ITEM 5.
CITY MANAGER' SREPORT
JANUARY 13, 2025 CITY COUNCIL REGULAR MEETING
ITEM: DISCUSS OUT OF STATE TRAVEL FOR THE 2025
NATIONAL LEAGUE OF CITIES CONGRESSIONAL
CITY CONFERENCE
RECOMMENDATION: Adopt Resolution Authorizing Out of State Travel for the 2025 National League of Cities Congressional
City Conference to Washington D. C., from March 8 -
12, 2025, and Approval of Related Budget
Amendment
BACKGROUND:
The National League of Cities ( NLC) is an organization comprised of City, Town and Village leaders focused on improving the quality of life for their current and future constituents. The NLC has 100 years of experience in providing educational and resource programs dedicated to the development of local governments and their leaders. The NLC has members and supporters throughout 2, 700 cities across the nation. Their mission is to advocate for, and protect the interests of, cities, towns and villages by influencing federal policy, strengthening local leadership and driving innovative solutions. In order to expand educational training opportunities and take advantage of the legislative support services provided by the National League of Cities, the City of Lathrop became a member city in 2021. The National League of Cities will be hosting their 2025 Congressional City Conference, March 10th through the 12th, with Executive Education Preconference Activities March 8th through the 9th, in Washington, D. C. This would be the City Council' ssecond time participating in a National League of Cities Congressional City Conference.
City Council approval is required for out of state travel. Additionally, depending on the City Council Members attending, approval of the attached resolution authorizing travel for Council Members to attend the National League of Cities 2025 Congressional City Conference is also required. The cost per Council Member is approximately 6, 000, which includes conference registration, hotel, airfare, transportation, meals not provided by the conference), and other minor incidentals. Therefore, the City Council training and travel fund for Fiscal Year ( FY) 24-5 will require a budget amendment depending on the selected option.
Options Include Cost & Budget Amendment
1. Send 1 Council Member Approx. $ 6, 000
2. Send 2 Council Members Approx. $12, 000
3. Send 3 Council Members Approx. $ 18, 000
It is to be noted, that if three or more Council Members attend the conference, the City will not have a quorum for the Regular City Council Meeting of March 10, 2025.
Should the City Council elect to send three or more Council Members, staff requests that the City Council designate a Special Meeting date to replace the Regular Meeting of March 10, 2025.
CITY MANAGER' S REPORT PAGE 2
JANUARY 13, 2025 CITY COUNCIL REGULAR MEETING
NATIONAL LEAGUE OF CITIES 2025 CONGRESSIONAL CITY CONFERENCE
AND APPROVAL OF BUDGET RELATED AMENDMENT
FISCAL IMPACT:
Depending on tonight' sdecision by the City Council, a budget amendment will be required from the General Fund to the City Council Training and Travel Account ( Fund 1010-1- 10- 435- 20- 00) for FY 24-5, for participation in the National League of Cities 2025 Congressional City Conference. The cost per Council Member is approximately $ 6, 000, which includes registration, hotel, airfare, transportation, meals ( not provided by the conference), and other minor incidentals.
Options Include Cost & Budget Amendment
1. Send 1 Council Member Approx. $ 6, 000
2. Send 2 Council Members Approx. S12, 000
3. Send 3 Council Members Approx. S18, 000
ATTACHMENTS:
A. Resolution Approving Out of State Travel to the 2025 National League of Cities Congressional City Conference to Washington, D. C. from March 8- 12, 2025.
B. 2025 National League of Cities Congressional City Conference to Washington, D. C. Registration Information.
CITY MANAGER' S REPORT PAGE 3
JANUARY 13, 2025 CITY COUNCIL REGULAR MEETING
NATIONAL LEAGUE OF CITIES 2025 CONGRESSIONAL CITY CONFERENCE
AND APPROVAL OF BUDGET RELATED AMENDMENT
APPROVALS:
resa Vargas
overnment Services Director &
City Clerk
Cari Jam
Finance •` PY- ctor
Date
7/ Z0Z
Thomas Hedegard Date
Deputy City Manager
6wz s
Salvador Navarrete Date
City Attorney
Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 25-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP
AUTHORIZING OUT OF STATE TRAVEL FOR THE NATIONAL LEAGUE OF CITIES CONGRESSIONAL CITY TRIP TO WASHINGTON, D. C. FROM MARCH 8- 12, 2025, AND APPROVING RELATED BUDGET AMENDMENT
WHEREAS, the National League of Cities ( NLC) is an organization comprised of city, town and village leaders focused on improving the quality of life for their current and future constituents; and
WHEREAS, the NLC' s mission is to advocate for, and protect the interests of, cities, towns and villages by influencing federal policy, strengthening local leadership and driving innovative solutions; and
WHEREAS, in order to expand educational training opportunities and take advantage of the legislative support services provided by the National League of Cities, the City of Lathrop became a member city in 2021; and WHEREAS, the NLC will be hosting their 2025 Congressional City Conference, March 10th through the 12th, with Executive Education Preconference Activities March 8th through the 9th, in Washington, D. C.; and
WHEREAS, this would be the City Council' ssecond time participating in the National League of Cities Congressional City conference; and WHEREAS, City Council approval is required for out of state travel, therefore, approval of this resolution authorizing travel for Council members to attend the National League of Cities 2025 Congressional City Conference is being requested; and
WHEREAS, depending on tonight' sdecision by Council, a budget amendment will be required from the General Fund to the City Council Training and Travel Account Fund 1010-1- 10- 435- 20- 00) for FY 23-4, for participation in the National League of Cities 2024 Congressional City Conference; and
WHEREAS, the cost per Council Member is approximately $ 6, 000, which includes registration, hotel, airfare, transportation, meals ( not provided by the conference), and other minor incidentals; and
WHEREAS, the following options were considered by Council:
Options Include Cost & Budget Amendment
1. Send 1 Council Member Approx. $6, 000
2. Send 2 Council Members Approx. $12, 000
3. Send 3 Council Members Approx. S18, 000
Resolution No. 25-
WHEREAS, if three or more Council Members attend the conference, the City will not have a quorum for the Regular City Council Meeting of March 10, 2025, therefore, and a Special Meeting date will be required to replace the Regular Meeting of March 10, 2025.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop hereby approved option # for out of state travel for Council Members to attend the National League of Cities 2025 Congressional City Conference, in Washington, D. C.; and
BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop approve the corresponding budget amendment based on the selected option, from the General Fund to the City Council training and travel budget account for FY 24- 25:
Options Include Budget Amendment Fund Account
1. Send 1 Council Member Approx. $6, 000
2. 3.
Send
Send
2 3
Council
Council
Members
Members
Approx. $12, 000 1010-1- 10- 435- 20- 0
Approx. 518, 000
The foregoing resolution was passed and adopted this 13th day of January 2025, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney APPROVED AS TO FORM:
Resolution No. 25-
ATTACHMENT " „
NLC 1C3
Registration Rates & Details
The Conference Made for Leaders Like You!
Gain the tools you need to tackle the new federal resources coming to local communities. Connect 1: with your peers and other attendees.
Ways to Register
Online
Registering online is the quickest way to secure your registration and housing! Online
Registering online is the quickest way to secure your
registration and housing!
MID
Phone
To1l- Fro.:
86d) 208-901
International:
747) 226- 7785
For questions about registration contact Maritz Global Events at nlc o mar, t corn For all other conference -related questions reach out to ( ontcrerriesa nk ory
Attended CS. 4 Disk ouait•
670
s745
s885
Individual Rtes for 2025
Early Bird Advance Rate Onsite Rate
Nov 15 - Feb 19. 2025 Feb 20 - Mar 7 Mar B - Mar 12
780 $ 905 : 1, 005
NLC Member NLC Member NLC Member
s88O : 1, 005 : 1,10
SML Member SML Member SML Member
910 : 1,10 s1, 21O
Nonmember Nonmember Nonmember
You wil need your badge number from City Summit to unlock the "Attended City Summit 2024" discount Registering 5
or more people? Click here to learn more about our group rates.
Special Attendee Conference Rates
You may tH able to attend the Congressional City Conference it you are considered a special attendee r^sttt-. Irif_,
inut lIi>itar. 3tt
Yuut} Cli
cipt' iu1it'
S305
Conference Add- Ons
These are add- ons to the Congressrona/ City Conference registration they cannot be purchased alone.
Executive Education
March 8
Hill Day
March 12
Hill Day: Connect With Your Congressional
Representative
Use Your Voice — Sign Up for Hill Day at
Congressional City Conference
Join city leaders in your state for Congressional City Conference Hill Day on Wednesday, March 12 Hill Day Is exclusive to Congressional City Conference attendees who are elected officials, city staff or State Municipal League staff. There Is no additional cost! Apply the knowledge you' ve gained during CCC by advocating for local priorities at the federal level By signing up for Hill Day. NLC will partner with your State Municipal League and a scheduling team to help coordinate and schedule meetings with your U. S. Representatives and/ or U. S. Senators.
OEM
Benefits of Attending Hill Day
NLC 1CO Rt , v, FP
Be a Voice for Local Priorities: Help NLC advance local priorities at the federal level and ensure Congress considers local leaders as trusted sources for policy. NLC will brief you on key legislation and federal funding programs impacting your communities and empower you to be strong advocates.
What To Expect
Hill Day is scheduled for Wednesday. March 12. Please plan for the entire day Meetings may be planned as a group with other city leaders from your district.
Hill Day registrants will be required to attend amandatory, one -hour technical and issues briefing on Tuesday, March 11.
2025 NLC Congressional City Conference
The following is a tentative outline of events for the Congressional City Conference and is subject to change.
SATURDAY, MARCH 8
Registration — All Day
NLC University Sessions — All Day
Youth Delegate Welcome and Lunch
NLC Board Committee Meetings — Afternoon
Youth Delegate Programming — Afternoon
NLC Board of Directors Event— Evening
SUNDAY, MARCH 9
Registration — All Day
Youth Delegate Programming — All Day
NLC Board of Directors Meeting — Morning
NLC Board and Advisory Council Luncheon
First Time Attendee Lunch + NLC 101 ( Ticket Required)
Federal Advocacy Committee Meetings — Afternoon
Advisory Council Meeting — Afternoon
Member Council Meetings — Afternoon
Constituency Group Membership Meetings - Afternoon
Evening Events - League Receptions and Constituency Group events MONDAY, MARCH 10
Registration — All Day
Federal Agency Office Hours — All Day
Celebrate Diversity Breakfast ( Ticket Required)
Opening General Session — Morning
Press Conference
Conference Workshops — Morning
Networking Lunch
Strategic Partner Luncheon
Youth Delegate Closing Session & Luncheon
Conference Workshops — Afternoon
Afternoon General Session
Federal Agency Office Hours — Afternoon
Member Council & Constituency Group Meetings — Afternoon/ Evening Evening Events - League Receptions and Constituency Group events TUESDAY, MARCH 11
Registration — All Day
Federal Agency Office Hours — All Day
Conference Workshops — Morning
Delegates General Session Luncheon
Hill Day Training — Afternoon
Member Council & Constituency Group Meetings — Afternoon/ Evening NLC All Delegates Evening Reception
Late Night Partner Reception — Evening
WEDNESDAY, MARCH 12
Grab and Go Breakfast For Hill Day participants
NLC Advocacy Day on Capitol Hill — All Day