ITEM 4. 18
CITY MANAGER' S REPORT
MAY 12, 2025 CITY COUNCIL REGULAR MEETING
ITEM: ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY
STOCKBRIDGE GENERAL CONTRACTING, INC. FOR
SHILLING AVENUE BASIN PARK, CIP PK 22- 34 AND
APPROVE BUDGET AMENDMENT
RECOMMENDATION: Adopt Resolution to Accept Public Improvements Constructed by Stockbridge General Contracting, Inc.
for the Shilling Avenue Basin Park, CIP PK 22- 34,
Approve Budget Amendment, and Authorize the Filing
of a Notice of Completion, Release of Contract
Retention, and Release of Performance and Payment
Bonds
SUMMARY:
On June 12, 2023, City Council awarded a construction contract to Stockbridge General Contracting, Inc. ( Stockbridge) for construction of Capital Improvement Project ( CIP) PK 22- 34 Shilling Avenue Park ( Project). Construction consisted of demolishing and off -hauling existing landscape, grading, installing children' s play structure, water play equipment, picnic tables and park benches. Street frontage improvements included constructing new curb, gutter, sidewalk, pavement grinding and overlaying new asphalt with new signing and striping.
Stockbridge has completed construction of the Project. Staff inspected and the City Engineer deemed the improvements complete and in accordance with the approved plans and specifications. Stockbridge has submitted lien releases, confirming all subcontractors and suppliers have been paid in full, and a one- year warranty bond ( based on 10% of the construction contract) for the improvements to be accepted.
Staff request City Council accept the improvements constructed by Stockbridge for the Project. Staff also request City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, release of contract retention to Stockbridge, in the amount of $112, 310 within forty-ive (45) days after the recording of the Notice of Completion, and the release of performance and payment bonds.
The final construction contract cost is $ 2, 456, 134. The total Project budget was 2, 396, 425; therefore, staff request City Council approve a budget amendment transferring $ 59, 709 from the Measure C Fund ( 1060) to the CIP Project Fund ( 3010) to pay for the remaining construction costs and close out the Project, contingent upon approval of the Measure C Committee.
CITY MANAGER' S REPORT PAGE 2
MAY 12, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY STOCKBRIDGE GENERAL CONTRACTING, INC. FOR SHILLING AVENUE BASIN PARK, CIP PK 22- 34 AND
APPROVE BUDGET AMENDMENT
BACKGROUND:
On June 12, 2023, City Council awarded a construction contract to Stockbridge to remove and dispose existing landscape, install children' s play structure, water play equipment, picnic tables, park benches, construct new curb, gutter, sidewalk, pavement overlay, and install new signing and striping.
During construction, contract change orders totaling $ 197, 962 were issued for concrete, irrigation, and trenching improvements not included within the original scope of work. To minimize impacts to the stormwater detention basin, the Project required additional on -site storm drainage improvements, relocated utilities, permitting, engineering and geotechnical services for a total additional miscellaneous cost of $ 235, 194. Therefore, the Project' sfinal construction cost is $ 2, 456, 134.
The construction costs referenced below capture all expenditures.
A. Construction Contract Amount
B. Approved Change Order 1
C. Approved Change Order 2
D. Change Order 3 ( Pending Approval)
E. Miscellaneous
Total Construction Cost
2, 022, 978
57,26
106, 688
33, 748
235, 194
2, 456, 134
Upon acceptance of the improvements, the performance bond ( Bond No. 9406110, 2, 022, 978) and payment bond ( Bond No. 9406110, $2, 022, 978) will be released and replaced with a warranty bond ( Bond No. 9406110, $245, 613). The warranty bond covers any repairs or replacements that become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements.
REASON FOR RECOMMENDATION:
Stockbridge has completed the Project pursuant to the contract documents dated June 12, 2023. Staff inspected the improvements and they were deemed complete and in accordance with the approved plans and specifications by the City Engineer.
Stockbridge has submitted a one- year warranty bond for the improvements to be accepted ( based on 10% of the construction contract) and lien releases confirming all sub - contractors and suppliers have been paid in full. The warranty bond covers any repairs or replacements that become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements.
CITY MANAGER' SREPORT PAGE 3
MAY 12, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY STOCKBRIDGE GENERAL CONTRACTING, INC. FOR SHILLING AVENUE BASIN PARK, CIP PK 22- 34 AND
APPROVE BUDGET AMENDMENT
The performance bond and payment bond will be released and replaced with the oneyear warranty bond upon City Council' sacceptance of the improvements.
FISCAL IMPACT:
CIP PK 22- 34 had a balance of $ 70, 000 before the construction phase. With Stockbridge' scontract for $ 2, 022, 978 and a 15% construction contingency of 303, 447, the total Project budget was $ 2, 396, 425. During construction, contract change orders totaling $ 197, 962 were issued, and miscellaneous expenses totaling 235, 194 were paid resulting in a total construction cost of $ 2, 456, 134.
To pay for the remaining construction costs and close out the Project, staff request Council approve a budget amendment transferring $ 59, 709 from the Measure C Fund ( 1060) to the CIP Project Fund ( 3010) as follows:
Increase Transfer Out
1060- 9900-90- 9010
Increase Transfer In
3010- 9900- 393- 0000
Increase Expenditures
3010- 8000- 420- 12- 00
ATTACHMENTS:
PK 22- 34
PK 22- 34
59, 709
59, 709
59, 709
A. Resolution to Accept Public Improvements Constructed by Stockbridge General Contracting, Inc. for Shilling Avenue Basin Park, CIP PK 22- 34, Approve Budget Amendment, and Authorize the Filing of a Notice of Completion, Release of Contract Retention, and Release of Performance and Payment Bonds B. Notice of Completion - Shilling Avenue Basin Park, CIP PK 22- 34 CITY MANAGER' S REPORT PAGE 4
MAY 12, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY STOCKBRIDGE GENERAL CONTRACTING, INC. FOR SHILLING AVENUE BASIN PARK, CIP PK 22- 34 AND
APPROVE BUDGET AMENDMENT
APPROVALS:
Assistant Engineer
BraJT' aylor
City E1 gineer
Cari James
Director of a nance
Michael King
Assistant y Manager
Salvador Navarrete
City Attorney
04, 1/ 4 /Jotf
Date
y/ 21/o2C
Date
boa5
Date
13 2025'
Date
4IgrU
Date
5.8•z•-
Stephe Salvatore Date
City Manager
RESOLUTION NO. 25 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY STOCKBRIDGE GENERAL CONTRACTING, INC. FOR SHILLING AVENUE BASIN PARK, CIP PK 22- 34,
APPROVE BUDGET AMENDMENT, AND AUTHORIZE THE FILING OF A NOTICE
OF COMPLETION, RELEASE OF CONTRACT RETENTION, AND RELEASE OF
PERFORMANCE AND PAYMENT BONDS
WHEREAS, on June 12, 2023, City Council awarded a construction contract to Stockbridge General Contracting, Inc. ( Stockbridge) for construction of Capital Improvement Project ( CIP) PK 22- 34 Shilling Avenue Park ( Project); and WHEREAS, construction consisted of demolishing and off -hauling existing landscape, grading, installing children' splay structure, water play equipment, picnic tables and park benches. Street frontage improvements included constructing new curb, gutter, sidewalk, pavement grinding and overlaying new asphalt with new signing and striping; and
WHEREAS, Stockbridge has completed construction of the Project. Staff inspected and the City Engineer deemed the improvements complete and in accordance with the approved plans and specifications; and WHEREAS, Stockbridge has submitted lien releases, confirming all subcontractors and suppliers have been paid in full, and a one- year warranty bond based on 10% of the construction contract) for the improvements to be accepted; and
WHEREAS, staff request City Council accept the improvements constructed by Stockbridge for CIP PK 22- 34; and
WHEREAS, staff also request City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, release of contract retention to Stockbridge in the amount of $ 112, 310, within forty-ive (45) days after the recording of the Notice of Completion, and the release of performance and payment bonds; and
WHEREAS, CIP PK 22- 34 had a balance of $ 70, 000 before the construction phase. With Stockbridge' scontract for $ 2, 022, 978 and a 15% construction contingency of $ 303, 447, the total Project budget was $ 2, 396, 425; and WHEREAS, during construction, contract change orders totaling $ 197, 962 were issued, and miscellaneous expenses totaling $ 235, 194 were paid resulting in a total construction cost of $ 2, 456, 134; and
WHEREAS, to pay for the remaining construction costs and close out the Project, staff request Council approve a budget amendment transferring $ 59, 709 from the Measure C Fund ( 1060) to the CIP Project Fund ( 3010) as follows:
Increase Transfer Out
1060- 9900-90- 9010
Increase Transfer In
3010- 9900- 393- 0000
Increase Expenditures
3010- 8000- 420- 12- 00
PK 22- 34
PK 22- 34
59, 709
59, 709
59, 709
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby accept the public improvements constructed by Stockbridge for construction of the Shilling Avenue Basin Park, CIP PK 22- 34; and BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop authorizes the filing of the Notice of Completion with the San Joaquin County Clerk and the release of the contract retention to Stockbridge in the amount of $ 112, 310, within forty-ive (45) days after the recording of the Notice of Completion, and authorizes the release of the performance and payment bonds; and BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop also approves a budget amendment transferring $ 59, 709 from the Measure C Fund ( 1060) to the Project CIP Fund ( 3010) as detailed above.
The foregoing resolution was passed and adopted this 12th day of May 2025, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
ATTACHMENT
RECORDING REQUESTED BY, AND
WHEN RECORDED MAIL TO:
CITY OF LATHROP
ATTN: CITY CLERK
390 TOWNE CENTRE DRIVE
LATHROP, CA 95330
Exempt from payment of recording fees ( GC 11922)
SPACE ABOVE THIS LINE FOR RECORDER' SUSE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the interest or estate stated in paragraph 3 herein in the real property herein described is owned by:
NAME STREET AND NO. CITY STATE
City of Lathrop 390 Towne Centre Drive Lathrop CA 95330 If more than one owner of the interest stated, the name and address of each must be stated)
2. That the full name and address of the owner of said interest or estate, ifthere is only one owner, and that the full names and addresses of all the co - owners who own said interest or estate as tenants in common, as joint tenants, or otherwise, if there is more than one owner, are set forth in the preceding paragraph.
3. That the nature of the title of stated owner, or if more than one owner, then of the stated owner and co -owners is fee title (e.g. fee title, leasehold, joint tenancy, etc.).
4. That on the 12th day of May 2025 a work of improvement on the real property herein described was completed.
5. That the name of the original contractor, if any, for said work of improvement was: Stockbridge General Contracting, Inc.
6. That the name and address of the transferor is:
NAME STREET AND NO.
Stockbridge General 2972 Larkin Ave
Contracting, Inc.
CITY STATE
Clovis CA 93612
7. That the real property herein referred to is situated in the City of Lathrop County of San Joaquin, State of California, and is described as follows:
CIP PK 22- 34 Shilling Avenue Basin Park
That the undersigned has knowledge of the contents herein and states under penalty ofperjury that the foregoing is true and correct.
CITY OF LATHROP
By:
By:
Stephen J. Salvatore, City Manager Date
Teresa Vargas, City Clerk Date
CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by the NOTICE OF COMPLETION dated May 12, 2025 by Stockbridge General Contracting, Inc. to the City of Lathrop, a political corporation and/ or governmental agency, is hereby accepted by the undersigned officer or agent on behalf of the City Council pursuant to authority conferred by minute action of the City Council adopted on May 12, 2025, and the grantee consents to recordation thereof by its duly authorized officer.
Dated By
Stephen J. Salvatore, City Manager
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