ITEM 4. 19
CITY MANAGER' SREPORT
APRIL 14, 2025 CITY COUNCIL REGULAR MEETING
ITEM: ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY
AMERINE SYSTEMS, INC. FOR POLICE PROPERTY
AND EVIDENCE BUILDING LANDSCAPE, CIP GG 21-
13 RECOMMENDATION: Adopt Resolution to Accept Public Improvements Constructed by Amerine Systems, Inc. for Police
Property and Evidence Building Landscape, CIP GG
21- 13 and Authorize the Filing of a Notice of
Completion, Release of Contract Retention, and
Release of Performance and Payment Bonds
SUMMARY:
Amerine Systems, Inc. (Amerine Systems) has completed the construction of Police Property and Evidence Building Landscape, Capital Improvement Project ( CIP) GG 21- 13 (Project). Staff inspected the improvements and they have been deemed complete and in accordance with the approved plans and specifications by the City Engineer.
Amerine Systems has submitted lien releases confirming all subcontractors and suppliers have been paid in full and provided a one- year warranty bond ( based on 10% of the construction contract) for the improvements to be accepted.
Staff request City Council accept the completed improvements constructed by Amerine Systems for the Project. Staff also request City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, the release of contract retention to Amerine Systems of $ 14, 281 within forty-ive (45) days after recording the Notice of Completion, and the release of performance and payment bonds.
BACKGROUND:
On February 12, 2024, City Council awarded a construction contract to Amerine Systems for the construction of the Project in the amount of $ 250, 00 and approved a 20% construction contingency of $ 50, 000 for staff to use as necessary to achieve the goals of the Project. The Project scope included the installation of landscaping, irrigation, concrete walkways and other surface treatments. Palm trees matching those
street
in the Louise Avenue median to the west were also planted in this facility' s frontage.
One contract change order totaling $ 35, 610 was issued during the construction of the project; therefore, the final. contract price of the Project is $ 285, 610.
CITY MANAGER' SREPORT PAGE 2
APRIL 14, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY AMERINE SYSTEMS, INC. FOR POLICE PROPERTY AND EVIDENCE BUILDING LANDSCAPE, CIP GG 21- 13
Upon acceptance of the improvements, the performance bond ( Bond No.
GFB7455060, $ 250, 00) and payment bond ( Bond No. GFB7455060, $250, 00) will be released and replaced with a one- year warranty bond ( Bond No. GFB7455060, 28, 560). The one- year warranty bond covers any repairs or replacements that may become necessary during the one- year period beginning with this acceptance due to any defective materials or workmanship in connection with the completed improvements. Amerine Systems has also provided the necessary lien releases for the materials supplied and completed work.
Staff request City Council accept the improvements constructed by Amerine Systems for Police Property and Evidence Building Landscape, CIP GG 21- 13. Staff also request City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, the release of contract retention to Amerine Systems for $ 14, 281 within fortyfive ( 45) days after the recording of the Notice of Completion, and the release of performance and payment bonds.
REASON FOR RECOMMENDATION:
Amerine Systems has completed the Project pursuant to the contract documents dated February 12, 2024. Staff inspected the improvements and they have been deemed complete and in accordance with the approved plans and specifications by the City Engineer.
Amerine Systems has submitted a one- year warranty bond for the improvements to be accepted ( based on 10% of the construction contract) and lien releases confirming all sub -contractors and suppliers have been paid in full. The warranty bond covers any repairs or replacements that become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements.
The performance bond and payment bond will be released and replaced with the oneyear warranty bond upon City Council' sacceptance of the improvements.
FISCAL IMPACT:
The final construction contract amount with Amerine Systems for the Project is 285, 610.
Adequate funds have been allocated in the adopted FY 2024-5 budget to CIP GG 21- 13 to close out the Project. With the completion of the Project, staff request that unused funds be transferred back to the original funding source.
CITY MANAGER' SREPORT PAGE 3
APRIL 14, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY AMERINE SYSTEMS, INC. FOR POLICE PROPERTY AND EVIDENCE BUILDING LANDSCAPE, CIP GG 21- 13
ATTACHMENTS:
A. Resolution to Accept Public Improvements Constructed by Amerine Systems, Inc. for Police Property and Evidence Building Landscape, CIP GG 21- 13 and Authorize the Filing of a Notice of Completion, Release of Contract Retention, and Release of Performance and Payment Bonds
B. Notice of Completion - Police Property and Evidence Building Landscape, CIP GG 21- 13
CITY MANAGER' S REPORT PAGE 4
APRIL 14, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY AMERINE SYSTEMS, INC. FOR POLICE PROPERTY AND EVIDENCE BUILDING LANDSCAPE, CIP GG 21- 13
APPROVALS:
a.eemiled_
Steven Hollenbeak
Assistant Engineer
44pAAQA_ Ken Reed
Senior Construction Manager
Brag Taylor
City Engineer
Cari Ja
Finance Ii ector
Date
3. 24 ,25 -
Date
3 -a7 -Q025
313i )2' 025
Date
2?• 7c 5
Michael King Date
Assistant City Manager
Salvador Navarrete Date
City Attorney
4 -2.7.5 -
Step en J. Salvatore Date
City Manager
RESOLUTION NO. 25-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY AMERINE SYSTEMS, INC. FOR POLICE PROPERTY AND EVIDENCE BUILDING LANDSCAPE, CIP GG 21- 13
AND AUTHORIZE THE FILING OF A NOTICE OF COMPLETION, RELEASE OF
CONTRACT RETENTION, AND RELEASE OF PERFORMANCE AND PAYMENT BONDS
WHEREAS, on February 12, 2024, City Council awarded a construction contract to Amerine Systems, Inc. ( Amerine Systems) for Police Property and Evidence Building Landscape, CIP GG 21- 13 (Project) in the amount of $250, 00 with a 20% construction contingency of $ 50, 000 and authorized staff to spend up to that amount as necessary to achieve the goals of the Project; and WHEREAS, the scope of work consisted of installing plant material, irrigation, concrete walkways and other surface treatments; and
WHEREAS, staff inspected the improvements, and the City Engineer deemed the improvements complete and in accordance with the approved plans and specifications; and
WHEREAS, one contract change order for a total of $35, 610 was issued during construction, for a total contract price of $ 285, 610; and WHEREAS, Amerine Systems has provided the necessary lien releases for the materials supplied and completed work and a one- year warranty bond ( based on 10% of total Project cost) for the improvements being accepted; and WHEREAS, the performance bond ( Bond No. GFB7455060, $ 250, 00) and payment bond ( Bond No. GFB7455060, $250, 00) will be released and replaced with a one- year warranty bond ( Bond No. GFB7455060, $28, 560). upon City Council' s acceptance of the improvements; and
WHEREAS, the one- year warranty bond covers any repairs or replacements that may become necessary during the one- year period beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements; and
WHEREAS, adequate funds have been allocated in the FY 2024-5 budget for CIP GG 21- 13 to close out the Project. With the completion of the Project, staff requests that unused funds be transferred back to the source Fund; and WHEREAS, staff request City Council accept the public improvements constructed by Amerine Systems for Police Property and Evidence Building Landscape, CIP GG 21- 13; and
WHEREAS, staff also request City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, the release of contract retention to Amerine Systems in the amount of $ 14, 281 within forty-ive (45) days after the recording of the Notice of Completion, and the release of performance and payment bonds.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby accept the completed public improvements constructed by Amerine Systems for Police Property and Evidence Building Landscape, CIP GG 21- 13 pursuant to the contract documents dated February 12, 2024; and BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop authorizes the filing of the Notice of Completion with the San Joaquin County Clerk and the release of the contract retention to Amerine Systems in the amount of 14, 281 within forty-ive (45) days after the recording of the Notice of Completion, and authorizes the release of the performance and payment bonds; and BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop approves the transfer of unused funds back to the original funding source.
The foregoing resolution was passed and adopted this 14th day of April 2025 by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
S
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
ATTACHMENT
RECORDING REQUESTED BY, AND
WHEN RECORDED MAIL TO:
CITY OF LATHROP
ATTN: CITY CLERK
390 TOWNE CENTRE DRIVE
LATHROP, CA 95330
Exempt from payment ofrecording fees ( GC 11922)
SPACE ABOVE THIS LINE FOR RECORDER' SUSE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the interest or estate stated in paragraph 3 herein in the real property herein described is owned by:
NAME STREET AND NO. CITY STATE
City of Lathrop 390 Towne Centre Drive Lathrop CA 95330 If more than one owner of the interest stated, the name and address of each must be stated)
2. That the full name and address of the owner of said interest or estate, ifthere is only one owner, and that the full names and addresses of all the co -owners who own said interest or estate as tenants in common, as joint tenants, or otherwise, if there is more than one owner, are set forth in the preceding paragraph.
3. That the nature of the title of stated owner, or if more than one owner, then of the stated owner and co -owners is fee title (e.g. fee title, leasehold, joint tenancy, etc.).
4. That on the 14th day of April 2025 a work of improvement on the real property herein described was completed.
5. That the name of the original contractor, if any, for said work of improvement was: Amerine Systems, Inc.
6. That the name and address of the transferor is:
NAME STREET AND NO. CITY STATE
Amerine Systems, Inc. 10866 Cleveland Ave.. Oakdale, CA 95361
7. That the real property herein referred to is situated in the City of Lathrop County of San Joaquin, State of California, and is described as follows:
Police Property & Evidence Building Landscape, CIP GG 21- 13 That the undersigned has knowledge ofthe contents herein and states under penalty ofperjury that the foregoing is true and correct.
CITY OF LATHROP
By:
Stephen J. Salvatore, City Manager Date
By:
Teresa Vargas, City Clerk Date
CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by the NOTICE OF COMPLETION dated April 14, 2025 by Amerine Systems, Inc. to the City of Lathrop, a political corporation and/ or governmental agency, is hereby accepted by the undersigned officer or agent on behalf ofthe City Council pursuant to authority conferred by minute action of the City Council adopted on April 14, 2025, and the grantee consents to recordation thereof by its duly authorized officer.
Dated By
Stephen J. Salvatore, City Manager
PAGE LEFT
INTENTIONALLY
BLANK