ITEM 4. 16
CITY MANAGER' S REPORT
MARCH 10, 2025 CITY COUNCIL REGULAR MEETING
ITEM: REJECT ALL BIDS FOR CONSTRUCTION OF LATHROP
ELECTRIC VEHICLE CHARGING STATIONS, CIP GG
24-8
RECOMMENDATION: Adopt Resolution to Reject All Bids for Construction of Lathrop Electric Vehicle Charging Stations, CIP GG
24-8
SUMMARY:
On February 12, 2024, City Council approved the creation of Capital Improvement Project ( CIP) GG 24-8 Lathrop Electric Vehicle Charging Stations ( Project) to install charging units at the Lathrop Community Center/ Lathrop Senior Center. The Project scope of work consists of furnishing and installing ( 10) electric vehicle ( EV) charging stations including construction of a steel carport with solar panels, battery storage system, lighting, and microsurfacing the parking lot with new signing and striping.
Improvement plans and specifications were completed and advertised for bid on January 28, 2025 in accordance with Bidding Procedures in California Public Contract Code ( PCC) 22160 and Lathrop Municipal Code ( LMC) 2. 36. 060. City Clerk received and opened four ( 4) bids on February 20, 2025. After review and evaluation, the lowest bidder submitted an incomplete bid package and staff determined their bid to be not responsive.
The second lowest bidder requested to withdraw their bid due to an error in their bid schedule and the other bids do not align with the project budget; therefore staff requests City Council reject all bids, pursuant
and Public Contract Code (
to Lathrop Municipal Code 2. 36. 060( E)
PCC) 20166 and 22038. Following bid rejection, staff will review the project scope and issue a revised request for bids.
BACKGROUND:
The City was awarded federal funding from the 2023 Combined Carbon Reduction Program/ Congestion Mitigation and Air Quality Improvement Program towards a new project to support the reduction of transportation emissions. On February 12, 2024, Council created CIP GG 24-8 to install EV charging stations at the existing parking lot of the Lathrop Community Center / Lathrop Senior Center. The Project includes the installation of ( 10) new EV charging units powered by solar energy. Canopies with solar panels, street lighting, pavement resurfacing, signing, striping and other parking lot improvements will be constructed to accommodate the new EV charging stations.
The bid solicitation package with plans and specifications for construction of the Project was advertised on January 28, 2025, in accordance with Bidding Procedures in California PCC 22160 and LMC 2. 36. 060.
CITY MANAGER' SREPORT PAGE 2
MARCH 10, 2025 CITY COUNCIL REGULAR MEETING
REJECT ALL BIDS FOR CONSTRUCTION OF LATHROP ELECTRIC VEHICLE CHARGING STATIONS, CIP GG 24-8
City Clerk received and opened four ( 4) bids on February 20, 2025. The bid results are summarized in Table 1 below:
Table 1: Summary of Bid R
Contractor Base Bid
Hooked on Solar, Inc. 529, 800
Preferred Power Solutions, Inc. 798, 940
Bockmon & Woody Electric, Company, Inc. 1, 201, 600
Lords Electric, Inc. 1, 500, 400
After review and evaluation, staff determined the lowest bidder submitted an incomplete bid package and deemed the bid not responsive. The second lowest bidder requested to withdraw their bid due to an error in their bid schedule and the other bids do not align with the project budget; therefore, staff requests City Council reject all bids, pursuant to Lathrop Municipal Code 2. 36. 060( E) and Public Contract Code PCC) 20166 and 22038.
Staff notified all bidders via a letter ( attachment B) that was emailed and mailed on February 27, 2025 of its intent to recommend City Council reject all bids for the Project. Following bid rejection, staff plans to review the project scope and issue a revised request for bids.
REASON FOR RECOMMENDATION:
Re -advertising the project would allow more potential bidders to submit a proposal and the City to compare unit prices and overall project cost.
FISCAL IMPACT:
There is no fiscal impact associated with the requested action.
ATTACHMENTS:
A. Resolution to Reject All Bids for Construction of Lathrop Electric Vehicle Charging Stations, CIP GG 24-8
B. Notice of Intent to Reject All Bids for Lathrop Electric Vehicle Charging Stations, CIP GG 24-8
CITY MANAGER' SREPORT PAGE 3
MARCH 10, 2025 CITY COUNCIL REGULAR MEETING
REJECT ALL BIDS FOR CONSTRUCTION OF LATHROP ELECTRIC VEHICLE CHARGING STATIONS, CIP GG 24-8
APPROVALS:
03- 03 — 2o25
Angel Abarca Date
Assistant Engineer
Brad( fiylor
City Engineer
Cari Ja s
Finance ' rector
3// 1oi5
Date
J/ 1 -// 020A5
Date
3• •ZOZS
Michael King Date
Assistant City Manager
Salvador Navarrete Date
City Attorney
Ste en J. Salvatore Date
City Manager
RESOLUTION NO. 25 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP
TO REJECT ALL BIDS FOR CONSTRUCTION OF LATHROP ELECTRIC VEHICLE CHARGING STATIONS, CIP GG 24-8
WHEREAS, on February 12, 2024, City Council approved the creation of Capital Improvement Project ( CIP) GG 24-8 Lathrop Electric Vehicle Charging Stations ( Project) to install charging units at the Lathrop Community Center / Lathrop Senior Center; and
WHEREAS, the Project scope of work consists of furnishing and installing ( 10) electric vehicle ( EV) charging stations including construction of a steel carport with solar panels, battery storage system, lighting, and microsurfacing the parking lot with new signing and striping; and
WHEREAS, improvement plans and specifications were completed and advertised for bid on January 28, 2025 in accordance with Bidding Procedures in California Public Contract Code ( PCC) 22160 and Lathrop Municipal Code ( LMC)
2. 36. 060; and
WHEREAS, City Clerk received and opened four ( 4) bids on February 20, 2025; and
WHEREAS, after review and evaluation, the lowest bidder submitted an incomplete bid package and staff determined their bid to be not responsive; and WHEREAS, the second lowest bidder requested to withdraw their bid due to an error in their bid schedule and the other bids do not align with the project budget; therefore staff requests City Council reject all bids, pursuant to Lathrop Municipal Code 2. 36. 060( E) and Public Contract Code ( PCC) 20166 and 22038; and WHEREAS, staff notified all bidders via a letter ( attachment B) that was emailed and mailed on February 27, 2025 of its intent to recommend City Council reject all bids for the Project; and
WHEREAS, following bid rejection, staff will review the project scope and issue a revised request for bids.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby reject all bids for construction of Lathrop Electric Vehicle Charging Stations, CIP GG 24-8.
The foregoing resolution was passed and adopted this 10th day of March 2025, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney City of
Public Works Department
To: All Interested Parties
From: Brad Taylor, City Engineer
Date: February 26, 2025
ATTACHMENT" V9 "
390 Towne Centre Dr. - Lathrop, CA 95330
Phone ( 209) 941- 7430 - fax (209) 941- 7449
www. ci. lathrop. ca. us
RE: Notice of Intent to Reject All Bids for the Lathrop Electric Vehicle Charging Station, CIP GG 24-8
On February 20, 2025, the City of Lathrop received and opened four ( 4) formal bids for construction of Capital Improvement Project ( CIP) GG 24-8 for Lathrop Electric Vehicle Charging Stations ( Project).
In accordance with California Public Contract Code §§ 20166 and 22038 and Lathrop Municipal Code 2. 36. 060E, City staff intends to recommend City Council reject all bids for the Project at the next regularly - scheduled City Council meeting scheduled to begin at 7: 00 PM on March 10, 2025.
Should you have any questions or concerns, please contact me by phone ( 209) 941- 7438 or by email: btaylorAci. lathrop. ca. us.
Thank you,
Brad Taylor, P. E./ T..
City Engineer
cc:
Salvador Navarrete, City Attorney
Teresa Vargas, City Clerk