ITEM 4. 14
CITY MANAGER' S REPORT
FEBRUARY 10, 2025 CITY COUNCIL REGULAR MEETING
ITEM: ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY
AMERICAN PAVEMENT SYSTEMS, INC. FOR THE
CONSTRUCTION OF MOSSDALE PAVEMENT
PREVENTATIVE MAINTENANCE, CIP PS 24- 32
RECOMMENDATION: Adopt Resolution to Accept Public Improvements Constructed by American Pavement Systems, Inc.
for Construction of Mossdale Pavement Preventative
Maintenance CIP PS 24- 32, and Authorize the Filing
of a Notice of Completion, Release of Contract
Retention, and Release of Performance and Payment
Bonds
SUMMARY:
American Pavement Systems, Inc. ( APS) completed construction of Capital Improvement Project ( CIP) PS 24- 32 for Mossdale Pavement Preventative Maintenance ( Project). The Project consisted of microsurfacing and re -striping multiple residential streets bounded by River Islands Parkway, Golden Valley Parkway, and the San Joaquin River.
Staff inspected and the City Engineer deemed the improvements complete and in accordance with the approved plans and specifications. APS has submitted lien releases, confirming all sub -contractors and suppliers have been paid in full, and a one- year warranty bond ( based on 10% of the construction contract) for the improvements to be accepted.
Staff requests City Council accept the improvements constructed by APS for the Project. Staff also requests City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, release of contract retention to APS, in the amount of $ 91, 629 within forty-ive (45) days after the recording of the Notice of Completion, and the release of performance and payment bonds.
BACKGROUND:
On May 13, 2024, City Council awarded a construction contract to APS for construction of CIP PS 24- 32 for Mossdale Pavement Preventative Maintenance to resurface the existing pavement. The Project scope of work included the removal of existing striping, and installation of new signing, thermoplastic striping, bike lane markings, and legends within the Mossdale community area bordered by River Islands Parkway, Golden Valley Parkway, and the San Joaquin River.
CITY MANAGER' S REPORT PAGE 2
FEBRUARY 10, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY AMERICAN PAVEMENT SYSTEMS, INC. FOR CONSTRUCTION OF MOSSDALE PAVEMENT
PREVENTATIVE MAINTENANCE, CIP PS 24- 32
APS completed construction of the Project. Staff inspected the improvements and they have been deemed complete and in accordance with the plans and specifications approved by the City Engineer. The awarded contract was in the amount of 1, 710, 424and a 10% construction contingency of $ 171, 042 was authorized for staff to use as necessary to achieve the goals of the project. The total construction budget for the project was $ 1, 881, 466.
During construction, a contract change order totaling $ 88, 778 was issued for a final contract amount of $1, 799, 202. The construction costs referenced below capture all expenditures.
Construction costs are as follows:
A. Construction Contract Amount
B. Approved Change Order 1
Total Construction Costs
1, 710, 424
88, 778
1, 799, 202
Upon acceptance of the improvements, the performance and payment bonds ( Bond No. 107975018) will be released and replaced with a warranty bond ( Bond No. 107975018, $183, 257). The warranty bond covers any repairs or replacements that become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements. APS has also provided the necessary lien releases for the materials supplied and completed work.
Staff is requesting City Council accept the public improvements constructed by APS for the Project. Staff also requests City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, the release of contract retention to APS in the amount of $ 91, 629 within forty-ive (45) days after the recording of the Notice of Completion, and the release of performance and payment bonds.
REASON FOR RECOMMENDATION:
The project was completed by APS pursuant to the contract documents dated May 13, 2024. Staff inspected the improvements and the City Engineer deemed the improvements complete and in accordance with the approved plans and specifications. The performance and payment bonds ( Bond No. 107975018) will be released and replaced with a one- year warranty bond ( Bond No. 107975018, 183, 257) upon City Council' s
acceptance of the improvements.
CITY MANAGER' S REPORT PAGE 3
FEBRUARY 10, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY AMERICAN PAVEMENT SYSTEMS, INC. FOR CONSTRUCTION OF MOSSDALE PAVEMENT
PREVENTATIVE MAINTENANCE, CIP PS 24- 32
FISCAL IMPACT:
The awarded contract was in the amount of $ 1, 710, 424 with a 10% construction contingency of $ 171, 042 for a total construction budget of $ 1, 881, 466. During construction, a contract change order totaling $ 88, 778 was issued for a final construction cost of $ 1, 799, 202. Adequate funds were allocated within Fiscal Year 24/5 budget to close out CIP PS 24- 32. With the completion of this project, staff requests that unused funds be transferred back into the General Fund Street Repair Reserves ( 1010).
ATTACHMENTS:
A. Resolution to Accept Public Improvements Constructed by American Pavement Systems, Inc. for Construction of Mossdale Pavement Preventative Maintenance CIP PS 24- 32, and Authorize the Filing of a Notice of Completion, Release of Contract Retention, and Release of Performance and Payment Bonds
B. Notice of Completion - Mossdale Pavement Preventative Maintenance, CIP PS 24- 32
CITY MANAGER' SREPORT PAGE 4
FEBRUARY 10, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY AMERICAN PAVEMENT SYSTEMS, INC. FOR CONSTRUCTION OF MOSSDALE PAVEMENT
PREVENTATIVE MAINTENANCE, CIP PS 24- 32
APPROVALS:
0/ -.Yl - 2025-
Angel Abarca Date
Assistant Engineer
Brad aylor
City Engineer
Cari Ja es
Financ- Director
I/ZI / WZ- 5
Date
1/ 02. 34200 --
Date
I•ZI• 2.< z5-'
Michael King Date
Assistant City Man. ger
2. 3.5-
Salvador Navarrete Date
City Attorney
Ste ffen J. Salvatore Date
City Manager
RESOLUTION NO. 25 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO ACCEPT
PUBLIC IMPROVEMENTS CONSTRUCTED BY AMERICAN PAVEMENT SYSTEMS, INC. FOR THE CONSTRUCTION OF MOSSDALE PAVEMENT PREVENTATIVE MAINTENANCE, CIP PS 24- 32, AND AUTHORIZE THE FILING OF A NOTICE OF
COMPLETION, RELEASE OF CONTRACT RETENTION, AND RELEASE OF
PERFORMANCE AND PAYMENT BONDS
WHEREAS, on May 13, 2024, City Council awarded a construction contract to American Pavement Systems, Inc. (APS) for construction of Capital Improvement Project ( CIP) PS 24- 32 for Mossdale Pavement Preventative Maintenance ( Project); and
WHEREAS, the Project scope of work included the removal of existing striping, and installation of new signing, thermoplastic striping, bike lane markings, and legends within the Mossdale community area bordered by River Islands Parkway, Golden Valley Parkway, and the San Joaquin River; and
WHEREAS, the awarded contract was in the amount of $ 1, 710, 424 and a 10% construction contingency of $ 171, 042 was authorized for staff to use as necessary to achieve the goals of the project; and
WHEREAS, during construction, a contract change order totaling $88, 778 was issued for a final construction cost of $ 1, 799, 202; and WHEREAS, APS has completed the construction of the project; staff inspected and the City Engineer deemed the improvements complete and in accordance with the approved plans and specifications; and
WHEREAS, APS has provided the necessary lien releases for the materials supplied and completed work; and
WHEREAS, APS has submitted a one- year warranty bond ( based on 10% of total project cost) for the improvements being accepted; and WHEREAS, the performance and payment bonds ( Bond No. 107975018) will be released and replaced with a one- year warranty bond ( Bond No. 107975018, 183, 257) upon City Council' s
acceptance of the improvements; and
WHEREAS, adequate funds were allocated in Fiscal Year 24/5 budget to close out CIP PS 24- 32. With the completion of this project, staff requests that unused funds be transferred back into the General Fund Street Repair Reserves ( 1010); and WHEREAS, staff requests City Council accept the public improvements constructed by APS for Mossdale Pavement Preventative Maintenance, CIP PS 24- 32; and
WHEREAS, staff also requests City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk upon acceptance of the improvements and the release of the contract retention to APS in the amount of $ 91, 629 within forty-ive (45) days after the recording of the Notice of Completion, and the release of the performance and payment bonds.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby accept the public improvements constructed by APS for Mossdale Pavement Preventative Maintenance, CIP PS 24- 32, pursuant to the contract documents dated May 13, 2024; and
BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop authorizes the filing of the Notice of Completion with the San Joaquin County Clerk and the release of the contract retention to APS, in the amount of $ 91, 629 within forty-ive (45) days after the recording of the Notice of Completion, and authorizes the release of the performance and payment bonds; and
BE IT FURTHER RESOLVED, that City Council also authorizes the transfer of the unused project funds into the General Fund Street Repair Reserves ( 1010).
The foregoing resolution was passed and adopted this 10th day of February 2025, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
ATTACHMENT
I "
RECORDING REQUESTED BY, AND
WHEN RECORDED MAIL TO:
CITY OF LATHROP
ATTN: CITY CLERK
390 TOWNE CENTRE DRIVE
LATHROP, CA 95330
Exempt from payment ofrecording fees ( GC 11922)
SPACE ABOVE THIS LINE FOR RECORDER' S USE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the interest or estate stated in paragraph 3 herein in the real property herein described is owned by:
NAME STREET AND NO. CITY STATE
City of Lathrop 390 Towne Centre Drive Lathrop CA 95330 If more than one owner of the interest stated, the name and address of each must be stated)
2. That the full name and address of the owner of said interest or estate, if there is only one owner, and that the full names and addresses of all the co -owners who own said interest or estate as tenants in common, as joint tenants, or otherwise, if there is more than one owner, are set forth in the preceding paragraph.
3. That the nature of title or the stated owner, or if more than one owner, then of the stated owner and co - owners is:
Project No. CIP PS 24- 32 Mossdale Pavement Preventative Maintenance by American Pavement Systems, Inc.
4. That on the 10th day of February 2025 a work of improvement on the real property herein described was completed.
5. That the name of the original contractor, if any, for said work of improvement was: American Pavement Systems, Inc.
6. That the name and address of the transferor is:
NAME STREET AND NO. CITY STATE
American Pavement Systems, Inc. 1012 11t` Street, Suite 1000 Modesto CA 95354
7. That the real property herein referred to is situated in the State of California, and is described as follows:
Project No. CIP PS 24- 32 Mossdale Pavement Preventative Maintenance by American Pavement Systems, Inc.
CITY OF LATHROP
By:
City of Lathrop County of San Joaquin,
Stephen J. Salvatore, City Manager Date
That the undersigned has knowledge ofthe contents herein and states under penalty ofperjury that the foregoing is true and correct.
By:
Teresa Vargas, City Clerk Date
CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by the NOTICE OF COMPLETION dated February 10, 2025 by American Pavement Systems, Inc. to the City ofLathrop, a political corporation and/ or governmental agency, is hereby accepted by the undersigned officer or agent on behalf of the City Council pursuant to authority conferred by minute action of the City Council adopted on February 10, 2025, and the grantee consents to recordation thereof by its duly authorized officer.
Dated By
Stephen J. Salvatore, City Manager
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