ITEM 4. 15
CITY MANAGER' S REPORT
MAY 12, 2025 CITY COUNCIL REGULAR MEETING
ITEM: ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY
AUTOMATIC DOOR SYSTEMS, INC. FOR LATHROP
POLICE DEPARTMENT ADA IMPROVEMENTS, CIP GG
23- 14
RECOMMENDATION: Adopt Resolution to Accept Public Improvements Constructed by Automatic Door Systems ( ADS) Inc.
for The Lathrop Police Department ADA
Improvements, CIP GG 23- 14, Authorize the Filing of
a Notice of Completion, Release of Contract
Retention and Release of Performance and Payment
Bonds
SUMMARY:
Automatic Door Systems, Inc. (ADS) has completed construction of The Lathrop Police Department Americans with Disabilities Act ( ADA) Improvements, Capital Improvement Project ( CIP) GG 23- 14 (Project).
Staff inspected the improvements, and they have been deemed complete and in accordance with the approved plans and specifications by the City Engineer. ADS has submitted lien releases, confirming all sub -contractors and suppliers have been paid in full, and a one- year warranty bond ( based on 10% of the construction contract) for the improvements to be accepted.
Staff request City Council accept the improvements constructed by ADS for the Project. Staff also request City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, release of contract retention to ADS in the amount of $2, 028 within forty-ive (45) days after the recording of the Notice of Completion, and the release of performance and payment bonds.
BACKGROUND:
On September 9, 2024, the City Manager approved a construction contract with ADS for Lathrop Police Department ADA Improvements, CIP GG 23- 14 in the amount of 40, 550 and approved a 15% construction contingency of $ 6, 083 and authorized staff to spend up to this amount as necessary to achieve the goals of the Project.
Staff identified the Lathrop Police Department as a facility that would benefit from the installation of automatic doors to make access easier for people with disabilities.
Staff also identified the need to retrofit an existing swing door at the Community Center by installing an automatic door opener equipped with sensors and pushbuttons.
CITY MANAGER' S REPORT PAGE 2
MAY 12, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY AUTOMATIC DOOR SYSTEMS INC. FOR THE LATHROP POLICE DEPARTMENT ADA
IMPROVEMENTS, CIP GG 23- 14
ADS successfully completed the construction of the project. Upon acceptance of the improvements, the performance and payment bonds ( Bond No. NFB7471178, 40, 550) will be released and replaced with a warranty bond ( Bond No.
NFB74711478, $ 4, 055). The warranty bond covers any repairs or replacements that become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements. ADS has also provided the necessary lien releases for the materials supplied and completed work.
Staff request City Council accept the public improvements constructed by ADS for Lathrop Police Department ADA Improvements, CIP GG 23- 14. Staff also request City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, the release of contract retention to ADS in the amount of $2, 028 within fortyfive ( 45) days after the recording of the Notice of Completion, and the release of performance and payment bonds.
REASON FOR RECOMMENDATION:
The project was completed by ADS pursuant to the contract documents dated September 9, 2024. Staff inspected the improvements, and the City Engineer deemed the improvements complete and in accordance with the approved plans and specifications.
ADS has submitted a one- year warranty bond for the improvements to be accepted based on 10% of the construction contract) and lien releases confirming all subcontractors and suppliers have been paid in full. The warranty bond covers any repairs or replacements that become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements.
The performance bond and payment bond will be released and replaced with the oneyear warranty bond upon City Council' s acceptance of the improvements.
FISCAL IMPACT:
The final construction contract with ADS for the project is for $ 40, 550. Adequate funds have been allocated in the adopted FY 2024-5 budget to CIP GG 23- 14 to close out the Project. Staff is requesting that any unused funds be returned to its original funding source Measure C fund ( 1060).
CITY MANAGER' S REPORT PAGE 3
MAY 12, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY AUTOMATIC DOOR SYSTEMS INC. FOR THE LATHROP POLICE DEPARTMENT ADA
IMPROVEMENTS, CIP GG 23- 14
ATTACHMENTS:
A. Resolution to Accept Public Improvements Constructed by Automatic Door Systems, Inc. for the Lathrop Police Department ADA Improvements, CIP GG 23- 14, Authorize the Filing of a Notice of Completion, Release of Contract Retention, and Release of Performance and Payment Bonds B. Notice of Completion - Lathrop Police Department ADA Improvements , CIP GG 23- 14
CITY MANAGER' S REPORT PAGE 4
MAY 12, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY AUTOMATIC DOOR SYSTEMS INC. FOR THE LATHROP POLICE DEPARTMENT ADA
IMPROVEMENTS, CIP GG 23- 14
APPROVALS:
AO /- 1.• J- s ---
Carlos Carrillo Date
Management Analyst
Brad aylor
City Engineer
Cari Jaj es
Financ= Director
Date
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54/ 023"
Date
S. • Z • Z oZS"
Michael King Date
Assistant City Manager
Salvador Navarrete Date
City Attorney
Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 25-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO ACCEPT
PUBLIC IMPROVEMENTS CONSTRUCTED BY AUTOMATIC DOOR SYSTEMS, INC. FOR THE LATHROP POLICE DEPARTMENT ADA IMPROVEMENTS, CIP GG 23- 14, AND AUTHORIZE THE FILING OF A NOTICE OF COMPLETION, RELEASE
OF CONTRACT RETENTION AND RELEASE OF PERFORMANCE AND PAYMENT BONDS
WHEREAS, on September 9, 2024, the City Manager executed a construction contract with Automatic Door Systems, Inc. (ADS) for Lathrop Police Department ADA Improvements, CIP GG 23- 14 in the amount of $ 40, 550 and approved a 15% construction contingency of $ 6, 083 and authorized staff to spend up to this amount as necessary to achieve the goals of the Project; and
WHEREAS, the Project scope consisted of installing automatic doors at the Lathrop Police Station and the retrofit of an existing door at the Community Center by installing an automatic door opener equipped with sensors and pushbuttons; and WHEREAS, staff inspected the improvements, and they have been deemed complete and in accordance with the approved plans and specifications by the City Engineer; and
WHEREAS, the final construction contract amount with ADS for the project is 40, 550. Adequate funds have been allocated in the adopted FY 2024-5 budget to CIP GG 23- 14 to close out the Project; and
WHEREAS, staff is requesting that any unused funds be returned to its original funding source Measure C fund ( 1060); and
WHEREAS, ADS has submitted a one- year warranty bond for the improvements to be accepted ( based on 10% of the construction contract) and lien releases confirming all sub - contractors and suppliers have been paid in full; and WHEREAS, the performance and payment bonds ( Bond No. NFB7471178, 40, 550) will be released and replaced with a warranty bond ( Bond No.
NFB74711478, $ 4, 055); and
WHEREAS, the one- year warranty bond covers any repairs or replacements that may become necessary during the one- year period beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements; and
WHEREAS, staff request City Council accept the public improvements constructed by ADS for CIP GG 23- 14. Staff also request City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, the release of contract retention to ADS in the amount of $ 2, 028 within forty-ive (45) days after the recording of the Notice of Completion, and the release of performance and payment bonds; and
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby accept the completed public improvements constructed by Automatic Door Systems Inc. for The Lathrop Police Department ADA Improvements, CIP GG 23- 14, pursuant to the contract documents dated September 9, 2024; and BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop authorizes the filing of the Notice of Completion with the San Joaquin County Clerk - Recorder, the release of the contract retention to ADS in the amount of $2, 028 within forty-ive (45) days after the recording of the Notice of Completion, the release of the performance and payment bond; and
BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop authorizes any unused funds to be returned to its original funding source, Measure C Fund ( 1060)
The foregoing resolution was passed and adopted this 12th day of May 2025 by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
ATTACHMENT
RECORDING REQUESTED BY, AND
WHEN RECORDED MAIL TO:
CITY OF LATHROP
ATTN: CITY CLERK
390 TOWNE CENTRE DRIVE
LATHROP, CA 95330
Exemptfrom payment ofrecording fees ( GC 11922)
SPACE ABOVE THIS LINE FOR RECORDER' SUSE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the interest or estate stated in paragraph 3 herein in the real property herein described is owned by:
NAME STREET AND NO. CITY STATE
City of Lathrop 390 Towne Centre Drive Lathrop CA 95330 If more than one owner of the interest stated, the name and address of each must be stated)
2. That the full name and address of the owner of said interest or estate, ifthere is only one owner, and that the full names and addresses of all the co -owners who own said interest or estate as tenants in common, as joint tenants, or otherwise, if there is more than one owner, are set forth in the preceding paragraph.
3. That the nature of the title of stated owner, or if more than one owner, then of the stated owner and co -owners is fee title (e.g. fee title, leasehold, joint tenancy, etc.).
4. That on the 12th day of May 2025 a work of improvement on the real property herein described was completed.
5. That the name of the original contractor, if any, for said work of improvement was: Automatic Door Systems, Inc.
6. That the name and address of the transferor is:
NAME STREET AND NO. CITY STATE
Automatic Door Systems Inc. 982 Terminal Way San Carlos, CA 94070
7. That the real property herein referred to is situated in the City of Lathrop County of San Joaquin, State of California, and is described as follows:
CIP GG 23- 14 Lathrop Police Department ADA Improvements That the undersigned has knowledge ofthe contents herein and states under penalty ofperjury that the foregoing is true and correct.
CITY OF LATHROP
By:
Stephen J. Salvatore, City Manager Date
By:
Teresa Vargas, City Clerk Date
CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by the NOTICE OF COMPLETION dated May 12, 2025 by Automatic Door Systems, Inc. to the City of Lathrop, a political corporation and/ or governmental agency, is hereby accepted by the undersigned officer or agent on behalf of the City Council pursuant to authority conferred by minute action of the City Council adopted on May 12, 2025, and the grantee consents to recordation thereof by its duly authorized officer.
Dated By
Stephen J. Salvatore, City Manager
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