ITEM 4. 10
CITY MANAGER' S REPORT
FEBRUARY 10, 2025 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE PURCHASE FROM JAM SERVICES, INC. FOR
LATHROP HIGH SCHOOL PEDESTRIAN SIGNAL
PROJECT, CIP PS 25- 05 AND APPROVE BUDGET
AMENDMENT
RECOMMENDATION: Adopt Resolution to Approve the Purchase From JAM Services, Inc. for the Lathrop High School Pedestrian
Signal Project, CIP PS 25- 05 and Approve Budget
Amendment
SUMMARY:
On August 12, 2024, City Council approved the creation of Capital Improvement Project ( CIP) PS 25- 05 for the Lathrop High School Pedestrian Signal ( Project). This project aims to install a traffic signal at the Spartan Way and Central Pacific Street intersection to increase pedestrian safety.
The lead time for traffic signal components is roughly 24 weeks therefore, staff is requesting Council approve the purchase of this equipment so the signal can be constructed while students are on summer break. Staff requested quotes from three 3) vendors for the proposed equipment below in accordance with Lathrop Municipal Code ( LMC) 3.0. Based on the review and evaluation of the quotes, the lowest responsive quote was determined to be from JAM Services, Inc. (JAM Services) in the amount of $ 107, 400 for all the traffic signal components including the traffic signal controller cabinet, emergency vehicle preemption system, pedestrian push buttons, signage, and poles, all of which are necessary components for installation ( see Attachment " B").
Staff requests that Council approve the purchase from JAM Services for a total cost of $ 107, 400for the traffic signals and components in preparation for the construction phase of the Project. Additionally, staff requests approval of a budget amendment transferring $ 550, 00 from the Measure C Fund ( 1060) to the CIP Project Fund 3310) to cover the installation and construction of the Project.
BACKGROUND:
On August 12, 2024, City Council approved the creation of CIP PS 25- 05 and approved a Professional Services Agreement with TJKM to provide the design services for the Project.
The lead time for traffic signal components is roughly 24 weeks therefore, staff is requesting Council approve the purchase of this equipment so the signal can be constructed while students are on summer break. Pursuant to LMC 3. 30, staff requested quotes from three ( 3) vendors for the proposed equipment below. Based on the review and evaluation of the quotes, the lowest responsive quote was CITY MANAGER' S REPORT PAGE 2
FEBRUARY 10, 2025 CITY COUNCIL REGULAR MEETING
APPROVE PURCHASE FROM JAM SERVICES, INC. FOR LATHROP HIGH SCHOOL PEDESTRIAN SIGNAL PROJECT, CIP PS 25- 05 AND APPROVE
BUDGET AMENDMENT
determined to be from JAM Services in the amount of $ 107, 400 for a Flex Traffic Signal Controller Cabinet, an emergency vehicle preemption system, pedestrian push buttons, signage, and poles, all of which include all necessary components for installation.
The bid solicitation package with plans and specifications for the construction of the Project was advertised on February 10, 2025, in accordance with Bidding Procedures in California Public Contract Code ( PCC) 22160 and Lathrop Municipal Code ( LMC)
3.0. Due to the Project' slocation, construction will occur during the Summer Break and Administrative Closure of Lathrop High School in July 2025.
Staff requests that Council approve the purchase from JAM Services for a total cost of $107, 400 to provide the Traffic Signals and components for the construction phase of the Project. Additionally, staff requests approval of a budget amendment transferring $ 550, 00 from the Measure C Fund ( 1060) to the CIP Project Fund 3310) to cover the installation and construction of the Project.
REASON FOR RECOMMENDATION:
The Project is needed to improve the safe school route for Lathrop High School students and mitigate traffic on Spartan Way. TJKM has completed the design phase of the project. The proposed purchase approval and budget amendment would allow the Project to move forward with the construction phase of the Project.
FISCAL IMPACT:
The purchased products from JAM Services listed in Attachment " B" has a cost of 107, 400. Staff request Council also approve a budget amendment in the amount of 550, 00 from the Measure C Fund ( 1060) to the CIP Project Fund ( 3310) to cover the installation and construction of the Project:
Increase Transfer Out
1060- 99- 00- 990-- 1
Increase Transfer In
3310- 99- 00- 393- 00 PS 25- 05
Increase Appropriation
3310- 8- 00- 420- 84- 00 PS 25- 05
550, 00
550, 00
550, 00
The budget transfer of $ 550, 00 from the Measure C Fund ( 1060) is contingent upon the Measure C oversight committee finding the expenses in compliance with appropriate use of Measure C funds.
CITY MANAGER' S REPORT PAGE 3
FEBRUARY 10, 2025 CITY COUNCIL REGULAR MEETING
APPROVE PURCHASE FROM JAM SERVICES, INC. FOR LATHROP HIGH SCHOOL PEDESTRIAN SIGNAL PROJECT, CIP PS 25- 05 AND APPROVE
BUDGET AMENDMENT
ATTACHMENTS:
A. Resolution to Approve the Purchase From JAM Services, Inc. for the Lathrop High School Pedestrian Signal Project, CIP PS 25- 05 and Approve Budget Amendment B. Quote # JQM012725CREV1 - JAM Services, Inc.
CITY MANAGER' S REPORT PAGE 3
FEBRUARY 10, 2025 CITY COUNCIL REGULAR MEETING
APPROVE PURCHASE FROM JAM SERVICES, INC. FOR LATHROP HIGH SCHOOL PEDESTRIAN SIGNAL PROJECT, CIP PS 25- 05 AND APPROVE
BUDGET AMENDMENT
APPROVALS:
V arran
t
Date
Junior Engineer
or/ 30
erronica Alb
BraddTaylor
City Engineer
Cari Jam/ s
Finance Director
l /. s0/ tons
Date
oe/ l/ands
Date
c 7 Z • 3 • ZozsMichael King Date
Assistant City Manager
Salvador Navarrete Date
City Attorney
Z• c
Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 25-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO APPROVE THE PURCHASE FROM JAM SERVICES, INC. FOR THE LATHROP HIGH SCHOOL PEDESTRIAN SIGNAL PROJECT, CIP PS 25- 05 AND APPROVE
BUDGET AMENDMENT
WHEREAS, on August 12, 2024, City Council approved the creation of Capital Improvement Project ( CIP) PS 25- 05 for the Lathrop High School Pedestrian Signal Project) and awarded the Professional Services Agreement with TJKM to provide the design services for the Project; and
WHEREAS, this project aims to install a traffic signal at the Spartan Way and Central Pacific Street intersection to increase pedestrian safety for Lathrop High School; and
WHEREAS, due to the Project' slocation, construction will occur during the Summer Break and Administrative Closure of Lathrop High School in July 2025. The lead time for traffic signals requires the City to purchase the Traffic Signals and components and furnish them for the bid solicitor; and
WHEREAS, pursuant to Lathrop Municipal Code 3.0, staff requested quotes from three ( 3) vendors for the proposed equipment below. The lowest responsive quote was determined to be from JAM Services, Inc. (JAM Services) in the amount of 107, 400 for a Flex Traffic Signal Controller Cabinet, an emergency vehicle preemption system, pedestrian push buttons, signage, and poles, all of which include all necessary components for installation; and
WHEREAS, staff requests that Council approve the purchase from JAM Services for a total cost of $ 107, 400 to provide the Traffic Signals and components for the construction phase of the Project; and
WHEREAS, staff requests that Council also approve a budget amendment in the amount of $ 550, 00 from the Measure C Fund ( 1060) to the CIP Project Fund 3310) to cover the installation and construction of the Project:
Increase Transfer Out
1060- 99- 00- 990-- 1
Increase Transfer In
3310- 99- 00- 393- 00 PS 25- 05
Increase Appropriation
3310- 8- 00- 420- 84- 00 PS 25- 05
550, 00
550, 00
550, 00
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby approve the purchase from JAM Services, Inc. for products listed in Attachment " B" of the City Manager' s Report that accompanied this Resolution, for an amount of $ 107, 400; and
BE IT FURTHER RESOLVED, that City Council of the City of Lathrop does hereby approve a budget amendment transferring funds from the Measure C Fund 1060) to the CIP Project Fund ( 3310) as detailed above to cover the installation and construction of the Project.
PASSED AND ADOPTED by the City Council of the City of Lathrop this 10th day of February 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas
City Clerk
Salvador Navarrete
City Attorney
ATTACHMENT
958 East Airway Blvd.
Livermore, CA 94551
QUOTATION
QUOTATION # JQM012725CREV1
Project Name: City of Lathrop Spartan & Central
Bid Date: 01- 27-5
Quote Based on Plans Dated: January 2025
Specifications Provided? NO
JAM Services is pleased to provide the following price quotation for the subject project:
LOCATION Spartan & Central
Traffic signal display to include: vehicle and pedestrian signal, framework, pedestrian pushbutton, and thru bolts. All red, yellow and green signal sections shall be LED. Pedestrian signal shall be LED/ED. Audible Tactile PPB and EMS sign.
Flex/ 352i controller cabinet wNideo Detection System
TOTAL PRICE $ 19, 650. 0
TOTAL PRICE $ 44, 900. 0
Video Cable Price Per Foot ( Must be bought in 500' Increments) PRICE PER FOOT $ 1. 20
EVP package to include:
3) 721 detector
2) 762 discriminator
Pole package to include:
2) Galvanized type 18- 4-00, 20
4) 1-B 10'
1) 1-B 10' w/ Cap
1) LED IISNS " Central Pacific St"
Sign Package to Include
2) R3- 18
2) R10- 15
1) R10- 6
TOTAL PRICE $ 9, 500. 00
TOTAL PRICE $ 31, 250. 0
TOTAL PRICE $ 900. 00
Poles per the 2022 Caltrans Standard Plans and specifications. Changed pole C to 10' per customer request.
Freight allowed, but tax to be added as determined by the final bill of materials and the delivery address. If I can be of further assistance, please contact me at 925- 45- 5267.
Thank you — Dave Lebherz
Standard Exclusions:
Service pedestals are not included unless expressly noted.
Pedestrian Barricades are not included unless expressly noted.
Quote does not include and cable or wiring unless expressly noted.
For CCTV, RRFB, Speed feedback signs and Communication/ ITSmaterials and other auxillary items- onsite support is not included unless expressly noted.
All pricing assumes standard daytime turn -on M -F where applicable. Ifnighttime or weekend turn on is required, it may be subject to additional fees.