ITEM 4. 8
CITY MANAGER' S REPORT
NOVEMBER 18, 2024 CITY COUNCIL SPECIAL MEETING
ITEM: APPROVE CONTRACT CHANGE ORDER NO. 8 WITH
D. L. FALK CONSTRUCTION, INC. FOR POLICE
PROPERTY & EVIDENCE BUILDING, GG CIP 21- 13,
AND APPROVE BUDGET AMENDMENT
RECOMMENDATION: Adopt Resolution to Approve Contract Change Order No. 8 with D. L. Falk Construction, Inc. for Police
Property & Evidence Building, CIP GG 21- 13, and
Approve Budget Amendment
BACKGROUND:
On June 12, 2023, City Council awarded a construction contract to D. L. Falk Construction, Inc. ( D. L. Falk Construction) for the Police Property & Evidence Building, CIP GG 21- 13 (Project) in the amount of $ 5, 494, 000 with a 10% construction contingency of $ 549, 400 for staff to use as necessary to achieve the goals of the Project.
The Lathrop Police Department has been utilizing the City of Ripon' s Property and Evidence Facility ( Ripon' sFacility) since the start of the Lathrop Police Department in 2022. The City of Ripon' sFacility is at maximum capacity and therefore, it was crucial for the City to construct and operate its own Property and Evidence facility.
During construction, additional scope was added to the Project to enhance safety and security features of the building, which provides a more functional and secure building. This additional work caused the project schedule to go beyond its original completion date which resulted in extended overhead costs for the Contractor.
Extended overhead costs include mobile office rental, utilities and Project administrative salaries. Contract Change Order No. 8 ( CCO 8), in the amount of 222,63, is to compensate D. L. Falk Construction for the overhead costs incurred due to additional time spent on the Project to complete the added enhancements and added fire alarm switch.
The current remaining contingency is $ 32, 030, therefore staff requests City Council approve CCO 8 and a project budget amendment of $ 190, 234.
REASON FOR RECOMMENDATION:
The work completed by the CCOs is essential for the completion of the project, and the much needed security for proper function and handling of evidence within the Property & Evidence Building.
CITY MANAGER' S REPORT PAGE 2
NOVEMBER 18, 2024 CITY COUNCIL SPECIAL MEETING
APPROVE CONTRACT CHANGE ORDER NO. 8 WITH D. L. FALK
CONSTRUCTION, INC. FOR POLICE PROPERTY & EVIDENCE BUILDING, CIP 21- 13, AND APPROVE BUDGET AMENDMENT
FISCAL IMPACT:
Staff requests City Council approve a budget amendment to transfer $ 190, 234 from the Municipal City Services Fund ( 2270) to the Project CIP fund ( 3010) as follows:
Increase Transfer Out
2270- 9900-90- 9010 $ 190, 234
Increase Transfer In
3010- 9900- 393- 0000 GG 21- 13 $ 190, 234
Increase Expenditures
3010- 8000- 420- 12- 00 GG 21- 13 $ 190, 234
ATTACHMENTS:
A. Resolution to Approve Contract Change Order No. 8 with D. L. Falk Construction, Inc. for Police Property & Evidence Building, CIP 21- 13, and Approve Budget Amendment
B. CCO 8 with D. L. Falk Construction for Police Property & Evidence Building, CIP 21- 13
CITY MANAGER' S REPORT PAGE 3
NOVEMBER 18, 2024 CITY COUNCIL SPECIAL MEETING
APPROVE CONTRACT CHANGE ORDER NO. 8 WITH D. L. FALK
CONSTRUCTION, INC. FOR POLICE PROPERTY & EVIDENCE BUILDING, CIP 21- 13, AND APPROVE BUDGET AMENDMENT
APPROVALS:
2_
Bradrfiaylor
City Engineer
2: 1 / •02
Cari James
Finance Director
DateIdly/ 70Z` f
Date
Michael King Date
Assistant City Manager
I H I
Zoz. y
11. 14. Zo2.'{
l/—/ t/c of
Salvador Navarrete Date
City Attorney
1!• 4. 241
Ste en J. Salvatore Date
City Manager
RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO APPROVE CONTRACT CHANGE ORDER NO. 8 WITH D. L. FALK
CONSTRUCTION, INC. FOR POLICE PROPERTY & EVIDENCE BUILDING, CIP GG 21- 13, AND APPROVE BUDGET AMENDMENT
WHEREAS, on June 12, 2023, City Council awarded a construction contract to D. L. Falk Construction, Inc. (D. L. Falk Construction) for Police Property & Evidence Building, CIP GG 21- 13 (Project) in the amount of $ 5, 494, 000 with a 10% construction contingency of $ 549, 400 for staff to use as necessary to achieve the goals of the Project; and
WHEREAS, during construction, additional scope was added to the Project to enhance safety and security features of the building, which provides a more functional and secure building; and
WHEREAS, this additional work caused the project schedule to go beyond its original completion date which resulted in extended overhead costs for the Contractor. Extended overhead costs include mobile office rental, utilities and Project administrative salaries; and
WHEREAS, Contract Change Order No. 8 ( CCO 8), in the amount of $ 222,63, is to compensate D. L. Falk Construction for the overhead costs incurred due to additional time spent on the Project to complete the added enhancements; and WHEREAS, the current remaining contingency is $ 32, 030, therefore staff requests City Council approve CCO 8 and a project budget amendment of $ 190, 234 from the Municipal City Services Fund ( 2270) to the Project CIP fund ( 3010) as follows:
Increase Transfer Out
2270- 9900-90- 9010 $ 190, 234
Increase Transfer In
3310- 9900- 393- 0000 GG 21- 13 $ 190, 234
Increase Expenditures
3010- 8000- 420- 12- 00 GG 21- 13 $ 190, 234
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby adopt a resolution to approve CCO 8 with D. L. Falk Construction for Police Property & Evidence Building, CIP GG 21- 13; and BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop hereby approves a budget amendment transferring $ 190, 234 from the Municipal City Services Fund ( 2270) to the Project CIP fund ( 3010) as detailed above.
The foregoing resolution was passed and adopted this 18th day of November, 2024 by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney City of Lathrop - Public Works Department - Construction Management CONTRACT CHANGE ORDER NO. 8
POLICE PROPERTY & EVIDENCE BUILDING
Contractor Name:
Contractors Address:
D. L. Falk Construction, Inc. Date:
3526 Investment Blvd. Project Name:
Hayward, CA 94545 CIP No.:
Nov. 18, 2024
Police Property & Evidence Building
GG 21- 13
The Police Property & Evidence Building contract dated June 12, 2023 is modified as herein specifically set forth, but that in all other respects, the contract remains unaltered.
NOTE: This change order is not effective until approved by the city.
Requested By: Ken Reed, Senior Construction Manager
Description of Work:
A) PCO # 59. 1 Time Extension ( Overhead) $ 217, 400.8
B) PCO 60 Connect Tamper Switch to Fire Alarm System
C)
D)
E)
TOTAL COST OF CHANGE ORDER : INCREASE: $ 222,62. 53
4, 862. 05
By reason of this change order, the time of completion will be adjusted as follows: 109 Additional Calendar Days Recommended By: Reviewed By:
Project Manager Date City , gineer Da e
Reviewed
Department Budget Analyst Date
Approved By:
tt•14• 24
Date
Approved As to Forpi By:
Z-6
L((
City Attorney Date
We, the undersigned contractor, have given careful consideration to the changes proposed and hereby agree, if this proposal is approved, we will provide all equipment, furnish all labor and materials, and perform all services necessary for the work above specified, and will accept as full payment the prices shown above.
Contractor: D. L. Falk Construction, Inc.
Accepted By:
Printed Name & Title:
Attachments:
1) PCO 59. 1 and PCO 60
Date:
CONTRACT CHANGE ORDER WORK SHEET:
To be filled out prior to execution of each change order) CONTRACT CHANGE ORDER NO. 8
POLICE PROPERTY & EVIDENCE BUILDING
PROJECT STATUS:
1 Budget Amount: $ 6, 043, 400. 0
2 Original Contract Amount: $ 5, 494, 000.
3 Original Contingency Amount: $ 549, 400. 0
4 Supplemental Contingency Amount: $ 147, 72. 00
5 Total Approved Change Orders to Date: $ 517, 30. 56
6 Current Contract Amount ( 2+5): $ 6, 011, 370. 56
7 Remaining Contingency ( 3+4-5): $ 32, 029. 44
8 Proposed Change Order # 8 Amount: $ 222,62. 53
9 Total Change Orders including proposed $ 739, 633. 09 10 Remaining Contingency Balance: $ ( 190, 233. 09)
11 Total Available Contingency To Date : - 34. 6%
D. L. Falk Construction, Inc.
3526 Investment Boulevard
Hayward, California 94545
Phone: ( 510) 887- 6500
PCO # 059. 1
Project: 202302 - Lathrop Property & Evidence Building
2112 E. Louise Ave.
Lathrop, California 95330
Prime Contract Potential Change Order # 059. 1: CE # 079 - Time Extension Overhead)
TO: City of Lathrop
390 Towne Center Drive
Lathrop, California 95330
PCO NUMBER/ REVISION: 059. 1 / 1 CONTRACT:
REQUEST RECEIVED FROM: David Falk (D. L. Falk Construction Inc.) CREATED BY:
STATUS:
REFERENCE:
FIELD CHANGE:
LOCATION:
SCHEDULE IMPACT:
EXECUTED:
Pending - In Review
109 days
No
FROM:
CREATED DATE:
PRIME CONTRACT
CHANGE ORDER:
D. L. Falk Construction Inc.
3526 Investment Boulevard
Hayward, Califomia 94545
1 Prime Contract
Rafael Mercado ( D. L. Falk Construction
Inc.)
9/ 27/024
None
ACCOUNTING METHOD: Amount Based
PAID IN FULL: No
SIGNED CHANGE ORDER
RECEIVED DATE:
TOTAL AMOUNT: $ 217, 400.8
POTENTIAL CHANGE ORDER TITLE: CE #079 - Time Extension (Overhead) CHANGE REASON: Allowance
POTENTIAL CHANGE ORDER DESCRIPTION: ( The Contract Is Changed As Follows) CE #079 - Time Extension (Overhead)
Additional indirect costs due to unforeseen conditions or client directed changes to field work. up.
87 days x $ 2, 704. 00 = $235,48. 00
Credit Cost = -$20, 000
New Total = $ 215,48. 00
Please see attachments for valuation quantities and back ATTACHMENTS:
Baseline Original 7. 28.3. pdf , Construction Contract & NTP - Fully Executed. pdf , General Conditions Cost Spreadsheet Lathrop. pdf Budget Code Description Amount
1 17-70400. LSuperintendent Time Extension Cost 235,48. 00 2 17-70400. LSuperintendent Cedit Cost 20, 000.)
Subtotal: 215,48. 00
Labor Markup ( 15. 00% Applies to Equipment.): 0.0
Material Markup ( 10. 00% Applies to Materials.): 0.0
Equipment Markup ( 10. 00% Applies to Equipment.): 0.0
Subcontractor Markup ( 5. 00% Applies to Commitment, Owner Cost, and Other.): 0.0 Bond Cost ( 1. 00% Applies to Labor, Equipment, Materials, Commitment, Owner Cost, and Other.): 2, 152. 48 Grand Total: 217, 400.8
D.. L. Falk Construction, Inc requests an extension to our contract by (109) working days to perform the above referenced work. This time extension is an estimation only to perform the installation of the work noted above and does not include any related time impacts resulting from the approval process, material procurement, or redesigning of work. When an accurate and complete time impact can be realized, DL Falk reserves its rights for costs related to extended general conditions for that duration in its entirety.
D. L. Falk Construction, Inc. Page 1 of 2 Printed On: 10/7/ 2024 03: 34 PM PDT Eric Wohle (LDA Partners, Inc.)
222 Central Ct.
Stockton, California 95204
SIGNATURE
City of Lathrop
390 Towne Center Drive
Lathrop, California 95330
PCO # 059. 1
D. L. Falk Construction Inc.
3526 Investment Boulevard
Hayward, California 94545
DATE SIGNATURE DATE SIGNATURE DATE
D. L. Falk Construction, Inc. Page 2 of 2 Printed On: 10/7/ 2024 03: 34 PM PDT D. L. Falk Construction, Inc.
3526 Investment Boulevard
Hayward, California 94545
Phone: (510) 887- 6500
PCO # 060
Project: 202302 - Lathrop Property & Evidence Building
2112 E. Louise Ave.
Lathrop, California 95330
Prime Contract Potential Change Order #060: CE # 080 - Connect Tamper Switch to FA system
TO: City of Lathrop
390 Towne Center Drive
Lathrop, California 95330
PCO NUMBER/ REVISION: 060 / 0 CONTRACT:
REQUEST RECEIVED FROM: Maria Cook ( Collins Electrical Co., Inc.) CREATED BY:
STATUS:
REFERENCE:
FIELD CHANGE:
LOCATION:
SCHEDULE IMPACT:
EXECUTED:
Pending - In Review
2 days
No
FROM:
CREATED DATE:
PRIME CONTRACT
CHANGE ORDER:
ACCOUNTING METHOD:
PAID IN FULL:
SIGNED CHANGE ORDER
RECEIVED DATE:
TOTAL AMOUNT:
D. L. Falk Construction Inc.
3526 Investment Boulevard
Hayward, California 94545
1 Prime Contract
Rafael Mercado (D. L. Falk Construction
Inc.)
10/ 9/ 2024
None
Amount Based
No
4, 862. 05
POTENTIAL CHANGE ORDER TITLE: CE #080 - Connect Tamper Switch to FA system CHANGE REASON: Design Development
POTENTIAL CHANGE ORDER DESCRIPTION: (The Contract Is Changed As Follows) CE #080 - Connect Tamper Switch to FA system
Cost to connect Tamper Switch to Fire Alarm System
ATTACHMENTS:
Collins COR # 019 Connect Tamper Switch to FA system. pdf Budget Code Description Amount
1 26-60000. SElectrical 4, 584. 68
Subtotal: 4, 584. 68
Labor Markup ( 15. 00% Applies to Labor.): 0.0
Material Markup ( 10. 00% Applies to Materials.): 0.0
Equipment Markup ( 10. 00% Applies to Equipment.): 0.0
Subcontractor Markup ( 5. 00% Applies to Commitment, Owner Cost, and Other.): 229.3 Bond Cost ( 1. 00% Applies to Labor, Equipment, Materials, Commitment, and Owner Cost.): 48. 14 Grand Total: 4, 862. 05
D.. L. Falk Construction, Inc requests an extension to our contract by (2) working days to perform the above referenced work. This time extension is an estimation only to perform the installation of the work noted above and does not include any related time impacts resulting from the approval process, material procurement, or redesigning of work. When an accurate and complete time impact can be realized, DL Falk reserves its rights for costs related to extended general conditions for that duration in its entirety.
Eric Wohle (LDA Partners, Inc.)
222 Central Ct.
Stockton, California 95204
SIGNATURE
City of Lathrop
390 Towne Center Drive
Lathrop, California 95330
DATE SIGNATURE
D. L. Falk Construction Inc.
3526 Investment Boulevard
Hayward, California 94545
DATE SIGNATURE DATE
D. L. Falk Construction, Inc. Page 1 of 1 Printed On: 10/ 9/ 2024 08: 49 AM PDT October 8, 2024
CHANGE PROPOSAL P723078
PCO# 0019
Attention: David Falk of D. L. Falk Construction
Project: Lathrop Property & Evidence Building
Reference: Connect Tamper switches to Fire Alarm System Dear David:
Collins Electrical Company, Inc. requests a modification of our contract in an additive amount due to the additional work required Per David Falk.
PCO PRICE $ 4, 584. 68
Please note the following inclusions, exclusions and clarifications as qualifications to this change proposal.
Inclusions:
Install monitor module in Fire riser closet
Install seal tight from existing conduit to two tamper switches.
Pull wire from tamper switches to monitoring module in Fire closet Connect tamper switch monitoring module to system.
Exclusions:
Permits and fees ( utility, inspection, etc.).
Overtime, shift work, or premium time labor costs.
Standard exclusions per Collins Electric' s original bid proposal.
Clarifications:
Proposal is based on a normal ( 40) hour work week and our Standard Terms and Conditions.
This proposal is valid for 15 days.
The impact to the schedule for this COR is n/ a working days.
The impact of this change order only includes those direct costs which can be identified at this time. However, should it be determined at a later date that Collins Electrical Co., Inc. is experiencing impact cost or time delays beyond our control because of multiple changes, delays, or other consequences, Collins Electrical reserves the right to address and submit those additional cost and time extensions at a later date.
Per your request, we are providing line item pricing/ labor for this change order. Please note that the unit prices shown on this quotation are for reference only. Due to the volatility of materials and constantly changing job -site conditions, the line item pricing/ labor shown may not reflect the exact unit costs for future work.
We reserve the right to correct this quote for errors and omissions.
Should you have any questions or if I may be of further assistance, please do not hesitate to contact me at ( 209) 466- 3691 or by e- mail ( czaro@collinselectric. com).
Sincerely,
Chris Zaro
Special Projects Manager
Collins Electrical Co., Inc.
Corporate office: 3412 Metro Or. Stockton, CA 95215 1 Phone: 1-833- 787- CECI (2324) I Fax: 209- 466- 3146
DUBLIN FRESNO MARINA MODESTO STOCKTON WEST SACRAMENTO EINEM ME' STATE LICENSE • 115427
CHANGE NOTICE
CCN #
Date:
Project Name:
Project Number:
Page Number:
19 10/ 8/ 2024
P723078 LATHROP PD E&P BLDG
P723078 LATHROP PD E&P BLDG
1 Itemized Breakdown
Description
1" T CONDULET W/ C&G
1 x 1/ 2 RED BUSHING
1" STEEL FLEX
1" INS STL FLEX CONN
1/ 2" LT FLEX
1/ 2" LT STRAIGHT CONN
12 THHN/HWN
12-0 NYL INSUL FORK RC10- 8
4x2- 1/8" SQ BOX COMB KO
8x 1/ 2" S -TAP SCREW F/ H
TAMPER SWITCH CONNECT
MONITOR ZAM
Totals
Qty Net Price U Total Mat. Labor U Total Hrs.
1 14. 49E 14. 49 1. 85E 1. 85
2 252. 01 C 5. 04 30. 00 C 0. 60
6 83. 98 C 5. 04 11. 20 C 0. 67
2 804. 99 C 16.0 25. 00 C 0. 50
12 93. 56 C 11. 23 6. 00 C 0. 72
4 424. 67 C 16. 99 22. 00 C 0. 88
500 146. 71 M 73. 36 9. 00 M 4. 50
11 105. 35 C 11. 59 18. 00 C 1. 98
1 119. 4C 1.9 40. 000 0. 40
2 4. 69 C 0.9 7. 50 C 0. 15
2 0.0E 0.0 1. 88E 3. 76
1 0.0 E 0.0 0. 94 E 0. 94
544 155.1 16. 95
Summary
General Materials
FIRE ALARM
Material Tax
Total Material
JOURNEYMAN
FOREMAN
PROJECT MANAGER
SAFETY @ 3.5%
CLEAN UP @ 4.0%
GUARANTEE @ 3.0%
PICKUP TRUCK ( per Hour)
Subtotal
Markup
@ 8. 250 %)
16. 95 Hrs @ $ 91. 63)
4. 24 Hrs @ $ 103.8)
2. 12 Hrs @ $ 103.8)
0. 59 Hrs @ $ 91. 63)
0. 76 Hrs @ $ 91. 63)
0. 51 Hrs @ $ 91. 63)
4. 24 @ 0.0 @ $ 37. 61 + 0.00 % + 0.00 % + 0.00 %)
@ 15. 000 %)
155.2
1,82. 00
110. 31
1, 447.3
1, 553. 1
437.8
218. 74
54. 06
69.4 46. 73
159. 47
3, 986. 68
598. 00
Subtotal 4, 584. 68
Final Amount $ 4, 584. 68
ORIGINAL
SIEMENS
PROPOSAL
44OP- 361846 PCO2
Addition of Monitoring Module for OS& YValves
PREPARED BY
Siemens Industry, Inc. ("Siemens")
PREPARED FOR
COLLINS ELECTRICAL COMPANY INC
DELIVERED ON
October 03, 2024
SMART BUILDINGS
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SIEMENS
Table of Contents
SIEMENS PROPOSAL 3
Contact Information 3
Conditions of Request 4
Scope of Work 5
Clarifications 5
Terms and Conditions 6
Terms & Conditions Link( s) 6
Signature Page 7
Signature Page 7
SIEMENS
Contact Information
Proposal #: 9228182
Date: October 03, 2024
Sales Executive:
Email Address:
James Mullen
james. mullen@siemens. com
Customer Contact: Chris Zaro
Customer: COLLINS ELECTRICAL COMPANY INC
Address: 3412 METRO DR
STOCKTON CA 95215-440
Services shall be provided at: LATHROP POLICE DEPARTMENT 2112 E LOUISE AVE LATHROP CA 95330-607
SIEMENS
Conditions of Request
We transmit herewith the above referenced price request for Change Order 1 to the contract between Siemens Industry, Inc. ("Siemens") and COLLINS ELECTRICAL COMPANY INC. This price request is based on information received from your company and is subject to the following conditions:
1. No change in contract price.
2. X Change of $ $ 1,82. 00 in contract price.
3. days of extension of contract. Retention shall be extended only on value of price request.
4. We are not proceeding until we received a change order.
5. Work is proceeding as authorized.
6. Please forward a cost event & change order to this office since the work has been completed.
This proposal covers the present ascertainable direct costs at this time. It does not include any extra costs associated with the impact of this Change Order on the project schedule, labor productivity or their factors affecting the cost of performance. Siemens reserves the right to amend this proposal if and when such impact costs become reasonably determinable. The Description of Changes is attached hereto and made apart hereof. The Agreement is incorporated by reference, modified only to the extent modified herein.
SIEMENS
Scope of Work
Exclusions and Clarifications
Clarifications
Review ALL content and edit as appropriate for your
customer.
1. Collins to provide and pull all cable required.
2. Siemens to assist with terminations and adjustments of OS& Yswitches as necessary.
SIEMENS
Terms & Conditions Link( s)
Terms & Conditions ( Restricted)
www. siemens. comistandard- terms- project- restricted) Price Escalation. If, during the term of this Contract, the price of various materials or labor or logistics are increased as reflected by CRU/ IHS Markit/ CMAIICOMEX market index, then Siemens may increase the Contract Sum or apply a surcharge to Customer accordingly.
As a result of the global Covid- 19 Virus outbreak, temporary delays in delivery, labor or services from Siemens and its sub -suppliers or subcontractors may occur. Among other factors, Siemens' delivery is subject to the correct and punctual supply from sub -suppliers or subcontractors, and Siemens reserves the right to make partial deliveries or modify its labor or services. While Siemens shall make every commercially reasonable effort to meet the delivery or service or completion date mentioned above, such date is subject to change.
To the extent applicable, the following Addendum( s) are incorporated and made part of the Siemens Standard Terms and Conditions:
Fire Life Safety
www. siemens. comifls- addendum)
Mass Notification
www. siemens. comimass- notification- addendum)
Monitoring
www. siemens. comlmonitoring- addendum)
Software License Warranty
www. siemens. comisoftware- license- addendum)
Consulting
www. siemens. comlrider- consulting)
Page6of7
SIEMENS
Signature Page
Proposed by: Accepted by:
Siemens Industry, Inc. COLLINS ELECTRICAL COMPANY INC
Company Company
James Mullen
Name Name ( Printed)
9228182
Proposal # Signature
1,82. 00
Proposal Amount Title
October 03, 2024
Date Date
Purchase Order # PO for billing/ pmnt only PO not required
PAGE LEFT
INTENTIONALLY
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