ITEM 5. 6
CITY MANAGER' S REPORT
OCTOBER 14, 2024 CITY COUNCIL REGULAR MEETING
ITEM:
RECOMMENDATION:
REVIEW AND PROVIDE DIRECTION ON DESIGN
CONCEPT OPTIONS FOR STONEBRIDGE
COMMUNITY SIDEWALK AND LANDSCAPE
PROJECT, CREATE CIP PS 25- 14 AND APPROVE
BUDGET AMENDMENT
Provide Direction on a Design Option for
Stonebridge Community Sidewalk and
Landscape Project, Create CIP PS 25- 14 and
Approve Budget Amendment
SUMMARY:
At the September 9, 2024 City Council Meeting, Council directed staff to return to the following Council meeting with options for new landscaping and sidewalks within the Stonebridge Community. Staff is presenting the conceptual plans for the Stonebridge Community Sidewalk and Landscape Project ( Project) with approximate associated costs to construct the improvements and requests that Council provide direction.
Staff also requests Council create Capital Improvement Project ( CIP) PS 25- 14 for the Project and approve a budget amendment to fund the design of the improvements.
BACKGROUND:
The Stonebridge Community was designed with sidewalks and landscaping to provide connectivity throughout the community. Over the past 30 years, the tree roots have lifted the sidewalk and created tripping hazardous throughout the community, which is now far beyond the maintenance capacity of our Streets Division. In addition, the overgrown roots and trees have managed to break irrigation, which has caused the landscaping to deteriorate.
Staff has received conceptual design options with alternative landscape plans for Council to review and provide direction. Two concepts are provided, one to remove and replace the sidewalk in the existing location and another to relocate the sidewalk to the street curb, both concepts include different landscaping options.
The idea behind moving the sidewalk closer to the road, although higher cost, is to eliminate two separated landscape areas and provide one landscape area behind the sidewalk. Also, moving the sidewalk would provide more separation between the trees and the sidewalk, which may prevent future root damage. However, this option CITY MANAGER' S REPORT PAGE 2
OCTOBER 14, 2024 CITY COUNCIL REGULAR MEETING
REVIEW AND PROVIDE DIRECTION ON DESIGN CONCEPT OPTIONS FOR
STONEBRIDGE COMMUNITY SIDEWALK AND LANDSCAPE PROJECT, CREATE CIP PS 25- 14 AND APPROVE BUDGET AMENDMENT
would increase the project scope as it includes relocation of irrigation, streetlights, and sidewalks and a potential need for a retaining wall.
Due to the high cost of either concept, staff suggest Council consider phasing this project into four different projects as follows:
Phase 1: Harlan Road, Stonebridge Lane to Slate Street
Phase 2: Slate Street from Harlan Road to Stonebridge Lane Phase 3: Opal Street from Slate Street to Stonebridge Lane Phase 4: Stonebridge Lane from Harlan Road to Slate Street.
Phasing the project would be less impact to the community and allow the City to budget for the project over several years. Exact phases would be determined at a later date.
REASON FOR RECOMMENDATION:
Staff is now returning to Council as requested to present design concept options.
Tripping hazards, broken irrigations lines and dead landscaping throughout the Stonebridge Community has proven to be a costly maintenance issue and the options provided will improve aesthetics, safety and reduce maintenance cost.
FISCAL IMPACT:
Staff is requesting City Council to approve a budget for the Project by transferring 100, 00 from General Fund Sidewalk Repair Reserves ( 1010) to CIP Project Fund 3310) to advance the design of the improvements as follows:
Decrease Sidewalk Repair Reserves
1010- 251- 03-1 $ 100, 00
Increase Transfer Out
1010- 9900-90- 9010 $ 100, 00
Increase Transfer In
3310- 9900- 393- 0000
Increase Expenditure
3310- 8000- 420- 830
PS 25- 14 $ 100, 00
PS 25- 14 $ 100, 00
CITY MANAGER' S REPORT PAGE 3
OCTOBER 14, 2024 CITY COUNCIL REGULAR MEETING
REVIEW AND PROVIDE DIRECTION ON DESIGN CONCEPT OPTIONS FOR
STONEBRIDGE COMMUNITY SIDEWALK AND LANDSCAPE PROJECT, CREATE CIP PS 25- 14 AND APPROVE BUDGET AMENDMENT
ATTACHMENTS:
A. Resolution approving to Create CIP PS 25- 14 for Stonebridge Community Sidewalk and Landscape Project and Approve Budget Amendment CITY MANAGER' SREPORT PAGE 4
OCTOBER 14, 2024 CITY COUNCIL REGULAR MEETING
REVIEW AND PROVIDE DIRECTION ON DESIGN CONCEPT OPTIONS FOR
STOCKBRIDGE COMMUNITY SIDEWALK AND LANDSCAPE PROJECT, CREATE CIP PS 25- 14 AND APPROVE BUDGET AMENDMENT
APPROVALS:
Lesseisser
Project
Mazariegos M
Manager
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Brad Tjylor
City E gineer
Date
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Michael King Date
Assistant City Manager
Cari Ja
Finance ector
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Date
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Salvador Navarrete Date
City Attorney
Stein J. Salvatore Date
City Manager
RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO CREATE CIP PS 25- 14 FOR STONEBRIDGE COMMUNITY SIDEWALK AND LANDSCAPE
PROJECT, AND APPROVE A BUDGET AMENDMENT
WHEREAS, staff is proposing to create Capital Improvement Project ( CIP) PS 25- 14 for Stonebridge Community Sidewalk and Landscape Project to repair sidewalk and landscaping throughout the Stonebridge Community; and WHEREAS, staff is requesting that City Council approve a budget amendment for the design of the project and cover initial cost of conceptual design; and WHEREAS, funds were not allocated in the approved fiscal year 24/5budget, thus staff is requesting the approval of a budget transferring $ 100, 00 from the General Fund Sidewalk Repair Reserves ( 1010) to the CIP Project Fund ( 3310) as follows:
Decrease Sidewalk Repair Reserves
1010- 251- 03-1
Increase Transfer Out
1010- 9900-90- 9010
Increase Transfer In
3310- 9900- 393- 0000
Increase Expenditure
3310- 8000- 420- 830
100, 00
100, 00
PS 25- 14 $ 100, 00
PS 25- 14 $ 100, 00
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop hereby creates CIP PS 25- 14 for Stonebridge Community Sidewalk and Landscape Project; and
BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop hereby approves a budget transfer of $ 100, 00 from the General Fund Sidewalk Repair Reserves ( 1010) to the CIP Project Fund ( 3310) as detailed above.
The foregoing resolution was passed and adopted this 14th day of October 2024, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney