ITEM 4. 16
CITY MANAGER' S REPORT
MAY 12, 2025 CITY COUNCIL REGULAR MEETING
ITEM: ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY
ALL STEEL FENCE, INC. FOR CITY FACILITIES
FENCING IMPROVEMENTS, CIP GG 24-5 AND
THOMSEN PARK IMPROVEMENTS, CIP PK 22- 09
RECOMMENDATION: Adopt Resolution to Accept Public Improvements Constructed by All Steel Fence, Inc. for City Facilities Fencing Improvements, CIP GG 24-5 and Thomsen
Park Improvements, CIP PK 22- 09, and Authorize
the Filing of a Notice of Completion, Release of
Contract Retention and Release of Performance and
Payment Bonds
SUMMARY:
All Steel Fence, Inc. (AII Steel Fence) has completed construction of City Facilities Fencing Improvements, Capital Improvement Project ( CIP) GG 24-5 and Thomsen Park Improvements, CIP PK 22- 09 (Project). Staff inspected the improvements, and they have been deemed complete and in accordance with the approved plans and specifications by the City Engineer.
AII Steel Fence has submitted lien releases confirming all subcontractors and suppliers have been paid in full and provided a one- year warranty bond ( based on 10% of the construction contract) for the improvements to be accepted.
Staff request City Council accept the completed improvements constructed by AII Steel Fence for the Project. Staff also request City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk - Recorder, the release of contract retention to AII Steel Fence of $ 8, 406 within forty-ive (45) days after filing the Notice of Completion and the release of performance and payment bonds.
BACKGROUND:
On August 14, 2023, City Council awarded a construction contract to AII Steel Fence for the Project in the amount of $ 164, 254, approved a 15% construction contingency of $24, 638, and authorized staff to spend up to this amount as necessary to achieve the goals of the Project.
The Project scope of CIP GG 24-5 consisted of replacing chain link fencing and gates with tubular steel fencing and gates at the Mossdale wastewater pump station, Harlan Road wastewater pump station and Easy Court stormwater pump station. The Project scope of CIP PK 22- 09 consisted of installing 2 tubular steel pedestrian gates, a short segment of fencing and a concrete slab to construct a sally port into the south side CITY MANAGER' SREPORT PAGE 2
MAY 12, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY ALL STEEL FENCE, INC.
FOR CITY FACILITIES FENCING IMPROVEMENTS, CIP GG 24-5 AND THOMSEN PARK IMPROVEMENTS, CIP PK 22- 09
of Thomsen Park. The sally port will provide a controlled portal for guests with dogs entering or leaving the park.
One change order for $ 3, 865 was issued during construction; therefore, the final contract cost is $ 168,19. The performance bond ( Bond No. ES00015862, $164, 254) and payment bond ( Bond No. ES00015862, $164, 254) will be released and replaced with a one- year warranty bond ( Bond No. ES00015862, $16, 811) upon City Council' s acceptance of the improvements. The one- year warranty bond covers any repairs or replacements that may become necessary during the one- year period beginning with this acceptance due to any defective materials or workmanship in connection with the completed improvements. All Steel Fence has also provided the necessary lien releases for the materials supplied and completed work.
Staff request City Council accept the improvements constructed by All Steel Fence for City Facilities Fencing Improvements, CIP GG 24-5 and Thomsen Park Improvements, CIP PK 22- 09. Staff also request City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk -Recorder, the release of contract retention to All Steel Fence of $ 8, 406 within forty-ive (45) days after the recording of the Notice of Completion and the release of performance and payment bonds.
REASON FOR RECOMMENDATION:
All Steel Fence has completed the Project pursuant to the contract documents dated August 14, 2023. Staff has inspected the improvements, and they have been deemed complete and in accordance with the approved plans and specifications by the City Engineer.
All Steel Fence has submitted a one- year warranty bond for the improvements to be accepted ( based on 10°/ 0 of the construction contract) and lien releases confirming all sub -contractors and suppliers have been paid in full. The warranty bond covers any repairs or replacements that become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements.
The performance bond and payment bond will be released and replaced with the oneyear warranty bond upon City Council' s acceptance of the improvements.
FISCAL IMPACT:
The final construction contract amount with All Steel Fence for the Project is 168,19. Adequate funds have been allocated in the adopted FY 2024-5 budget to CIP GG 24-5 and CIP PK 22- 09 to close out the Project. With the completion of the Project, staff request that unused funds be transferred back to the original funding sources.
CITY MANAGER' SREPORT PAGE 3
MAY 12, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY ALL STEEL FENCE, INC.
FOR CITY FACILITIES FENCING IMPROVEMENTS, CIP GG 24-5 AND THOMSEN PARK IMPROVEMENTS, CIP PK 22- 09
ATTACHMENTS:
A. Resolution to Accept Public Improvements Constructed by All Steel Fence, Inc. for City Facilities Fencing Improvements, CIP GG 24-5 and Thomsen Park Improvements, CIP PK 22- 09 and Authorize the Filing of a Notice of Completion, Release of Contract Retention and Release of Performance and Payment Bonds
B. Notice of Completion - City Facilities Fencing Improvements, CIP GG 24-5 and Thomsen Park Improvements, CIP PK 22- 09
CITY MANAGER' SREPORT PAGE 4
MAY 12, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY ALL STEEL FENCE, INC.
FOR CITY FACILITIES FENCING IMPROVEMENTS, CIP GG 24-5 AND THOMSEN PARK IMPROVEMENTS, CIP PK 22- 09
APPROVALS:
5-1, eve, 11 t.24 .26
Steven Hollenbeak Date
Assistant Engineer
Brad aylor
City ngineer
Cari James
Finance Dir& tor
L
Olbots
Date
442S1001S
Date
Li• 2.3• Zo25-
Michael King Date
Assistant City Manager
4 Salvador Navarrete Date
City Attorney
Z., 5": 25
Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 25-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY ALL STEEL FENCE, INC. FOR CITY FACILITIES FENCING IMPROVEMENTS, CIP GG 24-5 AND THOMSEN PARK IMPROVEMENTS, CIP PK 22- 09, AND AUTHORIZE THE FILING OF A NOTICE
OF COMPLETION, RELEASE OF CONTRACT RETENTION AND RELEASE OF
PERFORMANCE AND PAYMENT BONDS
WHEREAS, on August 14, 2023, City Council awarded a construction contract to All Steel Fence, Inc. ( AII Steel Fence) for 2023 City Facilities Fencing Improvements, CIP GG 24-5 and Thomsen Park Improvements, CIP PK 22- 09 Project) in the amount of $ 164, 254 and approved a 15% construction contingency of $ 24, 638, and authorized staff to spend up to this amount as necessary to achieve the goals of the Project; and
WHEREAS, the scope of work consisted of replacing chain link fencing with tubular steel fencing at three ( 3) utility pump stations and installing tubular steel fencing and gates at Thomsen Park; and
WHEREAS, staff inspected the improvements, and the City Engineer has deemed the improvements complete and in accordance with the approved plans and specifications; and
WHEREAS, one change order for $ 3, 865 was issued during construction; therefore, the final contract cost is $ 168,19; and
WHEREAS, AII Steel Fence has provided the necessary lien releases for the materials supplied and completed work and a one- year warranty bond ( based on 10% of total Project cost) for the improvements being accepted; and WHEREAS, the performance bond ( Bond No. ES00015862, $ 164, 254) and payment bond ( Bond No. ES00015862, $164, 254) will be released and replaced with a one- year warranty bond ( Bond No. ES00015862, $16, 811) upon City Council' s acceptance of the improvements; and
WHEREAS, the one- year warranty bond covers any repairs or replacements that may become necessary during the one- year period beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements; and
WHEREAS, adequate funds have been allocated in the FY 2024-5 budget to CIP GG 24-5 and CIP PK 22- 09 to close out the Project. With the completion of the Project, staff request that unused funds be transferred back to the source Funds; and WHEREAS, staff request City Council accept the public improvements constructed by AII Steel Fence for City Facilities Fencing Improvements, CIP GG 24- 25 and Thomsen Park Improvements, CIP PK 22- 09; and
WHEREAS, staff also request City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk -Recorder, the release of contract retention to All Steel Fence in the amount of $ 8, 406 within forty-ive (45) days after the recording of the Notice of Completion and the release of performance and payment bonds.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby accept the completed public improvements constructed by All Steel Fence for City Facilities Fencing Improvements, CIP GG 24-5 and Thomsen Park Improvements, CIP PK 22- 09, pursuant to the contract documents dated August 14, 2023; and
BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop authorizes the filing of the Notice of Completion with the San Joaquin County Clerk - Recorder, the release of the contract retention to All Steel Fence in the amount of 8, 406 within forty-ive (45) days after the recording of the Notice of Completion, the release of the performance and payment bond; and
BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop approves the transfer of unused funds back to the original funding sources.
The foregoing resolution was passed and adopted this 12th day of May 2025 by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
RECORDING REQUESTED BY, AND
WHEN RECORDED MAIL TO:
CITY OF LATHROP
ATTN: CITY CLERK
390 TOWNE CENTRE DRIVE
LATHROP, CA 95330
Exempt from payment ofrecording fees ( GC 11922)
SPACE ABOVE THIS LINE FOR RECORDER' S USE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the interest or estate stated in paragraph 3 herein in the real property herein described is owned by:
NAME STREET AND NO. CITY STATE
City of Lathrop 390 Towne Centre Drive Lathrop CA 95330 If more than one owner of the interest stated, the name and address of each must be stated)
2. That the full name and address of the owner of said interest or estate, ifthere is only one owner, and that the full names and addresses of all the co - owners who own said interest or estate as tenants in common, as joint tenants, or otherwise, if there is more than one owner, are set forth in the preceding paragraph.
3. That the nature of the title of stated owner, or if more than one owner, then of the stated owner and co - owners is fee title ( e.g. fee title, leasehold, joint tenancy, etc.).
4. That on the 12th day of May 2025 a work of improvement on the real property herein described was completed.
5. That the name of the original contractor, if any, for said work of improvement was: A11 Steel Fence, Inc.
6. That the name and address of the transferor is:
NAME STREET AND NO. CITY STATE
All Steel Fence, Inc. 146 Klo Road Lathrop, CA 95330
7. That the real property herein referred to is situated in the City of Lathrop County of San Joaquin, State of California, and is described as follows:
City Facility Fencing Improvements, CIP GG 24-5 and Thomsen Park Improvements, CIP PK 22- 09 That the undersigned has knowledge of the contents herein and states under penalty of perjury that the foregoing is true and correct.
CITY OF LATHROP
By:
Stephen J. Salvatore, City Manager Date
By:
Teresa Vargas, City Clerk Date
CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by the NOTICE OF COMPLETION dated May 12, 2025 by All Steel Fence, Inc. to the City of Lathrop, a political corporation and/ or governmental agency, is hereby accepted by the undersigned officer or agent on behalf of the City Council pursuant to authority conferred by minute action of the City Council adopted on May 12, 2025, and the grantee consents to recordation thereof by its duly authorized officer.
Dated By
Stephen J. Salvatore, City Manager
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