 8,
164

5. 3
Submittals
4 12
16 20
8 60
11, 704
0 11, 704

5. 4
As- Builts/ Record
Drawin
gs
2 2
4 4
8 36
4 60
10, 992
0 10, 992

5. 5
Project
Closeout
2 2
2 6
4 16
3,
046
0 3,
046
Ta
sk5
Total
12 31
8 46
14 64
30 205
39, 070
17, 600
0 0
0 17, 600
58, 430
TOTALS
45 109
132
221
198
302
j
95 1, 102 $
211, 023 $
50, 255( $
7, 000 $
36, 988 $
35, 000 $
129, 243 $
353, 190
Notes:

1. All
scope
items
and
associated
fees
are
based
on
the
best
approximation we
can make
given
the
curren
t
leve
l
of
informati
on
we
have.

Z.

Black
Wate
r
will
discuss
and/ or
negotiate
with
the
Client
any
scope
or
fee
item
shown
on
this
Proposal.

3. Subcon
sultant
work
is
charged at
cost
plus
10 percent.
9126/ 2024
5 CONSULTING ENGINEERS
B LACK4' TEI' C
2024 Rate Schedule
ENGINEERING: Hourly Rate
ENGINEERING INTERN $ 113. 00
ENGINEER TECHNICIAN $ 173. 00
ASSISTANT ENGINEER $ 184. 00
ASSOCIATE ENGINEER $ 228. 00
PROJECT MANAGER $ 262. 00
PRINCIPAL $ 288. 00
TECHNICAL STAFF:

CAD TECHNICIAN

SENIOR CAD TECHNICIAN

SENIOR CAD DESIGNER
FIELD SERVICES:

CONSTRUCTION INTERN

CONSTRUCTION INSPECTOR

CONSTRUCTION MANAGER
ADMINISTRATION:

ADMINISTRATION
155. 00
178. 00
213. 00
113. 00
212. 00
262. 00
113. 00
EXPERT WITNESS: $ 374. 00
DIRECT COSTS: COST PLUS 10 PERCENT
SUBCONSULTANTS: COST PLUS 10 PERCENT
MILEAGE: IRS RATE
The above rate schedule is subject to adjustment December 31, 2024.

MODESTO 1602 Lyell Drive, Modesto, CA 95356 1209. 322. 1820 FRESNO 1155 E. Shaw, Suite 206, Fresno, CA 93710 1559. 375. 1522 www. blackwater- eng. com

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