CITY MANAGER' SREPORT
NOVEMBER 18, 2024 CITY COUNCIL SPECIAL MEETING
ITEM:
RECOMMENDATION:
ITEM 4. 10
APPROVE OUT-F- STATE TRAVEL
AUTHORIZING THE PARKS AND RECREATION
DIRECTOR AND MANAGER TO ATTEND THE REC
C. A. M. P. (COMMUNITY ARCHITECTURE
MANAGEMENT AND PLANNING) CONFERENCE
IN DALLAS, TEXAS
Adopt Resolution to Authorize Out -of -State
Travel for the Parks and Recreation Director
and Manager to Attend the REC C. A. M. P.
Community Architecture Management and
Planning) Conference, April 7-10, 2025, in
Dallas, Texas
SUMMARY:
The Parks and Recreation Director and Manager are budgeted to attend the REC C. A. M. P. (Community, Architecture, Management and Planning) Conference, April 7- 10, 2025, in Dallas, Texas ( Conference). The Conference includes tours of six different recreation centers of various sizes and operations, workshops, and will provide staff with the current best practices and intricacies of planning, designing, building and operating Community Recreation Centers. Staff is requesting Council approval of the attached resolution authorizing out-f- sate travel.
BACKGROUND:
The REC C. A. M. P. Conference is an interactive and insightful conference that provides recreation center tours, workshops, and events designed around Community, Architecture, Management, and Planning. These services are of value to our Parks and Recreation Director and Manager, who are responsible for the oversight and vision of a Community Center in Lathrop. Attendance at the 2025 conference will not only provide staff with current best practices and the latest in Community Center facility trends, but it will also provide staff the opportunity to foster partnerships with fellow nationwide Parks and Recreation professionals and vendors. This conference will assist the Department with a greater understanding of a Community Center design.
RECOMMENDATION
Adopt a Resolution to Authorize Out -of -State Travel for the Parks and Recreation Director and Manager to Attend the REC C. A. M. P. (Community Architecture Management and Planning) Conference April 7- 10, 2025, in Dallas, Texas.
CITY MANAGER' SREPORT
NOVEMBER 18, 2024 CITY COUNCIL SPECIAL MEETING
APPROVE OUT-F- STATE TRAVEL
FISCAL IMPACT:
The total cost for both City employees to attend the REC C. A. M. P. conference is estimated to be approximately $ 4, 900. All expenses relating to this conference are within the Parks and Recreation Department' s FY 2024-025 budget as approved by City Council.
ATTACHMENTS:
A. Resolution to Authorize Out -of -State Travel to send the Parks and Recreation Director and Manager to the REC C. A. M. P. (Community Architecture Management and Planning) conference in Dallas, Texas
B. Registration Form for REC C. A. M. P. (Community Architecture Management and Planning) Conference April 7-10, 2025, in Dallas, Texas
CITY MANAGER' S REPORT
NOVEMBER 18, 2024 CITY COUNCIL SPECIAL MEETING
APPROVE OUT-F- STATE TRAVEL
APPROVALS:
X0. 7$•
Todd S basti Date
Director of Parks and Recreation
t u / Icy / lo ty
Thomas Hedegard Date
Deputy City Manager
Salvador Navarrete Date
City Attorney
11 • 4-1..*
Stephen 3 Salvatore Date
City Manager
RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO
AUTHORIZE OUT-F- STATE TRAVEL FOR THE PARKS AND RECREATION DIRECTOR AND MANAGER TO ATTEND THE REC C. A. M. P. (COMMUNITY ARCHITECTURE MANAGEMENT AND PLANNING) CONFERENCE APRIL 7-10, 2025, IN DALLAS, TEXAS
WHEREAS, the REC C. A. M. P Conference is an interactive and insightful conference that provides recreation center tours, workshops and events designed around Community, Architecture, Management and Planning; and WHEREAS, these services are of value to our Parks and Recreation Director and Manager, who are responsible for the oversight and vision of a potential Community Center in Lathrop; and
WHEREAS, attendance at the 2025 conference will not only provide staff with current best practices and the latest in Community Center facility trends, it will also foster partnerships with fellow nationwide Parks and Recreation professionals and vendors; and
WHEREAS, this conference will assist the Department with a greater understanding of a Community Center design; and
WHEREAS, the Conference includes tours of six different recreation centers of various sizes and operations, workshops and the intricacies of planning, designing, building and operating Community Recreation Centers; and WHEREAS, funding identified for the conference has been considered and approved within the FY 2024-025 budget.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does herby Authorize of Out -of -State Travel for the Parks and Recreation Director and Manager to Attend the REC C. A. M. P (Community Architecture Management and Planning) Conference April 7- 10, 2025, in Dallas, Texas.
The foregoing resolution was passed and adopted this 18th day of November 2024, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
ATTACHMENT
3 Rec CAMP 2025: April 8- 10 in Dallas, TX
COMMUNITY 1 ARCHITECTURE 1 MANAGEMENT 1 PLANNING
If you have any issues registering, questions about Rec CAMP, or need to cancel or modify your registration, please email us at registration@rec- camp.om.
Registration is $ 675/ camper, and with a $ 100 early bird registration discount in effect until January 31, 2025. Registration includes two lunches, one dinner, and a water bottle. ( Hotel room not included) Rec CAMP space is limited, so register today! You will be placed on a waiting list if we exceed our limit. We recommend no more than 3 people per agency per year.
More info: www. rec- camp.om
Select your registration to begin.
Registration Type*
Registrant First Name*
Registrant Last Name*
Job Title*
Organization *
Website
Work Email*
Office Number*
Early Bird ($ 675. 00)
Available until January 31, 2025
Email Address
Mobile Number*
Address* United States of America
Street Address
City State ZIP Code
Personal Linkedln Address
Date of Birth Month
Pronouns:* ( Choose One)
How did you hear about Rec CAMP?* Past camper/ attendee Social Media
Email Campaign
Website
Conference
Special considerations ( diet or
physical needs):
All of these topics will be featured.
What is of most interest to you?
Select all that apply) *
Programming
Aquatics
Fitness
Gymnasiums
Field Houses
Operations
Day Year
Management
Planning & Design
Other ( please specify below)
Terms and Conditions:*
I understand and agree that Barker, Rinker Seacat Architecture, Inc., ("BRS") is a sponsor and organizer of "Rec CAMP" for which this Application is intended, but hereby acknowledge that BRS does not own, maintain or control the facilities,
transportation and/ or accommodations which I, "the applicant," will use or attend during Rec CAMP. Applicant further
acknowledges and agrees that Applicant' sparticipation in Rec CAMP will be as the result of a voluntary request made by the Applicant, and that BRS is not responsible or liable for Applicant' ssafety and well- being while participating in Rec CAMP. Therefore, as a condition of BRS' consideration of this Application, and of Applicant' sparticipation in Rec CAMP, the Applicant hereby agrees to release, acquit, and discharge BRS, and its officers, employees, representatives and agents, of and from any and all liability, claims, demands, actions, judgments, arising from or relating to damages, sickness or injury to Applicant, third persons ( including death), or Applicant' s property ( including loss of use or theft thereof) which may occur during or in connection with Rec CAMP.
Total
Code
675. 00
ADD ANOTHER REGISTRANT
Billing Information
Name on Card*
Payment Method
Credit Card*
Address*
Billing Email*
CANCELLATIONS AND REFUNDS
First Last
Credit Card
PO
Card Number
Month Year CVV
United States of America
Street Address
City State ZIP Code
Email Address
Cancellations occurring on or before January 31, 2025 will be refunded, less an $ 85 administrative fee.
Cancellations occurring between January 31, 2025, and March 18, 2025 will be refunded 50%. ( If the vacant position can be filled from the waitlist, then there will be a full refund, less the $ 85 administrative fee.)
Cancellations occurring on or after March 18, 2025 will not be refunded. (/f the vacant position can be filled from the waitlist, then there will be a full refund, less the $85 administrative fee.) All cancellation requests must be emailed to registration@rec- camp.om.
Questions about the cancellation policy may also be emailed to registration@rec- camp.om.
This page is secured with 256 bit encryption
PHOTO/ VIDEO DISCLAIMER
Rec CAMP reserves the right to take and use photographs/ video at any event sponsored by Rec CAMP or BRS or any activities at Rec CAMP without expressed written permission of those included within the photographs/ video. Rec CAMP may use the photography/ video in publications or other media material produced for educational, promotional, marketing, or other purposes, including but not limited to:
brochures, invitations, emails, social media, YouTube, websites, etc. A person attending Rec CAMP who does not wish to have their image or audio recorded for distribution should make their wishes known to the photographer, and/ orthe event organizers, and/ or contact Rec CAMP at registration@rec- camp.om. in writing of his/er wishes and include a photograph for reference within a reasonable amount of time prior to the event. Rec CAMP will use the photograph for identification purposes only and will hold it in confidence.
By participating in Rec CAMP or by failing to notify organizers in writing your desire to not have your image used by Rec CAMP, you are agreeing to release, defend, hold harmless, and indemnify Rec CAMP or it' s affiliates from any and all claims involving the use of your photograph or likeness.
Oj RegFox
Event Registration Software by RegFox
Re t iy r do Schedule Locatk FAQs Cori
2025 Rec CA P Schedule
8: 00 am - Conference check -in opens
9: 00 am - Education Session 1: Operations
11: 00 a - T< . r The REC of Grapevine
Lunch & Education Session 2: Public./ Prvate Fitness
Regktration Schodulo Locat o a FAQs Contact
2: 30 pm - Tour The Beacon
4: 00 pm - Tour The Epic
5: 30pm - Tour Epic Waters
6: 30 pm - Networking Dinner at Chicken N Pickle
Day 2: Wednesday. pril 9
8: 30 am - TBD
ATour .ewisville TP' rive
R gistry tk n Schedule Location FA , ntnct
unch & Education session 3: Staff Retention
2: 30 prr Tour Stepher C. Terrell Recreation Center
5: 00 pm - R . rn to hotel
8: 00 ar Education Session 4: Community Plann ng Workshop 30 am - Cos n
ceremony
12: 00 pm - Conference ends
PAGE LEFT
INTENTIONALLY
BLANK