2025-01-13_item_4.12_ratify_the_purchase_of_alpr_surveillance_system_software_and_hardware_from_vigilant_solutions_inc._gg_19-07

ITEM 4. 12

CITY MANAGER' S REPORT
JANUARY 13, 2025 CITY COUNCIL REGULAR MEETING
ITEM:

RECOMMENDATION:

RATIFY THE PURCHASE OF AUTOMATIC

LICENSE PLATE RECOGNITION SURVEILLANCE

SYSTEM SOFTWARE AND HARDWARE FROM
VIGILANT SOLUTIONS, LLC. FOR CIP GG 19- 07

CITYWIDE SURVEILLANCE SYSTEM AND

APPROVE RELATED BUDGET AMENDMENT
Adopt a Resolution to Ratify the Purchase of
Automatic License Plate Recognition
Surveillance System Software and Hardware
From Vigilant Solutions, LLC. for CIP GG 19- 07
Citywide Surveillance System and Approve
Related Budget Amendment
SUMMARY:

The Lathrop Police Department finds the existing city surveillance system extremely useful during criminal investigations as it facilitates solving crimes and serves as a deterrent to criminal activities. The Automatic License Plate Recognition ( ALPR) surveillance cameras installed at intersections throughout the City register an average of three million vehicles per month along with traffic accidents and other activities.

After the creation of Capital Improvement Project ( CIP) GG 19- 07 Citywide Surveillance System, City Council approved the purchase and installation of ALPR surveillance cameras in five ( 5) developmental areas of Lathrop. Upon installation of the approved cameras, city staff identified additional intersections recently brought into the City' s network which were ready for ALPR surveillance camera installation.

Staff reached out to Vigilant Solutions because they were the provider of the previously purchased ALPR surveillance cameras and requested quotes for additional ALPR surveillance cameras. Vigilant Solutions provided quotes in the sum of $ 40, 000 for the additional ALPR surveillance cameras. The City Manager approved of the purchase as to avoid project delays. It was a cost saving to have the ALPR surveillance cameras installed while work was being completed for another project in the same areas.

For the necessary equipment installations for CIP GG 19- 07, staff is coordinating with the same vendor technicians for CIP PS 23- 01 Traffic Signal Technology, to upgrade the City' straffic control system, approved by City Council on July 11th, 2022, because equipment installations and configurations for both projects are taking place in the same areas. This will reduce installation costs related to the CIP GG 19- 07.

CITY MANAGER' S REPORT PAGE 2
JANUARY 13, 2025 CITY COUNCIL REGULAR MEETING

RATIFY THE PURCHASE OF AUTOMATIC LICENSE PLATE RECOGNITION

SURVEILLANCE SYSTEM SOFTWARE AND HARDWARE FROM VIGILANT SOLUTIONS, LLC. FOR CIP GG 19- 07 CITYWIDE SURVEILLANCE SYSTEM AND

APPROVE RELATED BUDGET AMENDMENT
The City Manager approved the purchase of the equipment to avoid delays due to supply chain constraints and demand. Tonight, staff is requesting City Council ratify the City Manager' sapproval of the purchase of software and hardware from Vigilant Solutions, LLC. for $ 40, 000 and approve related budget amendments for the reoccurring licensing subscription from the Information Systems Department budget for Subscriptions.

BACKGROUND
The Automatic License Plate Recognition ( ALPR) surveillance cameras installed at the intersections throughout the City register an average of three million vehicles per month along with traffic accidents and other questionable activities. Law enforcement has been able to use the surveillance system to assist them with their investigations by providing evidence regarding crimes such as:

Burglary
Arson
Theft
Assault
Hit and Run
Vandalism
Dumping
Speeding
Robbery
Reckless Driving
After the creation of Capital Improvement Project ( CIP) GG 19- 07 Citywide Surveillance System, City Council approved the purchase and installation of ALPR and surveillance cameras in five ( 5) developmental areas of Lathrop. Additional intersections have recently been brought into the City' s network and were ready to have ALPR surveillance cameras installed.

Staff reached out to Vigilant Solutions requested quotes for the additional ALPR cameras. Vigilant Solutions, LLC has confirmed to the City to be the sole copyright owner, manufacturer and distributor of the license plate recognition hardware and software, which is currently installed and utilized at various major intersections within the City for CIP GG 19- 07. Vigilant Solutions, LLC hardware is the only hardware able to capture, collect and transmit data (" communicate") with Vigilante Solutions, LLC proprietary software, therefore, this purchase with Vigilante Solutions, LLC is necessary to ensure that the new, additional cameras and software system that needs to be purchased is able to integrate and communicate with the cameras and software system currently installed and utilized throughout the City. Pursuant to Lathrop Municipal Code ( LMC) 2. 36. 110 (A), this purchase is considered a sole source purchase which is exempt from bidding procedure because the additional, necessary license plate recognition cameras and software can only be purchased from Vigilant Solutions, LLC as they own the copyright to their proprietary products and no similar substitute exists that would integrate and communicate with the City' scurrent license plate recognition software system.

CITY MANAGER' S REPORT PAGE 3
JANUARY 13, 2025 CITY COUNCIL REGULAR MEETING

RATIFY THE PURCHASE OF AUTOMATIC LICENSE PLATE RECOGNITION

SURVEILLANCE SYSTEM SOFTWARE AND HARDWARE FROM VIGILANT SOLUTIONS, LLC. FOR CIP GG 19- 07 CITYWIDE SURVEILLANCE SYSTEM AND

APPROVE RELATED BUDGET AMENDMENT
To reduce expenses for the installation and configuration of equipment, staff is coordinating the same vendor technicians for CIP PS 23- 01 Traffic Signal Technology, because equipment installation and configuration for both projects is taking place at the same intersections. This will save the City in expenses for the configuration and installation. It is essential that the equipment for CIP GG 19- 07 arrive while the technicians are completing work in the area for CIP PS 23- 01 to reduce expenses.

The budget for CIP GG 19- 07 is sufficient to fund the expense for the hardware and first year licensing subscription however the reoccurring annual licensing subscription will be funding through the Information Systems Department budget for Subscriptions. There is not sufficient funding for the reoccurring expense or the previously purchased ALPR surveillance cameras as it was not budgeted with the biennial budget approved by City Council. Staff is requesting approval of an amendment to fund the annual reoccurring expense for all ALPR surveillance camera licensing subscriptions related to CIP GG 19- 07 in the amount of $ 265, 000. per year for five years.

The City Manager approved the purchase orders for equipment to avoid project delays due to supply chain constraints and demand. Tonight, staff is requesting City Council ratify the City Manager' s approval of the purchase of software and hardware from Vigilant Solutions, LLC. for $ 40, 000 and approve the related budget amendment for the reoccurring licensing subscription expense of $265, 000 per year for five years.

REASON FOR RECOMMENDATION:

The proposed Surveillance System ordered through Vigilant Solutions, LLC. for CIP GG 19- 07 Citywide Surveillance System represents an effort to utilize technology to enhance crime prevention and resident safety while providing tools to expedite crime investigations.

CITY MANAGER' S REPORT PAGE 4
JANUARY 13, 2025 CITY COUNCIL REGULAR MEETING

RATIFY THE PURCHASE OF AUTOMATIC LICENSE PLATE RECOGNITION

SURVEILLANCE SYSTEM SOFTWARE AND HARDWARE FROM VIGILANT SOLUTIONS, LLC. FOR CIP GG 19- 07 CITYWIDE SURVEILLANCE SYSTEM AND

APPROVE RELATED BUDGET AMENDMENT
FISCAL IMPACT:

The purchases from Vigilant Solutions, LLC for $ 40, 000 is within the balance available in CIP GG 19- 07. The budget is sufficient to cover the full cost of the equipment. The budget for Information Systems Department Subscriptions is not sufficient to fund the reoccurring expense for licensing subscription of $ 265, 000 per year. Therefore, staff is requesting a budget amendment of $ 265, 000 from Measure C, pending approval from the Measure C Oversight Committee. The following budget amendment is requested.

Transfers out
1060- 9900-90- 9010 $ 265, 000
Transfers in
1010-7- 20- 435- 10- 0 $ 265, 000
ATTACHMENTS:

A. Resolution of the City Council of the City of Lathrop to Ratify the Purchase of Automatic License Plate Recognition Software, Hardware and Configuration from Vigilant Solutions, LLC. for CIP GG 19- 07 and approve related budget amendment.

B. Purchase order No. 2025- 00000261 with Vigilant Solutions, LLC.

C. Purchase order No. 2025- 00000139 with Vigilant Solutions, LLC.

CITY MANAGER' SREPORT PAGE 5
JANUARY 13, 2025 CITY COUNCIL REGULAR MEETING

RATIFY THE PURCHASE OF AUTOMATIC LICENSE PLATE RECOGNITION

SURVEILLANCE SYSTEM SOFTWARE AND HARDWARE FROM VIGILANT SOLUTIONS, LLC. FOR CIP GG 19- 07 CITYWIDE SURVEILLANCE SYSTEM AND

APPROVE RELATED BUDGET AMENDMENT
APPROVALS:

Tom- FTrnandes
Information Systems Director
Carl Jam
Finance rector
Michael King
Assistant City Manager
7d -
Date
Date
I• $ • zcz.

Date
Sa vador Navarrete Date
City Attorney
Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 25 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP RATIFY THE

PURCHASE OF AUTOMATIC LICENSE PLATE RECOGNITION SURVEILLANCE SYSTEM SOFTWARE AND HARDWARE FROM VIGILANT SOLUTIONS, LLC. FOR CIP GG 19- 07 CITYWIDE SURVEILLANCE SYSTEM AND APPROVE RELATED

BUDGET AMENDMENT
WHEREAS, the Lathrop Police Department finds the existing city ALPR camera surveillance system extremely useful during criminal investigations as it facilitates solving crimes and serves as a deterrent to criminal activities; and WHEREAS, city staff identified additional intersections recently brought into the City' s network and ready for ALPR surveillance camera installation; and WHEREAS, Vigilant Solutions, LLC has confirmed to the City to be the sole copyright owner, manufacturer and distributor of the license plate recognition hardware and software, which is currently installed and utilized at various major intersections within the City for CIP GG 19- 07; and
WHEREAS, pursuant to Lathrop Municipal Code ( LMC) 2. 36. 110 (A), this purchase is considered a sole source purchase which is exempt from bidding procedure because the additional, necessary license plate recognition cameras and software can only be purchased from Vigilant Solutions, LLC; and WHEREAS, the budget for CIP GG 19- 07 is sufficient to fund the expense for the hardware and first year licensing subscription; and WHEREAS, the reoccurring annual licensing subscription will be funding through the Information Systems Department budget for Subscriptions; and WHEREAS, the Information Systems Department does not have sufficient funding for this expense or the previously purchased ALPR surveillance cameras as it was not budgeted with the biennial budget approved by City Council; and WHEREAS, staff is requesting a budget amendment of $ 265, 000 from Measure C, pending approval from the Measure C Oversight Committee; and WHEREAS, staff is requesting City Council ratify the City Manager' s approval of the purchase of software and hardware from Vigilant Solutions, LLC. for $ 40, 000 and approve the related budget amendment for the reoccurring licensing subscription expense of $265, 000 per year for five years as requested below.

Transfers out
1060- 9900-90- 9010 $ 265, 000
Transfers in
1010-7- 20- 435- 10- 0 $ 265, 000
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Lathrop does Ratify the Purchase of Automatic License Plate Recognition Software, Hardware and Configuration from Vigilant Solutions, LLC. for CIP GG 19- 07; and BE IF FURTHER RESOLVED, the City Council of the City of Lathrop does approve related budget amendment as follows.

Transfers out
1060- 9900-90- 9010 $ 265, 000
Transfers in
1010-7- 20- 435- 10- 0 $ 265, 000
The foregoing resolution was passed and adopted this 13th day of January 2025, by the following vote of the City Council, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Docusign Envelope ID: EFE8DA95 2D2D- 4CF5- ABFE-EAE592F3B9E The parties to this agreement
are:

Vendor No. 3401
VIGILANT SOLUTIONS. LLC
P. O. BOX 841001
C
DALLAS, TX 75284- 1001
o

1. 00

1. 00
EACH
EACH
EACH
Quot
Quot
Quot
ao 390 Towne Centre Dr
Lathrop, CA 95330
4 CI) 390 Towne Centre Dr
2 Lathrop, CA 95330
o
Purchase Order
No. 2025- 00000139
Date 8/ 22/024
Resolution

PURCHASE ORDER NUMBER MUST

APPEAR ON ALL INVOICES, SHIPPERS, BILL

OF LADING AND CORRESPONDENCE

DELIVER BY

SHIP VIA

FREIGHT TERMS
PAGE 1 of 3
ORIGINATOR Emily Malay
10, 565. 0000
10, 565. 0000
12,15. 0000
The contractor agrees to fumish all labor, equipment and materials necessary to perform the services describe herein and agrees to comply with the terms and conditions identified below which are made a part hereof by this reference ( Outline exact detail what is to be done, where is to be done and include work specifications, if applicable.)
Debbbiabbb by:

Gvtn. upu. S 9/ 10/ 224

CITY OF LATHROP

RFCOMMENDED FOR APPROVAL
rDocu5nId
by
10, 565. 00
10, 565. 00
12,15. 00
33, 245. 00
9/ 10/ 224
VENDOR ( Signature)

DATE APPROVED BY

CITY OF LATHROP

APPROVED BY
Special Instructions
LPR Cameras for Intersections
CIP GG 19- 07
DATE
Kelly Bluth
DATE
9/ 10/ 224
VENDOR ( Print Name)

APPROVED BY DATE

Page 1 of 3 ends

Docusign Envelope ID: EFE8DA95- 2O2D- 4CE5- A6FE-EAE592F3B9E

Page 2 ends

STANDARD PURCHASE ORDER

TERMS AND CONDITIONS
ACCEPTANCE. Acceptance of this Purchase Order. whether by ;mitten acknowledgement or by performance by Seller. shall be upon the terms and conditions hereof, no other terms or conditions shall be binding an Buyer unless written approval thereof specifically referring to such other terms and conditions shall have been given to Seller.

2. NVOICES. Separate invoice shall be supplied for each Purchase Order shipment. Each invoice shall be itemized and shall show Contract Number. terms. discount& date of shipment or service dates. and Purchase Order Number. Failure to show said items may result in delay ofpayment with all rights reserved including cash discounts. The Vendor name on this Purchase Order resulted from a quotation signed in the same name. Payment will not be made to a firm name other than that shown on the face hereof without written assignment.

3. PAYMENT TERMS. Seller shall receive payment either by One -lime payment ( lump Sum). Monthly or Quarterly ITEMIZED NVOICE. All payments are in arrears.

4. ORDER CHANGES. The Buyer shall have the right from time to time by written notices to make changes in quantities and, or delivery dates of any article. material, or services covered by this Purchase Order prior to the time the item or items are actually placed into final production by the Seller. If such changes are made after the article_ material. or serices are placed into final production by the Seller and such changes cause a substantial increase or decrease m Sellers performance will be made and this order will be modified in writing accordingly-, provided that any claim for adjustment must be asserted by the Seller within a reasonable time (in no case to exceed twenty day) after the change is ordered.
i. SHIPPING. Seller will indicate plainly the Purchase Order Number on all bills of lading_ all goods shipped pursuant to said order_ and on all invoices, freight bills. and packages. Each package must contain a memorandums showing Sellers name. contents of package. and Purchase Order Number.

Shipments of goods specified on this Purchase Order number should result in lowest possible freight rate unless otherwise specified by Buyer. Penalties or increased charges due to failure to observe this provision will be charged to Seller.

Shipping costs for goods on back order shall be paid only at the rate which would have been applicable had the complete order been shipped at one time. All excess costs shall be borne by Seller. Partial shipments must be identified as such on shipping memoranda and invoices.

When shipping. Seller will make no declaration of value to carried. except where shipment is subject to released value ratings.

Any materials supplied to City which are covered by the OSHA Hazard Commumcatian Standard must be accompanied by the applicable Material Safety Data Sheet ( MSDS) at the time of delivery.

6. DELIVERY. Unless otherwise expressly provided.. Seller shall deliver all articles to Buyer' spremises. free of all freight handling. transportation. drayage, boxing and similar charges. All times m this contract are of the essence.

TERMNATION. Buyer may terminate all or part of this contract. with or without cause. If buyer terminates without cause. then Buyer shall pay all reasonable termination charges incurred by Seller.

S. DECLINE IN PRICES. Buyer shall be protected m the event of declining prices on the undelivered portion of this Purchase Order. If prices decline got items ordered. Seiler may elect to meet priced reductions or other vendors. or is own lower prices to other purchasers. but if Seller should refuse to do so. Buyer shall have the right to cancel any or all of the balance due on this Purchase Order without cost to Buyer.

FORCE 2sLAJEURE. Neither Seller nor Buyer shall be liable far nonperformance due to causes beyond reasonable control. Where only a part of Seller' scapacity to perform is excused under this paragraph Seller must allocated production and deliveries among the various customers then under contract for similar goods dining the perrad. The allocation must be made in a fair and equitable manner. Where either Seller or Buyer claims an excuse for nonperformance under this paragraph. it must give notice in writing to the other party. Seller shall not be obligated to sell. nor Buyer obligated to purchase. at a later date. that portion of the goads that Seller is unable to deliver or Buyer is unable to receive or use due to any excused cause. No goods are to be tendered by Seller after the expiration of the terms specified in this Purchase Order without consent of Buyer. 1D. WARRANTY. Seller warrants that all articles and services covered by this Purchase Order will conform to drawings. specifications. or samples and will be merchantable and of good material_ design and workmanship. free from all defects, and suitable for the use intended.

All articles will be subject to Buyer' sinspection and rejection at the place of delivery. Defective articles may be returned to the Seller for full credit or replacement at the Sellers nsk and expense_ including transportation charges both ways_ but no defective articles shall be replaced without formal replacement order signed by the Buyer.

11. ASSIGNMENT. ' Neither party shall assign or transfer this Purchase Order without the written consent of the other. 1?. INDEMNITY. SELLER WARRANTS THAT GOODS FURNISHED UNDER THIS PURCHASE ORDER DO NOT J3TRLNGE ANY PATENT. TRADEMARK. OR TRADE NAME. OR COPYRIGHT AND AGREES TO IN -DEAN -WY AND SAVE HARMLESS BUYER OR ITS VENDEES FROM Ai\ T AND ALL CLAMS. SUITS. LI. ABILITIES. DAYLAGES, LOSSES. OR

EXPENSES INCURRED BY BUYER OR ITS VENDEE BY REASON OF ANY ALLEGED INFRINGEMENT OF AAA -SUCH RIGHTS.

Docusign Envelope ID EFE8DA95- 2O2D- 4CE5- A6FE-EAE592F3B9E PAGE 3 OF 3

SELLER SHALL INDEMNIFY AND HOLD HARMLESS BUYER AND ITS AGENTS ADD EMPLOYEES FROM AN AGAINST ALL CLAIMS. DAMAGES. LOSSES AND EXPENSES. LNCLUDLNG ATTORNEY' SFEES. ARISING OUT OF OR RESULTING FROM THE PERFORMANCE OF THE WORK CAUSED BY ANY NEGLIGENT . ACT OR OMISSION OF SELLER. ANY SUBCONTRACTOR. OR ANYONE FOR WHOSE AC TS ANY OF THEM MAY BE LIABLE. IN C ASE OF C ONCU- RRING FAULT. EAC H PARTY SHALL BEAR ITS SHARE OF THE LOSS. 1; BUYER' SPROPEP, TY Any property- ofBuyer in Seller s ac vice or constructive possession or custody hereunder will beat Sellers risk and Seller agrees to reimburse Buyer for any- loss or damage to such property however caused 14 C' OMPLLA. NCE RTTH APPLICABLE LAWS AND REGULATIONS By acceptance hereof. Seller t[• u1arts tat that all goods. merchandise. and matenals delivered and services rendered hereunder will have been produced and provided in comphance with all requirements of the Fair Labor Standards Act of 193S. as amended. and b) that all goods. matenals. and equipment delivered hereunder shall comply with the applicable federal standards presented by the Occupational Safety and Health Act of 19, 0. or as amended c) that Seller will comply filth all applicable laws. rules and regulations of federal state and local governments and agenciesthereof. including but not limited to Execumve Orders 11246. 11.' 01. and section 503 of Public Law 93- 112. The Rehabilitation Act of 1973. the provisions of The Amene. ans and Disabilities Act. Transient Employer Law 2S5 23C R S . ia et seq and Excessive Unemployment Law ( Secnon 290 550 et seq R S Mo i which are hereby mcorporated by reference_ .mless this Purchase Order is exempt pursuant to said Execunve Orders. or Acts and the regulations issued thereunder

15. WORKER' S COMPENSATION. EMPLOYERS LLs. BILITT. AND GENERAL LLABIRY When work is performed on Buyer' s premises. Seller agrees to cam,* at Sellers own expense a) Worker' sCompensation and Employer' sLiability Insurance. h) General habilrty \ including Contractual Liability and Products Lrabrhry Completed Operations; Insurance yid Auto Liability insurance each ID amounts no less than 51. 000.00 per occurrence Insurance certificates of such coverage shall be submitted tc C : n Utilities' Pack Management upon request of Buyer
16 NSOLVENC' YIf Seller shall become insolvent file a pennon m bankruptcy. or shall make an assignment for the benefit of credrters or if a receiver or trustee shall be appointed of or for any of Sellers property or business. the Purchase Order may be cancelled at Buyer s. option without hability
17 TA.. XIS Seller agrees to cooperate with Buyer m
opposing the imposition of anv tax en any oracle covered by this Purchase Order. the 1e ahty of which is questioned by Buyerand m securing any abatement or any refund thereof sought by Buyer
IS FOREIGN SHIPMENTS Foreign shipments must be preceded by execution of formal Consular Invoice At time of shipment. Ocean Bills of Lading. Consular Invoice and Commercial Invoice:. in triplicateshall be forwarded duect ' to the Puchasing Agent issuing this Purchase Order.
19 VENUE. This Purchase Order shall be governed by the law of the State of Cahformra 20 BRANDING Seller warrants that all materials covered by this Purchase Order are no altered or misbranded within the mewing of the Federal Food. Drug and C' osmetic Act: not an article with may not . under provisions of Section 404 or ` 0{ of said act. be introduced into interstate commerce. and not adulterated or misbranded within the meaning of the pure food and drug laws or the ordinances of any state or city which are applicable to such shipment or delivery. and Seller hereby agrees to indemnify and save the Buyer harmless from and against all claims.. charges. action and proceedings brought against Buyer by any lawful government anthems or by any person or, account ofany alleged adulteration or misbranding by Seller of any such material referred to above Seller does no guarantee against any : uch matenal becoming adulterated or misbranded after deliver: to Buyer by reason of causes beyond Sellers control 21 COtFLICTLNG TERMS. In case of a conflict between these terms and conditions and those of a separate written contract signed by both
Buyer and Seller. the wntten contract shall prevail
22 REVIEW OF RECORDS Dunng the term of the purchase order agreement and for three years thereafter. City• of Lathrop Cttvi shall have the nght to review Seller' s records. only for the purposes of venfvng claims for payment and compliance with the terms and conditions of the purchase order agreement for at least three years after final payment. 23 OFFSETTNG BII_ LS City reserves the tight to apply offsetting payments for goods and or services that are due against delinquent uttlir• bills which are due City
24 NON- EXCLUSIVE AGREEMENT The purchase order is a non- excbasrve contract and Cnv reserves the right to purchase satire or like matenals and or services from other sources as Ctr- deems necessary and appropnate.

Docusign Envelope ID: EFE8DA95- 2D2D- 4CE5- A6FE-EAE592F3B9E 0 MOTOROLA SOLUTIONS
Vigilant Solutions, LLC
P. O Box 841001
Dallas, Texas 75202
P) 925- 398- 2079 (F) 925- 398- 2113
Issued To: City of Lathrop - Attention: Tony Fernandes Date: 08- 12- 24 Project Name: Quote ID:

PROJECT QUOTATION
We at Vigilant Solutions, LLC are pleased to quote the following systems for the above referenced project:

Fixed LPR Subscription Package - Spoke Unit
Qty Item # Description
3)
I
I
I
I
I
I
I
Fee schedule:
o 5 -Year contract term required
o Billed annually at the anniversary of purchase
Subtotal Price 6,00. 0
Fixed LPR Subscription Package - Hub Unit
Qty Item # Description
1)
I
I
I
I
I
I
Fee schedule:
o 5 -Year contract term required
o Billed annually at the anniversary of purchase
Subtotal Price 2,00. 0

Page 1 of 3 ends

Docusign Envelope ID: EFE8DA95- 2D2D- 4CE5- A6FE-EAE592F3B9E Qty Item # Description
1) SSU-YS- COM Vigilant System Start Up & Commissioning of 'In Field' LPR system Vigilant technician to visit customer site
Includes system start up, configuration and commissioning of LPR system Includes CDM/DF Training
Applies to mobile ( 1 System) and fixed ( 1 Camera) LPR systems 1) VS- TRVL- 01 Vigilant Travel via Client Site Visit
Vigilant certified technician to visit client site
Includes all travel costs for onsite support services
Subtotal Price 2, 545. 00
Quote Notes:

1. This quote will expire on Oct 2nd, 2024

2. No installation and/ or service included in this proposal unless explicitly stated above.

3. Customer shall be responsible for obtaining all necessary permits and engineering drawings, if necessary. Motorola may obtain permits/ drawing if mutually agreed upon in writing, at additional cost to the Customer.

4. Compatibility with Vigilant Solutions hardware/ software to be confirmed prior to sale.

5. Compliance to local codes neither guaranteed nor implied. Customer represents and warrants that they have all necessary rights and permissions to the areas where the installation services are provided.

6. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.

7. This Quote does not include anything outside the above stated bill of materials.

8. This purchase does not include a SIM for cellular service

9. MSI' s Master Customer Agreement: https:// www. motorolasolutions. com/ en_ us/ about/ legal. html (and all applicable addenda) shall govern the products & services and is incorporated herein by this reference. Any free services provided under this offer are provided AS IS with no express or implied warranty

10. This quote assumes installation of hardware will be similar to the previous deployments with all cameras being connected back to one central location and connecting to our communicatioins box.

Quoted by:

Subtotal Price 11, 345. 00
Sales Tax 770. 00
Total Price 12,15. 00

Page 2 of 3 ends

PROJECT QUOTATION
We at Vigilant Solutions, LLC are pleased to quote the following systems for the above referenced project:

Page 1 of 3 ends

1. This quote will expire on Oct 2nd, 2024

2. No installation and/ or service included in this proposal unless explicitly stated above.

4. Compatibility with Vigilant Solutions hardware/ software to be confirmed prior to sale.

6. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.

7. This Quote does not include anything outside the above stated bill of materials.

8. This purchase does not include a SIM for cellular service

9. MSI' s Master Customer Agreement: https:// www. motorolasolutions. com/ en_ us/ about/ Iegal. html (and all applicable addenda) shall govern the products & services and is incorporated herein by this reference. Any free services provided under this offer are provided AS IS with no express or implied warranty

10. This quote assumes installation of hardware will be similar to the previous deployments with all cameras being connected back to one central location and connecting to our communicatioins box.

Quoted by:

Subtotal Price 9, 795. 00
Sales Tax 770. 00
Total Price 10, 565. 00

Page 2 of 3 ends

Docusign Envelope ID: EFE8DA95- 2D2D- 4CE5- A6FE-EAE592F3B9E

QMOTOROLA SOLUTIONS
Vigilant Solutions, LLC
P. O Box 841001
Dallas, Texas 75202
P) 925- 398- 2079 (F) 925- 398- 2113
Issued To: City of Lathrop - Attention: Tony Fernandes Date: 08- 12- 24 Project Name: Quote ID:

PROJECT QUOTATION
We at Vigilant Solutions, LLC are pleased to quote the following systems for the above referenced project:

Fixed LPR Subscription Package - Spoke Unit
Qty Item # Description
3)
l
I
I
I
I
I
I
Fee schedule:
o 5 -Year contract term required
o Billed annually at the anniversary of purchase
Subtotal Price 6,00. 0
Fixed LPR Subscription Package - Hub Unit
Qty Item # Description
1)
I
I
I
I
I
I
Fee schedule:
o 5 -Year contract term required
o Billed annually at the anniversary of purchase
Subtotal Price 2,00. 0

Page 1 of 3 ends

1. This quote will expire on Oct 2nd, 2024

2. No installation and/ or service included in this proposal unless explicitly stated above.

4. Compatibility with Vigilant Solutions hardware/ software to be confirmed prior to sale.

6. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.

7. This Quote does not include anything outside the above stated bill of materials.

8. This purchase does not include a SIM for cellular service

10. This quote assumes installation of hardware will be similar to the previous deployments with all cameras being connected back to one central location and connecting to our communicatioins box.

Quoted by:

Subtotal Price 9, 795. 00
Sales Tax 770. 00
Total Price 10, 565. 00

Page 2 of 3 ends

Docusign Envelope ID: EF80E410$ E3C- 4675- 8DIA- 29C345CD9C83 delkot
The parties to this agreement
are:

Vendor No. 3401

VIGILANT SOLUTIONS, LLC
P. O. BOX 841001
C
DALLAS. TX 75284- 1001
t00

1. 00
EACH
EACH
CO 390 Towne Centre Dr
Lathrop, CA 95330
O
0 390 Towne Centre Dr
Lathrop, CA 95330
4 0
Purchase Order
No 2025- 00000261
Date 10/ 7/ 2024
Resolution

PURCHASE ORDER NUMBER MUST

APPEAR ON ALL INVOICES, SHIPPERS, BILL

OF LADING AND CORRESPONDENCE

DELIVER BY

SHIP VIA

FREIGHT TERMS
PAGE 1of3
ORIGINATOR Emily Malay
2, 545. 0100
3, 990. 0000
The contractor agrees to furnish all labor, equipment and materials necessary to perform the services describe herein and agrees to comply with the terms and wnditlons identified below wfdc t; are made a part hereof by this reference ( Outline exact detail what is to be done, where is to be done and include work specifications, if applicable.)
ooa+ sia. wbr
rcrwwlu. S 12/1/ 2024

CITY OF LATHROP

RECOMMENDED FOR APPROVAL DATE
1st • set . 24

CITY OF LATHROP

APPROVED BY
Special Instructions
DATE
oows+ r+. aby:

C.- 4. b11: 103110SZIA. _ VENDOR ( Signature)

APPROVED BY
Kelly Bluth
2, 545. 01
3, 990. 0
6, 535. 01
12/1/ 2024
DATE
12/1/ 2024
VENDOR ( Prim Name)

APPROVED BY DATE
LPR Camera For CIP GG 19- 07

Page 1 of 3 ends

Docusign Envelope ID: EF60E410- BE3C- 4675- 8D1A- 29C345CD9C63 Page ? of 3

STANDARD PURCHASE ORDER

TERMS AND CONDITIONS
ACCEPTANCE. Acceptance of this Purchase Order. whether by written acknowledgement or by performance by Seller. Shall be upon the terms and conditions hereof; no other terms or conditions shall be binding on Buyer unless written approval thereof specifically referring to such other terms and conditions shall have been given to Seller.

INVOICES. Separate invoice shall be supplied for each Purchase Order shipment. Each invoice shall be itemized and shall show Contract Number, terms, discounts, date of shipment or service dates. and Purchase Order Number. Failure to show said items may result in delay ofpayment with all rights reserved including cash discounts. The Vendor name on this Purchase Order resulted from a quotation signed in the same name. Payment will not be made to a firm name other than that shown on the face hereof without written assignment.

3. PAYMENT TERMS. Seller shall receive payment either by One -lime payment ( lump Sum), Monthly or Quarterly IIEMIZED LNVOICE. All payments are in arrears.

4. ORDER CHANGES. The Buyer Shall have the right from time to time by written notices to make changes in quantities and/ or delivery dates of any article, material, or services covered by this Purchase Order prior to the time the item or items are actually placed into final production by the Seller. If such changes are made after the article. material. or services are placed into final production by the Seller and such changes cause a substantial increase or decrease m Sellers performance will be made and this order will be modified in writing accordingly, provided that any claim for adjustment must be asserted by the Seller within a reasonable time (in no case to exceed twenty days) afterthe change is ordered
i. SHIPPING. Seller will indicate plainly the Purchase Order Number on all bills of lading.. all goods shipped pursuant to said order. and on all invoices. freight bills. and packages. Each package must contain a memorandum showing Seller' sname. contents of package. and Purchase Order Number.

Shipments of goods specified on this Purchase Order number should result ut lowest possible freight rate unless othenv se specified by Buyer_ Penalties or increased charges due to failure to observe this provision will be charged to Seller.

When shipping. Seller will make no declaration of value to earned. except where shipment is subject to released value ratings.

Any materials supplied to City which are covered by the OSHA Hazard Communication Standard must be accompanied by the applicable Material Safety Data Sheet (MSDS) at the time of delivery.

6. DELIVERY. Unless otherwise expressly provided Seller shall deliver all articles to Buyer' spremises. free of all freight_ handling, transportation_ drayage, boxing and similar charges. All times in this contract are of the esseoceTERMLNATION. Buyer may terminate all or part of this contract with or without cause. If buyer terminates without cause_ then Buyer shall pay all reasonable ternunation charges incurred by Seller.

2. DECLLNE IN PRICES. Buyer shall be protected in the event of declining prices on the undelivered portion of this Purchase Order. If prices decline got items ordered, Seller may elect to meet priced reductions or other vendors, or is own lower prices to other purchasers. but if Seller should refuse to do so. Buyer shall have the right to cancel any or all of the balance due on this Purchase Order without cost to Buyer_

9. FORCE MAJEURE. Neither Seller nor Buyer shall be liable for nonperformance due to causes beyond reasonable control. Where only a part of Sellers capacity to perform is excused under this paragraph. Seller must allocated production and deliveries among the various customers then under contract for sinular goods during the period. The allocation must be made in a fair and equitable manner. Where either Seller or Buyer claims an excuse for nonperformance under this paragraph, it must give notice in writing to the other party. Seller shall not be obligated to sell, nor Buyer obligated to purchase. at a later date. that portion of the goods that Seller is unable to deliver or Buyer is unable to receive or use due to my excused cause. No goods are to be tendered by Seller after the expiration of the terms specified in this Purchase Order without consent ofBuyer.

10. WARRANTY. Seller warrants that all articles and services covered by this Purchase Order will conform to drawings. specifications. or samples and will be merchantable and of good material, design and workmanship. free from all defects_ and suitable for the use intended.

All articles will be subject to Buyer' sinspection and rejection at the place of delivery. Defective articles may be returned to the Seller for full credit or replacement at the Seller' srisk and expense_ including transportation charges both ways. but no defective articles shall be replaced without formal replacement order signed by the Buyer.

11. ASSIGNMENT. Neither party shall assign or transfer this Puuchase Order without the written consent oldie other.

12. LNDEMNITY . SELLER WARRANTS THAT GOODS FURNISHED UNDER THIS PURC: H. ASE ORDER DO NOT LPTRLNGE

ANY PATENT, TRADEMARK, OR TRADE NAME, OR COPYRIGHT AND AGREES TO INDEMNIFY AND SAVE HARMLESS BUYER OR ITS VENDEES FROM ANT AN' D ALL CLAMS, SUITS, LIABILITIES, DAMAGES. LOSSES, OR EXPENSES INCURRED BY BUYER OR ITS VENDEES BY REASON OF ANY ALLEGED INFRLNGEMEIS- fi OF 3_N1 SUCH RIGHTS.

Docusign Envelope ID EF60E410- BE3C- 4675- 8D1A- 29C345CD9C63 PAGE 3 OF

SELLER SHALL IYDEMYITY AND HOLD HARMLESS BUYER AND ITS AGENTS AND EMPLOYEES FROM AN AGAINST ALL CLAIMS. DAMAGES. LOSSES AND EXPENSES. LXCLtDING ATTORNEY' SFEES. ARISING OUT OF OR

RESULTING FROM THE PERFORMANCE OF THE WORK CAUSED BY ANY NEGLIGENT ACT OR OMISSION OF SELLER. ANY SUM ONTRACTOR OR ANTONE FOR WHOSE ACTS ANY OF THEM MLIY BE LIABLE. IN CASE OF CONCURRING FAULT. EACH PARTY SHALL BEAR ITS SHARE OF THE LOSS. 13 BUYER' SPROPERTY Any property ofBuyer in Sellers active or constructive possession or custody hereunder will be at Seller s nil; and Seller agrees to reimburse Buyer for any loss or damage to such property however caused 14 CONIPLIANCE WITH APPLICABLE LAW' SAND REGULATIONS By acceptance hereof Seller Warrants a) that all goods. merchandise. and matenals delivered and serzces rendered hereunder will have been produced and provided in compliance with all requirements of the Fair Labor Standards Act of 193S. as amended. and b) that all goods. materials. and equipment delivered hereunder shall comply with the applicable federal standards prescnbed by the Occupanona! Safety and Health Act of 1970. or as amended c) that Seller will comply with all applicable laws. rules and regulations of federal. state and local governments and agencies. thereof. including but not ! muted to Executive Orders 11'_ 46. 11701. and section 503 of Public Law 93- 112. The Rehabilitation . Act of 1973. the provisions of The Amencans and Disabilities Act. Transient Employer Law 2S5 230 R S Alo et seq.; and Excessive Unemployment Law ( Secnon 90. 550 et seq R S Mo r which are hereby incorporated by reference. mless this Purchase Order is exempt pursuant to said Executive Orders. or Acts and the regulations issued thereunder 15 WORKER' S COMPENSATION. EMPLOYERS LIABILITY. AND GENERAL LLAB11S Y When work rs performed on Buyer s premises. Seller agrees to cam at Sellers own expense
a) P' orker' s Compensation and Employer' s
Labile Insurance
AO General liability ( rnchidmg Contractual Lability and Products Lability Completed Operations; Insurance and Auto Liability insurance each m amounts no less than 51. 040.00 per occurrence. Insurance certificates of such coverage shall be submitted to City Utilities' Risk Management upon request of Buyer
16 INSOLVENCY If Seller shall become insolvent. file a pennon m bankruptcy. or shall make an assignment for the benefit of creditors. or if a receiver or trustee shall be appointed of or for any of Sellers property or business. the Purchase Order may be cancelled at Buyer s option without liability.
17 TAXES Seller agrees to cooperate with Buyer m opposing the imposition of any tax car ant- article covered by this Purchase Order. the legality of which is questioned by Buyer_ and m secunng any abatement or any refund thereof sought by Buyer
IS FOREIGN SHIPMENTS Foreign shipments must be preceded by execunon of formal Consular Invoice At tune of shipment. Ocean Bills of Lading. Consular Invoice. and Commercial Invoices. in tnplicate. shall be forwarded directly to the Purchasing agent issuing this Purchase Order.
19 VENUE. This Purchase Order shall be governed by the law of the State of California 20 BRANDING. Seller warrants that all matenals covered by this Purchase Order are no altered or misbranded within the meainne of the Federal Food. Thug and Cosmetic Act: not an article with may not . under provisions of Section 103 or 505 of said act be introduced into interstate commerce. and not adulterated or misbranded within the meaning of the prise food and drug laws or the ordinances of any state or city which are applicable to such shipment or delivery. and Seller hereby agrees to mdemmfy and save the Buyer harmless from and against all claims. charges. action and proceedings brought against Buyer by any lawful government authonty or by any person on account of any alleged adulteration or misbranding by Seller of any such matenal referred to above Seller does no guarantee against any such matenal becoming adulterated or misbranded after delivery to Buser by reason of causes beyond Sellers control 21 CONFLICTING TEEMS. In case of a conflict between these terms and conditions and those of a separate written contract signed by both
Buyer and Seller. the wntten contract shall prevail
y? REVIEW OF RECORDS Dunng the term of the purchase order agreement and for three years thereafter. City of Lathrop ! City; _hall have the nght to review Sellers records. only for the purposes of venfrmg claims for payment and compliance with the terms and conditions ofthe purchase order agreement for at least three years after final payment. 23 OFFSETTING BILLS City reserves the tight to apply offsetting payments for goods and or sences that are due against delinquent utility bills which are due City
24 NON- EXCLUSIVE AGREEA! ENT The purchase order is a non- exclusive contract and City reserves the nght to purchase same or like matenals and or serves from other sources as City deems necessary and appropnate Docusign Envelope ID EF60E410- BE3C- 4675- 8D1A- 29C345CD9C63 Ci) MOTOROLA SOLUTIONS
Billing Address:

LATHROP POLICE DEPARTMENT
390 TOWNE CENTER DR
LATHROP, CA 95330
US
Shipping Address:

LATHROP POLICE DEPARTMENT
390 TOWNE CENTER DR
LATHROP, CA 95330
US
MEI
Quote Date: 10/5/ 224
Expiration Date: 01/ 13/ 2025
Quote Created By:

End Customer:

LATHROP POLICE DEPARTMENT
Elm
Payment Terms: 30 NET
Summary:

Any sales transaction resulting from Motorola' squote is based on and subject to the applicable Motorola Standard Terns and Conditions, notwithstanding terms and conditions on purchase orders or other Customer ordering documents.

Motorola Standard Terns and Conditions are found at www. motorolasolutions. com/ product- terms.

Line Item Number Description Qty Term List Price Sale Price Ext. Sale Price L5F as a Service
1 VSD- 47511
2 VSM- 48881
3 VS- DLF- 01
4 5
6 11.
7 PDS- LPR- SS
RJ45- TERMINAL- END- RJ45 2
CAT6A MOD PLUG W/

STRAIN RELIEF BOOT
UNNERSAL POLE OR WALL 2
MOUNT

DEVICE LICENSE FEE

LPR REMOTE

MONITORING

SERVICES- LPR
2 5 YEARS
2 5 YEARS
Included Included Included
Included Included Included
Included Included Included
Included Included Included
2 5 YEARS Included
2 5 YEARS $ 9,75. 00
1 $ 0.1
Included
9,75. 00

0.1 Included
19, 950. 0

0.1 Any sales transaction following Motorola' squote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola ( the Underlying Agreement—) that authorizes Customer to purchase equipment and/ or services or license software ( collectively "" Products"`). If no Underlying Agreement exists between Motorola and Customer, then Motorola' sStandard Terms of Use and Motorola' sStandard Terms and Conditions of Sales and Supply shall govern the purchase of the Products Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - * 36- 1115800 Docusign Envelope ID EF60E410- BE3C- 4675- 8D1A- 29C345CD9C63

MOTOROLA SOLUTIONS
8 9 VS- TRVL- 01
10 SSU-YS- COM
Subtotal
Estimated Tax
Grand Total

VIGILANT TRAVEL VIA

CLIENT SITE VISIT - TRAVEL

COSTS FOR ONSITE

SUPPORT SERVICES

VIGILANT SYSTEM START

UP & COMMISSIONING OF

IN FIELD LPR SYSTEM -

APPLIES TO EACH MOBILE

AND FIXED LPR SYSTEM
2 1
1 Included Included Included
1, 550. 0 $ 1, 550. 0 $ 1, 550. 0
995. 00 $ 995. 00 $ 995. 00
22, 495. 01
385. 00
22, 880. 01( USD)
Any sales transaction following Motorola' s
quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola ( the Underlying Agreement—) that authorizes Customer to purchase equipment and/ or services or license software ( collectively '" Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola' s Standard Terms of Use and Motorola' sStandard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc: 500 West Monroe, United States - 60661 - x. 36- 1115800 Docusign Envelope ID' EF60E410- BE3C- 4675- 8D1A- 29C345CD9C63

MOTOROLA SOLUTIONS
Pricing Summary
MEP
Payment Term Upfront Sale Price
Upfront Costs*
Upfront Subscription Fee
Sub Total:

Year 2 Subscription Fee
Year 3 Subscription Fee
Year 4 Subscription Fee
Year 5 Subscription Fee
Sub Total:

L5F as a Service
L5F as a Service
L5F as a Service
L5F as a Service
L5F as a Service
Annually
Annually
Annually
Annually
Annually
Grand Total System Price ( Inclusive of Upfront and Annual Costs) Upfront costs include the cost of Hardware, Accessories and Implementation where applicable 3, 990. 0
3, 990. 0
3, 990. 0
3, 99000
2, 545. 01
3, 990. 0
6, 535. 01
cwt sags P
3, 990. 0
3, 9190. 0
3, 990. 0
3, 990 00
15, 960. 0
22, 495. 01
Notes:

The Pricing Summary is a breakdown of costs and does not reflect the frequency at which you will be invoiced.

D
Any sales transaction following Motorola' s
quote Is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola ( the Underlying Agreement") that authorizes Customer to purchase equipment and/ or services or license software ( collectively "" Products""). If no Undertying Agreement exists between Motorola and Customer, then Motorola' s Standard Terms of Use and Motorola' s Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products Motorola Solutions, Inc: 500 West Monroe, United States - 60661 - M. 36- 1115800 Pc7C E? .:.

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Lathrop City CouncilJanuary 13, 2025

Lathrop City Council
January 13, 2025