ITEM 4. 18
CITY MANAGER' S REPORT
APRIL 14, 2025 CITY COUNCIL REGULAR MEETING
ITEM: ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY
TIM PAXIN' S PACIFIC EXCAVATION INC., DBA
PACIFIC EXCAVATION FOR DELL' OSSO DRIVE AND
LAKESIDE DRIVE SURVEILLANCE EQUIPMENT, CIP
GG 19- 07
RECOMMENDATION: Adopt Resolution to Accept Public Improvements Constructed by Tim Paxin' sPacific Excavation Inc.,
dba Pacific Excavation for Dell' Osso Drive and
Lakeside Drive Surveillance Equipment, CIP GG 19-
O7, Authorize the Filing of a Notice of Completion,
Release of Contract Retention, and Release of
Performance and Payment Bonds
SUMMARY:
Tim Paxin' s Pacific Excavation, Inc. dba Pacific Excavation ( Pacific Excavation) has completed construction of Dell' Osso Drive and Lakeside Drive Surveillance Equipment, Capital Improvement Project ( CIP) GG 19- 07 (Project). The Project scope consisted of installing communication cable, surveillance equipment, a new circuit to power various network components and a new network cabinet.
Staff inspected the improvements, and they have been deemed complete and in accordance with the approved plans and specifications by the City Engineer. Pacific Excavation has submitted lien releases, confirming all sub -contractors and suppliers have been paid in full, and a one- year warranty bond ( based on 10% of the construction contract) for the improvements to be accepted.
Staff request City Council accept the improvements constructed by Pacific Excavation for the Project. Staff also request City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, release of contract retention to Pacific Excavation in the amount of $2, 749 within forty-ive (45) days after the recording of the Notice of Completion, and the release of performance and payment bonds.
BACKGROUND:
On January 29, 2025, the City Manager executed a construction contract with Pacific Excavation for Dell' Osso Drive and Lakeside Drive Surveillance Equipment CIP GG 19- 07 in the amount of $ 54, 965. The Project scope consisted of installing communication cable, surveillance equipment, a new circuit to power various network components and a new network cabinet. The components in the network cabinet are essential to the operation of License Plate Reader ( LPR) and Pan -Tilt Zoom ( PTZ) cameras. The installation of these LPR and PTZ cameras was undertaken as part of a broader initiative to enhance crime preventive measures within the City to improve CITY MANAGER' S REPORT PAGE 2
APRIL 14, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY TIM PAXIN' SPACIFIC EXCAVATION INC. DBA PACIFIC EXCAVATION. FOR DELL' OSSO DRIVE AND LAKESIDE DRIVE SURVEILLANCE EQUIPMENT, CIP GG 19- 07
public safety and security. The Project reflects the City' s commitment to leveraging advanced technology to support law enforcement efforts and promote a safer community.
Pacific Excavation successfully completed the construction of the project. Upon acceptance of the improvements, the performance and payment bonds ( Bond No.
CA5847629) will be released and replaced with a warranty bond ( Bond No. CA5847629M, $4, 527). The warranty bond covers any repairs or replacements that become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements. Pacific Excavation has also provided the necessary lien releases for the materials supplied and completed work.
Staff request City Council accept the public improvements constructed by Pacific Excavation for CIP GG 19- 07. Staff also request City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, the release of contract retention to Pacific Excavation in the amount of $ 2, 749 within forty-ive (45) days after the recording of the Notice of Completion, and the release of performance and payment bonds.
REASON FOR RECOMMENDATION:
The project was completed by Pacific Excavation pursuant to the contract documents dated January 29, 2025. Staff inspected the improvements, and the City Engineer deemed the improvements complete and in accordance with the approved plans and specifications.
Pacific Excavation has submitted a one- year warranty bond for the improvements to be accepted ( based on 10% of the construction contract) and lien releases confirming all sub -contractors and suppliers have been paid in full. The warranty bond covers any repairs or replacements that become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements.
The performance bond and payment bond will be released and replaced with the oneyear warranty bond upon City Council' s acceptance of the improvements.
FISCAL IMPACT:
The final construction contract amount with Pacific Excavation for the project is 45, 256, reflecting a $ 9, 709 cost reduction due to Fiber Optic cable that was not installed between the network cabinet and the streetlight.
CITY MANAGER' SREPORT PAGE 3
APRIL 14, 2O25 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY TIM PAXIN' SPACIFIC EXCAVATION INC. DBA PACIFIC EXCAVATION. FOR DELL' OSSO DRIVE AND LAKESIDE DRIVE SURVEILLANCE EQUIPMENT, CIP GG 19- 07
Adequate funds have been allocated in the adopted FY 2024-5 budget to CIP GG 19- 07 to close out the Project. With the completion of the project, staff request that unused funds remain in CIP GG 19- 07 to be used for other fiber optic and surveillance improvements.
ATTACHMENTS:
A. Resolution to Accept Public Improvements Constructed by Tim Paxin' s Pacific Excavation Inc., dba Pacific Excavation for DeII' Osso Drive and Lakeside Drive Surveillance Equipment, CIP GG 19- 07, Authorize the Filing of a Notice of Completion, Release of Contract Retention, and Release of Performance and Payment Bonds
B. Notice of Completion - Dell' Osso Drive and Lakeside Drive Surveillance Equipment, CIP GG 19- 07
CITY MANAGER' SREPORT PAGE 4
APRIL 14, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY TIM PAXIN' S PACIFIC EXCAVATION INC. DBA PACIFIC EXCAVATION. FOR DELL' OSSO DRIVE AND LAKESIDE DRIVE SURVEILLANCE EQUIPMENT, CIP GG 19- 07
APPROVALS:
Carlos Carrillo Date
Management Analyst
Bra Taylor
City Engineer
Cari J mes
Fina a Director
rnandes
rector of Information Technology
3 / 1.7- /2 . zs'
3/ 21/ 5
Date
Date
3/// 20
Date
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Michael King Date
Assistant City Manager
Salvador Navarrete Date
City Attorney
Steph n J. Salvatore Date
City Manager
RESOLUTION NO. 25-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO ACCEPT
PUBLIC IMPROVEMENTS CONSTRUCTED BY TIM PAXIN' S PACIFIC EXCAVATION INC., DBA PACIFIC EXCAVATION FOR DELL' OSSO DRIVE AND LAKESIDE DRIVE SURVEILLANCE EQUIPMENT CIP GG 19- 07 AND
AUTHORIZE THE FILING OF A NOTICE OF COMPLETION, RELEASE OF
CONTRACT RETENTION, AND RELEASE OF PERFORMANCE AND PAYMENT BONDS
WHEREAS, on January 29, 2025, the City Manager executed a construction contract with Pacific Excavation for Dell' Osso Drive and Lakeside Drive Surveillance Equipment CIP GG 19- 07 in the amount of $ 54, 965; and WHEREAS, the Project scope consisted of installing communication cable, surveillance equipment, a new circuit to power various network components and a new network cabinet. The components in the network cabinet are essential to the operation of License Plate Reader ( LPR) and Pan -Tilt Zoom ( PTZ) cameras; and WHEREAS, staff inspected the improvements, and they have been deemed complete and in accordance with the approved plans and specifications by the City Engineer; and
WHEREAS, Pacific Excavation has submitted lien releases, confirming all subcontractors and suppliers have been paid in full, and a one- year warranty bond based on 10% of the construction contract) for the improvements to be accepted; and
WHEREAS, upon acceptance of the improvements, the performance and payment bonds ( Bond No. CA5847629) will be released and replaced with a warranty bond ( Bond No. CA5847629M, $4, 527); and
WHEREAS, the warranty bond covers any repairs or replacements that become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements; and
WHEREAS, the final construction contract amount with Pacific Excavation for the project is $ 45, 256, reflecting a $ 9, 709 cost reduction due to Fiber Optic cable that was not installed between the network cabinet and the streetlight; and WHEREAS, adequate funds have been allocated in the adopted FY 2024-5 budget for CIP GG 19- 07 to close out the Project. With the completion of the Project, staff request that unused funds remain in CIP GG 19- 07 to be used for other fiber optic and surveillance improvements; and
WHEREAS, staff request City Council accept the public improvements constructed by Pacific Excavation for CIP GG 19- 07; and WHEREAS, staff also request City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, the release of contract retention to Pacific Excavation in the amount of $ 2, 749 within forty-ive (45) days after the recording of the Notice of Completion, and the release of performance and payment bonds.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby accept the completed public improvements constructed by Pacific Excavation for DeII' Osso Drive and Lakeside Drive Surveillance Equipment, CIP GG 19- 07 pursuant to the contract documents dated January 29, 2025; and BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop authorizes the filing of the Notice of Completion with the San Joaquin County Clerk and the release of the contract retention to Pacific Excavation, in the amount of 2, 749 within forty-ive (45) days after the recording of the Notice of Completion, and authorizes the release of the performance and payment bonds; and BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop approves the unused funds remain in CIP GG 19- 07 to be used for other fiber optic and surveillance improvements.
The foregoing resolution was passed and adopted this 14th day of April 2025 by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
ATTACHMENT
RECORDING REQUESTED BY, AND
WHEN RECORDED MAIL TO:
CITY OF LATHROP
ATTN: CITY CLERK
390 TOWNE CENTRE DRIVE
LATHROP, CA 95330
Exempt from payment ofrecording fees ( GC 11922)
SPACE ABOVE THIS LINE FOR RECORDER' SUSE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the interest or estate stated in paragraph 3 herein in the real property herein described is owned by:
NAME STREET AND NO. CITY STATE
City of Lathrop 390 Towne Centre Drive Lathrop CA 95330 If more than one owner of the interest stated, the name and address of each must be stated)
2. That the full name and address of the owner of said interest or estate, if there is only one owner, and that the full names and addresses of all the co -owners who own said interest or estate as tenants in common, as joint tenants, or otherwise, if there is more than one owner, are set forth in the preceding paragraph.
3. That the nature of the title of stated owner, or if more than one owner, then of the stated owner and co - owners is fee title ( e.g. fee title, leasehold, joint tenancy, etc.).
4. That on the 14th day of April 2025 a work of improvement on the real property herein described was completed.
5. That the name of the original contractor, if any, for said work of improvement was: Tim Paxin' sPacific Excavation.
6. That the name and address of the transferor is:
NAME STREET AND NO.
Tim Paxin' sPacific Excavation Inc. 9796 Kent St.
7. That the real property herein referred to is situated in the State of California, and is described as follows:
CITY STATE
Elk Grove, CA 95624
City of Lathrop County of San Joaquin,
CIP GG 19- 07 Dell' Osso Dr. and Lakeside Drive Surveillance Equipment That the undersigned has knowledge of the contents herein and states under penalty of perjury that the foregoing is true and correct.
CITY OF LATHROP
By:
By:
Stephen J. Salvatore, City Manager Date
Teresa Vargas, City Clerk Date
CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by the NOTICE OF COMPLETION dated April 14, 2025 by Tim Paxin' sPacific Excavation Inc. to the City of Lathrop, a political corporation and/ or governmental agency, is hereby accepted by the undersigned officer or agent on behalf of the City Council pursuant to authority conferred by minute action of the City Council adopted on April 14, 2025, and the grantee consents to recordation thereof by its duly authorized officer.
Dated By
Stephen J. Salvatore, City Manager
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