ITEM 4. 6
CITY MANAGER' SREPORT
JANUARY 13, 2025 CITY COUNCIL REGULAR MEETING
ITEM: PROPOSED FISCAL YEAR 2025/6 AND FISCAL
YEAR 2026/7 BIENNIAL BUDGET CALENDAR
RECOMMENDATION: City Council to Consider and Approve the Proposed Fiscal Year 2025/6and Fiscal Year 2026/7
Biennial Budget Calendar
SUMMARY:
The City of Lathrop Biennial Budget outlines the City' sspending plan and priorities for the coming fiscal years which run from July 1st to June 30th. There are several key dates leading to the budget adoption that require input from the City Council and City Commissions. Coordination is needed to make sure processes move forward as planned, prevent confusion and misinformation, and ensure appropriate stakeholders are involved. With that in mind, Staff proposes the following key dates:
April 2025, Parks and Recreation Commission reviews Parks Budgets April 2025, Planning Commission reviews CIP' sfor conformity with General Plan
April 2025, Council sets a Public hearing for Maintenance Districts May 2025, Council reviews and prioritizes Capital Improvement Projects CIP' s)
May 2025, Council holds a public hearing on the Maintenance Districts June 23 through 25, 2025, Council holds budget meetings to review and adopt Proposed Fiscal Year 2025/6and Fiscal Year 2026/7 Biennial Budget Staff request that City Council consider approval of the Biennial Budget Calendar Attachment A) outlining key dates to guide the development of the City' s Fiscal Year 2025/6and Fiscal Year 2026/7 Budget.
BACKGROUND:
Every other year, the City Council is required to adopt a biennial budget and accompanying documents before the July 1 start of the new fiscal year. The City of Lathrop Biennial Budget outlines the City' sspending plan and priorities for the coming fiscal years which run from July 1st to June 30th. The City' s budget is developed in conjunction with the Council, Stakeholders, City Manager, and all City departments.
The budget is then reviewed and approved by City Council. The result is a budget that reflects the community' shighest priorities.
Preparation of the budget is coordinated by the Finance Department in collaboration with each City department. The budget process spans about six months, beginning CITY MANAGER' S REPORT Page 2
JANUARY 13, 2025 CITY COUNCIL REGULAR MEETING
PROPOSED FISCAL YEAR 2025/6 AND FISCAL YEAR 2026/7 BIENNIAL
BUDGET CALENDAR
in January to ensure a budget is in place by July 1St. As recommended by the National Advisory Council on State and Local Budgeting ( NACSLB), the City develops a budget calendar with key dates, budget tasks, and events to prevent misinformation and to ensure stakeholder participation.
The proposed Fiscal Year 2025/6 and Fiscal Year 2026/7 Biennial Budget Calendar is provided in Attachment A. Some of the major budget activities are summarized on the timetable below.
BUDGET ACTIVITY JAN FEB MAR APR MAY JUN
Finance provides guidelines and training
Finance prepares target budget info and
personnel costs to departments
Department' s prepare and submit revenue
protections
Department' s prepare and submit expenses
Including Measure C expenses)
D.
Citizen input at public meetings
City Manager reviews Department rec uests
City Manager & Departments present proposed
biennial budget to Council at public meeting
City Council adopts Biennial Budget
REASON FOR RECOMMENDATION:
Staff recommends approval of the attached Biennial Budget Calendar to ensure all departments and stakeholders are embracing key budget tasks, events, and decisions. This allows everyone to have an opportunity to plan and participate in the budget development process. Additionally, a calendar will facilitate the preparation and approval of a budget before the start of the new fiscal year beginning July 1, 2025.
ATTACHMENTS:
A. Proposed Fiscal Year 2025/6and Fiscal Year 2026/7 Biennial Budget Calendar
CITY MANAGER' SREPORT Page 3
JANUARY 13, 2025 CITY COUNCIL REGULAR MEETING
PROPOSED FISCAL YEAR 2025/6 AND FISCAL YEAR 2026/7 BIENNIAL
BUDGET CALENDAR
APPROVALS:
Nml
Sandra Frias Date
Sr. Management Analyst
Cari Jam
Director Finance
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Date
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Thomas Hedegard Date
Deputy City Manager
Salvador Navarrete
City Attorney
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Date
2024
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Stephen J. Salvatore Date
City Manager
ATTACHMENT " A"
City of Lathrop
Fiscal Year 2025/6 and Fiscal Year 2026/7
Biennial Budget Calendar
December 2024 January 2025 February 2025 March 2025
5 M T W TH F 5 S M T W TH F S 5 M T W TH F S S M T W TH F 5 1 2 3 4 5 6 7 1 2 3 4 1 1
8 M 10 11 12 13 14 5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 8 15 16 17 18 19 20 21 12 y; 14 15 16 17 18 9 11 12 13 14 15 9 11 12 13 14 15 22 23 24 25 26 27 28 19 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 22 29 30 31 26 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29 30 31
City Council Meeting
Holiday
Date Action
Dec 2024 Finance Office is responsible for providing departments with information necessary to prepare their budget request.
Jan 2025 Measure C Community Oversight Committee Meeting.
Feb 2025 Departments prepare and submit maintenance district budgets.
Mar 2025 Finance presents Mid - Year Budget Amendments for FY 2024/5 for City Council consideration.
Apr 2025 Parks and Recreation Commission review Recreation' sbudget requests.
Apr 2025 Finance reviews departments budget requests and prepares a Draft Preliminary Biennial Budget for the City Manager' sreview. (Including Measure C Expenses) Apr 2025 City Manager meets with departments and reviews budget request.
Apr 2025 Planning Commission reviews proposed Capital Improvement Projects for conformity to the General Plan.
Apr 2025 Notice of Public Hearing ( May 12, 2025) sent to all property owners within district boundaries.
Apr 2025 City Clerk publishes the Notice of Public Hearing for Capital Improvement Projects.
Apr 2025 City Council receives preliminary engineer reports for maintenance districts, adopts resolution of intent to levy, and sets the date of the Public Hearing ( May 12, 2025)
City of Lathrop
Fiscal Year 2025/6and Fiscal Year 2026/7
Biennial Budget Calendar
April 2025 May 2025 June 2025 Ju y
2025
5 M T W TH F S S M T W TH F S S M T W TH F S S M T W TH F S 1 2 3 4 5 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5
6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 10 11 12 13 14 6 7 8 9 10 11 12 13 15 16 17 18 19 11 '' 13 14 15 16 17 15 16 17 18 19 20 21 13 15 16 17 18 19 20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 26 27 28 20 21 22 23 24 25 26 27 28 29 30 25 26 27 28 29 30 31 29 30 27 28 29 30 31
City Council Meeting
Holiday
Date Responsible Party Action
May 2025 City Council reviews and prioritizes proposed Capital Improvement Projects.
May 2024 City Council holds a Public Hearing - Ordering the Levy and Collection of Assessments.
May 2025 Finance prepared and prints the Fiscal Year 2023/4and Fiscal Year 2024/5 Preliminary Biennial Budget.
June 23, 2025
thru
June 25, 2025
Budget Meetings: City Council reviews and Adopts Final Biennial Budget for FY2023/ 24 and FY 2024/5.
Jun 2025 Fiscal Year 2023/4 and Fiscal Year 2024/5 Preliminary Biennal Budget delivered to City Council and made available to the public.
Jul 2025 Finance prepares and prints Adopted Biennial Budget.
Sep 2025 Fiscal Year 2024/5 Year -End Report with potential amendments to Biennial Budget Year -1 Mar 2026 Fiscal Year 2025/6 Mid -Year Report with potential amendments to Biennial Budget Year -2
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